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City Council Agenda Packet 06-10-20241. Agenda Documents Documents: 06-10-24 AGENDA.PDF 2024-5-28 MINUTES CC (DRAFT).PDF 2A PAYMENT OF BILLS.PDF 2B NEW HIRES AND DEPARTURES.PDF 2C PROPERTY.PDF 2D DONATION .PDF 2E GAMBLING PERMIT CENTER COURT CLUB.PDF 2F GAMBLING PREMISE PERMIT COMMUNITY CHARITIES.PDF 2G GAMBLING PREMISE PERMIT NW JAYCEES.PDF 2H AMENDMENT TO FEE SCHEDULE.PDF 212024 SPECIAL EVENT RIVERFEST.PDF 2J CET GRANT CONTRACT.PDF 2K CET GRANT WRITING SERVICES.PDF 2L CEDAR STREET VACATE EASEMENT.PDF 2M SPECIAL EVENT PARTYPARK.PDF 2N SPECIAL EVENT ART PARK.PDF 20 SPECIAL EVENT SOFTBALL TOURNAMENT.PDF AGENDA REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, June 10, 2024 Mississippi Room, Monticello Community Center CITY COUNCIL WORKSHOP (Academy Room) 5:00 p.m. Orderly Annexation Agreement Discussion Mayor: Lloyd Hilgart Council Members: Charlotte Gabler, Tracy Hinz, Lee Martie, Sam Murdoff 1. General Business A. Call to Order & Pledge of Allegiance B. Approval of Agenda — Councilmembers or the City Administrator may add items to the agenda for discussion purposes or approval. The City Council may or may not take official action on items added to the agenda. C. Approval of Meeting Minutes • Regular Meeting Minutes from May 28, 2024 D. Citizen Comments — Individuals may address the City Council about any item not contained on the agenda. Each speaker will be allotted three minutes with a maximum of five speakers. The Mayor may allow for additional time and/or speakers. The City Council generally takes no official action of items discussed, except for referral to staff for future report. E. Public Service Announcements/Updates F. Council Liaison Update • Planning Commission • Economic Development Authority (EDA) • Industrial & Economic Development Committee (IEDC) G. Department Updates • Construction Update 2. Consent Agenda — All items listed on the Consent Agenda are considered standard or may not need discussion prior to approval. These items are acted upon by one motion unless a councilmember, the city administrator, or a citizen requests the item by removed from consent for additional discussion. A. Consideration of approving payment of bills B. Consideration of approving new hires and departures for City departments C. Consideration of approving the sale/disposal of surplus city property D. Consideration of adopting Resolution 2024-45 accepting a donation of $917.18 from the Monticello Fire Relief Association for the purchase of chainsaws for the Fire Department E. Consideration of approving two temporary charitable gambling permits applications for raffles to be held by the Monticello Center Court Club on August 24, 2024, for their 4th Annual Community Tailgate Party and February 20, 2025, for the Magic Monticello High School Touchdown Booster Club F. Consideration of adopting Resolution 2024-46 approving a gambling premise permit for Community Charities of Minnesota to conduct gambling at Nordic Brewpub located at 530 Cedar Street G. Consideration of adopting Resolution 2024-47 approving a gambling premise permit for the Northwest Area Jaycees to conduct gambling at the Liquor Lounge located at 124 W Broadway St. H. Consideration of adopting Ordinance 826 amending Chapter 36, Fee Schedule, of the Monticello City Code to add a permit/application fee for the keeping of large animals I. Consideration of approving special event permit allowing use of Ellison Park, Pioneer Park, core city public right-of-way, Community Center Parking Lot and related assistance in conjunction with the annual Riverfest celebration on July 12-14, 2024 J. Consideration of adopting Resolution 2024-48 authorizing a Community Energy Transition (CET) Grant Agreement with MN -DEED in the amount of $1,000,000 for Municipal Trunk Utility Extensions along County Road 39 to the Northwest Growth Area K. Consideration of authorizing HR Green to provide grant writing services in connection with the MN -DEED Community Energy Transition (CET) Grant Program in the amount of up to $5,000 L. Consideration of adopting Resolution 2024-49 calling a public hearing on July 8, 2024, for vacation of drainage and utility easements as legally described for a portion of Amax Addition M. Consideration of approving a Special Event Permit allowing use of Ellison Park, city streets, and related assistance for Party in the Park on July 11, 2024. Applicant: Monticello Chamber of Commerce N. Consideration of approving a Special Event Permit allowing use of Ellison Park and related assistance in conjunction with Art in the Park/Taste of Monticello on Saturday, July 13, 2024. Applicant: Chamber of Commerce 0. Consideration of approving a Special Event Permit for the 10U State Qualifiers Softball Tournament taking place on June 22-23, 2024, at the Monticello High School softball fields. Applicant: Natalie Schuneman 2A. Consideration of items removed from the consent agenda for discussion 3. Public Hearings 4. Regular Agenda 5. Adjournment REGULAR MEETING — MONTICELLO CITY COUNCIL Tuesday, May 28, 2024 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Lloyd Hilgart, Charlotte Gabler, Tracy Hinz, and Lee Martie Absent: Sam Murdoff 1. General Business A. Call to Order & Pledge of Allegiance Mayor Hilgart called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Martie motioned to approve of the agenda. Councilmember Hinz seconded the motion. Motion carried unanimously. C. Approval of Meeting Minutes • Regular Meeting Minutes from May 13, 2024 Councilmember Hinz moved to approve the minutes. Councilmember Martie seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements ➢ Rachel Leonard, City Administrator, noted the following public announcements: • No Mow May • Watering & Restrictions • Curfew Reminder • Walk & Roll • MCC Summer Hours • Bubble & Foam Party • Movies in the Park F. Council Liaison Updates • Economic Development Authority (EDA) — Councilmember Hinz gave an update of the meeting held May 22, 2024. The EDA discussed the Purchase Agreement and Interfund Loan for 118 Broadway E. City Council Minutes: May 28, 2024 Page 1 1 5 • Parks, Art, and Recreation Commission — Councilmember Gabler gave an update of the meeting held May 23, 2024. The commission discussed the following items: Davey tree inventory analysis; West Bridge Park project; Haven Ridge West trail; and turf to prairie. They also received updates from MontiArts and MCC. G. Department Updates • Finance Update — Liz Lindrud, Finance Manager, presented an update of last year's activities in the Finance Department. • Construction Update — Matt Leonard, Public Works Director/City Engineer, gave an update on current construction projects. 2. Consent Agenda: Councilmember Martie moved to adopt the Consent Agenda. Councilmember Hinz seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Action taken: Approved the bill and purchase card registers for a total of $834,317.38. B. Consideration of approving new hires and departures for City departments. Action taken: Approved new hires for the Building Department, Monticello Community Center, Parks Department, and Streets Department. C. Consideration of approving the sale/disposal of surplus city property. Action taken: No report this cycle. D. Consideration of approving a temporary liquor license for Central Minnesota Jobs and Training Services, Inc. for an open house to be held on October 9, 2024, at 406 East 7t" Street. Action taken: Temporary liquor license was approved. E. Consideration of approving a temporary liquor license for the Monticello Lions for Riverfest celebration on July 13 and July 14, 2024. Action taken: Temporary liquor license was approved. F. Consideration of not waiving monetary limits on municipal tort liability established by Minnesota Statutes. Action taken: Monetary limits were not waived. G. Consideration of authorizing a lease agreement with Civil Engineering Site Design, LLC for 1,140 square feet of the former DMV office building located at 119 3rd Street East. Action taken: Approved the lease agreement with Civil Engineering Site Design, LLC. City Council Minutes: May 28, 2024 Page 2 1 5 H. Consideration of adopting Resolution 2024-43 calling for a public hearing on the proposed Modification of Tax Increment Financing District No. 1-42 within the Central Monticello Redevelopment Project No. 1, and approving the Amended and Restated Tax Increment Financing Plan for the District. Action taken: Public hearing was set for June 24, 2024. Consideration of approving a request for Conditional Use Permit (CUP) for accessory structures exceeding 1,200 square feet in the R-1, Single -Family Residential District. Applicant: Ben Holland. Action taken: Approved the Conditional Use Permit based on findings in Resolution PC-2024-013 and subject to conditions in Exhibit Z. J. Consideration of amending the Conditional Use Permit (CUP) for a Planned Unit Development (PUD) for a restaurant with drive thru in a B-4, Regional Business zoning district. Applicant: Westwood Professional Services o/b/o CA Commercial Development (Panera). Action taken: Approved the amendment to Conditional Use Permit based on findings in Resolution PC-2024-015 and subject to conditions in Exhibit Z. K. Consideration of amending a Conditional Use Permit (CUP) for electric vehicle charging stations as an accessory use in the B-3, Highway Business District. Applicant: Doug Walkup. Action taken: Approved amendment to Conditional Use Permit based on findings in Resolution PC-2024-014 and subject to conditions in Exhibit Z. L. Consideration of adopting Resolution 2024-44 approving a Planned Unit Development (PUD) adjustment for additional amenities at Savanna Vista/Monticello Lakes PUD. Applicant: Monticello Lakes, LLC. Action taken: Adopted Resolution 2024-44 approving PUD adjustment based on findings in said resolution and subject to the conditions in Exhibit Z. M. Consideration to acknowledge receipt of a petition for annexation from Classics on Broadway, LLC and Mike Schneider and to proceed to verification of compliance with the Joint Resolution for Orderly Annexation. Action taken: Accepted receipt of petition for annexation from Classics on Broadway, LLC and Mike Schneider and authorized staff to proceed with verification of compliance with the Joint Resolution for Orderly Annexation. N. Consideration of approving a lease with Monticello School District 882 for the 2024-2025 school year to serve kindergarten through fifth grade at the Bertram Chain of Lakes Regional Park share maintenance shed. Action taken: Approved the lease agreement with Monticello School District 882. City Council Minutes: May 28, 2024 Page 3 1 5 3. Public Hearings: 4. Regular Agenda: A. Consideration of accepting the 2023 Annual Comprehensive Financial Report Bonnie Schweiger, Abdo, presented the 2023 Annual Comprehensive Financial Report. Ms. Schweiger noted that the results showed no instances of noncompliance for both Minnesota Legal Compliance standards and Single Audit Report standards. She then reviewed General Fund Balances, including revenue and expenditures, and showed comparisons to other comparable cities. There was minimal discussion by City Council. Councilmember Gabler moved to accept the 2023 Annual Comprehensive Financial Report. Councilmember Martie seconded the motion. Motion carried unanimously. 5. Additional Discussion: • Old Chamber Building, 205 Pine Street At the May 28, 2024, City Council meeting, Mayor Hilgart requested that staff look into options for the Old Chamber Building located at 205 Pine Street. Rachel Leonard, City Administrator, presented options to the City Council. The options included: retain ownership and leave vacant; retain ownership and allow a temporary use; demolish the building and retain ownership of the property; or sell the building for removal and retain the property. Ms. Leonard noted that staff's recommendation is to retain ownership and allow a temporary use. After some discussion, there was consensus of the City Council that the city retain the property and that staff continue to research any possible use of the building and/or demolish of the building. • Let's Chalk At the May 28, 2024, City Council meeting, Mayor Hilgart requested discussion on the Let's Chalk event around whether the event should be a City event or an event that is organized privately and approved by special event permit. Mayor Hilgart updated the City Council and noted that he would organize the event privately and it will be funded with donations. After minimal discussion, there was consensus of the City Council that the event will be operated as a private event through a special event permit application. City Council Minutes: May 28, 2024 Page 4 1 5 6. Adiournment: The meeting was adjourned at 7:45 p.m. Recorder: Jennifer Schreiber Attest: City Administrator City Council Minutes: May 28, 2024 Page 5 15 City Council Agenda: 6/10/2024 2A. Consideration of approving payment of bills Prepared by: Finance Director Reviewed by: N/A ACTION REQUESTED Meeting Date 6/10/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve the bill and purchase card registers for a total amount of $2,457,221.83. REFERENCE AND BACKGROUND City staff submits the attached bill registers and purchasing card registers for approval by Council. The bill registers contain all invoices processed and the purchasing card registers contain all card purchases made since the last Council meeting. Subject to MN Statutes, most invoices require Council approval prior to releasing checks for payment. The day following Council approval, payments will be released unless directed otherwise. A credit purchasing agreement and policy was approved by Council initially and card purchases must comply with the policy. If Council has no questions or comments on the bill and purchase card registers, these can be approved with the consent agenda. If requested, this item can be removed from consent and discussed prior to making a motion for approval. I. Budget Impact: N/A II. Staff Workload Impact: No additional work. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of bill and purchase card registers as presented. SUPPORTING DATA • Bill registers and purchase card registers Accounts Payable Checks by Date - Summary by Check Date User: debbie.gulbrandson Printed: 6/3/2024 3:36 PM � MontiTY ce-o Check No Vendor No Vendor Name Check Date Check Amount ACH 1102 CENTERPOINT ENERGY 05/31/2024 13,998.02 ACH 1585 XCEL ENERGY 05/31/2024 18,204.19 ACH 1593 MN DEPT OF REVENUE - ACH 05/31/2024 59,209.00 ACH 2O50 DEMVI LLC 05/31/2024 213.86 ACH 3679 SUPERIOR PRESS 05/31/2024 160.66 ACH 4470 US BANK - BONDS 05/31/2024 17,187.50 ACH 4732 MONEY MOVERS, INC. 05/31/2024 15.75 ACH 5147 MN PEIP 05/31/2024 57,891.17 ACH 5188 HEALTHY CONTRIBUTIONS 05/31/2024 8.60 ACH 5646 JACK HENRY & ASSOCIATES, INC. 05/31/2024 58.47 ACH 6041 HEALTHEQUITY INC 05/31/2024 562.50 ACH 6271 CLUB AUTOMATION - DAXCO LLC 05/31/2024 1,376.12 Total for 5/31/2024: 168,885.84 Report Total (12 checks): 168,885.84 The preceding list of bills payable was reviewed and approved for payment. Date: 6/10/2024 Approved by: AP Checks by Date - Summary by Check Date (6/3/2024 3:36 PM) Page 1 Accounts Payable Checks by Date - Summary by Check Date User: debbie.gulbrandson Printed: 6/5/2024 4:21 PM � MontiTY ce-o Check No Vendor No Vendor Name Check Date Check Amount ACH 1036 APECAQUISITIONS INC 06/11/2024 605.31 ACH 1062 BEAUDRY OIL COMPANY 06/11/2024 2,305.59 ACH 1065 BELLBOY CORPORATION 06/11/2024 16,306.06 ACH 1079 BOYER TRUCKS - ST MICHAEL 06/11/2024 255.90 ACH 1091 CAMPBELL KNUTSON PA 06/11/2024 2,226.00 ACH 1129 DAHLHEIMER BEVERAGE LLC 06/11/2024 76,198.83 ACH 1153 ECM PUBLISHERS INC 06/11/2024 1,045.00 ACH 1223 HAWKINS INC 06/11/2024 8,378.16 ACH 1273 KIWI KAI IMPORTS, INC. 06/11/2024 1,284.00 ACH 1303 M AMUNDSON CIGAR & CANDY CO, I 06/11/2024 3,617.21 ACH 1411 OLSON & SONS ELECTRIC INC 06/11/2024 3,105.44 ACH 1417 OSC OXYGEN SERVICE COMPANY 06/11/2024 54.94 ACH 1550 VEOLIA WATER N AM OPERATING SEl 06/11/2024 70,514.63 ACH 1552 VIKING COCA COLA BOTTLING CO 06/11/2024 749.65 ACH 1572 THE WINE COMPANY 06/11/2024 2,303.03 ACH 1684 VINOCOPIA 06/11/2024 785.00 ACH 1726 MARCO TECHNOLOGIES 06/11/2024 5,629.50 ACH 1902 VICKI LEERHOFF 06/11/2024 52.00 ACH 2407 ALL ELEMENTS 06/11/2024 350.00 ACH 3762 GARRETTS DIAMOND CITY BREAD 06/11/2024 80.00 ACH 4441 VALLEY PAVING INC 06/11/2024 311,026.66 ACH 4475 DAKOTA SUPPLY GROUP 06/11/2024 517.49 ACH 4513 AARON STAEHNKE 06/11/2024 29.00 ACH 4633 PERFORMANCE FOOD GROUP INC 06/11/2024 1,604.31 ACH 4646 CAPITOL BEVERAGE SALES L.P. 06/11/2024 51,227.20 ACH 4832 TIFCO INDUSTRIES, INC. 06/11/2024 1,094.70 ACH 5201 DICK FAMILY, INC. 06/11/2024 3,364.22 ACH 5210 ADAM SMIGLEWSKI 06/11/2024 225.00 ACH 5211 RANDI O'KEEFE KRIER 06/11/2024 1,946.88 ACH 5270 JUDITH KOVACS 06/11/2024 25.00 ACH 5444 JULIAKAROS 06/11/2024 560.00 ACH 5512 HYDROCORP HYDRO -DESIGNS, INC. 06/11/2024 741.00 ACH 5586 MOOSE LAKE BREWING CO. 06/11/2024 264.00 ACH 5635 WK & ASSOCIATES LLC 06/11/2024 725.00 ACH 5736 MAVERICK WINE LLC 06/11/2024 825.86 ACH 6218 ALEX AIR APPARATUS 2 LLC 06/11/2024 1,066.30 ACH 6230 TYLER LAMBERT 06/11/2024 65.66 ACH 6251 STEPHEN W GRITTMAN 06/11/2024 10,728.50 ACH 6272 DANGEROUS MAN BREWING COMPA 06/11/2024 534.00 ACH 6297 MEYER CONTRACTING INC 06/11/2024 1,296,365.83 ACH 6306 STONEBROOKE ENGINEERING INC 06/11/2024 991.21 ACH 6405 DANIEL HOMSOMBATH 06/11/2024 100.00 128535 2925 1ST LINE/LEEWES VENTURES LLC 06/11/2024 333.50 128536 5893 ABDO LLP 06/11/2024 3,000.00 128537 1977 ANCOM COMMUNICATIONS INC 06/11/2024 518.75 128538 3491 ARTISAN BEER COMPANY 06/11/2024 232.40 128539 1368 AUTO VALUE MONTICELLO 06/11/2024 443.83 AP Checks by Date - Summary by Check Date (6/5/2024 4:21 PM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount 128540 1067 BERNICK'S 06/11/2024 6,263.52 128541 4618 BOUND TREE MEDICAL, LLC 06/11/2024 26.24 128542 4328 BREAKTHRU BEVERAGE MN WINE & 06/11/2024 14,317.54 128543 5699 BRETH-ZENZEN FIRE PROTECTION, L 06/11/2024 425.00 128544 1095 CARLOS CREEK WINERY INC 06/11/2024 156.00 128545 5306 ANDREW DUSZYNSKI 06/11/2024 200.00 128546 5771 EAST SIDE OIL COMPANIES, INC 06/11/2024 90.00 128547 2561 FERGUSON WATERWORKS 06/11/2024 1,854.12 128548 1179 FIRE SAFETY USA INC 06/11/2024 4,757.25 128549 4796 GOLD NUGGET DEVELOPMENT 06/11/2024 45,537.88 128550 1205 GRAINGER INC 06/11/2024 243.48 128551 6404 GLORIA HLEBICHUK 06/11/2024 20.00 128552 4650 JASEN HOGLUND 06/11/2024 40.00 128553 6375 THE HOME CITY ICE COMPANY 06/11/2024 809.67 128554 1244 HORIZON COMMERCIAL POOL SUPPL 06/11/2024 178.07 128555 5491 IMAGETREND, INC. 06/11/2024 253.24 128556 3971 INTL UNION OF OPER ENGINEERS LO 06/11/2024 22,125.00 128557 1253 J H LARSON COMPANY 06/11/2024 415.48 128558 1263 JOHNSON BROTHERS LIQUOR CO. 06/11/2024 32,955.72 128559 5974 JOTL PROPERTIES, LLC 06/11/2024 1,560.60 128560 3933 CHARLES LONG 06/11/2024 143.00 128561 6243 M & M EXPRESS SALES & SERVICE 06/11/2024 287.15 128562 5297 MARK J TRAUT WELLS INC 06/11/2024 3,758.00 128563 6254 JONAS H MAYER 06/11/2024 2,000.00 128564 5719 MIDWEST SOUND AND STAGE INC 06/11/2024 500.00 128565 4691 MONTICELLO MEMORIALS, LLC 06/11/2024 160.00 128566 2512 MONTICELLO PLBG HTGAC LLC 06/11/2024 11,855.00 128567 5160 MOTOROLA SOLUTIONS, INC. 06/11/2024 1,283.04 128568 1913 NEW FRANCE WINE 06/11/2024 136.00 128569 6403 NICHOLAS THOMAS ENTERTAINMEN 06/11/2024 350.00 128570 5988 NYSTROM PUBLISHING CO INC 06/11/2024 5,357.01 128571 1412 OMANN BROTHERS INC 06/11/2024 2,628.10 128572 1427 PHILLIPS WINE & SPIRITS CO 06/11/2024 14,717.98 128573 5431 QUADIENT FINANCE USA INC 06/11/2024 135.31 128574 5713 R.D.OFFUTT COMPANY 06/11/2024 13,793.41 128575 4617 REGENTS OF UNIVERSITY OF MN 06/11/2024 3,000.00 128576 6402 RIM CONSTRUCTION LLC 06/11/2024 189,243.58 128577 4781 RUE 38 LLC 06/11/2024 332.50 128578 3751 CHRISTINE SCHYMA 06/11/2024 217.00 128579 3309 SOUTHERN GLAZER'S WINE AND SPII 06/11/2024 11,165.23 128580 5506 ST MICHAEL SPINAL REHAB CENTER 06/11/2024 60.00 128581 1527 TOTAL REGISTER SYSTEMS INC 06/11/2024 1,814.64 128582 4859 TRIO SUPPLY COMPANY 06/11/2024 615.56 128583 4656 TRUE FABRICATIONS, INC. 06/11/2024 713.12 128584 3783 ULINE 06/11/2024 260.47 128585 1555 VONCO II LLC 06/11/2024 811.37 128586 4766 SUSAN WESTLEY 06/11/2024 17.16 128587 6279 MELISSA WOJCHOUSKI 06/11/2024 200.00 128588 6337 WRUCK EXCAVATING INC 06/11/2024 5,950.00 128589 6224 MATT YETTER 06/11/2024 200.00 Total for 6/11/2024: 2,288,335.99 Report Total (97 checks): 2,288,335.99 AP Checks by Date - Summary by Check Date (6/5/2024 4:21 PM) Page 2 The preceding list of bills payable was reviewed and approved for payment. Date: 6/10/2024 Approved by: Mayor Lloyd Hilgart City Council Agenda: 6/10/2024 2B. Consideration of approving new hires and departures for Citv departments Prepared by: Human Resources Manager Reviewed by: N/A ACTION REQUESTED Meeting Date 6/10/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve new hires and departures for city departments. REFERENCE AND BACKGROUND The Council is asked to ratify the attached list of new hires and departures for the City. This listing includes full-time, part-time, seasonal, and temporary employees. The listing may also include status changes and promotions. I. Budget Impact: Positions are generally included in the budget. II. Staff Workload Impact: If new position, there may be some training involved. If terminated position, existing staff will cover hours as needed, until replacement. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of new hires and departures as identified on the attached list. SUPPORTING DATA • List of new hires and terminated employees. NEW EMPLOYEES Name Title Department Hire Date Class Alisha Grue Parks Worker Parks 6/6/2024 Seasonal Naiya Hanson Slide Attendant MCC 6/10/2024 PT Isaiah Weege Slide Attendant MCC 6/10/2024 PT Joseph Nelson Street Maintenance Operator Streets 6/24/2024 FT TERMINATING EMPLOYEES Name Reason Department Effective Date Class Haley Foster Voluntary Communications 5/31/2024 FT New Hire and Terms City Council 2024: 6/5/2024 City Council Agenda: 6/10/2024 2C. Consideration of approving the sale or disposal of surplus Citv property Prepared by: Meeting Date: ® Consent Agenda Item N/A 6/10/2024 ❑ Regular Agenda Item Reviewed by: Approved by: N/A N/A There is no report this City Council Cycle. City Council Agenda: 6/10/2024 2D. Consideration of adopting Resolution 2024-45 accepting a donation of $917.18 from the Monticello Fire Relief Association for purchase of chainsaws for the Fire Department Prepared by: Meeting Date: ® Consent Agenda Item City Clerk 6/10/2024 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to adopt Resolution 2024-45 accepting donation of a donation of $917.18 from the Monticello Fire Relief Association for the purchase of chainsaws for the Fire Department. REFERENCE AND BACKGROUND The Fire Department received a donation in the amount of $917.18 from the Fire Relief Association to purchase chainsaws. As required by state statute, the City Council needs to accept the donations by resolution. I. Budget Impact: The donations received will offset costs as noted. II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend accepting the donation. SUPPORTING DATA • Resolution 2024-45 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2024-45 RESOLUTION APPROVING CONTRIBUTIONS WHEREAS, the City of Monticello is generally authorized to accept contributions of real and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit of its citizens and is specifically authorized to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under provisions of MN Statutes Section 471.895. WHEREAS, the following persons and or entities have offered to contribute contributions or gifts to the City as listed: DONOR/ENTITY Monticello Fire Relief Association DESCRIPTION/PURPOSE CASH Chainsaws $917.18 WHEREAS, all said contributions are intended to aid the City in establishing facilities, operations or programs within the city's jurisdiction either alone or in cooperation with others, as allowed by law; and WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions offered. NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows: 1. The contributions described above are hereby accepted by the City of Monticello. 2. The contributions described above will be used as designated by the donor. This may entail reimbursing or allocating the money to another entity that will utilize the funds for the purpose stated above. Adopted by the City Council of Monticello this 101h day of June, 2024. Lloyd Hilgart, Mayor Jennifer Schreiber, City Clerk City Council Agenda: 6/10/2024 2E. Consideration of approving two temporary charitable gambling permit applications for raffles to be conducted by the Monticello Center Court Club on August 24, 2024, for their 4th Annual Communitv Tailgate Partv and February 20, 2025, for a Magic Monticello High School Touchdown Booster Club event Prepared by: City Clerk Reviewed by: N/A ACTION REQUESTED Meeting Date: 6/10/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve two temporary charitable gambling permit applications for the Monticello Center Court Club for raffles to be held on August 24, 2024, and February 20, 2025. REFERENCE AND BACKGROUND The Monticello Center Court Club is proposing to conduct the following two raffles: • August 24, 2024 — 4th Annual Community Tailgate Party at the Monticello Country Club located at 1209 Golf Course Road. • February 20, 2025 — Magic Monticello High School Touchdown Booster Club event at Monticello High School located at 5225 School Boulevard. To receive a permit from the State, the City must approve the application. STAFF RECOMMENDED ACTION City staff recommends approval of the temporary gambling permit. SUPPORTING DATA • Applications kutnennsign Iu:AbJU124J-4112-trli-ybr5-uuuusAnru2bu MINNESOTA LAWFUL GAMBLING 4/23 LG220 Application for Exempt Permit Page 1 of 3 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application • conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the • awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Previous Gambling Name: Maqic MHS Touchdown Booster Club Permit Number: X- Minnesota Tax ID Federal Employer ID Number, if any: 20-3803070 Number (FEIN), if any: Mailing Address: PO Box 4 City: Monticello State: MN zip: 55362 County: Wriqht Name of Chief Executive Officer (CEO): Anqie Schlancien CEO Daytime Phone: 763-219-0434 CEO Email: _d A / ' C h l a pi -e ✓I 1- cu` 9 inncu ' C t� cam► (permit VAII be emailed to this email address unless otherwise indicated below) Email permit to (if other than the CEO): NONPROFIT STATUS Type of Nonprofit Organization (check one): Fraternal Religious Veterans 5/1 Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) F-1 A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 F-1 IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. F-1 IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): Monticello Country Club Physical Address (do not use P.O. box): 1209 Golf Course Rd Check one: 0 City: Monticello Zip: 55362 County: Wright Township: Zip: County: Date(s) of activity (for raffles, indicate the date of the drawing): Auaust 24. 