City Council Minutes 10-28-2024MINUTES
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, October 28, 2024 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Lloyd Hilgart, Tracy Hinz, Lee Martie, and Sam Murdoff
Absent: Charlotte Gabler
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Hilgart called the meeting to order at 6:30 p.m.
B. Approval of Aizenda
Councilmember Hinz moved approval of the agenda. Councilmember Murdoff
seconded the motion. Motion carried unanimously.
C. Citizen Comments
Lake Shore Management, representing The Meadows, addressed the City Council
and requested an adjustment to their sewer charges from June and July in 2024.
Their system for measuring flow into the City's sewer system is privately owned.
They stated that their system wasn't reading the flow correctly and they were
overcharged. They did note that they were not cleaning the system daily but
have changed that practice. Staff commented that the flow chart paper should
be changed weekly along with cleaning the system for more accurate readings.
Staff will review the issue and report back to City Council at a future meeting.
D. Public Service Announcements
• The following public announcements were noted:
- West Bridge Park Playground Equipment Removal
- General Election Hours — both early and Election Day
- Highway 25 Corridor Planning Open House
- Fall Leaf Pick -Up
- Veterans' Day Hours
E. Council Liaison Updates
• 1-94 Coalition — Councilmember
• Economic Development Authority (EDA) —
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G. Department Updates
• FiberNet Quarterly Report
• Construction Update — Matt Leonard, Public Works Director/City Engineer,
gave an update on current construction projects.
2. Consent Agenda:
Councilmember Martie moved approval of the Consent Agenda. Councilmember
Murdoff seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Action taken: Approved the bill
and purchase card registers for a total of $842,369.11.
B. Consideration of approving new hires and departures for City departments.
Action taken: Approved the hires for DMV and Monticello Community Center
and terminations for DMV and Monticello Community Center.
C. Consideration of approving the sale/disposal of surplus city property. Action
taken: Approved the disposal of sale of Street Department surplus property.
D. Consideration of adopting Resolution 2024-96 accepting a grant from the Central
Minnesota Arts Board (CMAB) in the amount of $10,550 for the hallway mural in
the Monticello Community Center. Action taken: Adopted Resolution 2024-93
accepting the grant.
E. Consideration of appointing Stephen Peterka to the Parks, Arts, and Recreation
Commission. Action taken: Approved the appointment.
F. Consideration of accepting proposal from Advanced First Aid, Inc. in the amount
of $26,416 for the purchase of Automated External Defibrillators (AED). Action
taken: Approved the proposal from Advanced First Aid, Inc. in the amount of
$26,416.
G. Consideration of adopting Resolution 2024-97 approving a gambling premise
permit for the Andover Football Association, Inc. to conduct gambling at River
City Extreme located at 3875 School Blvd. Action taken: Adopted the resolution
approving the gambling premise permit.
H. Consideration of approving a charitable gambling permit for the Wright County
Whiskey Club for a raffle to be held at Nordic BrewPub on December 7, 2024.
Action taken: Approved the gambling permit.
Consideration of adopting Resolution 2024-98 declaring the official intent of the
City of Monticello to reimburse certain expenditures from the proceeds of bonds
to be issued by the City for a Water Treatment Plant. Action taken: Adopted the
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resolution declaring the intent to reimburse certain expenditures from
proceeds of bonds to be issued for a Water Treatment Plant.
Consideration of adopting Resolution 2024-99 approving a Preliminary and Final
Plat and Development Contract for Carcone Second Addition and adopting
Resolution 20241-100 approving a request for amendment to Conditional Use
Permit for Planned Unit Development for a subdivision and planned unit
development amendment in a B-3 (Highway Business) District. Applicant:
Stephen Rohlf. Action taken: Adopted Resolution 2024-99 approving the
preliminary and final plat, authorized the Mayor and City Administrator to
execute said agreement and to negotiate and specify final changes or
amendments necessary to more fully execute the intention of the City Council,
all subject to conditions in Exhibit Z. Adopted Resolution 2024-100 approving
an amendment to Conditional Use Permit for PUD, subject to conditions in
Exhibit Z and based on findings in said resolution.
K. Consideration of adopting Ordinance 834 and Resolution 2024-101 approving a
request to amend the Big River 445 Planned Unit Development District and
Resolution 2024-102 approving a Development and Final Stage Planned Unit
Development for Automobile Repair — Minor Use and adopting Summary
Ordinance 834A for publication. Applicant: SFP-E, LLC. Action taken: Adopted
Resolution 2024-101 approving a development and final stage PUD subject to
conditions in Exhibit Z and based on findings in said resolution and adopted
Ordinance 834 and Resolution 2024-102 approving and amendment to Big
River 445 PUD Zoning District subject to conditions in Exhibit Z and based on
findings in said resolution and adopted Summary Ordinance 854A for
publication.
