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City Council Minutes 11-12-2024REGULAR MEETING — MONTICELLO CITY COUNCIL Tuesday, November 12, 2024 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Tracy Hinz, Charlotte Gabler, Lee Martie, and Sam Murdoff Absent: None 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Hinz moved approval of the agenda. Councilmember Martie seconded the motion. Motion carried unanimously. C. Citizen Comments Steve Christen, Rotary President, spoke on a proposed project for Ellison Park. The project was based on having musical instruments in a park. They proposed this park a while back and were questioning where the City was in reviewing the request. Per standard procedure, the item was directed to staff for review and future comment. D. Public Service Announcements • The following public announcements were noted: - Winter Parking Restrictions - Winter Coat Drive E. Council Liaison Updates • Planning Commission — Councilmember Gabler provided an overview of the meeting held November 4, 2024. The commission held one public hearing regarding items related to cannabis. • Industrial & Economic Development Committee (IEDC) — Councilmember Murdoff commented on the meeting held November 6, 2024. The committee discussed the PEL study relating to a potential future river crossing. The committee also discussed their overall structure and determined to replace the student members with regular members. City Council Minutes: November 12, 2024 Page 1 1 5 G. Department Updates • Animal Control Update —Animal Control Officer Randi O'Keefe Krier presented an update to the City Council on activity in 2024. • Construction Update — Matt Leonard, Public Works Director/City Engineer, gave an update on current construction projects. 2. Consent Agenda: Councilmember Murdoff removed approval of the Consent Agenda. Councilmember Hinz seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $1,016,678.42. B. Consideration of approving new hires and departures for City departments. Action taken: Approved the revised hires for Building Department, Monticello Community Center (MCC), and Streets Department and departures for the Hi - Way Liquors, MCC and Parks Department. C. Consideration of approving the sale/disposal of surplus city property. Action taken: No report this cycle. D. Consideration of approving an appointment of Richard Kothenbeutel to the Monticello Planning Commission. Action taken: Approved the appointment. E. Consideration of adopting an ordinance amending the Industrial Economic Development Committee (IEDC) Membership and Organizational Guidelines eliminating student member slots and approving the appointments of Aaron Holthaus, Mike Huey, Sonja McElroy, and Sean Hafen. Action taken: Adopted Ordinance 836 amending the IEDC Membership and Organizational Guidelines and approved the recommended appointments. F. Consideration of approving a 2025 contract for professional planning services with Grittman Consulting, LLC. Action taken: Approved the contract with Grittman Consulting, LLC. G. Consideration of approving the solicitation of a request for proposals for architectural services and preparation of bid documents for the replacement of damaged properties from recent storm events. Action taken: Approved staff to solicit request for proposals for replacement of damaged properties from recent storm events. H. Consideration of authorizing payment to Buchholz Properties for the relocation of a temporary stormwater pond along Chelsea Road in the amount of $129,524. City Council Minutes: November 12, 2024 Page 2 1 5 Action taken: Authorized Buchholz Properties to relocate a temporary stormwater pond along Chelsea Road for $129,524. Consideration of adopting Resolution 2024-109 approving an Advance Construction agreement with Minnesota Department of Transportation (MNDOT) for the School Boulevard Roundabouts and Reconstruction Project. Action taken: Adopted Resolution 2024-109 approving an agreement with MNDOT for advance construction for the School Boulevard Roundabouts and Reconstruction Project, MNDOT Project Number SP 222-105-003. Consideration of authorizing an amendment to the Professional Services Agreement with Stonebrook Engineering, Inc., in the amount of $61,471 for Comprehensive Safety Action Plan in conjunction with the Safe Streets 4 All (SSFA) federal grant program. Action taken: Accepted proposal and approved an amendment to the Professional Services Agreement with Stonebrook Engineering, Inc., in the amount of $61,471 for additional deliverables and services related to the completion of the Comprehensive Safety Action Plan in conjunction with the Safe Streets 4 All (SS4A) federal grant program, contingent on scope approval by Federal Highway Administration. 