2024 Check each type of gambling activity that your organization will conduct: = Bingo = Paddlewheels = Pull -Tabs = Tipboards FV1 I Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. kumennsign iu: Ab3y124J-4tiz-tr11-9tiro-uuuusAururtiu LG220 Application for Exempt Permit 4/23 Page 2of3 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). F-1 The application is denied. Print City Name: Signature of City Personnel: Title: Date: The city or county must sign before submitting application to the Gambling Control Board. COUNTY APPROVAL for a gambling premises located in a township The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days. F-1 The application is denied. Print County Name: Signature of County Personnel: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returntMsBoard within 30 days of the event date. Chief Executive Officer's Signature:'Fgn'!ature Ahie f0k6ulgepi Date: 05/14/24 must be CEO's signature; designee may not sign) Print Name: Anqie Schlanqen REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and • all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process the application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. This form will be made available in alternative format (i.e. large print, braille) upon request. An equal opportunity employer How You May Spend Gambling Funds Allowable expenses - Gambling funds may be spent for allowable expenses, such as: • gambling equipment (pull -tabs, bingo paper, bingo blower, paddlewheel tickets, tipboard games); . advertising; • printing raffle tickets; or . any services or goods that are directly related to the conduct of your gambling. Charitable contributions - Gambling funds may be spent for the following charitable contributions (lawful purpose): • to or by 501(c)(3) organization and 501(c)(4) festival organizations; • relieving the effects of poverty, homelessness, or disability; • problem gambling programs approved by the Minnesota Department of Human Services; • public or private nonprofit school; • scholarships (if a contribution is made to a scholarship fund, it must be made to a nonprofit organization whose primary mission is to award scholarships); • church; • recognition of military service (open to public) or active military personnel in need; • activities and facilities benefiting youth under age 21; • citizen monitoring of surface water quality, with data submitted to Minnesota PCA; • unit of government (NOTE: A direct contribution to a law enforcement or prosecutorial agency is not allowed); • wildlife management projects or activities that benefit the public -at -large, with DNR approval; • grooming and maintaining snowmobile or all -terrain trails that are grant-in-aid trails, or other trails open to public use, with DNR approval; • supplies and materials for DNR training and educational programs; • nutritional programs, food shelves, and congregate dining programs primarily for persons who are 62 or older or disabled; • community arts organizations or programs; • humanitarian service recognizing volunteerism or philanthropy; and • acquisition and repair of real property and capital assets (contact the Gambling Control Board for requirements). 4/23 Page 3 of 3 How You May Not Spend Gambling Funds 1. Controlled contribution - An organization may not retain any control over any contribution made from gambling funds. The only exception is for expenditures by a 501(c)(3) organization or a 501(c)(4) festival organization to its general fund. 2. Financial gain - A contribution or expenditure may not be made if it results in any monetary, economic, financial, or material benefit to the organization making the contribution or expenditure. 3. Government - An expenditure may not be made for: • influencing the nomination or election of a candidate for public office; • promoting or defeating a ballot question; or • any activity intended to influence an election or a governmental decision - making process. 4. Law enforcement - A direct contribution may not be made to a law enforcement or prosecutorial agency. 5. Pension - A contribution may not be made to a government pension or retirement fund, such as a fire relief association. 6. Conflict of interest - A contribution or expenditure may not be made if it is not allowed under the conflict of interest provisions of the Minnesota Nonprofit Corpo-ration Act, Minnesota Statutes, Section 317A.255. 7. Alcohol - An expenditure may not be made for the purchase of any intoxicating liquor, wine, or malt beverages. 8. Fundraising - An expenditure may not be made for fundraising costs, except as allowed for a 501(c)(3) organization or 501(c)(4) festival organization from its general fund. 9. Other organizations - With few excep- tions, gambling funds may not be contrib- uted to other organizations or clubs such as veterans, fraternal, Lions, etc. unless it is a 501(c)(3) organization. 10. Other contributions - A contribution may not be made to a 501(c)(3) organization or another entity with the intent or effect of not complying with lawful purpose restrictions or requirements. Minnesota Gambling Control Board 2023 MINNESOTA GAMBLING CONTROL BOARD BINGO AND RAFFLE - Checklist for Excluded/Exempt Permits The purpose of this form is to help your organization conduct excluded/exempt gambling in compliance with the requirements listed below. Exempt and Excluded activities cannot be conducted in the same calendar year. The five forms of lawful gambling are bingo, paddlewheels, pull -tabs, raffles and tipboards. Detailed information regarding each requirement is available by clicking on the following links [in blue italics]: 1) applicable statutes and rules; 2) the Lawful Gambling Manual; 3) the online class, "Conduct of Raffles"; and 4) the phone number and email address of your county's Licensing (license, permits and leases) and Compliance (conduct and reporting) Specialists. Check Box RAFFLES 1. Tickets are printed in accordance with MN Rule 7861.0310. ✓ 2. Tickets contain the sequential number of the raffle ticket. Theatre style tickets may be used. (349.173) 3. A list of prizes and a statement of other relevant information is made available to ticket purchasers. (349.173) 4. The organization must pay in full or otherwise become the owner of all prizes prior to the raffle drawing, except for ✓ raffles with gross receipts of $60 or less. (7861,0260) 5. A merchandise certificate is used when a prize requiring registration or licensure (guns, cars, ATVs, etc.) is offered. tj IN (7861.0260) V 6. Prizes must not consist of lawful gambling equipment including raffle tickets for another raffle. (7861.0260) 7. The total value of lawful gambling prizes awarded (use fair market value for donated prizes) does not exceed $50,000 in a calendar year. (349.166) 8. Cash must not be substituted for merchandise prizes that have been won. (7861.0260 Subp. 4C(2)) fJ & 9. Alcohol is only awarded as a prize to persons who demonstrate that they are 21 years of age or older. (340A.707) 10.Only cash, personal checks, cashier's checks, money orders, travelers' checks, and debit cards may be accepted for the ✓ purchase of tickets (NO CREDIT CARDS -- NO INTERNET SALES). (349.2127) (7861.0260) 11. The method of winner selection cannot be manipulated or based on the outcome of an event not under the organization's control. (349.173) V 12. Persons are not required to be present at a raffle drawing to be eligible to win. (349.173) (7861.0310) 13. Raffle tickets are not sold to or won by persons under age 18. (349.181) (7861.0310) 14. Purchasers are not required to buy anything other than the ticket. (349.173) (7861.0310) 15. Clear and legible house rules in accordance with MN Rule 7861.0310 are prominently posted at the point of winner selection. / 16. An exempt permit financial report (LG220A) must be submitted to the Gambling Control Board within 30 days of the gambling occasion. (349.166) BINGO 1. Clear and legible house rules in accordance with MN Rule 7861.0270 are prominently posted at the point of winner selection. 2. House rules include the policy on declaring bingo and last number called. (7861.0270 Subp. 2A(1)) 3. House rules include the reasons for potentially cancelling bingo occasions. (7861.0270 Subp. 2A(1)) 4. All sales must be on a cash basis and take place at the permitted premises during or immediately prior to the bingo occasion. (NO CREDIT CARDS -NO INTERNET SALES) (7861.0270Subp.'5B(1)) 5. Bingo paper must not be offered for free or discounted unless the price is reduced with a coupon. (7861.0270 Subp. 5B(7)) 6. Bingo balls must be available for inspection by at least one player before the occasion begins to determine that all are present and in operating condition. (7861.0270 Subp. 3A) 7. No reservation of bingo cards or bingo paper for any person (7861.0270 Subp. 3F) 8. Bingo records (including bingo program) must be kept for 3%2 years. (7861.0270 Subp. 11) BINGO AND RAFFLES 1. Gambling records must be kept for 3%2 years. (7861.0310) 2. Gambling funds may only be spent for allowable expenses and lawful purposes. (349.12 Subd. 3a) (349.12 Subd. 25) (mn.gov/gcb/faq-exemptexcluded.html) and (mn.gov/gcb/assets/infosheetspendinggamblingfunds.pdf) 7/23 MINNESOTA LAWFUL GAMBLING 4/23 LG220 Application for Exempt Permit Page 1 of 3 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Previous Gambling Name: Monticello Center Court Club Permit Number: X- 95159 Minnesota Tax ID Federal Employer ID Number, if any: 46-5269881 Number (FEIN), if any: Mailing Address: PO Box 1044 City: Monticello State: MN zip: 55362 County: Wright Name of Chief Executive Officer (CEO): Shellv A. Matuska CEO Daytime Phone: 763-221-7050 CEO Email: shellvmatuskal@gmail.com (permit will be emailed to this email address unless otherwise indicated below) Email permit to (if other than the CEO): NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal = Religious Veterans �✓ Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑✓ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 ❑ IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. ❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling; and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): Monticello Hiqh School Physical Address (do not use P.O. box): 5225 School Blvd. Check one: 0 City: Monticelln Zip: 55362 County: Wriaht ❑ Township: Zip: County: Date(s) of activity (for raffles, indicate the date of the drawing): 2/20/2025 Check each type of gambling activity that your organization will conduct: F] Bingo E-1 Paddlewheels Pull -Tabs Tipboards F --,] Raffle Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under the List of Licensees tab, or call 651-539-1900. LG220 Application for Exempt Permit 4/23 Page 2 of 3 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). ❑The application is denied. Print City Name: Signature of City Personnel: Title: Date: The city or county must sign before submitting application to the Gambling Control Board. COUNTY APPROVAL for a gambling premises located in a township The application is acknowledged with no waiting period. The application is acknowledged with a 30-day waiting period, and allows the Board to issue a permit after 30 days. ❑The application is denied. Print County Name: Signature of County Personnel: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board wit in 30 days of thp event date. Chief Executive Officer's Signature: `f5�� Date: 5/15/2024 (Signature must CE) signature; designee may not sign) Print Name: Shelly A. Matuska REQUIREMENTS MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days; or a copy of your proof of nonprofit status; and • all gambling conducted on one day. application fee (non-refundable). If the application is Only one application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process the application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit, When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. This form will be made available in alternative format (i.e. large print, braille) upon request. An equal opportunity employer 4/23 Page 3 of 3 How You May Spend Gambling Funds Allowable expenses - Gambling funds may be spent for allowable expenses, such as: • gambling equipment (pull -tabs, bingo paper, bingo blower, paddlewheel tickets, tipboard games); • advertising; • printing raffle tickets; or • any services or goods that are directly related to the conduct of your gambling. Charitable contributions - Gambling funds may be spent for the following charitable contributions (lawful purpose): • to or by 501(c)(3) organization and 501(c)(4) festival organizations; • relieving the effects of poverty, homelessness, or disability; • problem gambling programs approved by the Minnesota Department of Human Services; • public or private nonprofit school; • scholarships (if a contribution is made to a scholarship fund, it must be made to a nonprofit organization whose primary mission is to award scholarships); • church; • recognition of military service (open to public) or active military personnel in need; • activities and facilities benefiting youth under age 21; • citizen monitoring of surface water quality, with data submitted to Minnesota PCA; • unit of government (NOTE: A direct contribution to a law enforcement or prosecutorial agency is not allowed); • wildlife management projects or activities that benefit the public -at -large, with DNR approval; • grooming and maintaining snowmobile or all -terrain trails that are grant-in-aid trails, or other trails open to public use, with DNR approval; • supplies and materials for DNR training and educational programs; • nutritional programs, food shelves, and congregate dining programs primarily for persons who are 62 or older or disabled; • community arts organizations or programs; • humanitarian service recognizing volunteerism or philanthropy; and • acquisition and repair of real property and capital assets (contact the Gambling Control Board for requirements). How You May Not Spend Gambling Funds Controlled contribution - An organization may not retain any control over any contribution made from gambling funds. The only exception is for expenditures by a 501(c)(3) organization or a 501(c)(4) festival organization to its general fund. 2. Financial gain - A contribution or expenditure may not be made if it results in any monetary, economic, financial, or material benefit to the organization making the contribution or expenditure. 3. Government - An expenditure may not be made for: • influencing the nomination or election of a candidate for public office; • promoting or defeating a ballot question; or • any activity intended to influence an election or a governmental decision - making process. 4. Law enforcement - A direct contribution may not be made to a law enforcement or prosecutorial agency. 5. Pension - A contribution may not be made to a government pension or retirement fund, such as a fire relief association. 6. Conflict of interest - A contribution or expenditure may not be made if it is not allowed under the conflict of interest provisions of the Minnesota Nonprofit Corpo-ration Act, Minnesota Statutes, Section 317A.255. 7. Alcohol - An expenditure may not be made for the purchase of any intoxicating liquor, wine, or malt beverages. 8. Fundraising - An expenditure may not be made for fundraising costs, except as allowed for a 501(c)(3) organization or 501(c)(4) festival organization from its general fund. 9. Other organizations - With few excep- tions, gambling funds may not be contrib- uted to other organizations or clubs such as veterans, fraternal, Lions, etc. unless it is a 501(c)(3) organization. 10. Other contributions - A contribution may not be made to a 501(c)(3) organization or another entity with the intent or effect of not complying with lawful purpose restrictions or requirements. Minnesota Gambling Control Board 2023 City Council Agenda: 6/10/2024 2F. Consideration of adopting Resolution 2024-46 approving a gambling premise permit for Community Charities of Minnesota to conduct gambling at Nordic Brewpub located at 530 Cedar Street Prepared by: City Clerk Reviewed by: N/A ACTION REQUESTED Meeting Date 6/10/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to adopt Resolution 2024-46 approving the gambling premises permit for Community Charities of Minnesota to conduct gambling at Nordic Brewpub. REFERENCE AND BACKGROUND Community Charities of Minnesota submitted gambling premises permit applications to conduct gambling at Nordic Brewpub located at 530 Cedar Street. To hold a gambling permit the organization must expend 75% or more of its expenditures on lawful purposes conducted within the city's trade area. This applies to gross profits raised from gambling conducted at a premise within the City's jurisdiction. Community Charities of Minnesota is located in Mankato. They were informed of this requirement and will be submitting proof of their expenditures. Shelly Matuska, gambling manager, submitted the necessary paperwork, including a Lease Agreement for Lawful Gambling between Community Charities of Minnesota and Nordic Brewpub. In addition, as required, a background check was completed for the gambling manager. The State Gambling Control Board requires the City Council to adopt a resolution approving gambling premises permit application. STAFF RECOMMENDED ACTION City staff recommend adopting the resolution. SUPPORTING DATA A. Resolution 2024-46 B. Applications CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2024-46 APPROVING AN APPLICATION FOR A PREMISES PERMIT TO CONDUCT LAWFUL GAMBLING AT NORDIC BREWPUB, 530 CEDAR STREET, MONTICELLO, MN WHEREAS, the Community Charities of Minnesota submitted an application to the City Council of Monticello for a Premises Permit to conduct lawful gambling activities at Nordic Brewpub, 530 Cedar Street, Monticello, Minnesota; and WHEREAS, the City Council is not opposed to a gambling permit being issued by the State Gambling Control Board; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the application by the Community Charities of Minnesota for a Premises Permit to conduct lawful gambling activities at Nordic Brewpub, 530 Cedar Street, be effective June 11, 2024. ADOPTED BYthe Monticello City Council this 10h day of June, 2024. 141WK67a1lI Q019141aIx67 Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application REQUIRED ATTACHMENTS TO LG214 1. If the premises is leased, attach a copy of your lease. Use LG215 Lease for Lawful Gambling Activity. 2. $150 annual premises permit fee, for each permit (non-refundable). Make check payable to "State of Minnesota." ORGANIZATION INFORMATION Organization Name: Community Charities of Minnesota Chief Executive Officer (CEO) Gene Glorvigen Gambling Manager: Miranda Quandt GAMBLING PREMISES INFORMATION 6/15 Page 1 of 2 Annual Fee $150 (NON-REFUNDABLE) Mail the application and required attachments to: Minnesota Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Questions? Call 651-539-1900 and ask for Licensing. Current name of site where gambling will be conducted: Nordic BrewPub List any previous names for this location: Nordic Brewing Co Street address where premises is located: 530 Cedar St (Do not use a P.O. box number or mailing address.) City: OR Township: I County: License Number: 02650 Daytime Phone: 507-261-1561 Daytime Phone: 507-386-1934 Zip Code: Monticello I White 55362 Does your organization own the building where the gambling will be conducted? Yes F'-(] No If no, attach LG215 Lease for Lawful Gambling Activity. A lease is not required if only a raffle will be conducted. Is any other organization conducting gambling at this site? Yes F-'(] No Don't know Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi- zation or another permitted organization. Electronic games can only be conducted at a site where paper pull -tabs are played. Has your organization previously conducted gambling at this site? Yes ENO Don't know GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN MINNESOTA Bank Name: Wells Farqo Bank Bank Account Number: 12000085163 Bank Street Address: 206 E Hickory City: Mankato State: MN Zip Code: 56001 ALL TEMPORARY AND PERMANENT OFF -SITE STORAGE SPACES Address (Do not use a P.O. box number): City: 120 Patterson Ct Mankato State: Zip Code: MN 56001 MN MN LG214 Premises Permit Application ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION 6/15 Page 2 of 2 CITY APPROVAL for a gambling premises located within city limits City Name: Monticello Date Approved by City Council: Resolution Number: (If none, attach meeting minutes.) Signature of City Personnel: Title: Date Signed Local unit of government must sign. ACKNOWLEDGMENT AND OATH 1. I hereby consent that local law enforcement officers, the Board or its agents, and the commissioners of revenue or public safety and their agents may enter and inspect the premises. 2. The Board and its agents, and the commissioners of revenue and public safety and their agents, are authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. 3. I have read this application and all information submitted to the Board is true, accurate, and complete 4. All required information has been fully disclosed. 5. I am the chief executive officer of the organization COUNTY APPROVAL for a gambling premises located in a township County Name: Date Approved by County Board: Resolution Number: (If none, attach meeting minutes.) Signature of County Personnel: Title: TOWNSHIP NAME: Date Signed: Complete below only if required by the county. On behalf of the township, I acknowledge that the organization is applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: 6. I assume full responsibility for the fair and lawful operation of all activities to be conducted. 7. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, to abide by those laws and rules, including amendments to them. 8. Any changes in application information will be submitted to the Board no later than ten days after the change has taken effect. 9. I understand that failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. 10. I understand the fee is non-refundable regardless of license approval/denial. Signature of Chief Executive Officed (designee may not sign) Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process your organization's application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to: Board members, Board staff whose work requires access to the information; 06/3/2024 Date Minnesota's Department of Public Safety, Attorney General, Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. This form will be made available in alternative format, i.e. large print, braille, upon request. An equal opportunity employer MINNESOTA LAWFUL GAMBLING LG215 Lease for Lawful Gambling Activity 6/15 Page 1 of 2 LEASE INFORMATION Organization: Community Charities of Minnesota Address: 120 Patterson Ct Name of Leased Premises: Nordic BrewPub City: Monticello Name of Legal Owner: GILM LLC City: Monticello Name of Lessor (if same as legal owner, write "SAME"): The Nordic Brewinq Co LLC City: Monticello Check applicable item: © New or amended lease. Effective date: of the change. New owner. Effective date: License/Site Number 02650 City: Mankato Street Address: 530 Cedar St State: Zip: MN 55362 Business/Street Address: 542 Cedar St State: Zip: MN 55362 Address: 530 Cedar St State: Zip: MN .5.5362 Daytime Phone: 507-386-1934 State: Zip: MN 56001 Daytime Phone: 763-271-2739 Daytime Phone: 612-308-1076 Daytime Phone: 763-587-1647 Submit changes at least ten days before the effective date Submit new lease within ten days after new lessor assumes ownership. CHECK ALL ACTIVITY THAT WILL BE CONDUCTED (no lease required for raffles) © Pull -Tabs (paper) ® Electronic Pull -Tabs Pull -Tabs (paper) with dispensing device ® Electronic Linked Bingo © Bar Bingo F1Bingo Electronic games may only be conducted: 1. at a premises licensed for the on -sale of intoxicating liquor © Tipboards or the on -sale of 3.2% malt beverages; or © Paddlewheel F11paddlewheel with table 2. at a premises where bingo is conducted as the primary business and has a seating capacity of at least 100. PULL -TAB, TIPBOARD, AND PADDLEWHEEL RENT (separate rent for booth and bar ops) BOOTH OPERATION: Some or all sales of gambling equipment are conducted by an employee/volunteer of a licensed organization at the leased premises. ALL GAMES, including electronic games: Monthly rent to be paid: %, not to exceed 10% of gross profits for that month. • Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1,750. • The rent cap does not include BAR OPERATION rent for electronic games conducted by the lessor. BAR OPERATION: All sales of gambling equipment conducted by the lessor or lessor's employee. ELECTRONIC GAMES: Monthly rent to be paid: 15 %, not to exceed 15% of the gross profits for that month from electronic pull -tab games and electronic linked bingo games. ALL OTHER GAMES: Monthly rent to be paid: 20 %, not to exceed 20% of gross profits from all other forms of lawful gambling. • If any booth sales conducted by a licensed organization at the premises, rent may not exceed 10% of gross profits for that month and is subject to booth operation $1,750 cap. BINGO RENT (for leased premises where bingo is the primary business conducted, such as bingo hall) Bingo rent is limited to one of the following: • Rent to be paid: %, not to exceed 10% of the monthly gross profit from all lawful gambling activities held during bingo occasions, excluding bar bingo. -OR - • Rate to be paid: $ per square foot, not to exceed 110% of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board. The lessor must attach documentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. => Rent may not be paid for bar bingo. => Bar bingo does not include bingo games linked to other permitted premises. LEASE TERMINATION CLAUSE (must be completed) The lease may be terminated by either party with a written 30 day notice. Other terms: LG21S Lease for Lawful Gambling Activity 6/1S Page 2 of 2 Lease Term: The term of this agreement will be concurrent with the premises permit issued by the Gambling Control Board (Board). Management: The owner of the premises or the lessor will not manage the conduct of lawful gambling at the premises. The organization may not conduct any activity on behalf of the lessor on the leased premises. Participation as Players Prohibited: The lessor will not par- ticipate directly or indirectly as a player in any lawful gambling conducted on the premises. The lessor's immediate family and any agents or gambling employees of the lessor will not partici- pate as players in the conduct of lawful gambling on the premis- es, except as authorized by Minnesota Statutes, Section 349.181. Illegal Gambling: The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609,75, and the penalties for illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3. In addition, the Board may authorize the organization to withhold rent for a period of up to 90 days if the Board determines that illegal gambling occurred on the premises or that the lessor or its employees participated in the illegal gambling or knew of the gambling and did not take prompt action to stop the gambling. Continued tenancy of the organiza- tion is authorized without payment of rent during the time period determined by the Board for violations of this provision, as authorized by Minnesota Statutes, Section 349.18, Subd. 1(a). To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, Section 609.75. Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an organization must continue making rent payments under the terms of this lease, if the organization or its agents are found to be solely responsible for any illegal gambling, conducted at this site, that is prohibited by Minnesota Rules 7861.0260, Subpart 1, item H, or Minnesota Statutes, Section 609.75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. The lessor must not modify or terminate the lease in whole or in part because the organization reported, to a state or local law enforcement authority or to the Board, the conduct of illegal gambling activity at this site in which the organization did not participate. ACKNOWLEDGMENT OF LEASE TERMS Other Prohibitions: The lessor will not impose restrictions on the organization with respect to providers (distributor or linked bingo game provider) of gambling -related equipment and ser- vices or in the use of net profits for lawful purposes. The lessor, the lessor's immediate family, any person residing in the same residence as the lessor, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. The lessor must not modify or terminate this lease in whole or in part due to the lessor's violation of this provision. If there is a dispute as to whether a violation occurred, the lease will remain in effect pend- ing a final determination by the Compliance Review Group (CRG) of the Board. The lessor agrees to arbitration when a violation of this provision is alleged. The arbitrator shall be the CRG. Access to Permitted Premises: Consent is given to the Board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel to enter and inspect the permitted premises at any reasonable time during the business hours of the lessor. The organization has access to the premises during any time reasonable and when necessary for the conduct of lawful gambling. Lessor Records: The lessor must maintain a record of all money received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record must be maintained for 3-1/2 years. Rent AII-Inclusive: Amounts paid as rent by the organization to the lessor are all-inclusive. No other services or expenses provided or contracted by the lessor may be paid by the organi- zation, including but not limited to: - trash removal - electricity, heat - snow removal - storage - janitorial and cleaning services - other utilities or services - lawn services - security, security monitoring - cost of any communication network or service required to conduct electronic pull -tabs games or electronic bingo - in the case of bar operations, cash shortages. Any other expenditures made by an organization that is related to a leased premises must be approved by the director of the Board. Rent payments may not be made to an individual. I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. Other terms of the lease: Signature of Lessor: Zacl y 13arhteI (Jun 3, 2024 1b:Sb CD I) Print Name and Title of Lessor: Zachery Barhtel Date: Signature of Organization Official (Lessee): 06/03/2024 Print me and T' e of Lessee: Date: 06/3/2024 Owner Operator Miranda Quandt Gambling Manager Questions? Contact the Licensing Section, Gambling Control Board, at Mail or fax lease to: 651-539-1900. This publication will be made available in alternative format (i.e. Minnesota Gambling Control Board large print, braille) upon request. Data privacy notice: The information requested 1711 W. County Road B, Suite 300 South on this form and any attachments will become public information when received by Roseville, MN 55113 the Board, and will be used to determine your compliance with Minnesota statutes Fax: 651-639-4032 and rules governing lawful gambling activities. City Council Agenda: 6/10/2024 2G. Consideration of adopting Resolution 2024-47 approving a gambling premise permit for the Northwest Area Jaycees to conduct gambling at the Liquor Lounge located at 124 W. Broadwav Street Prepared by: City Clerk Reviewed by: N/A ACTION REQUESTED Meeting Date 6/10/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to adopt Resolution 2024-47 approving a gambling premise permit for the Northwest Area Jaycees to conduct gambling at the Liquor Lounge. REFERENCE AND BACKGROUND Northwest Area Jaycees submitted gambling premises permit applications to conduct gambling at the Liquor Lounge located at 124 W. Broadway St. The Northwest Area Jaycees currently hold premise permits at Applebee's and the Monticello Country Club. The Liquor Lounge approached the organization and requested they conduct gambling at their business. Michelle Larson, gambling manager, submitted the necessary paperwork. Ms. Larson had a background check for the previous permit, so it was noted as completed for the application. The State Gambling Control Board requires the City Council to adopt a resolution approving gambling premises permit application. STAFF RECOMMENDED ACTION City staff recommends adopting the resolution. SUPPORTING DATA A. Resolution 2024-47 B. Applications CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2024-47 APPROVING AN APPLICATION FOR A PREMISES PERMIT TO CONDUCT LAWFUL GAMBLING AT LIQUOR LOUNGE, 124 N. BROADWAY STREET WHEREAS, the Northwest Area Jaycees submitted an application to the City Council of Monticello for a Premises Permit to conduct lawful gambling activities at the Liquor Lounge, 124 N. Broadway Street, Monticello, Minnesota; and WHEREAS, the City Council is not opposed to a gambling permit being issued by the State Gambling Control Board; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL that the application by the Northwest Area Jaycees for a Premises Permit to conduct lawful gambling activities at the Liquor Lounge, 124 W. Broadway Street, be effective June 11, 2024. ADOPTED BYthe Monticello City Council this 10h day of June, 2024. Cy1WKS]a05IIN01111 weli Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk MINNESOTA LAWFUL GAMBLING LG215 Lease for Lawful Gambling Activity LEASE INFORMATION M __ MOrganization License/Site Number. Northwest area j)' a+cees Address: ��.ILy - 13570 Grove Dr Name of Leased Premises: Liquor Lounge city I*. — Monticello Name of legal Owner. Crty: 07title LiCLUGi- ti1C+�fi c e t io Name of Lessor cif same as legal owner, write "SAME"j - Check applicable item: New or amended lease. r—, of the change. Maple Grove Street Address: 124 W Broadway St State Zip. MN 55362 6/IS Page 1 of 2 Daytime phone: 763-486-0850 State Zip MN Daytime Phone. 55369 952-245-7596 Business/Street Address: t3 v\rA State: Zip: Daytime hone�7 C) - Address State- Zip: Daytime Phone- Effective date"O1/2024 Submit changes at least ten days before the effective date MF Lj New owner. Effective date: Submit new lease within ten days after new lessor assumes ownership. CHECK ALL ACTIVITY THAT WILL BE CONDUCTED (no lease required for raffles) Pull -Tabs (paper) MV Pull -Tabs (paper) with dispensing device E:1 Bar Bingo DBingo Tipboards Paddlewheel Paddlewheel with table ✓� Electronic Pull -Tabs E Electronic Linked bingo Electronic games may only be conducted' 1. at a premises licensed for the on -sale of intoxicating liquor or the on -sale of 3.2% malt beverages; or 2. at a premises where bingo is conducted as the primary business and has a seating capacity of at least 100. PULL -TAB, TIPBOARD, AND PADDLEWHEEL RENT (separate rent for booth and bar ops) BOOTH OPERATION' Some or all sales of gambling equipment are conducted by an employee/volunteer of a licensed organization at the leased premises. ALL GAMES,, including electronic games: Monthly rent to be paid: %J, not to exceed 100/o of gross profits for that month. Tntal rent naici from all organizations for only booth operations at the leased premises may not exceed !t1.750 • The rent cap does not include BAR OPERATION rent for electronic games conducted by the lessor. BAR OPERATION: All sales of gambling equipment conducted by the lessor or lessor's employee. ELECTRONIC C:AMES: Monthly rent to be paid: 15 %, not to exceed 150/o of the gross profits for that month from electronic pull -tab games and electronic linked bingo games. ALL OTHER GAMES: Monthly rent to be paid.- 20 %, not to exceed 200/o of gross profits from all other forms of lawful gambling. • If any booth sales conducted by a licensed organization at the premises, rent may not exceed 100/o of gross profits for that month and is subject to booth operation $1,750 cap. BINGO RENT (for leased premises where bingo i-s the primary business conducted, such as bingo hall) Bingo rent is limited to one of the following. • Rent to be paid: %,, not to exceed 10% of the monthly gross profit from all lawful gambling activities held during bingo occasions, exduding bar bingo. - OR - • Rate to be paid: $ persquare foot,, not to exceed 110% of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board. The lessor must attach documentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. � Rent may not be paid for bar bingo. � Bar bingo does not include bingo games linked to other permitted premises. LEASE TERMINATION CLAUSE (must be completed) The lease may be terfmInnated by either party with a written 60 day notice. Other terms: LG215 Lease for Lawful Gambling AL-t*lvity Term: The term of this agreement will be concurrent with the premises permit issued by the Gambling Control Board (Board). Management: The o»ner ofethe premises or the lessor will not manage the conduct of la�%ful gambling at the premises. The organization may not conduct any activity on behalf of the lessor on the leased premises. Participation as Players Prohibited: The lessor will not par- ticipate directly or indirectly as a player in any lawful gambling conducted on the premises. The lessors immediate family and any agents or gambling employees of the lessor will not partici- pate as players in the conduct of lawful gambling on the premis- es, except as authorized by Minnesota Statutes, Section 349.1S1. 6115 Pagc 2 of 2 Other Prohibitions: The lessor will not impose restrictions on the organization with respect to providers (distributor or linked bingo game provider) of gambling -related equipment and ser- vices or in the use of net profits for lawful purposes. The lessor, the lessor's immediate family,, any person residing in the same residence as the lessor,, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. The lessor must not modify or terminate this lease in whole or in part due to the � lessor's violation of this provision. If there is a dispute as to whether a violation occurred, the lease will remain in effect Pend- ing a final determination by the Compliance Review Group (CRG) of the board. The lessor agrees to arbitration when a violation of � this provision is alleged. The arbitrator shall be the CRG4 Illegal Gambling: The lessor is aware of the prohibition Access to Permitted Premises: Consent is given to the Board against illegal gambling in Minnesota Statutes 609.75, and the and its agents, the commissioners of revenue and public safety penalties for illegal gambling violations in Minnesota Rules I and their agents, and law enforcement personnel to enter and 7865.0220, Subpart 3. In addition, the Board may authorize the inspect the permitted premises at any reasonable time during the organization to withhold rent for a period of up to 90 days if the business hours of the lessor,, The organization has access to the Boarddete ines, that illegal gambling occurred on the premises premises during anytime reasonable and when necessary for the or that the lessor or its employees participated in the illegal conduct of lawful gambling. gambling or knew of the gambling and did not take prompt action to stop the gambling. Continued tenancy of the organiza- tion is authorized without payment of rent during the time period determined by the Board for violations of this provision, as authorized by Minnesota Statutes, Section 349.18, Subd,, 1(a). To the best of the lessor's knowledge,, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, Section 609,75. Notwithstanding Minnesota Rules 7865.0 0, Subpart 3, an organization must continue making rent payments under the terms of this lease, if the organization or its agents are found to be solely responsible for any illegal gambling, conducted at this site, that is prohibited by Minnesota Rules 7861.0260,, Subpart 1, item H,, or Minnesota Statutes, Section 609,75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. The lessor must not modify or terminate the lease in whole or in part because the organization reported, to a state or local law enforcement authority or to the Board,, the conduct of illegal gambling activity at this site in which the organization did not participate. Lessor Records: The lessor must maintain a record of all money received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record must be maintained for 3-1/2 years., Rent All -Inclusive: Amounts paid as rent by the organization to the lessor are all-inclusive. No other services or expenses provided or contracted by the lessor may be paid by the organi- zation, including but not limited too. - trash removal - elednaty, heat - snow removal - storage - janitorial and cleaning services - other utilities or services - lawn services - security, security monitoring cost of any communication network or service required to conduct electronic pull -tabs games or electronic bingo - in the case of bar operations, cash shortages. Any other expenditures made by an organization that is related to a leased premises must be approved by the director of the Board. Rent payments may not be made to an individual. ACKNOWLEDGMENT OF LEASE TERMS I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control board. Other teams of the Ie: eais Signature of Lessor: Ftint Name and Title of Lessor: Date: Signature of Organization Official (Lessee): Date: _.O� I.J 10 _401 L] Pri rk*'me an 'Itlee of Lessee: hC_ 'A OQues ons? Contact the Licensing Section, Gambling Control Board, at 651-539-1900. This publication will be made available in alternative format (i.e. large print, braille) upon request. Data privacy notice: The information requested on this form and any attachments will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. 0000000 -,Wv / wm� Va Mail or fax lease to: Minnesota Gambling Control Board 1711 W. County Road B, Suite 300 South Roseville, MN 55113 Fax: 651-639-4032 AW MINNESOTA LAWFUL GAMBLING 6/15 Page 1 of 2 LG21 Premises Permit Application Annual Fee $150 (140N-REFUNDAB�) REQUIRED ATTACHMENTS TO LG214 1. If the premises is leased, attach a copy of you Lease for Lawful Gambling Activity. Z. $150 annual premises perm Make check payable to "Sta r lease. Use LG215 Maandl the aeelicatinn anrequired attachmpnte tn Minnesota Gambling Control Board j it fee, for each permit (non-refundable). 1711 West County Road B, Sulte 300 South til� of Minnesota." --- rI10N INFORMATION Organization Name: VKW1i%Ar0!R Chief Executive Officer (CEO) GAMBLING PREMISES INFORMATION Roseville , MN 55113 Questions? Call 651- 5394900 and ask for Licensing. � License Number: Daytime Phone: �(r � ���� Current name of site where gambling will be conducted: List any previous names for this location: Street address where premises is located:(Do not use a P.O. box number or mailing ddress.) CtY= OR Township: County: ce&l Does your organization own t Z10", A lease i he building where the gambling will be conducted I V I No fired if only a Is any other organization conducting gambling at this site? Yes not requ Daytime Phone: J ' l o(_S� C�� If no, attach LG215 Lease for Lawful Gambling Activity. r affle will be conducted. Yes Note: Bar bingo can only be conducted at a site where another form of lawful g b zation or another pe itted organization. Electronic games can only be conducted a Has your organization previously conducted gambling at this site? Yes Zip Code: 0 .00-- FV7 Don't know lI ng is being conducted by the applying org t a site where paper pull -tabs are played. No GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN MINNESOTA Bank Name: C/1 �Lly'''(0 Bank Account N u look v Bank Street Address: VO 2 tuber: ]Don't know ani- city's `f+ A 0 AnLU State: MN Zip Code:Mum=& ALL TEMPORARY AND PERMANENT OFF -SITE STORAGE SPACES Address (Do not use a P.O. box number): � I,U� � city; State: Zip Code: 4-fi rV q0 ej P14W A�L � MN C�—Z_�,�� IMN M N LG214 Premises Permit Application 6/15 PaaP 7 of � •+%"ftn%JwLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL FtV Dl;cnl 11Trnru ` CITY APPROVAL40 - -- — - -�r��� • +v•• for a gambling premises located wit hin city limits City Name: Date Approved by City Council: Resolution Number' (If none, attach meeting m��� �roe � Signa T'itle: tune of City Personnel: Date signed: Local unit of government must sign. 1. I hereby consent that local law enforcement officers, the Board or its agents, and the commissioners of revenue or public safety and their agents may enter and inspect the premises. 2. The board and its agents, and the commissioners of revenue and public safety and their agents, are authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. 3. I have read this application and all information submitted to the board is true., accurate, and complete. 4. All required information has been fully disclosed. 5. I am the chief executive officer of the organization. COUNTY APPROVAL for a gambling premises located in a township County Name: Date Approved by County Board: Resolution Number: (If none, attach meeting minutes. Signature of County Personnel: Title: TOWNSHIP NAME: Date Signed: Complete below only if required by the county. On behalf of the township, I acknowledge that the organization is applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.2 3. Subd. 2.) Print Township Name: Signature of Township Officer: Title,., Date Signed: 6. I assume full responsibility for the fair and lawful operation of all activities to be conducted. 7. I will familiarize myself tivith the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, to abide by those laws and rules, including amendments to them. 8. Any changes in application information will be submitted to the Board no later than ten days after the change has taken effect. 9. I understand that failure to provide required information or providing false or misleading information may result in the denial or revocation of the license,, 10. I understand the fee is non-refundable regardless of license approval/denial. Ole Sign ure of Chletofxecutive Officer (designee may not sign) Date Da rivacy notice: The information requested on this information when received by the Board, Minnesota's De artm form (and any attachments) will be used by the All other information provided will be Attorney General, Commissionersent of Public Safety,Gambling Control Board (Board) to determine your private data about your organization until Administration, of organization's qualifications to be involved in lawful the Board issues the permit. When the Bud et and Re�elnuesota Management & gambling activities in Minnesota. Your organization has Board issues the permit, all information national and international9' a1mive Auditor, the right to refuse to supply the information; however, provided will become public. If the Board regulatory agencies• anyone bung if your organization refuses to supply this information, does not issue a permit, all information court order; other ind'vidualspu�uant to the Board may not be able to determine your provided remains private with the and agencies specifically authorized by state or federal law organlzation's qualifications and, as a consequence, exception of your crganization's name and to have access to the information;may refuse to issue a permit. If your organization address which will remain public. Private and agencies for which law or legal lo order supplies the information requested, the Board will be data about your organization are available authorizes a new use or sharing of able to process your organization's application. Your to: Board members, Board staff whose information after this notice was and organfzation's name and address will be public work requires access to the information; anyone with your written consengiven* This form will be made available in alternative format, i.e. large print,, braille, upon request. An equal opportunity employer 4 City Council Agenda: 6/10/2024 2H. Consideration of adopting Ordinance 826 amending Chapter 36, Fee Schedule, of the Monticello Citv Code to add permit/application fee for keeping of large animals Prepared by: Meeting Date: ® Consent Agenda Item City Clerk Reviewed by: Community Development Director ACTION REQUESTED 6/10/2024 Approved by: City Administrator ❑ Regular Agenda Item Motion to adopt Ordinance 826 amending the fee schedule to add permit/application fee for keeping of large animals. REFERENCE AND BACKGROUND The fee schedule is typically updated annually; however, periodically fees must be adjusted throughout the year. The Fee Schedule is proposed to be updated by adding the following fee: • Keeping of Large Animals Permit - $75 initial fee, $25 annual renewal fee The City has not yet processed an application for large animals as there were no properties with appropriate zoning within city limits that could comply with the animal ordinance. The new fee is to accommodate a current land use application that includes keeping of horses and bison. The application will be processed along with annexation of the agricultural land. Budget Impact: Minimal impact for adopting the ordinance. II. Staff Workload Impact: Minimal administrative time to update the ordinance. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend approving the Ordinance to amend the fee schedule by adding the additional fee. SUPPORTING DATA • Draft Ordinance ORDINANCE NO. 826 CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 36 - THE 2024 FEE SCHEDULE, COMMUNITY DEVELOPMENT —ANIMAL CONTROL THE CITY COUNCIL OF THE CITY OF MONTICELLO ORDAINS: Section 1. The Fee Schedule of the Monticello City Code shall be amended as follows: ANIMAL CONTROL Large Animal Permit Application $75 Initial Fee $25 Annual Renewal Fee Section 2. This Ordinance shall become effective immediately upon its passage. Adopted by the City Council of the City of Monticello this 10th day of June, 2024. CITY OF MONTICELLO Lloyd Hilgart, Mayor Jennifer Schreiber, City Clerk VOTING IN FAVOR: Lyle] I1►Ics1►K61a0>`9111M01 City Council Agenda: 6/10/2024 21. Consideration of approving Special Event Permit allowing use of Ellison Park, Pioneer Park, core citv public right-of-way. Communitv Center Parking Lot and related assistance in coniunction with the annual Riverfest celebration on July 12-14, 2024. Applicant: Riverfest Committee Prepared by: Park & Recreation Director Reviewed by: City Clerk ACTION REQUESTED Meeting Date 6/10/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve the Riverfest Special Event Permit, including City staff assistance and allowance of City parks, parking lots, and right-of-way contingent on continued site plan and traffic control coordination with Parks, Arts & Recreation, Public Works, Fire Department, and the Wright County Sheriff's Office. REFERENCE AND BACKGROUND This year's Riverfest events occur Friday, July 12 through Sunday, July 14. The Riverfest Committee provided a full list of events, including activities at Ellison Park, Pioneer Park, and the Monticello Community Center. The permit request includes closure and use of the Monticello Community Center parking lot on Saturday evening for the street dance and Sunday for the block party. City staff serve on the Riverfest committee and will assist with park preparation, event set-up, and traffic control. The Fire Department will assist with the fireworks show on Friday, July 12 and provide medical assistance throughout the events. The Riverfest Committee coordinates other needed items such as portable satellites, trash containers, and trash removal. The Committee also works with the Wright County Sheriff's Office for traffic control and security throughout the festival. The Wright County Sheriff's Office received a copy of the permit for review and indicated off -duty deputies, along with several Reserve officers, are scheduled to work Friday night in the park, the Saturday night dance, the parade, and at activities that take place after the parade in the MCC West Parking lot. Approval of the permit is contingent on continued coordination with the Parks, Arts & Recreation and Public Works Departments for site planning and traffic control, as well as coordination with the Wright County Sheriff's Office for traffic and safety assistance. Budget Impact: Riverfest fireworks are budgeted to be paid from the Liquor Fund. Insurance costs for the fireworks are included in the City's insurance policies, and the City Council Agenda: 6/10/2024 fireworks vendor was required to name the city and school district as an additional insured on their policies as well. There is the potential for a minor loss of revenue for park rental during the dates these activities occur. II. Staff Workload Impact: The Parks, Arts & Recreation and Streets Department staff spend time during the full week prior to the event preparing for the various activities. City full-time and seasonal employees will sign up for weekend shifts paid at the overtime rate. In addition, one to two days following the festival are spent on clean-up and follow-up details. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION Staff recommend approval of the Special Event Permit for the Riverfest festival pending necessary coordination with Parks, Art & Recreation, Public Works, Fire Department, and the Wright County Sheriff's Office. SUPPORTING DATA • Applications CITY o F CITY OF MONTICELLO City Clerk 505 walnut street, suite 1 Special Event Permit Monticello Monticello' MN 55362 Application Checklist (763) 295-2711 info(&,,ci.monticello.mn.us PROPERTY INFORMATION Property Address Various — see attached Property Legal Description Various — see attached Property ID Number PROPERTY OWNER INFORMATION Owner Name City of Monticello and the Monticello School District Owner Address 505 Walnut Street, Suite 1, Monticello MN 55362 (City) and Washington Street, Monticello MN 55362 (Monticello School District) Owner Phone 763.295.2711 (city) and 763.272.2000 (Monticello School District) Owner Email N/A APPLICANT INFORMATION Applicant Name Applicant Address Applicant Phone Applicant Email Name of Event Location/Address of Event Dates & Times of Event Monticello Riverfest (Scott Maus 2024) P.O. Box 1031, Monticello, MN 55362 (612)-280-0028 smaus(@nationalwindowassoc.com Monticello Riverfest Various — See attached July 12, 2024 5:00pm-11:00pm July 13, 2024 8:00am-11:30pm July 14, 2024 8:00am-5pm Complete Application Required The review and consideration of an application submitted shall only occur if such application includes all items that are required in support of the application and is deemed complete by the City Clerk's Office. Application Submission Schedule Application, required information, and payment must be submitted no later than 30 working days prior to desired approval date. Application Information Applicants shall note that in addition to a special event permits, any liquor license or permit, sign permits and building permits for tents may also be required and are not included within the special event permit application and approval. Any requested use of City facilities, City staff resources, City equipment, and/or City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council. In addition, events which occur after 10 PM may requires review and approval by the City Council as related to noise ordinances. Please provide clear information in the application regarding these requests. APPLICANT APPLICATION SUBMITTAL REQUIREMENTS CITY CHECK -IN CHECK A written narrative including: 1. A description of the proposed special event, how it will function on the property, hours and dates of operation, and any other information necessary to fully describe the request; and 2. An explanation of how the proposed special event will meet each of the review criteria specified by code (on reverse), as well as any additional criteria that may apply for the specific use. 3. Any requested use of City facilities, City staff resources, City equipment and City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council A site plan showing all information necessary to accurately depict how the proposed use will function on the site. Information required on the site plan shall include but not be limited to: 1. The location of all existing and proposed structures; 2. Driveways and parking areas; 3. Proposed storage spaces; 4. Natural features such as woodlands, wetlands, shorelines, etc; 5. Proposed number of parking spaces (if applicable). If deemed necessary by the Community Development Department, a survey may be required to be submitted with the application in addition to a site plan. Any event proposing to erect a temporary tent structure is required to obtain a permit from the Monticello Department of Building and Safety and Code Enforcement. Certificate of insurance/liability coverage. Electronic copies of all written narratives and plan sets required above. Application fee: $50 $25 —for non-profit/charitable organization Special Event Review Process • The City Clerk will review all applications. • Applications determined to conform with the approval criteria outlined in Monticello Zoning Code Section 2.4(L)(4)(a) and listed below shall be approved by the Community Development Department with any conditions deemed necessary. A copy of the approved permit shall be provided to the applicant which includes all conditions and comments. • Applications not conforming with the approval criteria outlined in Section 2.4(L)(4)(a) shall be denied by the Community Development Department. • A notice of denial shall be provided to the applicant which includes all identified reasons for denial. 