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Planning Commission Minutes - 12/03/2024Planning Commission Minutes—12/03/24 MINUTES REGULAR MEETING — PLANNING COMMISSION December 3, 2024— 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Vice Chair Andrew Tapper, Teri Lehner, Melissa Robeck, Rob Stark Commissioners Absent: Council Liaison: Councilmember Gabler Staff: Angela Schumann, Steve Grittman, Ron Hackenmueller, Bob Ferguson Tyler Bevier 1. General Business A. Call to Order Vice Chair Andrew Tapper called the regular meeting of the Monticello Planning Commission to order at 6:09 p.m. B. Roll Call Mr. Tapper called the roll. C. Consideration of Additional Agenda Items D. Approval of Agenda MELISSA ROBECK MOVED TO APPROVE THE DECEMBER 3, 2024 REGULAR PLANNING COMMISSION MEETING AGENDA. ROB STARK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 5-0. E. Oath of Office Administration —Richard Kothenbeutel Vice Chair Andrew Tapper administered the Oath of Office to Richard Kothenbeutel. F. Consideration to appoint 2025 Planning Commission Officers Community Development Director Angela Schumann provided an overview of the agenda item to the Planning Commission and the public. The Planning Commission was asked to appoint a Chair, Vice Chair, and Secretary of the Planning Commission for the 2025 year. Angela Schumann noted that historically City staff has served as the Secretary, and will continue to do so unless directed otherwise by the Planning Commissioner's appointments. 1 Planning Commission Minutes—12/03/24 TERI LEHNER MOVED TO APPOINT ANDREW TAPPER TO SERVE AS 2025 PLANNING COMMISSION CHAIR. MELISSA ROBECK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 5-0. MELISSA ROBECK VOLUNTEERED TO SERVE AS VICE CHAR, SECONDED BY TERI LEHNER, FOR VICE CHAIR, UNANIMOUSLY APPROVED. G. Approval of Meeting Minutes • Regular Meeting Minutes - June 4, 2024 ROB STARK MOVED TO APPROVE THE JUNE 2, 2024 REGULAR MEETING MINUTES. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 5-0. • Regular Meeting Minutes — August 6, 2024 Community Development Director Angela Schumann reminded Commissioners that the audio and visual system was not properly working on the evening of August 6, 2024 and that the motions and seconds were made in the best possible recollection from staff. TERI LEHNER MOVED TO APPROVE THE AUGUST 6, 2024 REGULAR MEETING MINUTES. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNAMIOUSLY, 5-0. • Workshop Minutes — September 3, 2024 MELISSA ROBECK MOVED TO APPROVE THE SEPTEMBER 3, 2024 WORKSHOP MEETING MINUTES. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 5-0. • Regular Meeting Minutes — September 3, 2024 ROB STARK MOVED TO APPROVE THE SEPTEMBER 3, 2024 REGULAR MEETING MINUTES. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 5-0. • Regular Meeting Minutes— November 4, 2024 ANDREW TAPPER MOVED TO APPROVED THE NOVEMBER 412024 REGULAR MEETING MINUTES. MELISSA ROBECK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 5-0. H. Citizen Comment None. 2 Planning Commission Minutes—12/03/24 2. Public Hearings A . Consideration of a request for Administrative Lot Subdivision and Combination Variance to Setback in an R-1(Single family) residential District Applicant: Steve Johnson City Planner Steve Grittman began with an overview of the process for the administrative lot subdivision and combination. Steve Grittman stated that replatting usually takes place with lot line changes, yet would not be necessary in staff's view for this proposal with the site being in the original plat of Monticello and with platted parcels. Steve Grittman walked through the proposed subdivision and combination explaining that the lawn portion of the parking lot parcel would be moved from the parking lot parcel to the homesite parcel. The home property is under the intention to sell separately from the church. The remaining property on the survey that serves as access to the church and church parking lot would remain with the church through a recombination, with staff's belief that the proposal is consistent with the code. Steve Grittman spoke to the second application for the variance. The variance is to the rear yard set -back for the proposed house parcel. The edge of the rear lot line is reduced to 20 feet, with the setback requirement in the R-1 district at 30 feet. Steve Grittman explained that variances are met with two conditions in that the lot configuration is not at the fault of the landowner and that the