L. Consideration of adopting Ordinance 834 and Resolution 2024-103 approving an
amendment to Big River 445 Planned Unit Development District and Resolution
2024-104 approving a Development and Final Stage Planned Unit Development
for Automobile Repair — Minor Use. Applicant: Valvoline LLC. Action taken:
Adopted Resolution 2024-103 approving a development and final stage PUD
subject to conditions in Exhibit Z and based on findings in said resolution and
adopted Ordinance 834 and Resolution 2024-104 approving and amendment to
Big River 445 PUD Zoning District subject to conditions in Exhibit Z and based
on findings in said resolution and adopted Summary Ordinance 854A for
publication.
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M. Consideration of approving a letter of support for the Wright County Economic
Development Partnership's Childcare Grant submittal to MN -DEED. Action
taken: Approved the letter of support.
N. Consideration of approving the annual Snowplowing and Ice Removal Policy for
the 2024-2025 snow season. Action taken: Approved the Snowplowing and Ice
Removal Policy for 2024-2025.
O. Consideration of adopting Resolution 2024-108 accepting public improvements
for the Featherstone 61" Development. Action taken: Adopted resolution
accepting improvements.
P. ADDED ITEM: Consideration of approving a waiver of the land use application
escrow of $1,000 for Conditional Use Permit review for Ben & Mary Roberg,
9415 Giffort Court. Action taken: Approved the waiver.
3. Public Hearings
3A. Consideration of adopting Resolution 2024-105 approving an assessment roll for
delinquent miscellaneous accounts to be certified to the County Auditor for 2025
payable tax year
Sarah Rathlisberger, Finance Director, introduced the item and noted that there
is one outstanding account. Accounts must be paid by November 27 to avoid
certification to Wright County for taxes payable 2025.
Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed
the public hearing.
Councilmember Murdoff moved to adopt Resolution 2024-105 approving an
assessment roll for delinquent miscellaneous accounts to be certified to County
Auditor for 2025 payable tax year. Councilmember Hinz seconded the motion.
Motion carried unanimously.
3B. Consideration of adopting Resolution 2024-106 approving an assessment roll for
delinquent utility accounts to be certified to the County Auditor for the 2025
payable tax year
Sarah Rathlisberger introduced the item and noted that there are 256 delinquent
utility billing accounts with a total of $296,135.44. Delinquent accounts must be
paid by November 27 to avoid certification to Wright County for taxes payable
2025.
Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed
the public hearing.
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Councilmember Hinz moved to adopt Resolution 2024-106 approving an
assessment roll for delinquent utility accounts to be certified to the County
Auditor for the 2025 payable tax year. Councilmember Martie seconded the
motion. Motion carried unanimously.
3C. Consideration of adopting Resolution 2024-107 approving assessments for the
Downtown Roadway & Pedestrian Improvements, City Proiect 22CO05
Matt Leonard, Public Works Director/City Engineer, introduced the item and
gave a review of the project that was completed, and the areas being assessed.
100% of sewer service cost is assessed to each property owner. The total amount
being assessed is $87,582.49. The proposed assessment is for a period of 10
years at a 10% interest rate.
Mayor Hilgart opened the public hearing. No one testified. Mayor Hilgart closed
the public hearing.
Councilmember Hinz expressed concern about the 10% interest rate and stated
that it is high. Mr. Leonard responded that the policy is 2% above prime but
noted that it is high. The City Council discussed the rate. Sarah Rathlisberger
added that the City Council has the discretion to change what the policy states
and lower the interest rate, however, it does set a precedent. There was some
agreement to use 6% because that is the statutory rate the City uses for
delinquent account assessments.
Councilmember Martie moved to adopt Resolution 2024-107 approving
assessments for the Downtown Roadway & Pedestrian Improvements, City
Project 22C005 with 6% interest rate. Councilmember Murdoff seconded the
motion. Motion carried unanimously.
3D. Consideration of holding the public hearing on assessments for the 7t" Street
Retaining Wall, Rectangular Rapid Flashing Beacon (RRFB), and Sidewalk
Improvement Proiect, Citv Proiect 23CO05 and continuing the public hearing to
November 12, 2024
Matt Leonard presented the item and reviewed the project and the properties
being assessed. Following the City Council's consensus at a special meeting on
October 14, 20241, new assessment amounts were calculated using $50 per linear
foot for sidewalks. In addition, the retaining wall assessment was reduced. The
new total assessment amount is $160,011.
Mr. Leonard noted that state statute requires that affected property owners be
notified of the public hearing 14 days prior to the hearing. Due to an
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administrative error, they were not notified. Therefore, the public hearing will
need to be held over to the November 12 City Council meeting.
Mayor Hilgart opened the public hearing. No one testified.
Councilmember Murdoff moved to continue the public hearing to the
November 12, 2024, City Council meeting.
Adiournment:
The meeting was adjourned at 7:42 p.m.
Recorder: Jennifer Schreibe � /V
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City Admini trator
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