2 Special Event Temporary Use Permit Approval Criteria Approval of a Special Event Permit shall only be granted once the City Clerk has determined the use shall: • Not be detrimental to property or improvements in the surrounding area or to the public health, safety, or general welfare; • Be compatible with the principal uses taking place on the site; • Not have substantial adverse effects or noise impacts on nearby residential neighborhoods; • Not include permanent alterations to the site; • Not maintain temporary signs associated with the use or structure after the activity ends; • Not violate the applicable conditions of approval that apply to a site or use on the site; • Not interfere with the normal operations of any permanent use located on the property; and • Contain sufficient land area to allow the temporary use, structure, or special event to occur, as well as adequate land to accommodate the parking and traffic movement associated with the temporary use, without disturbing environmentally sensitive lands. • Not create an unreasonable risk of significant: 1. Damage to public or private property, beyond normal wear and tear; 2. Injury to persons; 3. Public or private disturbances or nuisances; 4. Unsafe impediments or distractions to, or congestion of, vehicular or pedestrian travel; 5. Additional and impracticable or unduly burdensome police, fire, trash removal, maintenance, or other public services demands; and 6. Other adverse effects upon the public health, safety, or welfare. The special event shall not be of such a nature, size, or duration that the particular location requested cannot reasonably accommodate the event. The special event shall not conflict with another permitted special event at the same location in a manner that will negatively impact the public health, welfare, or safety. Special Event Temporary Use Permit Conditions of Approval • In approving the Special Event Permit, the City Clerk's Office is authorized to impose such conditions upon the issuance of the permit as may be necessary to reduce or minimize any potential adverse impacts upon other property in the area, as long as the condition relates to a situation created or aggravated by the proposed special event. The Community Development Department is authorized, where appropriate, to require: 1. Provision of temporary parking facilities, including vehicular access and egress. 2. Control of nuisance factors, such as but not limited to, the prevention of glare or direct illumination of adjacent properties, noise, vibrations, smoke, dust, dirt, odors, gases, and heat. 3. Regulation of temporary buildings, structures and facilities, including placement, height and size, location of equipment and open spaces, including buffer areas and other yards. 4. Provision of sanitary and medical facilities. 5. Provision of solid waste collection and disposal. 6. Provision of security and safety measures. 7. Use of an alternative location or date for the proposed special event. 8. Modification or elimination of certain proposed activities. 9. Regulation of operating hours and days, including limitation of the duration of the special event to a shorter time period than that requested or specified in this subsection. 3 10. Submission of a performance guarantee to ensure that any temporary facilities or structures used for such proposed special event will be removed from the site within a reasonable time following the event and that the property will be restored to its former condition. Duration of Permit A temporary use permit for a special event authorized in accordance with this subsection shall be limited to a maximum duration of 14 days per site per calendar year, unless otherwise specifically authorized by the City Clerk. Property Owner's Statement I am the fee title owner of the described property and I agree to this application. I certify that I am in compliance with all ordinance requirements and conditions regarding other City approval that have been previously granted. (Signature) (Date) Applicant's Statement This application shall be processed in my name and I am the party whom the City should contact regarding the application. I have completed all of the applicable filing requirements and I hereby acknowledge that I have read and fully understand the applicable provisions of the City Ordinances and current policies related to this application and that the documents and information I have submitted are true and correct. (Signature) Scott Maus (Date) 6/3/2024 CITY APPROVAL (City Clerk Signature) (Date) (Community Development or Building Dept Signature) (Date) Special Event Permit Approved ❑ Denied ❑ Approval is granted with the following conditions: Internal review checklist (as applicable): Public Works Routing Law Enforcement Notification Building Department (Tents) Monticello Community Center Room/Park Reservations uirements Applicant Public Works Law Enforcement Notification City Clerk Admin I Parks I Streets Director 4 Monticello Community Center Room/Park Reservations Liability Insurance Certificate Received Surrounding Property Owner Notification Complete Monticello Riverfest 2024 Special Event Permit July 12-14, 2024 The 2024 Monticello Riverfest will be a 3 day event starting on Friday July 121h and continuing through Sunday July 141h. The Riverfest committee is seeking a special event permit from the City of Monticello to host several community events around the city associated with Riverfest. Below is the breakdown of each day and the specific locations where each event will be held. Friday July 12th: Family Fun Night, Car Show, Talent show and Fireworks • Location: Pioneer Park • Time: S:OOpm—10:OOpm • Alcohol: No • Restrooms: Yes, pavilion • Parking: On -street parking and parking lot at Little Mountain Elementary School • Events: o Collector Car Show — cars and trucks will be in the grassy area at the West End of Pioneer Park. Riverfest Staff will direct the collector cars to park in a uniform manner. All vehicles will enter the park at an entrance point that will be pre -determined by the Monticello Park's Department. o Home Depot Kids Building Clinic — Several large tables will be set up West of the pavilion to allow kids to use their carpentry skills to build small wooden projects with the assistance from Home Depot workers. o Food — Sloppy Joes and Hot Dogs will be sold by members of the Riverfest Committee out of the pavilion and at a stand near the car show. Snow cones and root beer floats will also be served. o The Wright County Sheriff's Office will be parking their mobile command post along the East end of the park. o Petting Zoo & Pony Rides — Walton's Hallow will be setting up a small fenced area for pony rides by children. This is supervised and operated by Walton Hallow staff. Hemker Park also will be setting up a small fenced area to house several small farm and exotic animals. Children are allowed to view and pet some of the animals but not allowed in the fence. o Kids Games — Kids play area will on the West side of the pavilion. o KRWC Road Show — employees from KRWC radio will play music and interactive games o Pie Eating contest — Local Community Leaders will take part in a pie eating contest o Temporary Tattoos — The Monticello Rotary candidates will be providing free temporary tattoos to kids in the park. 0 321 Launch Trampoline — Launch pad amusement Ride. Run and operated by 321 staff Talent Show and Fireworks • Talent Show: o Location: Monticello High School (covid backup Football Field idea) o Time: 7:30pm — 9:00 pm o Alcohol Involved: No o Restrooms: High School o Parking: High School Parking Lot • Fireworks: o Location: Monticello School Grounds o Time: Dusk o Alcohol Involved: No o Restrooms: NA o Parking: Street and School Parking Lots N. o Safety: Monticello Fire Department will be on scene during the fireworks Saturday July 13th: SK, Bean Bag Tourney, Duck Drop & Street Dance • 5K: o Location: West Bridge Park o Time: 8:30am —10:00 am o Alcohol involved: No o Restrooms: West Bridge Park o Parking: on -street and West Bridget Park o Safety: Traffic cones will be placed on West River Street at Walnut Street and in the 1300 block of West River Street to alert traffic of runners on the roadway. No road closures. Bean Bag Tournament and Duck Drop o Location: Ellison Park o Time: 10:OOam-3:30 pm o Alcohol Involved: Yes, served by Lions Club o Restrooms: Ellison Park o Parking: On -street and upper parking lot o - Riverfest Committee drops ducks from the Hwy 25 bridge into the Mississippi River (permit obtained from the WCSO). Riverfest volunteers in boats to coordinate race • Street Dance: 0 2 live bands will be playing from 7:OOpm-11:30 pm and food and beverages will be served o Location: West Parking Lot of the Community Center o Time:5:30pm-11:30pm o Alcohol: Yes, served by the Lions Club o Restrooms: Several portable toilets rented for event o Parking: Community Center Parking lot and on -street 7 Sunday July 14th: Worship, Parade, Coronation, Activities • Worship: o Location: Monticello Community Center Parking Lot o Time:9:00am o Restrooms: Several portable toilets rented for event • Parade: o Location: Begin at the intersection of Elm Ave & 3d Street — travel east on Rd street to walnut — north on Walnut to 6ch street, west on 6ch street to Minnesota Street— South on Minnesota to 7ch Street — east on 7ch street to the end of the parade. o Time: 12:OOpm — 2:00 pm o Alcohol: No o Restrooms: Yes, portables on various street corners o Parking: on -street and nearby lots o Garbage: Trash Cans at designated street corners o Safety: Traffic Barricades and cones erected at designated street intersections by the Monticello Public Works department. Traffic direction and control provided in and around the parade by the Wright County Sheriff's Office. 12-18 volunteer parade officials to coordinate parade floats and keep the parade moving. • Activities: o Location: Monticello Community Center Parking Lot o Time:11:00am-S:OOpm o Alcohol: Yes, served by the Lions Club o Restrooms: Yes — Ellison park o Parking: On -street and area parking lots — WCSO will assist with security o Activities: ■ Coronation/Citizen of the Year ■ Lions Wellness Van ■ Dinner/Concessions ■ Bingo ■ Music before, during and after coronation ■ Inflatables - Game World inflatables set-up 3 inflatables on the East side of the park for kids to participate in. This is operated and managed by Game World staff. ■ Kids Games - Various kids carnival games are set-up and operated by Riverfest volunteers on the East Side of the park 9 DIVEDERIC 'aw 2024 Work Schedule Parks Department Prior to Riverfest * Permits * Spray weeds * Call locates by Monday Ellison, Pioneer and MCC * Close boat launch * Electrical check * Make sure holes in turf are repaired * Auto flusher battery replacement * Put clips on toilet paper dispensers * Paint tables and benches * MCC parking lot closures signs Saturday/Sunday * Extra time for cleanup Monday/Tuesday * Playground inspections * Let hospital and nursing home know about the events Mowing for events DO NOT mow any areas the day of events • Wednesday- Ellison Park, MCC campus • Thursday — Pioneer Park • Friday- Ellison bean bag area THURSDAY, JULY 11 MCC BLOCK * Haul 2 grills to MCC with full propane (8am); pick up after event * 10 — picnic tables to MCC — senior center side for block party; event is 11am-1pm * After block party, move 10 picnic tables to back lot for Saturday * 4 green trash cans * PAR EZ-UPS THURSDAY, JULY 11 Ellison Park (Party In The Park) * 85 — picnic tables to Ellison Park by food/beer stand * 25 — trash cans with bags * Utilities Dept —locate, shut off irrigation in street, locate irrigation and internal power. * Adjust bathroom door locks to a later time * Deliver train before4:00pm * Spray for mosquitos - early morning * Wash out shelters in AM, squeegee out until dry * Clean bathrooms and shelters * 2 — cases of toilet paper FRIDAY, JULY 12 Pioneer Park/Ellison * Clean Park and bathrooms * Deliver 60 — picnic tables (more tables by car show area) * Deliver Park deck over trailer for pie eating contest * 15 garbage cans * Extra bathroom supplies * Spray for mosquitos — early * Extra Bags * Weed whip everything * Switch auto locks FRIDAY, JULY 12 Band Area at MCC * 55 — picnic tables * Talk to Jason about MCC lights * Shut off Park Barn Shop & MCC irrigation * Contact fireworks company — meet on site 2:30ish * Haul Lion's grill to Ellison Park * Spray for mosquitos at the high school/fireworks area * Haul 6 — benches to VFW FRIDAY, JULY 12 Ellison Park * Clean bathrooms and shelters * Pick up & hang all banners for Chamber (No Parking at Ellison and Shuttle Bus banner, Shuttle Stops — list below) * 85-100 — Picnic tables to park by end of day. Place more tables near bean bag area * Spray for mosquitos * Parks brochures and banners for Parks advertising * 8 — cones to block east entrance where food vendors enter * Move tables out of shelter to front of shelter * Shuttle signs ready to be picked up Shuttle Stops: • 3rd St & Walnut St — west city parking lot • Monticello Middle School parking lot • East Bridge Park parking lot — across from Walgreens (River St) • Old DMV • Westend by boat landing at Ellison Park Monday/Tuesday July 15t1i & 1611 Cleanup * Ellison * MCC * Pioneer * Haul tables DIVEDEwil at Mm"IftOLM =4w 2024 Work Schedule Street Department THURSDAY, JULY 11 * Place Handicap parking sign only along River Street * Insert poles for lights over parking lot at MCC * Mark location for portable restrooms and garbage carts along parade route (mark with locate paint) * Place NO PARKING signs along parade route * Deliver to Legion: 10 - 48" cones, 20 — small cones FRIDAY, JULY 12 Pioneer Park * 20 - cones Pioneer Park for car show * Add Handicap parking signs to parking lot * Pick up 350 chairs and 75 tables at Middle School (Jerimiah Mack contact) * Place NO PARKING signs on School Blvd from Farmstead to Fenning — a.m. * Set up 37 chairs and 35 banquet tables at Pioneer Park FRIDAY, JULY 12 ELLISON PARK * Deliver 20 chairs and 21 tables to Ellison Park log shelter * 6 — 8 foot A Frame barricades * 15 — cones * 3 — HANDICAP temp signs * 3 — BUS PARKING * 6— NO PARKING * 8 — no parking signs & 8 — vendor parking only signs * 10—signs "Vendor Unloading Only" put in each cone marking off PARK BARN (old fire hall) * Deliver table and chair trailer to bay 1 at Park Barn * 8 - 8 foot A Frame barricades * 15 — 4-foot cones (ticket area) * 20 — regular cones * 20 —garbage carts FRIDAY, JULY 12 FIREWORKS * 1:00pm —FIREWORKS —setup cones & barricades across athletic fields 4 barricades for road closure, See cone barricade map FRIDAY, JULY 12 PARADE * Drop cones with NO PARKING signs on Walnut St angle parking — both sides. * Place 20 barricades as identified on parade route map * Drop cones with NO PARKING signs on 3rd St W angle parking — Rivertown Apts. MONDAY, JULY 15 * Return chairs and tables to Middle School * Fireworks clean up — High School Fire Department THURSDAY, JULY 11th * Fire Truck to Block Party FRIDAY JULY 12th * Perimeter check at Fireworks * Traffic Control * Emergency response * Provide firetruck to Pioneer SATURDAY JULY 13th * Provide Medical to 5K * Fill Ballast tanks at MCC * Move tables out for street dance * EMS at street dance SUNDAY JULY 141h * Provide Medical for Parade Route * Drive trucks in Parade 2024 RIVERFEST Tables, Chairs and Miscellaneous EVENT CHAIRS TABLES COMMENTS Sno Cones 6 6 1 - tent Pony Ride 2 1 Home Depot 6 12 Car Show 4 2 Concessions 5 8 1 — generator Monti Lacrosse Club Freddie Lerberg Duck Adoption 1 1 Ice Cream 9 3 TDS 2 1 Sheriffs Department 2 1 Total 37 35 Chamber 8 10 Lions Den Lions Beer Garden 4 6 Lions Den Duck Adoption 2 2 Beer Garden/BeanBag Toss 6 3 Beer Garden/Tickets 8 8 Concessions -women of Today 4 6 5K Run 4 2 2 —A frame barricades Total 4 2 Kids Games 2 1 Hot Dogs & Brats 6 8 Sno Cones 4 3 Bingo 75 15 Church Service/Royalty 250 6 Total 345 43 Tent Boy Scouts 1-Bleacher # L' Cones with no parking lath Saturday, July 13 - end off Ht aid, pea[��d� G3o C/U@ Q / +i- INIQ) �'�Q)ns LaiW(Dm�, 1�53�c`J O�h QPQG3oec@F(o�Wn Ap4oD Barricade Cones with caution tape rW_ L 44 < _ _ IVA* - ''� 3 ., iR CkE V_ a , �i lip UvOIF=[NICTIF=R t- a K�O � � Tg 1..�'M IIO cr_ .... MN•W h I-M II Monticello START ,< 39I R j [ales • ng t o. • ontice o r-1 k'-,dS l^r �C t LIS ti Ka d c` Post Office -Monticello Z f1 A ~ ,� cy C �~ �. Bee! O'Brady's 3' Golf Course Rd—= l PARADE STAGING AREA PARADE STAGING AREA 4thst 40st vc �' if ti C �94�, ♦ Fa`,� Z °�h Sr � ` � ,�4ryy S� ��bS V.1 OEM Montessori Charter ._ Sib ID r hsr' is 4� �%cr `• rh St. b First Mines Q eNs Fargo b � onticeNo Rancho tI Ic �+ 7th St W Grande Libra 11 6th Caribou Coffee 7th St W 6rh Sr F FINISH TCF Bank 61 C �1h Sr � � 020 r ( I T Y F Monticello LEGEND: BARRICADE ROAD CLOSED AHEAD PARADE BARR�CADE 5 REGULAR c7 Ln z r 3 iv Rive, :_'c E AM W NOW sr • ti_- ;6f �T Jl 2 REGULAR 2 REGULAR 1— HANDICAP Ell0� 11 x� • ' —•__,_ 3 REGULAR � RIVER ST E' 2 REGULAR « t— ELMOCH PARK BOWE @ llllii� � I IOGMTS 913 River St E BELNER vo .= f 44 .s;.. f •_. 1 X Is � � Is T • y� • 1�. to �. i Hillcrest Rd TURNAROUND Hilltop Dr WRiver St CITY OF Aonti"ceno RKS, ARTS & RECREATION � -- - - •sue. ssi � Odk` hd h a, u i N kvA Br °dwwd . ySt 1 START/FINISH h RL July 111h Ellison Park — Thursday 6-9:00pm (2 employees) Duties: • Empty all garbage cans • Clean bathrooms • Take down parking lot/park road barricades • Place train under log shelter, pull key place in permanent restroom locked area July 12h Pioneer Park— Friday 5-9:00 (2 Employees) Duties: • Cycle garbage cans during event/end of event • Check toilet paper in bathrooms during event • Pick up chairs & banquet tables drop at PK-Barn • Bring trailer back and drop bleachers off at MCC • Clean Bathrooms July 12t" — Friday 10:00pm Set up barricades & close MCC parking lot July 13th Ellison Park— Saturday 11-4pm (2 Employees) ART IN THE PARK/DUCK RACE Duties: • Bring train back to Park Barn fill up with gas for parade • Place cones on 3rd street W angled parking • Cycle garbage cans during and after event • Clean Bathrooms • Banquette tables and chairs to Park Barn July 141h — Sunday 6:30-till done (4 Employees) Duties: • Sweep MCC back parking • Move garbage carts to parade route • Drop off chairs off at MCC in front of stage/bingo • Cones on Walnut with Handicap parking signs July 14th Parade Driver— Sunday 10:00am Duties: • Place barricades on parade route by 11:00 • Drive Parade truck July 14th Sweeping— Sunday 1:30 till done Duties: • Remove barricades • Sweep After Parade July 14th — Sunday 5:00 till done- 3 Employees Duties: • Pick up chairs & banquet tables • Empty trash cans in MCC • Move picnic to edge of parking lot City Council Agenda: 6/10/2024 2J. Consideration of adopting Resolution 2024-48 authorizing a Community Energy Transition (CET) Grant Agreement with the Minnesota Department of Employment and Economic Development (MN -DEED) in the amount of $1,000,000 for Municipal Trunk Utilitv Extensions along Countv Road 39 to the Northwest Growth Area Prepared by: Meeting Date: ® Consent Agenda Item Economic Development Manager 06/10/2024 ❑ Regular Agenda Item Reviewed by: Approved by: Community Development Director, City Administrator Finance Director, City Engineer -Public Works Director ACTION REQUESTED Motion to adopt Resolution 2024-48 authorizing a Grant Agreement with MN -DEED for a Community Energy Transition (CET) Grant in the amount of $1,000,000 for extension of municipal trunk sewer and water lines along County Road 39 West to serve the Northwest Growth Area. PREVIOUS COUNCIL ACTION November 13, 2023: City Council adopting Resolution 2023-94 authorizing submittal of the $1,000,000 CET grant application. REFERENCE AND BACKGROUND The Community Energy Transition Grant program was created by the Minnesota legislature to support communities that host large electric generating facilities as they address the economic dislocation created by future plant closures. The City received an initial $500,000 CET Grant in early 2021 and used those dollars to complete a multi -faceted Strategic Transition Plan (STP). Additional funding was allocated to the CET program by the legislature in the 2023 session. The Minnesota Department of Employment and Economic Development (MN -DEED), the responsible entity administering the program, solicited additional grant submittals in late fall of 2023. A decision about the 2023 application was delayed due to questions about Monticello's eligibility following recent Xcel submissions for licensing the plant beyond its current 2030 expiration date. Following discussions between DEED and City staff, the granting authority ultimately determined Monticello remains eligible for the funding. City Council Agenda: 6/10/2024 A CET grant award notice was received in early May. The grant award funds will be used to help pay for the extension of trunk sewer and water lines west along County Road 39 to the City's long-term Northwest Growth Area identified in the Strategic Transition Plan and Monticello 2040 Comprehensive Plan. In the CET grant submittal, the City proposed a local funding match of $1,000,000. The total project expenditure of $2,000,000 will be divided evenly between the City and Grant funds, allowing trunk sewer and water utilities to be extended to the large available undeveloped parcels adjacent to County Road 39 in the Northwest Growth Area. This will facilitate future development proposals for this area to have a reasonable cost input to cover the final leg of the trunk utilities to the specific development sites. Key terms of the Grant Agreement include: ✓ CET Grant Application submittal packet is a vested component of the Grant Agreement. ✓ Project expiration date is June 30, 2025 (this can be extended through a modification) ✓ Services and/or materials costing $100,000 or more must undergo a formal notice and bidding process ✓ Services and/or materials costing between $25,000 to $99,999 must be competitively awarded based on a minimum of three verbal quotes or bids ✓ Final funding draws must be submitted 30 days prior to project expiration The city attorney reviewed the grant agreement and had no concerns. A request for proposals for engineering services was prepared and proposals are due on June 17. A recommendation for a consultant is expected to be brought for City Council approval on June 24. The project schedule anticipates a bid date in the winter 2024 with construction starting in the spring 2025 and completion in late summer. Staff are coordinating with Wright County on this project as part of their planned pavement preservation project scheduled for 2025. Initial indication is that the pavement preservation project could be delayed until 2026 to minimize the impacts from the two projects. Budget Impact: Local funding matching dollars of $1,000,000 are proposed as part of the Grant award. The matching dollars are to be sourced from the City's Trunk Utility Sewer and Water Funds. Staff Workload Impact: The staff impacts are expected to consist of time allocation from the City Administrator, Community Development Director, Finance Director, City Engineer -Public Works Director and Assistance City Engineer. An estimate of the total involved hours is not possible at this point, though as the work -scope progresses over the next 14 months, there could be periodic time demands on several of the identified staff. No additional staff are needed to proceed in completing the proposed CET Grant scope of work. City Council Agenda: 6/10/2024 III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend approval of Resolution 2024-48 authorizing entering into the CET Grant Agreement. Securing the CET Grant funding award is a significant helpful financial assist in the effort to extend crucial trunk utility infrastructure to future large development sites in the Northwest Growth Area. SUPPORTING DATA A. City Council Resolution 2024-48 B. CET Grant Agreement C. CET Grant Award Notice — letter to Mayor Hilgart D. CET Grant Application (excerpt) w/ Infrastructure Project Illustrations E. CET Grant Authorizing Resolution CITY OF MONTICELLO RESOLUTION NO. 2024-48 RESOLUTION AUTHORIZING ENTERING INTO A GRANT AGREEMENT WITH MN -DEED FOR A COMMUNITY ENERGEY TRANSITION (CET) GRANT FOR COMPLETION OF TRUNK UTILITY INFRASTRUCTURE TO THE NORTHWEST GROWTH AREA WHEREAS, The Minnesota Department of Employment and Economic Development (MN - DEED) Community Energy Transition (CET) Grant Program is a newly created funding assistance initiative to support Minnesota communities where major power generating facilities have recently closed or are scheduled to close in coming years; and WHEREAS, The City of Monticello applied to MN -DEED for grant assistance through the CET Grant program in the amount of $1,000,000 to fund a proposal to extend Trunk Sewer and Water lines to the City of Monticello's identified Northwest Growth Area; and WHEREAS, The City of Monticello has been notified by MN -DEED that its CET Grant application submittal has been approved for the proposed scope of work consisting of extending Trunk Utility Sewer and Water lines to the Northwest Growth Area in the amount of $1,000,000; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF MONTICELLO THAT. The City of Monticello accepts the CET grant award from the MN -DEED in the amount of $1,000,000 to be used to fund the extension of Trunk Utility lines to the Northwest Growth Area. The fiscal agent for the City of Monticello for the CET grant funds is: Rachel Leonard City Administrator City of Monticello 505 Walnut Street, Suite #1 Monticello, MN 55362 Adopted by the Monticello City Council on this 101" day of June, 2024. ATTEST: Lloyd Hilgart, Mayor Jennifer Schreiber, City Clerk STATE OF MINNESOTA GRANT CONTRACT AGREEMENT DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT BUSINESS AND COMMUNITY DEVELOPMENT DIVISION OFFICE OF ENERGY TRANSITION Community Energy Transition Grant Contract Agreement Grant No: CETG-MO-24 Northwest Growth Area Utility Extensions This grant contract agreement is between the State of Minnesota, acting through the Department of Employment and Economic Development, Business and Community Development Division, Office of Energy Transition (STATE) and City of Monticello ("GRANTEE"). Recitals l . Under Minn. Stat. � 116J.55 the State is empowered to enter into this grant. 2. The State is in need of programs to do the following: address the economic dislocation associated with the closure of a local electric generating plant. 3. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract agreement to the satisfaction of the State. Pursuant to Minn. Stat. 16B.98, Subd. 1, the Grantee agrees to minimize administrative costs as a condition of this grant contract agreement. Grant Contract Agreement Term of Grant Contract Agreement 1.1 Effective date: May 1, 2024, or the date the State obtains all required signatures, or whichever is later. Per Minn. Stat.