property is being put to a reasonable use. City staff believe these conditions are met and the allowed uses and reconfiguration of the existing facilities is reasonable. Steve Grittman explained the Exhibit Z conditions. These include that the lots are recombined in concurrence with the line adjustments as proposed and in the legal description without further subdivision. The applicant would need to reapply for a plat if rejected by the County Surveyor or Recorder, and a drainage and utility easement would need to be approved. Chair Andrew Tapper asked for clarity regarding the house and church in terms of their parcel names and the combination proposed. Steve Grittman explained that a portion of parcel "B" would be added to parcel "C", with parcel "A" gaining land as well. Councilmember Charlotte Gabler asked about the house and being single-family, and if they wanted to install a shed, would that be an allowed use. Steve Grittman stated they would still need to fit within the confines and setbacks set by ordinance. Richard Kothenbeutel asked about the 10,000 sq. foot minimum lot area being met. Steve Grittman stated the surveyor drew the lines to meet the 10,000 sq. 3 Planning Commission Minutes—12/03/24 foot minimum threshold and confirmed that the applicant meets that requirement. Andrew Tapper opened the public hearing portion of the item. Steve Johnson, 1233 Sandy Lane, Monticello, addressed the Commission on behalf of the applicant as the finance chair for the Trinity Lutheran Church. Steve Johnson spoke about the history of the site from the growth in the 1950s, where the clergy house was provided by the church. He noted that the situation has changed for recent clergy, and the house is no longer in use for the church. Steve Johnson thanked City staff for their helpfulness in the process, and thanked commissioners for their consideration. Andrew Tapper closed the public hearing the portion of the item. Steve Grittman reminded Planning Commissioners that they are approving the variance and are in an advisory capacity for the lot recombination. The combination would be considered at the City Council level for cross contingent approval. TERI LEHNER MOVED TO ADOPT RESOLUTION NO. PC-2024-047 RECOMMENDING APPROVAL OF AN ADMINISTRATIVE LOT SUBDIVISION AND COMBINATION, SUBJECT TO THE CONDITIONS IN EXHIBIT Z AND BASED ON FINDINGS IN SAID RESOLUTION. MELISSA ROBECK SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 5-0. Andrew Tapper asked if any Commissioners had any concerns about the variance. TERI LEHNER MOVED TO ADOPT RESOLUTION NO. PC-2024-048 APPROVING A VARIANCE TO SETBACK, SUBJECT TO THE CONDITIONS IN EXHIBIT Z AND BASED ON FINDINGS IN SAID RESOLUTION. ANDREW TAPPER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 5-0. Angela Schumann stated that these would go to City Council on December 9, 2024, with the understanding that the lot line request would be contingent on resolution of any appeal to the variance that might be received. Appeals are required within ten business days. B. Regular Agenda Angela Schumann stated that staff defer to the Commission regarding appointments and stated that Andrew Tapper expressed interest in a reappointment for a three-year term. Any decision on recommendation would go to the city council on December 9, 2024. ROB STARK MOVED TO REAPPOINT ANDREW TAPPER FOR A THREE YEAR TERM EFFECTIVE JANUARY 1, 2025. TERI LEHNER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY, 5-0. 11 Planning Commission Minutes—12/03/24 3. Other Business A. Community Development Director's Report Angela Schumann thanked Ron Hackenmueller for his years of service and introduced Bob Ferguson as the new Chief Building Official effective November 30, 2024. Angela Schumann gave an update on Broadway Plaza's approval from the City Council and walked through the Planning Commission Tools & Resources sheet regarding planning documents and their authority. She asked for survey responses on the feedback of the Planning Commission packet and 2025 Workplan and concluded with updates regarding the redevelopment of Block 34 and development status report. Ron Hackenmueller thanked Commissioners and City staff for this time at the City of Monticello. Andrew Tapper thanked Ron Hackenmueller for his service. B. Adjournment Teri Lehner motioned to adjourn at 6:48 p.m. Motion carried unanimously. Recorded By: Tyler Bevier Date Approved: January 7, 2025 ATTEST: Angela ScVy6�ni , Community Development Director 5