3. Public Hearings 3A. Consideration of adopting Resolution 2024-110 approving assessments for the 7t" Street Retaining Wall, Rectangular Rapid Flashing Beacon (RRFB), and Sidewalk Improvement Project, City Project 23CO05 Matt Leonard noted that this public hearing was held over from the October 28, 2024, meeting to meet notification requirements. He provided a recap of the project and noted that the assessments were amended to adjust sidewalk fees to $50 per linear front foot and adjust retaining wall to $250 per linear foot of wall. This decreased assessment amounts significantly. He noted that new amounts were sent to the property owners. Mayor Hilgart stated that the public hearing was still open. The following individual testified: Jake Erickson. Mr. Erickson requested clarification on the two different assessment amounts that he received and commented that he was happy about the lower new assessment amount. There was no further testimony. Mayor Hilgart closed the public hearing. The City Council discussed amending the interest rate to be 6% to match that which was set for the Downtown Project on October 28, 2024. City Council Minutes: November 12, 2024 Page 3 1 5 Councilmember Martie moved to adopt Resolution 2024-110 approving the assessments for the 71" Street Retaining Wall, Rectangular Rapid Flashing Beacon (RRFB), and Sidewalk Improvement Project, City Project 23COOS with an amendment to reduce the interest rate to 6%. Councilmember Murdoff seconded the motion. Motion carried unanimously. 3B. Consideration of adopting Resolution 20242-111 ordering improvements for the School Boulevard Intersection Improvements Project Matt Leonard gave an overview of the project which consists of roundabouts at School Boulevard at Cedar Street and at Edmonson Avenue. It also includes resurfacing from Highway 25 to Country lane, replacement of center medians, a new trail from Edmonson to Country Lane (south side), and improvement to pedestrian ramps. The total estimated project cost is $3,570,369. The total proposed to be assessed is $490,561. The City received $1,485,000 in federal grant funds and will use $384,608 from Electric Utility Fund and $1,210,200 from City funds. Mayor Hilgart opened the public hearing. The following individual testified: Sein Weinand expressed to the City Council that he was the developer who originally built School Boulevard and feels it is unreasonable that he be assessed 50% of the improvement cost to his parcel. In addition, he commented that he doesn't believe the value of his property would increase to an amount making the assessment justifiable. He added that the assessment should be an area wide assessment because School Boulevard is a collector road. He also questioned the footage used to get the assessment amount. Mayor Hilgart closed the public hearing. Matt Leonard noted that cities can complete benefit appraisals to measure the benefit of the improvement to a property. Councilmember Hinz questioned whether this could be discussed when the Council reviews the assessment policy in the near future. Councilmember Murdoff moved to adopt Resolution 2024-111 ordering improvements for the School Boulevard Intersection Improvements Project. Councilmember Hinz seconded the motion. Motion carried unanimously. City Council Minutes: November 12, 2024 Page 4 1 5 4. Regular Agenda: 4A. Consideration of canvassing the returns and adopting Resolution 2024-112 declaring the results of the 2024 General Election for the City of Monticello offices Jennifer Schreiber, City Clerk, presented the election results from the 2024 General Election, including the abstract from Wright County. Councilmember Martie moved to canvass the returns and to adopt Resolution 2024-112 declaring the results 4B. Consideration of approving a request for an adjustment of sewer chargers by The Meadows Manufactured Home Park Sarah Rathlisberger, Finance Director, presented a proposed adjustment to the Meadows Manufactured Home Park of $35,452.57. Lakeshore Management (representing the Meadows) originally requested at the October 28, 2024, City Council meeting, an adjustment to their sewer charges for usage in June and July 2024. The amount proposed by the City is half of that requested of the properties on the west side of Highway 25. There is no adjustment proposed for the east side. The reason for not adjusting the entire amount is that the property owner has some responsibility in maintaining their system. In addition, the City has spent significant staff time on this issue. The property owner should be doing daily checks to maintain their system. This allows the City to get more reliable reading to note any problems with the system. Councilmember Martie moved to approve a request for an adjustment of sewer charges of $35,452.57 for The Meadows Manufactured Home Park. Councilmember Hinz seconded the motion. Motion carried unanimously. 5. Adjournment: The meeting was adjourned at 7:33 p.m. 6(aLtow Recorder: Jennifer Schreib r UA Attest: City Administ City Council Minutes: November 12, 2024 Page 5 1 5