� 1613.98, Subd. 5, the Grantee must not begin work until this grant contract agreement is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per Minn. Stat. � 1613.98 Subd. 7, no payments will be made to the Grantee until this grant contract agreement is fully executed. 1.2 Expiration date: June 30, 2025, or, until all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. The following clauses survive the expiration or cancellation of this grant contract agreement: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure. 2 Grantee's Duties The Grantee, who is not a state employee, will: Comply with required grants management policies and procedures set forth through Minn. Stat. � 1613.97, Subd. 4 (a) (1). Perform the following duties and provide the deliverables as outlined below. (a) Administer these grant funds in accordance with Minn. Stat. & 116J.55 and the application submitted on November 15, 2023, for funding for the City's Northwest Growth Area Utility Extensions Project, which is incorporated into this grant contract agreement and the provisions of this grant contract agreement. Any modification made to the approved application must be approved by the State. (b) Promptly notify the State of any proposed material change in the scope of the project as submitted in the grant application, budget as defined in Section 4.1(a) below, or entire project's completion date, which must be approved by the State, prior to implementation. (c) Provide evidence to the State prior to the closeout of the grant that the budgeted activities in Section 4.1(a) below have been completed. (d) Adhere to all other requirements of this grant contract agreement. 3 Time The Grantee must comply with all the time requirements described in this grant contract agreement. In the performance of this grant contract agreement, time is of the essence. 4 Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant contract agreement as follows: (a) Compensation The Grantee will be Activities Utility Rate Study Project Engineering Project Bidding Start Construction TOTAL le costs in the table below: Amount $12,500 $475,000 $12,500 $500,000 $1,000,000 (b) Total Obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant contract agreement will not exceed $1,000,000. 4.2 Payment (a) Invoices The State will disburse funds to the Grantee pursuant to this Contract, based upon payment requests submitted by the Grantee and reviewed and approved by the State. Payment requests must be accompanied by supporting invoices that relate to the activities in the approved budget. The State will provide payment request forms. Invoices may be submitted on a monthly basis; however, at a minimum, an invoice for an award shall be submitted by the grantee for expenses incurred 25 days after the end date of the state fiscal year of June 30th. In order to ensure that all funds are drawn prior to the expiration date of the grant, all payment requests must be received at least 30 days prior to the grant -term expiration date. (b) Unexpended Funds The Grantee must promptly return to the State any unexpended funds that have not been accounted for annually in a financial report to the State due at grant closeout. 4.3 Contracting and Bidding Requirements (a) Any services and/or materials that are expected to cost $100,000 or more must undergo a formal notice and bidding process. (b) Services and/or materials that are expected to cost between $25,000 and $99,999 must be competitively awarded based on a minimum of three (3) verbal quotes or bids. (c) Services and/or materials that are expected to cost between $10,000 and $24,999 must be competitively awarded based on a minimum of two (2) verbal quotes or bids or awarded to a targeted vendor. (d) The grantee must take all necessary affirmative steps to assure that targeted vendors from businesses with active certifications through these entities are used when possible: i. State Department of Administration's Certified Targeted Group, Economically Disadvantaged and Veteran -Owned Vendor List ii. Metropolitan Council Underutilized Business Program: MCUB: Metropolitan Council Underutilized Business Program iii. Small Business Certification Program through Hennepin County, Ramsey County, and City of St. Paul: Central Certification Directory (e) The grantee must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. (fl The grantee must maintain support documentation of the purchasing or bidding process used to contract services in their financial records, including support documentation justifying a single/sole source bid, if applicable. (g) Notwithstanding (a) - (d) above, the State may waive bidding process requirements when it is determined there is only one legitimate or practical source for such materials or services and that grantee has established a fair and reasonable price. (h) For projects that include construction work of $25,000 or more, prevailing wage rules apply per Minn. Stat. ��177.41 through 177.44. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. (i) The grantee must not contract with vendors who are suspended or debarred in MN: https://mn. aov/admin/osp/government/suspended-debarred/index2.i sp 5 Conditions of Payment All services provided by the Grantee under this grant contract agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6 Authorized Representative The State's Authorized Representative is Mike McCrownsey, Grants Specialist Coordinator, Office of Energy Transition DEED, phone 651-259-7037, email mike.mccrownsevastate.mn.us, or his/her successor, and has the responsibility to monitor the Grantee's performance and the authority to accept the services provided under this grant contract agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. The Grantee's Authorized Representative is Angela Schumann, 505 Walnut St, Suite 1, Monticello MN 55362, Phone 763-295-2711, email anaela.schumann(&ci.monticello.mn.us. If the Grantee's Authorized Representative changes at any time during this grant contract agreement, the Grantee must immediately notify the State. 7 Assignment Amendments, Waiver, and Grant Contract Agreement Complete 7.1 Assignment The Grantee shall neither assign nor transfer any rights or obligations under this grant contract agreement without the prior written consent of the State, approved by the same parties who executed and approved this grant contract agreement, or their successors in office. 7.2 Amendments Any amendments to this grant contract agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant contract, or their successors in office. 7.3 Waiver If the State fails to enforce any provision of this grant contract agreement, that failure does not waive the provision or the State's right to enforce it. 7.4 Grant Contract Agreement Complete This grant contract agreement contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant contract, whether written or oral, may be used to bind either party. 8 Liability The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant contract agreement by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant contract agreement. 9 State Audits Under Minn. Stat. § 16B.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant contract agreement or transaction are subject to examination by the Commissioner of Administration, by the State granting agency and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant contract agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later 10 Government Data Practices and Intellectual Property Rights 10.1 Government Data Practices The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant contract agreement. The civil remedies of Minn. Stat. � 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response to the request shall comply with applicable law 10.2 Intellectual Property Rights The Grantee represents and warrants that Grantee's intellectual property used in the performance of this Contract does not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, the Grantee will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless the State, at the Grantee's expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of Grantee's intellectual property used in the performance of this Contract infringe upon the intellectual property rights of others. The Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including but not limited to, attorney fees. If such a claim or action arises, or in the Grantee's or the State's opinion is likely to arise, the Grantee must, at the State's discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing intellectual property as necessary and appropriate to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of other remedies provided by law. 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. � 176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity Any publicity regarding the subject matter of this grant contract agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. All projects primarily funded by state grant appropriations must publicly credit the State of Minnesota, including on the grantee's website when practicable. 12.2 Endorsement The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this grant contract agreement. Venue for all legal proceedings out of this grant contract agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination 14.1 (a) Termination by the State The State may immediately terminate this grant contract agreement with or without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. (b) Termination by The Commissioner of Administration The Commissioner of Administration may unilaterally cancel this grant contract agreement if further performance under the agreement would not serve agency purposes or is not in the best interest of the State. 14.2 Termination for Cause The State may immediately terminate this grant contract agreement if the State finds that there has been a failure to comply with the provisions of this grant contract, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding The State may immediately terminate this grant contract agreement if. (a) It does not obtain funding from the Minnesota Legislature. (b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the grant contract agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 14.4 Additional alternate termination language may be negotiated on a case -by -case basis after the state agency has consulted with their legal and finance teams. 15 Data Disclosure Under Minn. Stat. � 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. § 16A.15 Signed: /�40:rl C GGAM&emi Date: 05/28/24 SWIFT Contract/PO No(s). 249909 PR 86375 PO 3-558810 2.GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: Date: By: Title: Date: 3. STATE AGENCY By: (with delegated authority) Title: Date: Distribution: Agency Grantee State's Authorized Representative May 1, 2024 Mayor Lloyd Hilgart City of Monticello 505 Walnut Street, Suite 1 Monticello, MN 55362 Dear Mayor Hilgart, On behalf of the Department of Employment and Economic Development (DEED), we would like to thank you for your interest in the Community Energy Transition Grant. We had $4,750,000 available to award in this funding cycle. It is our pleasure to inform you that your city's proposal for "Northwest Growth Area Utility Expansions" scored 87.13 out of 100 and has been selected to receive a grant of $1,000,000.00 for State Fiscal Year 2024. Carla Vita and Mike McCrownsey, Director and Grant Specialist Coordinator of the Office of Energy Transition will contact you to finalize your award. Carla and Mike can be reached at carla.vita@state.mn.us and mike.mccrownsev@state.mn.us. The Office of Energy Transition will be hosting an implementation meeting to answer any questions your Staff may have about contracting with DEED, project implementation and reporting requirements. ETO staff will reach out to City Staff to coordinate the implementation meeting with the date and time will be arranged with the soonest possible time. Congratulations on your successful proposal. We look forward to working with you to help make Minnesota a state where everyone has an opportunity to succeed. Regards, ,Z�bu;-\, — Matt Varilek DEED Commissioner Kevin McKinnon Deputy Commissioner Economic Development Minnesota Department of Employment and Economic Development 180 E 5th Street, Suite 1200, St. Paul, MN 55101 Phone 651/259-7112 or1-800-657-3858 mn.gov/deed COMMUNITY ENERGY TRANSITION GRANT APPLICATION CITY OF MONTICELLO 11-15-23 -� montice_o TABLE OF CONTENTS 1) Cover 2) Table of Contents 3) Executive Summary 4) City of Monticello Community Energy Transition Grant Application a. Project Exhibit 1— Northwest Growth Area Public Utilities Extension 5) Narrative a. Project Exhibit 2 — Northwest Growth Area Projected Development Economic Impacts b. Project Exhibit 3 — Monticello Strategic Transition Plan, Excerpts 6) November 6, 2023, Stakeholder's Engagement Meeting Minutes 7) Conflict of Interest Form 8) Resolution 9) Letters of Support 10) Xcel Energy's IRP Filing Closure Documentation Executive Summary The City of Monticello is a growing and vibrant community located along the Mississippi River between Minneapolis and St. Cloud. Monticello is home to a thriving economy bolstered by the presence of its largest employer, Xcel Energy's nuclear power plant (MNGP). Since the inception of the MNGP in 1971, Xcel Energy has been a tremendous asset to the community, with significant positive economic and social contributions to our city, local school district, Wright County, and the surrounding region. Xcel has been a financial anchor, providing fiscal security for the City to make investments in the infrastructure and amenities that serve as the backbone of the community. In addition to contributing almost 45 percent of the City's tax revenue, Xcel Energy and its 680+ employees are also an integral part of Monticello, contributing their time and commitment to the social fabric of our community. However, these established patterns of economic and social contribution have a lifespan. Xcel is proposing to shut down their MNGP plant as early as 2030 which will be devastating to our local economy and will impact all city services including police, fire, public works, and others. To transition our community confidently and successfully from an energy -based economy, the City of Monticello has completed numerous economic development and infrastructure studies using funding from the 2021 CET grant. Guided by community and stakeholder input, these studies establish a framework for Monticello's economic and social resiliency. They include: 1) Strategic Transition Plan 2) Sanitary Sewer Comprehensive Plan 3) Water Comprehensive Plan 4) Industrial Feasibility Study 5) Monticello 2040 Vision + Plan The findings and recommendations from these studies and companion public meetings concluded that development of the northwest region of Monticello, including approximately 800 acres of industrial land and an additional 1,000+ acres of property, is one of the highest priorities for Monticello"s replacement of the significant lost tax base and employment. To facilitate development and economic growth in the northwest, extension of municipal sanitary sewer and water infrastructure is required. These improvements will create opportunities for industrial development and supporting workforce housing. The estimated cost of this infrastructure project including design and construction is $4 million. Therefore, we are requesting a $1 million CET grant in 2024 to complete design and first phase construction, as well as completion of a utility rate study to further support utility solvency into the future. To continue this transition strategy, the City is requesting an additional $1 million CET grant in 2025 to complete the installation public utility services proposed in this project. We are confident that development of the Northwest Growth Area will replace the jobs and tax base that will be lost from MNGP's imminent closure. We sincerely appreciate your consideration of Monticello's CET grant request. EMPLOYMENT AND ECONOMIC DEVELOPMENT ENERGY TRANSITION OFFICE Great Northern Building 180 East Fifth Street, 12th floor St. Paul, Minnesota 55101 Energy Transition Office, Business & Community Development 651-259-7037/651-802-2238 Email: CETGP.Deed@state.mn.us COMMUNITY ENERGY TRANSITION GRANT APPLICATION INTRODUCTION/DEFINITIONS PURPOSE/BACKGROUND: The Community Energy Transition grant program was established in the Energy Transition Office, Department of Employment and Economic Development (DEED) to award grants to eligible communities to assist them in addressing the economic dislocation associated with the closing of a local electric generating plant. FUNDING AVAILABILITY: Up to $4,750,000 is available for Fiscal Year 2024, and up to $4,750,000 is available for Fiscal Year 2025. REQUIREMENTS: Application for the Community Energy Transition grant program will be on a rolling basis throughout the grant period until the funds are committed. Completed applications and supporting documentation must be electronically submitted to DEED's Energy Transition Office through the Community Energy Transition Grant Program email box: CETGP.Deed@state.mn.us to be considered for funding. Please fill out the entire application, and include additional documents as required. ELIGIBLE PROJECT/COSTS: This means a plan to assist eligible communities with addressing the economic and social impact associated with the closing of a local electric generating plant. This may include but is not limited to land use studies, economic planning, researching, planning, and implementing activities, capital costs of public infrastructure necessary for economic development, and impact studies and other planning activities enabling communities to become shovel -ready and support the transition from power plants to other economic activities to minimize the negative impacts of power plant closures on tax revenues and jobs designed to: (1) assist workers at the plant find new employment, including worker retraining and developing small business start-up skills, (2) increase the eligible community's property tax base; and (3) develop alternative economic development strategies to attract new employers to the eligible community. E,,IGIBLE COMMUNITIES/APPLICANTS: Means a county, municipality, or tribal government located in Minnesota in which an electric generating plant owned by a public utility, as defined in section 21613.02, that is powered by coal, nuclear energy, or natural gas: (1) is currently operating and (i) is scheduled to cease operations, (ii) whose cessation of operations has been proposed in an integrated resource plan filed with the commission under section 21613.2422, or (iii) whose current operating license expires within 15 years of the effective date of this section; or (2) ceased operations or was removed from the local property tax base no earlier than five years before the date an application is made for a grant under this section. AWARDING GRANTS: DEED will prioritize grant awards to communities that meet all the statutory requirements of the grant. Additionally, a ready, clearly defined project that demonstrates collaboration and aligns with comprehensive plans to achieve meaningful outcomes will score the highest. According to Legislative requirements, a DEED grant award may not exceed $1,000,000 per community per fiscal year. The ranking criteria listed below have been assigned maximum point values to systematically award grants in each cycle. The maximum point value is 100 points. Project Scope — A clearly defined, relevant, and attainable plan with measured outcomes correlating with the plant closure. Maximum = 10 points. Timing — The immediacy of the plant closure, the project start date, and the completion of the project for when benefits are incurred. The timeline is logical, the project is ready to begin, and it will be completed within the grant term. Maximum = 10 points. Financing —The project budget is detailed, clear, and logical with all costs reasonable and necessary for implementation. With the addition of DEED money, the project is fully financed and ready for implementation. Maximum = 10 points. Economic Impact —The impact of the loss of property tax base and employment on the community and how the project addresses these losses to attain positive outcomes. Maximum = 25 points. Community Impact —The impact on the community due to plant closure and how the project addresses this and other local challenges to attain positive outcomes. Maximum = 25 points. Partnerships, Collaboration and Community Engagement —The formal and informal partnerships between entities with similar strategies, linked to comprehensive plans, CEDS (Comprehensive Economic Development Strategies - Federal EDA form), regional planning and economic development efforts, engagement with community stakeholders to address the impacts of plant closure in the community and the impacts on the workforce. Joint agreements and letters of support provide evidence of strong partnerships toward a common goal. Maximum = 20 points. ti • EMPLOYMENT AND ECONOMIC DEVELOPMENT ENERCY TRANSITION OFFICE Great Northern Building 180 East Fifth Street, 12th floor St. Paul, Minnesota 55101 Energy Transition Office, Business & Community Development 651-802-2238 / 651-259-7037 Email: CETGP.Deed@state.mn.us Community Energy Transition Grant Application Cover Page Applicant (Community) City of Monticello Head of Applicant Agency (e.g. Mayor): Mayor Lloyd H ilgart Applicant Address: 505 Walnut Street, Suite 1 City: Monticello State: M N Zip Code: 55362 If the applicant is a city, please select your city category: O Home Rule Charter O Statutory City For reference, please give the State Statute number which gives the applicant authority to carry out the activities for which you are requesting grant funds. 410.01 Project Contact for the Community Name: Angela Schumann Phone: 763-295-2711 E-mail: angela.schumann@ci.monticello.mn.us Mailing Address: 505 Walnut St, Suite 1, Monticello, MN 55362 Project Manager for this project, in the event of an award Name: Matt Leonard Phone: 763-295-2711 Application Author: Jim Thares Phone: 763-295-2711 E-mail: matt.leonard@ci.monticello.mn.us E-mail: jim.thares@ci.monticello.mn.us 3 PROJECT AREA INFORMATION 1. Project Area address or boundaries: the NE quadrant Of CO Rd 39 NE and Cameron Ave NE City: Monticello Zip Code: 55362 2. Is this within the retail electric service territory of the public utility that is subject to section 116C.779 or to an eligible community in which an electric generating plant owned by that public utility is located? OYes O No 3. Minnesota Legislative District # 29 1=00, 3 Note: The Minnesota Legislature has a tool to look up legislative district numbers. You must have a precise address and know the zip code of the site. Go to: http://www.gis.leg.mn/Open Layers/districts/ PLANT CLOSURE TIMELINE 4. Name of Plant Xcel Energy Monticello Nuclear Generating Plant (MNGP) The plant in my community is currently in operation and is scheduled to cease operations on 1 -1 -30 (Attach schedule documentation) A proposal for a cessation of operations via an Integrated Resource Plan has been filed with the commission under section 216B.2422 on The plant in my community ceased operations on (Attach most recent filing) . (Attach cessation documentation) The plant in my community was removed from the local property tax base on (Attach documentation) PROJECT/PROGRAM S. Name of Project NW Growth Area Utility Extensions Please attach a detailed narrative of the proposed project/plan. How much money are you requesting (cannot exceed $1,000,000). Describe and define the project area, discuss the positive economic and social impact resulting from the project/plan, and how the community will benefit from the project or program. PROJECT COSTS 6. What are the total project costs? $ $45000,000 7. How much grant funding are you requesting from DEED (cannot exceed $1,000,000)? $ $ 1 1000 X0 8. Fill out the budget table below indicating the sources, uses, and amounts of all funds including DEED requests that will be used for costs as defined in this application. 4 Use of Funds (Activity) Utility Rate Study Project Engineering Project Bidding Start Construction Start Construction Construction Finish Construction Amount $127500 $4757000 $12,500 $500,000 $170007000 $1)0007000 $17000,000 Source of Funds (DEED, City, County, Private) DEED DEED DEED DEED City DEED City 9. How were these costs determined? Bids, consultant, historical reference? Engineering Consultant's Estimate of Probable Cost Date Funds were/will be Committed 1-1-24 1-1-24 7-1-24 8-25-24 8-25-24 2024-2025 11-1-25 10. Explain why these costs are necessary to implement the project. City transition studies have concluded that the development of NW Monticello, including an industrial park, is critical to replacing the jobs and tax base that will be lost from Xcel Energy's MNGP plant closure. The costs are necessary to serve this area with utilities. 11. Is all the project's financing in place (bank account, grants, bonds, lending approval)? Yes. The City will use existing utility funds to pay for our 50% portion of the project. City funds are secured. With DEED grant funding, Monticello will commence with the project in early 2024. If not, when will it be secured? 5 ECONOMIC IMPACT —TAX BASE 12. What were the plant property taxes for the past 10 years? (Fill out the 10-year tax table) County, City, and School taxes. If the plant has closed, please leave closed years blank. Year Tax Amount City Tax Amount County Tax Amount School 2025 Unknown Unknown Unknown 2024 Unknown Unknown Unknown 2023 $ 5,572,498 $ 6,032,384 $ 4,570,223 2022 $ 5,669,005 $ 6,751,315 $ 4,411,349 2021 $ 51923,024 $ 7,221,067 $ 4,868,447 2020 $ 5,622,614 $ 7,100,584 $ 4,818,234 2019 $ 5,582,691 $7,169.769 $ 5,325,378 2018 $ 5,789,393 $ 77105,158 $ 5,392,755 2017 $ 5,629,389 $ 6,672,646 $5,279,241 2016 $ 5,485,329 $ 6,313,894 $ 5,265,683 13. Describe the local tax impact due to plant closure. This includes county, school districts, etc. Loss of MNGP tax base (over 40% for the region) will be devastating for all three entities. If not replaced, there will be immediate and long-term impact to public services and economic ripple effects on housing, commerce, local philanthropy and more. 14. Describe how this project addresses the impact of tax loss on the community? The City has completed several strategic economic development and utility planning studies over the past 3 years including the Strategic Transition Plan (STP). The STP, the Monticello 2040 Vision + Plan, sewer and water plans, and the Industrial Development Feasibility Study have all concluded that completion of the NW Growth Area Utility Extension project will have the most impact on backfilling the 684 jobs and $16,175,105 of regional tax loss. This project would extend municipal sanitary sewer and water lines to serve the NW region of Monticello, thereby opening the area to economic growth. Guidance for the area includes1200+ acres of industrial park and supporting workforce housing development. Without the sewer and water service as proposed, the area will remain underutilized and limited in transition potential. 0 ECONOMIC IMPACT — EMPLOYMENT 15. How many people did the plant employ in each of the past 10 years? (Fill out the table with 10 years of employment data) If the plant has closed, please leave the closed years blank. Year Number of Employees 2024 unknown 2023 684 2022 684 2021 600 2020 600 2019 600 2018 700 2017 700 2016 700 2015 700 16. At the height of employment, how many people did the plant employ? 2000 (estimated) What year was this? 2011 17. What is the current unemployment rate in your county? 2.4 % If the plant has been closed, how was the unemployment rate affected after the plant closure? 18. Describe the real or projected impact of job loss on the community due to plant closure. This includes job loss from the plant and area businesses. Closure of the MNGP will have a significant negative impact to the entire region including an estimated 2,528 indirect jobs that may be lost regionally, for a total estimated job loss of 3,212. 19. How does this project address the impact of job loss on the community? Developing the NW part of Monticello will support the creation of living wage industrial employment. Our study estimates that development in this area could add up to 4,300 jobs, plus $16 million in tax capacity; replacing all of the 684 jobs and tax base lost by MNGP's closure. 6 COMMUNITY IMPACT 20. What are additional challenges facing your community due to plant closure? Without job and tax base replacement, financial challenges exist for construction of future City improvements including a proposed water treatment plant necessary for safe, reliable drinking water, critical transportation infrastructure, and maintenance of baseline public services. 21. Besides the plant closing, what are the 3 biggest challenges your community faces? 1) Investment in replacement or extension of municipal utilities (bypassing private systems) 2) Capacity and safety challenges along the Hwy 25 corridor (main road through Monticello) 3) Need for new critical city facilities including water treatment, public works facility, wells, etc. 22. Describe how your plan addresses these challenges. The proposed utility extension project would support new jobs and tax base, improving the financial feasibility for transportation enhancements along Hwy. 25, construction of needed public facilities, and supporting other utility infrastructure projects for the community. PARTNERSHIPS, COLLABORATION AND COMMUNITY ENGAGEMENT 23. Describe any partnerships or collaborations associated with the project. How do these strengthen the project or improve outcomes? Attach letters of support or joint agreements as appropriate. The City has worked with Wright County on planning for the proposed NW area development project including discussions on necessary easements and alignments. Our other community partners continue to support our transition efforts and have offered letters in that regard. 24. Is this project consistent with the community's comprehensive plan? Yes. The proposed project is highlighted and recommended in the STP, as well as the Industrial Feasibility Study and the city's other comprehensive plans including the sanitary and water plans. Without this project, the proposed job and tax base development will not occur. 25. Describe your engagement with community stakeholders, landowners, sovereign nations, adjacent communities, marginalized communities, et al. with a. the strategies for the long term (industries, land use, workforce, etc.) or b. the particular development or project? Most recently, the City held a community engagement meeting involving representatives from the County, School, businesses, developers, residents and a City Council member to review the CET Grant and proposed NW Growth Area Utility project. Attached meeting minutes (see appendix) show full support of the utility extensions and proposed development. Other public engagement meetings on transition efforts have included: 1) Strategic Transition Plan awareness - website information, publications, workshops 2) Industrial Feasibility Study workshops 3) The water and sewer comprehensive planning/public workshops 4) The 2040 Vision + Plan planning and public meetings <continued> PROJECT SCHEDULE 26. Provide a detailed project schedule outlining the individual tasks and schedules of the overall costs for the project. The last task on the project schedule should indicate the date upon which project implementation will be completed. Please be advised that if awarded, this schedule will be incorporated into your future grant contract agreement, so you should be as accurate and realistic as possible. Put an X in the box for the months the task has or will be completed. SCHEDULED TASKS BY YEAR AND MONTH Year 2024 Task Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Predesign of the utility extension project x x x Surveying, Soil Borings x x Construction documents including environmental x x x x Permitting x x Bidding x Council awards bid x Preconstruction meeting x First phase of construction x x x x x 9 Year 2025 Task Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Second phase of construction x X X X X X X X X Final punch list X X Project completion X Utility Rate Study X X X X 10 Year 2026 Task Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec 27. Please list any factors which would change or delay this schedule. The City is 100% ready to commence with the design and implementation of this project. Only not being awarded this CET/DEED grant would change or delay this project. 11 PAYMENT INFORMATION Most grant payments take place through electronic funds transfer (EFT). To ensure proper payment, a Vendor Number assigned by Minnesota Management & Budget is required. Financial Contact Person: Sarah Rathlisberger Telephone Number ore -mail: Sarah•rathlisberger@ci.monticello.mn.us State of Minnesota Vendor Number: VN0000195492 If a Minnesota Vendor Number does not exist, please supply: Minnesota Identification Number: 7006839 and Federal Employer Identification Number: 41-6005385 <continued> 12 EMPLOYMENT AND ECONOMIC DEVELOPMENT Conflict of Interest Disclosure State of Minnesota Request for Proposals Instructions: Please return your completed form as part of the Response submittal. Conflict of Interest Disclosure Form This form gives applicants and grantees an opportunity to disclose any actual or potential conflicts of interest that may exist when receiving a grant. It is the applicant/grantee's obligation to be familiar with the Office of Grants Management (OGM) Grants Policv 08-01 Conflict of Interest Policy for State Grant -Making effective date 1/1/22 and to disclose any conflicts of interest accordingly. All grant applicants must complete and sign a conflict -of -interest disclosure form. I or my grant organization do NOT have an ACTUAL or POTENTIAL conflict of interest. If at any time after submission of this form, I or my grant organization discover any conflict of interest(s), I or my grant organization will disclose that conflict immediately to the appropriate agency or grant program personnel. I or my grant organization have an ACTUAL or POTENTIAL conflict of interest. (Please describe below): If at any time after submission of this form, I or my grant organization discover any additional conflict of interest(s), I or my grant organization will disclose that conflict immediately to the appropriate agency or grant program personnel. Printed name: Rachel Leonard Signature: Organization: City of Monticello Date: 11-14-23 13 APPLICANT RESOLUTION Applicants must attach a resolution approving this application from the governing body of the community in which the project is located. A grant application made by a countv must also include a resolution of support from the legislative bodv in the city in which the electric generating plant is or was located. Blank resolutions have been attached for your convenience. You may choose to re -format these resolutions but make sure to include all of the statements that appear in the blank resolutions. Applicants must adopt and submit the following resolution. This resolution must be adopted prior to submission of the application package. WHEREAS, the (Applicant) NOW THEREFORE BE IT RESOLVED that is a Community under Minnesota Statute §116J.55; (Applicant) Sponsor for project(s) contained in the Community Energy Transition Grant Program to be submitted on act as the legal and that is hereby authorized to apply to the Department of (Title of Authorized Official) Employment and Economic Development for funding of this project on behalf of BE IT FURTHER RESOLVED that (Applicant) has the legal authority to (Applicant) apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration. BE IT FURTHER RESOLVED that has not violated any (Applicant) Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, (Applicant) may enter into an agreement with the State of Minnesota for the above referenced project(s), and that certifies that it will comply with all applicable laws and regulation as stated in all grant contract agreements. NOW, THEREFORE BE IT FINALLY RESOLVED that the Mayor and the Clerk (for Statutory Cities), or Title of Authorized Off icial(s), are hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. Note: Do not include the proper name, only the title of the official(s). Pursuant to Minnesota Statutes, section 412.201, Statutory Cities must authorize both the Mayor and Clerk to execute all contracts, whereas Home Rule Charter Cities or other public entities may differ. I CERTIFY THAT the above resolution was adopted by the of (Applicant) (City Council, County Board, etc.) on (Date) 14 APPENDIX A: FOR PUBLIC INFRASTUCTURE PROJECT 1. Will the applicant own and maintain the Public Infrastructure? Yes O No O If not, explain. YES 2. Does the applicant have site control of the Public Infrastructure project area? Yes O No O If not, explain. YES 3. Is the Public Infrastructure project necessary for economic development? Yes* No O If yes, explain. The NW Development area is the primary growth region for Monticello. No development can occur AT ALL without this utility extension project. All industrial and other sizable businesses cannot build their operations in Monticello without adequate sewer and water service. This project is critical to adding new industries, jobs and replacing the tax revenue that will be lost from the closing of the MNGP facility. 4. What economic development activity will the Public Infrastructure serve? This project will open up an estimated 1,300 acres in the NW Development area, plus an additional 3,000 acres that can be served by the proposed new sewer and water lines. The industrial area will add up to 4,300 jobs, and add an estimated $16 million in tax revenue, whereby replacing most of all potential losses from the MNGP closure. In addition, a variety of housing and support business is guided for the area, providing workforce housing choice and amenities. 5. Describe the status of permitting necessary for the project being secured. Include permit expectations and timeframes for approval. All permits will be secured concurrent to the engineering design including: 1) Sewer extension permit form the MPCA: 4/1/24 2) Water main extension permit from the MDH: 4/1/24 3) ROW permits from Wright County: 4/1/24 (ENVIRONMENTAL??) 16 6. Will the Public Infrastructure project be fully sponsored by this grant? If not, what percentage? The City has committed to funding 50% of this project, or an estimated $2,000,000. These funds are secured. The funds are immediately available in the City's Water and Sewer funds. Construction projects cannot be awarded to a contractor (by the city or county) or started prior to being awarded the grant. Funds cannot be used for privately owned infrastructure. Grantees are required to complete annual reports to DEED. Grant report template will be provided. Grantee will be monitored for compliance and performance. 17 14 ' ar° OY r k ja1� M J VIP 40 IL / F 40 .� ��' "� r • � r ^ � .► MGM 1H12 � 1H13 _ M1U �� .tY �� +.... ., ; i�,=; - ., . +fit, . �. '`�' ��`' „-' ._ •*r ..� � .sti, � � ; ,� � � � ' '! r M f' _. ` ., �'y ` . l � � -, . ,�, - � . � �,:; r w •� _ _ � ,_ t � ;� t Y - r r �..'� I+' �/ . t • 14 1 � � . � � .. i. • r � .. �. - , s ., � _ •- i .� .,. ... 4 ..� _ ,'�'1 � � ,���- � . �, « �., "� �r':'t •, � � i' � � -.., =. � ,� .M .,�, �. t ��'''� r+ � , t �- r r � _< i � i, + k �.,+� NORTHWEST STUDY AREA A new industrial and employment focused area is envisioned in the northwest part of the MOAA. This study area is currently not within the City boundaries, but it is adjacent. Future growth and development are largely dependent on a future Interstate 94 interchange location at Orchard Road. Without an interchange, additional study is needed to evaluate the capacity for development. This area's visibility and large tracts of vacant land also make it attractive for potential development and with a new Interstate interchange. This area has immense potential for a range of employment generating uses such as research and technology, advanced manufacturing, and warehousing and distribution uses. This area has been designated as Light Industrial Park and Employment Campus to anticipate these uses and signify its intent for superior design character as a premier large-scale business park. A small amount of regionally -oriented commercial uses is also possible here adjacent to a new interchange and has been designated as such. New Northwest Interchange A new interchange will continue to be contemplated and identified as a future transportation improvement in the Monticello segment of Interstate 94. This decision will largely be based on vehicular demand and future funding allocation by the U.S. and Minnesota Departments of Transportation. The Orchard Road area is identified as the preferred location for a future interchange with Interstate 94 due to the distance from the existing interchange at State Highway 25, which meets State criteria, the amount of available land area needed for interchange construction, proximity to existing major employers, and nearby vacant tracts of land that could support future development. Once interstate access is provided, the area has potential for significant growth and investment as a regionally oriented business and employment center. Residential Growth Resource Conservation Development planning for this area must consider the impacts on significant existing natural resources in this area. Creeks, wetlands, woodlands, and potential wildlife habitat/corridors all exist within the Study Area. Some of these areas may provide buffers or screening to adjacent land uses and designed as an integral part of the development as an amenity or passive park feature. This area will need careful evaluation for its continued protection and utilization as development occurs in its proximity. Transportation and Connectivitv The planning of new roads, trails and access points will be critically important and help ensure the vision of a connected and mobile Monticello community, including this Study Area. New roadways and transportation improvements will be required and developed consistent with complete streets concepts and trail plan. Utilities/Intrastructure The extension of proper utilities to this area is also a major consideration in planning and facilitating new development. All future development plans for this area shall strive for efficient utilization of capital investments that minimize maintenance and service costs. For example, green infrastructure techniques to manage stormwater runoff should be applied to all new development in this study area. Incorporating existing streams and wetlands into development should also be considered whenever possible. However, given its long-term development horizon, detailed utility and infrastructure plans will be needed prior to development of the area. Some residential growth can also be anticipated in this area on lands designated as Estate Residential in the southern portion of the area and along County Highway (CSAH) 39. This could provide for future residential growth needs, and given the close proximity of natural resources, should be considered under the Neighborhood Conservation Overlay District when and if developed as residential. Monticello Wastewater Treatment Facility 90 LAND USE, GROWTH AND ORDERLY ANNEXATION NORTHWEST STUDY AREA FUTURE LAND USE FRAMEWORK CONCEPT PLAN ONLY The land use diagram provides a conceptual plan consistent with the FLUM and City's growth policies in the Comprehensive Plan. It provides more detail in consideration of other factors likely to impact future development. This area is considered a long term growth objective for the city. Although opportunities should always be pursued. Additional detailed study will be necessary prior to or concurrent with any development proposals. Kev Factors OFuture Interchange Alignment —An interchange in the vicinity of Orchard Road would greatly increase access to this area. If approved and funded, additional analysis is required to determine final layout and design, including the location of ramps and access points. ORoad Network — The introduction of new arterial streets and strategic realignment of the existing street network will improve access, while enabling larger, more contiguous parcels of land for future use. Cameron Avenue NE is shown as being rerouted with a new formal intersection established at 120th Street intersection. QNatural Areas —A significant amount of land in the area contains open space and natural resources that may limit or preclude future development. These areas should be considered for long-term preservation. QOther Natural Features —Other features exist that have not been formally designated, but could impact the development of more intensive land uses. In these cases, conservation style development is warranted to minimize impacts. © Transitional land Uses — There are some existing some land uses in the area that may warrant re-examination as the area develops in the future. iprFRsrgrF Ar Co dash x Moo IEgftft EXHIBIT 3.9 Planning Concept Study Area Parcels Buildings Streets ++i+ Railroad Overhead Utility Easements *� Future Interchange Location I� Water Bodies Wetlands/Natural Areas Sensitive Natural Areas Estate Residential Regional Commercial Employment Campus Light Industrial Park Potential New Street — Potential Connections 0 North MONTICELLO 2040 VISION + PLAN 91 CITY OF MONTICELLO WRIGHT COUNTY, MINNNESOTA RESOLUTION NO. 2023-94 AUTHORIZING SUBMISSION OF A COMMUNITY ENERGY TRANSITION (CET) GRANT APPLICATION TO THE DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT WHEREAS, the City of Monticello. is a Community under Minnesota Statute §116J.55; NOW THEREFORE BE IT RESOLVED that the City of Monticello acts as the legal Sponsor for project(s) contained in the Community Energy Transition Grant Program to be submitted on November 151", 2023 or before and that the Mayor is hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of the City of Monticello; BE IT FURTHER RESOLVED that the City of Monticello has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration. BE IT FURTHER RESOLVED that the City of Monticello has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Monticello may enter into an agreement with the State of Minnesota for the above referenced project(s), and that certifies that it will comply with all applicable laws and regulation as stated in all grant contract agreements. NOW, THEREFORE BE IT FINALLY RESOLVED that the Mayor and the Clerk are hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the Monticello City Council of the City of Monticello on November 13, 2023. Signed: Lloyd Hilg�art, Mayon Date: (( I L-1 �— ' ,1 Witness(0: Jen ifer S� hreiber, Clerk Date: ( 14 �,-� City Council Agenda: 6/10/2024 2K. Consideration of authorizing expenditure of Citv funds in an amount not to exceed $5,000 for grant writing services through HR Green in connection with the MN -DEED Community Energv Transition (CET) Grant Program Prepared by: Economic Development Manager Reviewed by: Community Development Director, Community Economic Development Coordinator, Park & Recreation Director, Finance Director ACTION REQUESTED Meeting Date 06/10/24 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to authorize expenditures in an amount not to exceed $5,000 for grant writing services, a professional service through HR Green, in connection with the MN -DEED Community Energy Transition (CET) Grant Program. REFERENCE AND BACKGROUND The Community Energy Transition (CET) Grant Program is operated through the Minnesota Department of Employment and Economic Development (MN -DEED) and assists eligible communities with plans and infrastructure improvements to address the economic and social impacts associated with the closure or pending shut down of a major power generating facility. Per authorizing legislation, the grant dollars can be used for a variety of purposes to help communities transition away from reliance on the major energy generating facilities by building jobs, tax base and general economic development. The City contracted with HR Green to write both previously approved CET Grants (2020 and 2023 submittals). The City was approved for a total of $1,500,000 through those two grants. City staff are comfortable with HR Green consultants performing the grant writing assistance tasks as they have extensive experience and success in preparing applications for a variety of MN -DEED grant funding programs. More specifically, staff's recent experience with HR Green in completing two successful CET Grant Program applications bolsters confidence that a high - scoring application can be accomplished in this process. Since Xcel Energy's Monticello Nuclear Generating Plant (MNGP) currently pays just under 50 percent of the City's property taxes, is a major employment hub (approximately 630 workers located at the site) and is facing license expiration in 2030, staff believe it is beneficial to apply City Council Agenda: 6/10/2024 for the next round of CET grant funding to better prepare the City for a successful transition from reliance on an energy -based economy. The City's first CET Grant award was used for extensive planning and research efforts supporting the development of plans and studies geared toward attracting new employers and pursuing activities to increase the City's tax base and employment levels. In this new grant cycle including the most recently awarded CET funds, the authorizing legislation allows for CET grant dollars to be used for studies as well as capital investments in critical public infrastructure that will help attract new business and grow the tax base. The amount of grant awards can be as high as $1,000,000 versus the first -round cap of $500,000. The third round of CET Grant funding was announced, and applications can be submitted starting in July 2024. Staff considers this grant writing authorization request to be a prudent initial proactive step in getting ready for what will be a competitive round of funding between approximately 14 to 18 communities throughout Minnesota. If the City Council approves the grant writing application tasks herein, the actual CET Grant application proposal will be presented to the City Council at a future meeting for final approval prior to submission to MN -DEED. Staff believe it will score well if it addresses the industrial and commercial development objectives identified in the Monticello 2040 + Comprehensive Plan and the opportunities noted in the follow-up study plans completed through the first round of CET Grant funding. Budget Impact: The budgetary impact relating to authorizing the CET grant writing services is $5,000. It is believed that a professional grant writer is best positioned to help complete the grant document(s) submittal packet. Funding would come from the Water and Sewer Fund budget due to the desired end deliverables (studies and infrastructure) being tied to both of those municipal utilities. II. Staff Workload Impact: Community & Economic Development and City Administration staff have a small amount of time committed to the grant submittal effort to date. It is expected that several staff will have time commitments involved in preparation of the third CET Grant application. The specific tasks will involve formulating the entire scope of work along with a project budget and the timeline, all of which will be provided to the grant writer. III. Comprehensive Plan Impact: The Vision adopted as part of the Monticello 2040 + Plan emphasizes the responsible growth and expansion of the tax base and efforts to create a dynamic and vibrant economy offering good jobs. More specifically, the Monticello 2040 plan calls out a specific goal of "a stable and expanding tax base that diversifies the city's economy and creates a sustainable employment to offset the eventual closure of the Xcel City Council Agenda: 6/10/2024 Monticello Nuclear Generating Plant." The CET Grant is specifically aimed at assisting the community in meeting this goal. STAFF RECOMMENDATION Staff recommend approval of the CET Grant writing contract with HR Green. The CET Grant program is intended to help Minnesota communities like Monticello prepare for the eventual closure of major power generating facilities that play an outsized role in the economic and social fabric of the host locations. The CET Program is a competitive program with third -round funding totaling $4,750,000 with up to $1,000,000 allowed per applicant per round. If the City Council approves the grant writing expenditures, staff will assemble the grant application materials and present them to the City Council at a future meeting for review and authorization for submittal to MN -DEED. SUPPORTING DATA • HR Green Grant Writing Contract Simple Scope Short Form Agreement Project: CET Grant Writing Services Client: City of Monticello Contact: Mr. James Thares Title: Economic Development Manager Address: 505 Walnut Street City/State/Zip: Monticello, MN 55362 Phone No. 763-271-3254 Project No: 2303281 Phase No(s).: 0001 Date: 6-1-24 The CLIENT agrees to employ HR Green, Inc. (COMPANY) to perform the following services: COMPANY proposes to assist CLIENT with grant writing services in attempts to acquire CET grant dollars to help fund your proposed projects. Our services include the following tasks — 1) Meet with CLIENT to develop a draft list of the key elements and CET grant concepts/strategies to be included in the grant application to successfully convince the Minnesota Department of Employment and Economic Development's (DEED) grant reviewers to award to the grant to the City of Monticello; one-two meetings for this task. 2) Complete a draft application for the City of Monticello to review — Minnesota DEED's Community Energy Transition (CET) grant application. 3) Submit the draft CET grant application to the CLIENT for their review; one-two meetings for this task. 4) Make suggested edits to the CET grant application per city directions. 5) Assist CLIENT with the final submittal of the CET grant application to DEED. The CLIENT agrees to pay COMPANY for the above scope of services: Time & Material, Not to Exceed in the amount of $ 5,000.00 ❑ Reimbursable Expenses Included Version2.0 12172018 HRGreen® ❑ Sub- Consultant Services Included ❑ Prepayment Required for Services to Commence Copy To: ® Accounting TERMS AND CONDITIONS Short Form Agreement CET Grant Funding Assistance 2303281 6-1-24 Page 2 of 3 Services provided by COMPANY under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. COMPANY's services under this Agreement are being performed solely for the CLIENT's benefit, and no other party or entity shall have any claim against COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, sub -consultants, vendors and other entities involved in this project to carry out the intent of this provision. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the CLIENT and COMPANY agree that all disputes between them arising out of or relating to this Agreement shall be submitted to non -binding mediation unless the parties mutually agree otherwise. The CLIENT and COMPANY further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub -consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements. If litigation arises for purposes of collecting fees or expenses due under this Agreement, the Court in such litigation shall award reasonable costs and expenses, including attorney fees, to the party justly entitled thereto. In awarding attorney fees, the Court shall not be bound by any Court fee schedule, but shall, in the interest of justice, award the full amount of costs, expenses, and attorney fees paid or incurred in good faith. All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. Under no circumstances shall delivery of electronic files for use by the CLIENT be deemed a sale by the COMPANY, and the COMPANY makes no warranties, either expressed or implied, of merchantability and fitness for any particular purpose. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT's use or reuse of the electronic files. Because electronic file information can be easily altered, corrupted, or modified by other parties, either intentionally or inadvertently, without notice or indication, COMPANY reserves the right to remove itself from ownership and/or involvement in the material from each electronic medium not held in its possession. CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. Furthermore, the CLIENT agrees to defend, indemnify, and hold COMPANY harmless from all claims, injuries, damages, losses, expenses, and attorney's fees arising out of the modification or reuse of these materials. Version2.0 12172018 HRGreen® Short Form Agreement CET Grant Funding Assistance 2303281 6-1-24 Page 3 of 3 The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's Agreement with the General Contractor. The CLIENT also agrees that the CLIENT, COMPANY and COMPANY's consultants shall be indemnified and shall be made additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary and non-contributory basis. The CLIENT shall make no claim for professional negligence, either directly or in a third party claim, against COMPANY unless the CLIENT has first provided COMPANY with a written certification executed by an independent design professional currently practicing in the same discipline as COMPANY and licensed in the State in which the claim arises. The CLIENT agrees, to the fullest extent permitted by law, to limit the liability of COMPANY and COMPANY's officers, directors, partners, employees, shareholders, owners and sub -consultants to the CLIENT for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys' fees and costs and expert witness fees and costs, so that the total aggregate liability of COMPANY and its officers, directors, partners, employees, shareholders, owners and sub -consultants to all those named shall not exceed $ 10,000. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT suspend or terminate the performance of services. The retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorney's fees. The COMPANY is not a Municipal Advisor registered with the Security and Exchange Commission (SEC) as defined in the Dodd -Frank Wall Street Reform and Consumer Protection Act. When the CLIENT is a municipal entity as defined by said Act, and the CLIENT requires project financing information for the services performed under this AGREEMENT, the CLIENT will provide the COMPANY with a letter detailing who their independent registered municipal advisor is and that the CLIENT will rely on the advice of such advisor. A sample letter can be provided to the CLIENT upon request. This agreement is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the agreement. Services will not begin until COMPANY receives a signed agreement. The effective date of the agreement shall be the last date entered below. City of Monticello, MN Accepted by: Printed/ Typed Name: Title: Date: HR GREEN, INC. 2500 University Ave. W, Suite 40ON St. Paul, MN 55114 Phone Approved by: Printed/ Typed Name: Title: Date: June 1, 2024 Version2.0 12172018 City Council Agenda: 6/10/2024 2L. Consideration of adopting Resolution 2024-49 calling for a public hearing on July 8, 2024, for vacation of drainage and utility easements as legally described for a portion of Amax Addition Prepared by: Meeting Date: ® Consent Agenda Item Community Development Director 6/10/2024 ❑ Regular Agenda Item Reviewed by: Approved by: Community & Economic Development City Administrator Coordinator ACTION REQUESTED Motion to adopt Resolution 2024-49 calling for a public hearing on July 8, 2024, for vacation of drainage and utility easements as legally described for a portion of Amax Addition. REFERENCE AND BACKGROUND The petitioner requesting vacation of a portion of drainage and utility easements proposes to replat Lot 2, Block 1 of Amax Addition with the adjacent unplatted property, all owned and developed as the current StorageLink facility. The plat and Planned Unit Development land use will be considered by the City Council on June 24, 2024. StorageLink of Monticello, LLC is the fee title owner of the parcels in which the current vacation is proposed, and the ownership submitted a petition for the vacation of the noted easements to accommodate the proposed plat and the expansion of development within the site. Drainage and utility easements must be re-established per the City Engineer's office's direction within the proposed replat of Cedar Steet Storage Addition. The City Engineer's office and Community Development Department will review the replat to verify all required public easements for drainage and utility purposes are in place and lots continue to meet subdivision and PUD approval requirements. Procedurally, Council must call for a public hearing to consider the vacation. Statute requires fourteen days between the publication of notices and the public hearing itself. City staff has prepared and sent notices to be published in the Monticello Times and notices will be sent to affected property owners. Budget Impact: The petitioner or their representative provided the required vacation petition fee and escrow for consideration. City Council Agenda: 6/10/2024 II. Staff Workload Impact: Workload impact is expected at approximately 1-2 hours for review and recommendation on the vacation requests and platting. III. Comprehensive Plan Impact: The proposed plat and PUD will be evaluated for consistency with the 2040 Plan with the pending land use decisions. STAFF RECOMMENDED ACTION City staff recommend adopting the resolution and calling for the public hearing. SUPPORTING DATA A. Resolution 2024-49 B. Aerial Image C. Vacation Petition D. Easement Vacation Exhibit Current Plat, Amax Addition Proposed Plat, Cedar Street Storage Addition CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2024-49 RESOLUTION CALLING FOR A PUBLIC HEARING ON VACATION OF DRAINAGE AND UTILITY EASEMENTS FOR AMAX ADDITION WHEREAS, pursuant to Minnesota Statutes Section 4152.851, after two (2) weeks published and posted notice of the hearing and after mailing written notice of the hearing at least ten (10) days before a hearing to each property owner affected by the proposed vacation; and WHEREAS, a public hearing on the vacation of drainage and utility easements for Amax Addition on Monday, July 8, 2024, at 6:30 PM at the Monticello City Hall: Legal Descriptions: That part of the 12 foot wide drainage and utility easement depicted on AMAX ADDITION, according to the recorded plat thereof, Wright County, Minnesota, lying northerly of and adjacent to the south line of Lot 1, Block 2, said AMAX ADDITION, and lying easterly of a curve 12.00 feet easterly of and coincident with the westerly boundary of said Lot 1. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: 1. The Council will consider the vacation of such easements and a public hearing shall be held on such proposed vacation on the 8t" day of July, 2024 before the City Council in the Council Chambers located at the Monticello Community Center at 6:30 p.m. 2. The City Clerk is hereby directed to give published, posted, and mailed notice of such hearing as required by law. ADOPTED BYthe City Council of Monticello, Minnesota this 10th day of June, 2024. CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk Request for Prelim & Final Plat - Dev & Final PUD PIDs: 155-213-002010,155-500-142305, 155-500-142304 Address: 36 Dundas Road Created by: City of Monticello CITY o f CITY OF MONTICELLO _ Community Development Vacation Petition 505 Walnut Street, Suite 1 Monticello, MN 55362 MontieceHo (763) 295-2711 1 Community.development("a,ci.monticello.mn.us Property Add - ress PROPERTY INFORMATION 36 Dundas Road, Monticello MN 55362 Property Legal Description Pro ert ID Number 155-213-002010; 155-500-142304; 155-500-142305 _ PROVE 'I"y EA IN-IN Owner Name Storagel-ink of Monticello, LLC Owner Address 1650 Blackberry Circle Owner Phone/Email 320-293-0177 / Bruce@StorageLink.net VACATION TYPE: Street $200 + escrow x Drainage and/or Utility $200 + escrow Other (please specify): $200 + escrow ESCROW: Commerdal/Industrial/Institutional Residential 0-3 Acres $2,000 See escrow statement 1 unit $800 4-10 $6,000 2 + units below $1000 based + $100/unit — up to $10,000 for initial escrow 11+ $8,000 TOTAL TO BE PAID AT PETITION ( $ Property l�r'- I am the fee title owner of the described property and I agree to this application. I certify that I am in compliance with all ordinance requirements and conditions regarding other City approval that have been previously granted. I have completed all of the applicable filing requirements and I hereby acknowledge that I have read and fully understand the applicable provisions of the City Ordinances and current policies related to this request and that the documents and information I have submitted are true and correct. I also acknowledge the Fees & Escrow Purpose explanation below and hereby agree to pay all statements received pertaining to additional petition expense and City review. Printed Name/Title: Bruce stainbrook, President (Signature) (Date) J - �cL` Purpose of F A&Escrow Fees: The fees are used for publication of the public hearing notice in the Monticello Times, for postage to mail the required notice to adjacent properties as outlined by ordinance or statute and recording fees. Escrow: The City uses escrow deposits for staff and consultant time for case review and preparation of documents related to the application or petition. This may include engineering, legal, planning, and environmental consultation. Should the original escrow be exceeded, the applicant or responsible party will be billed for all additional services. It is the policy of the City of Monticello to require petitioners for vacation approvals to reimburse the City for costs incurred in reviewing and acting upon applications, so that these costs are not borne by the taxpayers of the City. These costs include all the City's out-of-pocket costs for expenses, including the City's costs for review of the application by the City's staff, Consulting Engineer, Consulting Planner, City Attorney, or other consultants. The City will invoice the petitioner for these costs within 3 months of final action on the application and payment will be due within thirty (30) days. If payment is not received as required by this agreement, the City will proceed on action to assess or lien. Payment of costs will be required whether the application is granted or denied. Revised 2023 DATE � TO: City Clerk City of Monticello To Whom it may Concern: StorageLink of Monticello, LLC, a Minnesota limited liability company, fee title property owner of 36 Dundas Road, Monticello, Minnesota, petition on behalf of said StorageLink of Monticello. LLC, for the vacation of a portion of the 12 foot wide drainage and utility easement lying along the south boundary of Lot 1, Block 1, APEX ADDITION. Legal description: That part of the 12 foot wide drainage and utility easement depicted on AMAX ADDITION, according to the recorded plat thereof, Wright County, Minnesota, lying northerly of and adjacent to the south line of Lot 1, Block 2, said AMAX ADDITION, and lying easterly of a curve 12.00 feet easterly of and coincident with the westerly boundary of said Lot 1. Thank You, Prop Ov✓uef's Signature Bruce K. Stainbrook, President of StorageLink of Monticello, LLC Official Plat .t KNOW ALL MEN BY THESE PRESENTS: That Glen R. Posusta and Lois A. Posusta, husband and wife, fee owners of the following described property situated in the State of Minnesota, County of Wright, to wit: Part of the South Half of the Northwest Quarter of Section 14, Township 121, Range 25 described as follows: Commencing at the Northeast corner of said South Half; thence along the North line of said South Half on an assumed bearing of South 89 degrees 08 minutes 38 seconds West, 1056.00 feet; thence South 00 degrees 07 minutes 17 seconds West parallel with the East line of said South Half, 924.00 feet; thence South 89 degrees 08 minutes 38 seconds West, parallel to the North line of said South Half, 319.14 feet to the actual point of beginning; thence continue South 89 degrees 08 minutes 38 seconds West, 512.47 feet to the centerline of Old Minnesota Highway No. 25; thence North 27 degrees 42 minutes 10 seconds East along said centerline a distance of 386.16 feet; thence North 89 degrees 08 minutes 38 seconds East, parallel to the North line of said South Half, 333.83 feet, thence South 00 degrees 09 minutes 07 seconds West, 339.23 feet to the point of beginning. Except: An 80 foot wide strip of land in the South Half of the Northwest Quarter of Section 14, Township 121, Range 25, Wright County, Minnesota. The centerline of said 80 foot strip is described as follows: Commencing at the Northeast corner of said South Half, thence along the North line of said South Half on an assumed bearing of South 89 degrees 08 minutes 38 seconds West a distance of 1056.00 feet; thence South 00 degrees 07 minutes 17 seconds West, parallel with the East line of said South Half a distance of 924.00 feet; thence South 89 degrees 08 minutes 38 seconds West, parallel with the North line of said South Half, a distance of 567.42 feet to the point of beginning of the centerline to be described; thence Northerly 345.84 feet along a nontangential curve, concave to the west, having a radius of 1150.00 feet, a central angle of 17 degrees 13 minutes 50 seconds and the chord of said curve bears North 09 degrees 16 minutes 08 seconds East to a point on a line 584.69 feet Southerly of and parallel with said North line of the South Half and said centerline there terminating. ALSO except that part of said South Half of the Northwest Quarter described as follows: Commencing at the Northeast corner of said South Half; thence along the North line of said South Half on an assumed bearing of South 89 degrees 08 minutes 38 seconds West a distance of 1056.00 feet; thence South 00 degrees 07 minutes 17 seconds West parallel with the East line of said South Half a distance of 924.00 feet; thence South 89 degrees 08 minutes 38 seconds West parallel with the North line of said South Half a distance of 831.61 feet to the Centerline of Old Minnesota Highway No. 25 (also known as Cedar Street); thence North 27 degrees 42 minutes 10 seconds East, along said centerline, a distance of 386.16 feet to the point of beginning of the parcel to be described; thence North 89 degrees 08 minutes 38 seconds East, parallel with the North line of said South Half, a distance of 100.13 feet to a point on the Westerly line of the herein described 80 foot strip; thence Southerly 33.45 feet along a nontangential curve on said Westerly line, concave to the West, having a radius of 1110.00 feet, a central angle of 01 degrees 43 minutes 35 seconds, and the chord of said curve bears South 01 degrees 34 minutes 16 seconds West; thence Westerly 107.60 feet along a nontangential curve concave to the North, having a radius of 790.00 feet, a central angle of 07 degrees 48 minutes 15 seconds and the chord of said curve bears North 79 degrees 38 minutes 06 seconds West to a point in the centerline of said Old Minnesota Highway No. 25; thence North 27 degrees 42 minutes 10 seconds East, along said centerline, a distance of 14.05 feet to the point of beginning. ALSO except that part of Old State Highway No. 25, aka Old Cedar Street, being that part of the South Half of the Northwest Quarter of Section 14, Township 121, Range 25, Wright County, Minnesota described as follows: Commencing at the northeast comer of said South Half of the Northwest Quarter, thence westerly along the north line of said South Half of the Northwest Quarter, a distance of 1056.00 feet; thence southerly parallel with the east line of said South Half of the Northwest Quarter, a distance of 924.00 feet; thence westerly parallel with the north line of said South Half of the Northwest Quarter, a distance of 794.04 feet to the easterly right of way line of Old State Highway No. 25, said point being the point of beginning; thence continue westerly parallel with the north line of said South Half of the Northwest Quarter, a distance of 37.57 feet to the center line of said Old State Highway No. 25; thence northeasterly along said center line, deflecting to the right 118 degrees 33 minutes 32 seconds, a distance of 74.86 feet to intersect with the north line of New State Trunk Highway No. 25, shown as Station 531+75 on Minnesota Department of Transportation highway plans; thence southeasterly along Station 531+75 deflecting to the right 80 degrees 59 minutes 27 seconds, a distance of 33.41 feet to the easterly right of way line of Old State Highway No. 25; thence southwesterly along said easterly right of way line, a distance of 62.13 feet to the point of beginning. And that Glen R. Posusta, married person, fee owner of the following described property situated in the State of Minnesota, County of Wright, to wit: That part of the Southwest Quarter of the Northwest Quarter of Section 14, Township 121, Range 25, Wright County, Minnesota described as follows: The Westerly 33.00 feet of that part of Cedar Street (Old State Highway No. 25) being 66.00 feet in width, which lies Northerly of New State Trunk Highway No. 25 and Southerly of a line drawn parallel with and distant 40.00 feet Southerly of the following described line: Commencing at the Northeast comer of the South Half of said Northwest Quarter; thence South 89 degrees 00 minutes 47 seconds West, assumed bearing, along the North line of said South Half of the Northwest Quarter, a distance of 1056.00 feet; thence South 00 degrees 00 minutes 30 seconds East, parallel with the East line of said South Half of the Northwest Quarter, a distance of 584.77 feet to its intersection with a line drawn parallel with and distant 584.69 feet South of said North line; thence South 89 degrees 00 minutes 47 seconds West, along said last described parallel line a distance of 428.09 feet, to the point of beginning of said line to be hereinafter described; thence Westerly and Northwesterly a distance of 318.44 feet, along a tangential curve concave to the North, having a radius of 750.00 feet and a central angle of 24 degrees 19 minutes 37 seconds, and said line there terminating. WWI, That part of the Southwest Quarter of the Northwest Quarter of Section 14, Township 121, Range 25, Wright County, Minnesota, which lies Easterly and Northerly of New State Trunk Highway No. 25, Westerly of Cedar Street (Old State Truck Highway No. 25) and Southerly of a line drawn parallel with and distant 40.00 feet Southerly of the following described line: Commencing at the Northeast comer of the South Half of said Northwest Quarter; thence South 89 degrees 00 minutes 47 seconds West, assumed bearing, along the North line of said South Half of the Northwest Quarter, a distance of 1056.00 feet; thence South 00 degrees 00 minutes 30 seconds East, parallel with the East line of said South Half of the Northwest Quarter, a distance of 584.77 feet to its intersection with a line drawn parallel with and distant 584.69 feet South of said North line; thence South 89 degrees 00 minutes 47 seconds West, along said last described parallel line, a distance of 428.09 feet, to the point of beginning of said line to be hereinafter described; thence Westerly a distance of 254.55 feet along a tangential curve concave to the North having a radius of 750.00 feet and a central angle of 19 degrees 26 minutes 47 seconds to a point to be hereinafter referred to as Point "A'; thence continuing Westerly and Northwesterly q distance of 63.89 feet, along said tangential curve concave to the North, having a radius of 750.00 feet and a central angle of 04 degrees 52 minutes 50 seconds and said line there terminating. Except that part of said Southwest Quarter of the Northwest Quarter which lies Northwesterly of the following described line: Beginning at the above referenced Point "A"; thence South 64 degrees 48 minutes 03 seconds West a distance of 100.00 feet and said line there terminating. AMAX ADDITION - Have caused the same to be surveyed and platted as AMAX ADDITION and do hereby donate and dedicate to the public for public use forever the public way, and the easements for drainage and utility purposes only as shown on this plat. In witness whereof said Glen R. Pos to and Lois A. Posusta have hereunto set their hands this Zq day of /TtJ u4t .200 if -�e � .4 t'14- JOOL4-� Glen R. Posusta / Lois A. Posusta STATE OF MINNE�Oy/TA COUNTY OF (r� The foregoing instrument was acknowledged before me this day of /.ti(.G 200b by Glen R. Posusta and Lois A. Posusta, husband and wife. ®, J NOTARY �FA111�JNESOTA �• My CWA*ft E*1w JrL 31, 2010 X&�� (Signature) IG 14 .-s (Name Printed) -- Notary Public, /�//1� County, Minnesota My commission expires:C /7�/ C5 % �71Q 0 I hereby certify that I have surveyed and platted or directly supervised the surveying and platting of the land described on this plat as AMAX ADDITION; this plat is a correct representation of the boundary survey; all mathematical data and labels are correctly designated; all monuments depicted on the plat have been or will be correctly set within one year; all water boundaries and wet lands as of this date, as defined in Minnesota Statutes 505.01, Subd. 3, are shown and labeled; and all public ways are shown and labeled. � i►1 %3.�rn ' Rick M. Blom, Land Surveyor Minnesota License No. 21729 STATE OF MINNESOTA COUNTY OF SbtEsirl�/Y�3 '� The foregoing Surveyor's Certificate was acknowledged before me this HOLY of /btA.�`7/1,.J5lb Blom, Land Surveyor, Minnesota License No. 21729. °Y nature) GG l�tJlT/JL. (Signat) ure) --4:W% (Name Pnnt ) Notary Public, County, Minnesota My commission expires: JAAKA010 f m 200fi by Rick M. m CITY PLANNING COMMISSION, MONTICELLO, MINNESOTA This plat of AMAX ADDITION was approved by the Planning Commission of the City of Monticello this I S i- day of 200-�L. Signed: ��ti�� Chairman Attest: ' vIk Secretary L CITY COUNCIL, MONTICELLO, MINNESOTA This plat of AMAX ADDITION was approved and accepted in compliance with Minnesota Statutes 505.03, Subd. 2 by the City Council of the City of Monticello, Minnesota, at a regular meeting thereof held this day of Mcl %A 200Z. J CITY OF �MONTICELLO, /MINNESOTA By: L/° ��U� Mayor n� Attest: l City Clerk L r� COUNTY SURVEYOR, WRIGHT COUNTY, MINNESOTA l Reviewed and approved this 2 % t�1 day of A" CAS T 200$. Wright County Surveyor COUNTY AUDITOR, WRIGHT COUNTY, MINNESOTA Taxes paid for all years through year cZ 007 and transfer entered this a 8 day of AU0 0Sf 200 R. J Wright County Auditor /, j� COUNTY TREASURER, WRIGHT COUNTY, MINNESOTA I hereby certify that taxes payable in the year a100on lands herein described are paid this o? 8 day of "t .200 F. Wright County Treasurer COUNTY RECORDER, WRIGHT COUNTY, MINNESOTA I hereby certify that this instrument was filed in the office of the County Recorder for record on this Ql fk day of lA 200 8 at Y.00 o'clock P.M. and was duly recorded in Cabinet -, Sleeve Z 003 , as Document No. ) 09 62 9(o . 3 ` � Wright County Recorder m Oc�. Pile- bk-z�. c9lcC, R. Post-►s}o. John Oliver & Associates, Inc. CA 51.0c , cj- 4 7006 SHEET I OF 2 SHEETS Official Plat AMAX ADDITION GRAPHIC SCALE 40 0 20 40 80 SCALE: 1 INCH = 40 FEET For the purposes of this plat, the East line of the N.W. 1/4, Sec 14, T. 121, R 25, is assumed to bear South 00000'30" East. ;; ;•- I d�S8o / z9 � - POINA" 0 ' ` EXCEPTION —SO" �t 0� h 0 i cw 0� � d o 50.00 r% . • . r% • r. r� .♦ • r% " o A 0 �� O o� Cb 24 1 9'3T, I 11 ��� 1 tt rr n 1 :t 6 0. 0/ ��vv..ri. •.i eta.-t �i •` ' / 56k �0 99 \ � � —ems \0 ' R4tz7. �° / OV Co. �- ° s54 „ Q 9n Z „ °26'47 - (SB9°O8'38"W Deed) o 2 N89 00 47 E 100.13 — -- N89°00'47"E 333.83 - \ Cye00.003j `2ti _ ° " \ ^ / 7„ ^ /, �/ (sad°oa'3e^w Deed) _ N89 00 47 E 153.67 `S71°23' R_ l 07 60 EXCEPTION � — � L=33.45 / / B a ' 7g 48 L=20.78 �R=Neo.00 , RRS7S7 ° �'S%" A=1°30'25"I / H.BR=NS°26"25"E rirno j00K0AS' ROAD \ (cH.e 9 4 °38'O6"E Dee E _'� / (CH.BR.=NI°34"I6"E deed) T n°r' o_ a) /sue TI NORTH LINE OF SEC 14 T 121 R 25--' i , , NORTH 1/4 CORNER OF SEC 14 T 121 R 25 --� NE CDR OF THE S 1/2 OF THE NW 1/4 SEC 14 T 121 R 25 S89°00'47"W 1055.00 I (S89°08'38"W Deed) lC N LINE OF THE S 1/2--,- OF / I \ THE NW 1/4 Nil `> I <' I � I I I I I I I I I �I I �I I I I I I I I � I C�/ I LINE PARALLEL WITH THE N LINE__ OF THE S 1/2 OF THE NW 1/4 I � A tl as�00'47"W 428.09 — — — — T— CH.SR>-6717'SD„ �pr. \ .•F. \.f S89600'47"W 108.42 e'ss'47' �0� DUNDd� RDAD ,e L=2L19-------------- \� `9\ O 0� �=790.00 40 40 / �� hh / 0 =1 *32' 1 3" ar�N I won I / a / / / N 7°O I \ t- of W I i \ 2 V• ~ _ o DO p o Z l ;- oC r 'JJ I °M O ec�Qe / i ijf QQW / ; 4.°cey 4" _/ / ��Q��-/ 11 ��'� DO \ </ i :±A• Xl¢ / I \ / / / - / \ ON ;1J \\ a l\ / / 1 0 11 C`- a I \ 90° ca O I LAC_ to \ / '•� w < ' / \ \ N'LY R/WATNEW STATION 531+75 ' /l 26'�4Y.F 8 33,4/a` \ / \ \ \ II / t_: /� ! \ / / 2) / \ Nn / ci, \\ \ Zry /------------ I % I ---- \ / _ 135.85 \ - 4853 - / \\� 3757 N89°00'47"E 184.38 \_ N89°00'47"E 206.13 i / \ , 221.94 N89°00 47' E 512.47 / \ ' / LINE PARALLEL WITH THE N LINE / \ \ \ 20' / / (S89°OB 38' W De\) / OF THE S 1/2 OF THE NW 1/4 831.61 Q- \ <^[ to 04 M o W (D o O O 0 O N O Z FA - 567.42--- m S89000'47"W 319.14 (SB9°08'38"W Deed) I ov M w3 % 0oa 0 z It 0 \ I En oz I w Z M. 77'/ V� / / R-� Q Denotes Wright County cast Iron Monument Found m CA -It o Denotes set 1/2 inch x 14 inch Iron monument with a plastic plug stamped R L S. 21729. 0 Denotes set magnetic nail. 0 Denotes iron monument found. �— Denotes limited access Drainage and Utility Easements are shown thus: I� 12 12 —I 1 � 12t_----1 L_ t12— ✓1 � Being 12 feet in width and adjoining right-of-way lines, adjoining lot lines, unless otherwise indicated, as shown on plot. N NO SCALE 600TH STREET VICINITY MAP DIINDAS ROAD 0 TE 3 0 SCHOOL BOULEVARD CHELSEA ROAD S 1/2 OF NW 1/4, SEC. 14, TWP. 121, RNG. 25 John Oliver & Associates, Inc. SHEET 2 OF 2 SHEETS Vicinity Map 11 North Quarter corner of - \ a F�°0. Sec. 14, Twp. 121, Rng. 25 \ - /�� �" Ij CHELSEA RD N rV�� 00 , lf'1 hr U z DUNDAS RD O -w Site _¢I---- Z - a S 89 ° 00' 47" W 1056.00 - EXISTING PID: 155-267-001010 / o Z 5 89°08' 38" W (D) 2 SCHOOLBLVD O OWNER: RRG HOLDINGS LLC • w � NO SCALE I % / SEC 14, TVW 121, RNG 25 / . ..... .. .. ..... • . .•. •. • • I North line of the 51 /2 NW1 /4 Northeast corner -/ .... ........ r.- I , ••• of the S1 /2 NW1 /4 i�/ \ ' ' ' " East line of the S1 /2 NW1 /4 0^ y , : t•. (North -south quarter section line) N �� EXISTING PID: 155 500 142303 ,r, Former centerline of old - � / �i - - _ �'"'. OWNER: CITY OF MONTICELLO ' Minnesota Highway No. 25 \\ / i _ � - • Centerline of 80.00 foot wide : : - - Line parallel with the East line L`' �' . ---___ _ _ _ _ _ _ _ _ - - - _ _ ' Roadway It Utility Easement per v ' " of the S1/2 NW1/4 CD / `1 �~ i/ Book 75 of Misc. a e 260 L9 : / M i� - Centerline of 80.00 foot I - i ' P g N '� o / � / wide Roadway Et Utility N _i _ , u % / �/ / Easement per Book 75 Al : - ti 89 UQ' ,; �_-- t�= 12 18' �. i ! o 08 � N i of Misc., page260::'.':.i.:'::•::::•::::'`:::'`:::•::::•::::•::......•::::•::::•:::....::•`• :' • : 4% _ ,..�� / . I EXI TI PID' 1 -2 - 1 1 � L S NG 55 30 0000 0 / 1, .. H �� .w 64.41. Y;„. _ _ I M / 89• r - •3 - - :,. 9 R- :• is 08 ER ITY F TI ELL 3 OWN C 0 MON C 0 0 3 0 ,�:. / .0 8 E• .. . 0•• I o 4• _ •O - 13 �0 - U• :S 1 7 I I 1 6 ,tr ' 8 4 1' :L - 21.19 •0 I I E.- 5" 1 s �z 3 E E 3' 1 I I ::40 5 . - 4" 0 'S I E •::R 9 .1 • o .'. 3 � --mot •';:•:.�'.':':•�'.':':•��.':•:•��.':'•�'.':-•�'.':'•�'.':':.�'.��' - - - .•...fl•.._'.• .o.• .• '.t..'.'...• •'.•.. •'.•.. •'.•.. •'.•..• •'.•.. •'.:.• •'.:. •'.:.• •'.•..• •'.'.. O , .:.• • ... • ... • ... • .... . •�.•... = o _ I 1 I .. - . o :..:.. •': :. - .=p= ° ,' 2 05 02� r `,� a9 t CB N894653 E ___ 121808`': N ---- •.•' ::•' : •:•' : ':• : ----E%- -- = 53 t _ 47 ► - - - _ �= 55. �'� 3.27 .. .. �$. E 11 :. CH= 21.19R o _ - - - 83 __ _ °21' 4a:: '4 - - 4T E 108.42 - R= - �� R- 3 = ...6 - N 89 00 r iR z60. 00. :' ::.I 89 00 D 00 N E -vyo _ U u) s •...-. c A/ 5 l Permanent easement __ D 2 , D r= g. - B u 1 - %� _ R _ A S •V C / rD 12 2 1 R e oc. No. 659 9 P 0 :� A D ..'. _ v •'n 7o u 1 t f innin Po o be $ R 7 S 3� � 8° T';. ::�. 4 1' :f� �� -, 0 5" -� I 1 .. 5 9 3 •1 9° 0 5 1 0 9 3 1 `�- -y °: .-1/2" dia. Iron Pi ° 0 5' 0 I 1�9 F\: �; RLS 21729 r1 I L- 7 / 0 1 .7 mac. ?1a 1 c 0 I .� :�.' ice•:: - 1 :i:' -� T R- ,�• c': �` 3 40 ,00 t:':-. $ ,: . ii• __ ii 1 // - / - :� ii• ii- iii° i i i i r.. i/ a. iii i %+ ii'ii I i° / South uarter corner of �o Q %, / I --' C Sec. 14 Tw 121 Rn 25 / :>:' ,:;s P• g• ll /� d' �, / V96 Exi co,, o k : sti n s :' tora e bui (din e /:' 5 tl w 1. I Li' / I v 1. / // I / y, / F:• / N w / /. / / / 1 / o� I / - /. l 1. // . . ,° .. I m ' 1•' }'• I. �•' ' C sr •' w i LEGAL DESCRIPTION Lot 1, Block 2, Amax Addition, Wright County, Minnesota. AND That part of the South Half of the Northwest Quarter of Section 14, Township 121, Range 25, Wright County, Minnesota, described as follows: Commencing at the Northeast corner of said South Half of the Northwest Quarter, thence on an assumed bearing of South 89 degrees 08 minutes 38 seconds West, along the North line of said South Half of the Northwest Quarter, 1056.00 feet, thence South 00 degrees 07 minutes 17 seconds West, parallel with the East line of said South Half of the Northwest Quarter, 632.54 feet to the centerline of a 80.00 foot roadway and utility easement and the actual point of beginning, thence continue South 00 degrees 07 minutes 17 seconds West, on said parallel line, 291.46 feet, thence South 89 degrees 08 minutes 38 seconds West, parallel with the North line of said South Half of the Northwest Quarter, 319.14 feet to the East line of a tract of land recorded in Book 293 of Deeds, page 872, in the Office of the Wright County Recorder, thence North 00 degrees 09 minutes 07 seconds East along said East line and its northerly extension, 342.26 feet to the centerline of said 80.00 foot roadwa and utilit easement thence North 89 de rees 08 minutes Y Y g 38 seconds East, along said centerline, 17.39 feet, thence continue along said centerline 64.41 feet Easter( alon a tan ential curve concave souther( Y g g Y havin a central an le of 12 de rees 18 minutes 08 seconds and a radius of g g g 300.00 feet thence South 78 de rees 33 minutes 14 seconds East alon said g � g centerline, tangent to curve, 159.19 feet, thence 63.27 feet easterly along said centerline on a tangential curve, concave northerly, having a central angle of 12 de rees 05 minutes 02 seconds and a radius of 300.00 feet thence North 89 g de rees 21 minutes 44 seconds East alon said centerline 18.25 feet to the g g actual oint of be innin . P g g Existin Pro ert Site Address: 36 Dundas Road Monticello MN 55362 g P Y > Current Zoning = The Pointes at Cedar District PCD MAPPING LEGEND r ), Central Tilia Sub -District o , j•. . / ////////////////////// STORMS W R MANHO 1' o E E LE 'ri 9�;, s1 is 9'. 7 M 4 / e_ I 1 SANITARY SEWER MANHO LE ii, o i/ iii- ii.• iiiii // // '/ iii• i ° iii /i ii iii%i)i• iii/. M -1 ///// � :/ o CATCH BASIN �../ I N o %. ./ Office building o 0 CULVERT APRON / I a; vi �, ti,../ Existing storage building , r, n1 /-•;•°•:' ' / � /:. / ,QI� '1'J> ,/ I M r'4 /: �O WELL ��O / // / // // / / / ' w /' ) . T /,. / /// HYDRAN > / / / - // / / / / / /(..../..1//.V.. /./ //. // // / // // . ,.. �W ° / �/ / .!` .(. ... U / / / / / :o° WAT R VA LV E N CV E 1=° 1 �' 1Y!': 1 N p:' o.: ;' r` :' 1 J ,. ,:; . °. E UTI ITY HANDHOL 11 :C:O, L .{: x:• W 1 .. .o N'•': ' 1 O t• P LE _ U I � O L IGHT 0 �.:.: g°° is J M Z' BL K.1 N OC P LE UTI ITY 0 to ;. Z' 1. L :�: ,r, 0 /iiiii /i // ii ii ii• iii °v H R UTI ITY PO ANC 0 i /i /ii� L LE /i o /ii ii• /ii /i - ii iii• ii• ii •/ iii n ii�v' f •' iii: i/i//iiii -• .- I /iii/iii%iiiiii. T �'�'.•� o �► / , emporary storage structure / .: C4 UTILITY PEDESTAL I r'. CV O EXISTING PID: 155 213 001010 / , Existin story e /: � °t.V::i UTILITY METER •./ g g buildin LOT 1 Existin I� o '��� g story a buildin OWNER: AUTOZONE PARTS INC d- O ; / / :: ' �'.: y: TANK (AS SPECIFIED) / i,.; I /, /.//. /. // /, ./, / ,, / / / / SEWER CLE NOU il, l/. .. /, r /�//l✓/l. ✓, . / / / / / / /: /. / / /, . /. / /�.. 1 I ;.x / / / / // . / /. M ( / LIFT STATION m :t.. • L .... S L 1 ' ;.•; U `:r. .i t. :t :t :t .:.t 11 TR DECIDUOUS . EE l ) : a :/ // // ;; ., //// TR EVERGREEN /i/ii EE i/ili //Y//// I //// ///// :/ ///i/ ////' / ;/ I %////////i//ii/ii/i//i/ii/i/iii/ii///':::i.:�: SOIL BORING z:. / Existing storage buildin / ;r„'' / :' I SURFACE DRAINAGE ARROW / I / r / Existing story a buildin /`:' BURIED ELECTRIC LINE / ///.// // /////// ///// / // +•' /' BURIED TELEPHONE LINE /. / I•:.' /... l/il'//r 111, . ,/ . , /. ,/ /�, ... / /.. / . ... ... .. . .. .. .. .. � •.'.......... ast line of a tract land FIB R PTI INE / BURI D E O C L 'I: / E l . (//. //_. /.// / / / / / /// / /. m / ag' /. / described in Book 293 .6' l i . ... ... : . : . .-...•. �. t•. B RIED A INE Deeds a e 87 d a. o U G S L 0 ' of 2 •� .., ....... ............ ....... ,., . / ...- C °•..°•...,...,.....,....., .. ... .. .... • , .., _ �..., ....., _. . r. :e; RL5 15233 • •' • •' • ' 1/2 dla. Iron R e z ( )`. RHEAD P ER INE f - - - : 0.3 feet norther! of corner - * OVE OW L 3• ken ca Bro � �_'� 0.2 feet easterl of corner Tem ora story e � - - - � � I •1 �/ - - = y P ry structure I- - - - _ 9651 WATER LINE \�\ i• >C - 206.13 Is 89 ° 08' 38" W (D) 319.14 / •' ................... ' •' •''' TORM SEWER PIPE . ,.. •.. •..•. •..,. I T t IT Y E ----------------------- Qb' I 965 emporarysoragestruCtule SAN AR S WERPIPE 13D tt S $9100' 47' W 555z (CSA) I Retaining wall CONC. CURB Et GUTTER a ,.,:...•., ..... rant / Benchmark Top nut of hyd ►''i gb Elev= 966.63 (NAND 88) .•. • , °„•.•••. • I�/ I . .. . . • PROPERTY LINE I o � Encroachment Agreement area / CONTROLLED ACCESS o � ,,,.,_,..• *..,;''• ; per Doc. No. 1270996 Line parallel with the North line-'/ CHAINLINK FENCE EXISTING PID: 155-230-000010 o a k..- of the S1/2 NW1/4 OWNER: CITY OFMONTICELLO WOOD FENCE _. Z S(i • •-• -• BARB WIRE FENCE N Y In Q un o 'a l7 Z � Z) U_ W W 3 0 PROPERTY BOUNDARY MONUMENT LEGEND O SET IRON PIPE WITH CAP STAMPED "DELEO 40341" • FOUND IRON MONUMENT ® SET MAGNETIC "PK" NAIL QQ GOVERNMENT SECTION CORNER MONUMENT (D) DIMENSION PER DEED OF RECORD (CSA) DIMENSION PER CEDAR STREET ADDITION Drainage and utility easements are shown thus: 12I I I I 12IN N ----� Public way Being 12 feet in width and adjoining public ways, side lot lines, and rear lot lines, unless otherwise indicated on this plat. ... •... , • , , i CND ORIENTATION OF THIS BEARING SYSTEM ASSUMES THAT THE EAST LINE OF THE SOUTH HALF OF THE NORTHWEST QUARTER QUARTER OF SEC. 14, TWR 121, RNG. 25 BEARS SOUTH 00°00' 30" EAST 0 40 80 SCALE IN FEET . .. . . . .... . : NO. REVISIONS SINCE INITIAL DATE OF 02/12/2024 •_ DATE -- 1120Industrial Park Road Brainerd, MN 56401 218-829-5333 13 North 11th Avenue - St Cloud, MN 56303 320-259-1266 K R A M E R LEAS D E L E O S U R V E Y I N G • ENGINEERING • P L A N N I N G B R A I N E R D S T. C L o U D WOVEN WIRE FENCE TREELINE WETLAND EXISTING CONTOURS BUILDING SETBACK SOILS TYPE BOUNDARY CONCRETE BITUMINOUS GRAVEL sT O ss Part of currrent Count Tax Parcel ID 155-213 002010 155-500 142304 Ft Y > ® 155-500-142305 0 Dundas Road £t Cedar Street are Local Roadways. 11 ou THE POINTES AT CEDAR DISTRICT REGULATIONS 0- There are no building setbacks. 0 There are no minimum lot dimensions. 13 There is no minimum or maximum building height. Oo co 0 A minimum Floor Area Ratio FAR of 0.4 shalll be maintained for sin le stor g Y �L 0 buildings. 5 SB# ~ There was no evidence of wetland observed within the area to be platted. P-BUR T-BUR Topographic features shown hereon are from a field survey completed on F/0 -BUR 01 / 1712024. G G- -OHP OHP- Access to property will be provided via an existing driveway to Dundas Road. -> >- - » >_ -0 0- CONTACT INFORMATION xc xc - Owner and Developer- PLAT AREAS (+/-) Bruce Stainbrook I 36 Dundas Rd Entire Plat = -xw ..W_ Monticell, MN 55362 3.50 Acres Phone: 320-257-2323 Block 1 1091 Land Survevor- Lot 1= Bs6 - Sam DeLeo 3.20 Acres D67A ------_- __I567B---- Kramer Leas DeLeo, P.C. 13 North 11 th Ave. St. Cloud, MN 56303 ROAD R/W= • • . . o1 0.30 Acres �'.:........ ..... ..... ..... .. Phone: 320-259-1266 ° ,off• off. -•.o - ° D,' o' ••.o I HEREBY CERTIFY THAT THIS PLAN, SURVEY, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED LAND SURVEYOR UNDER THE LAWS OF THE STATE OF MINNESOTA. Signature: �", � !T �<<.a 02 / 13 / 2024 Samuel J. DeLeo, MN License No. 40341 Date PROJECT NO. STORL2401 �, Preliminary Plat of 4- CEDAR STREL I STORAG E O For property at: 36 Dundas Road z City of Monticello, County of Wright, State of Minnesota a) Located in Section 14, Township 121 North, Range 25 West � �� City Council Agenda: 6/10/2024 2M. Consideration of approving a Special Event Permit allowing use of Ellison Park, city. streets and related assistance for Partv in the Park on July 11, 2024 Prepared by: Meeting Date: ® Consent Agenda Item City Clerk 6/10/2024 ❑ Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to approve a special event permit allowing use of Ellison Park, city streets and related assistance for Party in the Park on July 11, 2024. The special event permit approval is contingent on continued site coordination with the Parks & Recreation Department and the Street Department and notification of adjacent property owners by the permit holder. PREVIOUS COUNCIL ACTION April 8, 2024: City Council approved temporary liquor license for the VFW for Party in the Park event. REFERENCE AND BACKGROUND The City Council is asked to consider approving a special event permit for Party in the Park on Thursday, July 11, 2024, from 5 — 8 p.m. The Chamber is requesting use of Ellison Park for the event. In addition, the applicant requests the following City assistance: • "No Parking" signs posted at Ellison Park parking spaces (7 a.m. — 10 p.m. on July 10) • 10 Cones (7 a.m. on July 10) • Pedestrian crosswalk markers (7 a.m. on July 11) — 1 "Stop for Pedestrian in Cross Walk" sign • Trash receptacles (July 11) • 30 8' tables near Lions Den (9:00 a.m. on July 11) • 20 chairs • 10 trash cans • 25 picnic tables (9 a.m. on July 11) • No parking signs/handicap signs on River Street The Chamber also requested permission to place a black sign in front of the wastewater treatment plant on East Broadway. The Chamber will coordinate utility locates with Public Works. The Wright County Sheriff's Office has been in contact with the Chamber and will be assisting with any law enforcement concerns. City Council Agenda: 6/10/2024 As part of the event permit, they are requesting temporary closure of the boat ramp in Ellison Park and the East Parking lot on Wednesday, July 10 and Thursday, July 11 from 7 a.m. to 10 p.m. both days. I. Budget Impact: Potential for minor loss of rental revenue. II. Staff Workload Impact: Staff impacts are as noted above and include drop-off and pickup of barricades, placement of "No Parking" signs, picnic tables, and trash/recycling receptacles. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend approval of the Special Event Permit contingent on -site coordination with Public Works and the Parks and Recreation Departments and verification of notification of adjacent property owners by the permit holder. SUPPORTING DATA A. Application B. Event Map MUI1tICe11O CITY OF MONTICELLO City Clerk 505 Walnut Street, Suite 1 Monticello, MN 55362 (763) 295-2711 info(a)ci.monticello.mn.us Property Address Property Legal Description Property ID Number Owner Name Owner Address Owner Phone Owner Email Applicant Name Applicant Address Applicant Phone Applicant Email Name of Event Location/Address of Event Dates & Times of Event PROPERTY INFORMATION 811 River St E, Monticello MN 55362 Ellison Park Special Event Permit Application Checklist PROPERTY OWNER INFORMATION City of Monticello 505 Walnut St. Suite 1, Monticello, MN 55362 763-295-2711 info@monticello.mn.us APPLICANT INFORMATION Monticello Chamber of Commerce & Industry 118 W 6th St, Suite B, PO Box 192, Monticello, MN 55362 763-295-2700 info@monticellocci.com Party in the Park 811 River St E, Monticello, MN 55362 Thursday, July 11, 2024, 5 pm to 8:00 pm Complete Application Required The review and consideration of an application submitted shall only occur if such application includes all items that are required in support of the application and is deemed complete by the City Clerk's Office. Application Submission Schedule Application, required information, and payment must be submitted no later than 30 working days prior to desired approval date. Application Information Applicants shall note that in addition to a special event permits, any liquor license or permit, sign permits and building permits for tents may also be required and are not included within the special event permit application and approval. Any requested use of City facilities, City staff resources, City equipment, and/or City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council. In addition, events which occur after 10 PM may requires review and approval by the City Council as related to noise ordinances. Please provide clear information in the application regarding these requests. 1 APPLICANT APPLICATION SUBMITTAL REQUIREMENTS CITY CHECK -IN CHECK A written narrative including: 1. A description of the proposed special event, how it will function on the property, hours and dates of operation, and any other information necessary to fully describe the request; and 2. An explanation of how the proposed special event will meet .�� each of the review criteria specified by code (on reverse), as well k as any additional criteria that may apply for the specific use. 3. Any requested use of City facilities, City staff resources, City ry equipment and City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council A site plan showing all information necessary to accurately depict how the proposed use will function on the site. Information required on the site plan shall include but not be limited to: 1. The location of all existing and proposed structures; 2. Driveways and parking areas; 3. Proposed storage spaces; 4. Natural features such as woodlands wetlands shorelines etc; 5. Proposed number of parking spaces (if applicable). If deemed necessary by the Community Development Department, a survey may be required to be submitted with the application in addition to a site plan. Any event proposing to erect a temporary tent structure is required to obtain a permit from the Monticello Department of Building and Safety and Code Enforcement. Certificate of insurance/liability coverage. Electronic copies of all written narratives and plan sets required above. Application fee: $50 _ $ 2 5 — fo non-profi charitable organization Special Event Review Process • The City Clerk will review all applications. • Applications determined to conform with the approval criteria outlined in Monticello Zoning Code Section 2.4(L)(4)(a) and listed below shall be approved by the Community Development Department with any conditions deemed necessary. A copy of the approved permit shall be provided to the applicant which includes all conditions and comments. • Applications not conforming with the approval criteria outlined in Section 2.4(L)(4)(a) shall be denied by the Community Development Department. • A notice of denial shall be provided to the applicant which includes all identified reasons for denial. 2 Special Event Temporary Use Permit Approval Criteria Approval of a Special Event Permit shall only be granted once the City Clerk has determined the use shall: • Not be detrimental to property or improvements in the surrounding area or to the public health, safety, or general welfare; • Be compatible with the principal uses taking place on the site; • Not have substantial adverse effects or noise impacts on nearby residential neighborhoods; • Not include permanent alterations to the site; • Not maintain temporary signs associated with the use or structure after the activity ends; • Not violate the applicable conditions of approval that apply to a site or use on the site; • Not interfere with the normal operations of any permanent use located on the property; and • Contain sufficient land area to allow the temporary use, structure, or special event to occur, as well as adequate land to accommodate the parking and traffic movement associated with the temporary use, without disturbing environmentally sensitive lands. • Not create an unreasonable risk of significant: 1. Damage to public or private property, beyond normal wear and tear; 2. Injury to persons; 3. Public or private disturbances or nuisances; 4. Unsafe impediments or distractions to, or congestion of, vehicular or pedestrian travel; 5. Additional and impracticable or unduly burdensome police, fire, trash removal, maintenance, or other public services demands; and 6. Other adverse effects upon the public health, safety, or welfare. The special event shall not be of such a nature, size, or duration that the particular location requested cannot reasonably accommodate the event. The special event shall not conflict with another permitted special event at the same location in a manner that will negatively impact the public health, welfare, or safety. Special Event Temporary Use Permit Conditions of Approval In approving the Special Event Permit, the City Clerk's Office is authorized to impose such conditions upon the issuance of the permit as may be necessary to reduce or minimize any potential adverse impacts upon other property in the area, as long as the condition relates to a situation created or aggravated by the proposed special event. The Community Development Department is authorized, where appropriate, to require: 1. Provision of temporary parking facilities, including vehicular access and egress. 2. Control of nuisance factors, such as but not limited to, the prevention of glare or direct illumination of adjacent properties, noise, vibrations, smoke, dust, dirt, odors, gases, and heat. 3. Regulation of temporary buildings, structures and facilities, including placement, height and size, location of equipment and open spaces, including buffer areas and other yards. 4. Provision of sanitary and medical facilities. 5. Provision of solid waste collection and disposal. 6. Provision of security and safety measures. 7. Use of an alternative location or date for the proposed special event. 8. Modification or elimination of certain proposed activities. 9. Regulation of operating hours and days, including limitation of the duration of the special event to a shorter time period than that requested or specified in this subsection. 10. Submission of a performance guarantee to ensure that any temporary facilities or structures used for such proposed special event will be removed from the site within a reasonable time following the event and that the property will be restored to its former condition. Duration of Permit A temporary use permit for a special event authorized in accordance with this subsection shall be limited to a maximum duration of 14 days per site per calendar year, unless otherwise specifically authorized by the City Clerk. Property Owner's Statement am the fee title owner of the described property and i agree to this application. I certify that I am in compliance with all ordinance requirements and conditions regarding other City approval that have been previously granted. (Signature) (Date) Applicant's Statement This application shall be processed in my name and I am the party whom the City should contact regarding the application. I have completed all of the applicable filing requirements and I hereby acknowledge that I have read and fully understand the applicable provisions of the City Ordinances and current policies related to this application and that the documents and information I have submitted are true and correct. (Signature) CITY APPROVAL (City Clerk Signature) (Community Development or Building Dept Signature) Special Event Permit Approval is granted with the following conditions: Internal review checklist (as applicable): Public Works Routing Law Enforcement Notification Building Department (Tents) ' Monticello Community Center Room/Park Reservations Post -Approval Routing/Requirements Applicant Public Works Law Enforcement Notification City Clerk Monticello Community Center Room/Park Reservations Liability Insurance Certificate Received Surrounding Property Owner Notification Complete (Date) (Date) (Date) Approved ❑ 1 Denied ❑ Admin Parks Streets Director 4 Party in the Park (Downtown Block Party) Information Sheet New Date: Thursday, July 11th 2024 Attachments provided: Time: 5:OOPM - 8:OOPM Layout of Parry in the Park Location: New: Ellison Park, 811 River St, Monticello Certificate of Insurance - Event See attached map Certificate of Insurance - Liquor by Monticello VFW Overview: The Party in the Park is being sponsored by all interested downtown and Chamber businesses. This event is being hosted by the Chamber of Commerce. It is open to the public and is with the purpose of promoting the downtown area, bringing awareness to the public of all of the businesses located downtown and as a way to bring the community together for a day of inexpensive fun. Insurance Information: Event Insurance - Insurance for the event has been secured through the sponsorship of the Monticello Chamber of Commerce and Christensen Group Insurance. The City of Monticello has been named as additional insured on the policy See attached event insurance information. Liquor Service & Insurance - The Monticello VFW is providing the permit & insurance and will be at the event. They will have a representative at the event to oversee the sale of beer at the event. We have secured one officer from the Wright County Sherrifs Office as well as two reserves who will be on -site from 5:00-8:OOpm The Monticello VFW has a liquor license, and liquor liability insurance which will name The City of Monticello as additional insured for this event. See attached licenses and insurance information. Parkinq Lot Closinq Information: We are requesting the temporary closing of the boat ramp in Ellison Park and the East Parking lot. Wednesday, July 10th from 7AM - 10:00 PM. Thursday, July 11th to begin at 7 AM through 10PM. This will ensure that their will not be any parked cars in the area at 7AM Thursday. Citv Equipment and Assistance Requested: See attached site map for details. Assistance We are asking the city for assistance in the following ways - Place as indicated the following items No Parking Signs at the parking lots in Ellison Park by 7AM on Wed. 7/10/24 Cones 7AM on Wed. 7/10/24 Pedestrian crossing markers 7AM on Thurs. 7/11/24 Picnic tables 9AM on Thurs. 7/11/24 Secure permission to place a black sign on the grassy area in front of the water treatment plant on East Broadway. (no assistance needed -just permission) Equipment 30 8' tables needed in Lions Den 20 Chairs (10) Trash Cans (25) Picnic Tables (Layout is the same as Art in the Park for all tables) (10) orange cones (1) Stop for Pedestrians in Cross Walk Signs No Parking Signs/Handicap signs along River St Z m City Council Agenda: 6/10/2024 2N. Consideration of approving a Special Event Permit allowing use of Ellison Park and related assistance in coniunction with Art in the Park/Taste of Monticello on Saturday. July 13, 2024. Applicant: Monticello Chamber of Commerce Prepared by: City Clerk Reviewed by: N/A ACTION REQUESTED Meeting Date: 6/10/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve a special event permit allowing use of Ellison Park, picnic tables and related assistance in conjunction with Art in the Park/Taste of Monticello. REFERENCE AND BACKGROUND The City Council is asked to consider approving a special event permit for the Art in the Park/Taste of Monticello event on July 13, 2024, from 8 a.m. — 3 p.m. The Chamber is requesting use of Ellison Park from 5 a.m. — 5 p.m. to allow set-up and tear - down time. They will be responsible for set-up and tear -down related to the event and will provide portable satellites and waste disposal services. The Chamber is requesting: • 30 picnic tables set up near Lion's Den • 5 orange cones set up on both ends of the park • "No parking" signs near shuttle drop off • Hanging of banner The Wright County Sheriff's Office has been in contact with the Chamber and will be onsite during the entire event assisting with any law enforcement concerns. This event is held at the same time as Riverfest but is separate. Riverfest will be serving beer out of the Lion's Den during the event. The Monticello Lions hold the liquor license and insurance liability for this part of the day. I. Budget Impact: Potential for minor loss of rental revenue. II. Staff Workload Impact: Parks & Recreation staff will assist with preparation prior to the event in addition to other Riverfest activities. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of the Special Event Permit. City Council Agenda: 6/10/2024 SUPPORTING DATA A. Application B. Event Map 'Monticello CITY OF MONTICELLO City Clerk 505 Walnut Street, Suite 1 Monticello, MN 55362 (763 ) 295-2711 info(iki.monticello.mn.us I Property Address Property Legal Description I Property ID Number Owner Name Owner Address Owner Phone i Owner Email Applicant Name Applicant Address Applicant Phone Applicant Email Name of Event Location/Address of Event Dates & Times of Event PROPERTY INFORMATION 811 River St E, Monticello MN 55362 Ellison Park Special Event Permit Application Checklist PROPERTY OWNER INFORMATION City of Monticello 505 Walnut St. Suite 1, Monticello, MN 55362 763-295-2711 info@monticello.mn.us APPLICANT INFORMATION Monticello Chamber of Commerce & Industry 118 W 6th St, Suite B, PO Box 192, Monticello, MN 55362 763-295-2700 info@monticellocci.com Art in the Park / Taste of Monticello 811 River St E, Monticello, MN 55362 Saturday, July 13, 2024, 8 am to 3:00 pm Complete Application Required The review and consideration of an application submitted shall only occur if such application includes all items that are required in support of the application and is deemed complete by the City Clerk's Office. Application Submission Schedule Application, required information, and payment must be submitted no later than 30 working days prior to desired approval date. Application Information Applicants shall note that in addition to a special event permits, any liquor license or permit, sign permits and building permits for tents may also be required and are not included within the special event permit application and approval. Any requested use of City facilities, City staff resources, City equipment, and/or City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council. In addition, events which occur after 10 PM may requires review and approval by the City Council as related to noise ordinances. Please provide clear information in the application regarding these requests. 1 APPLICANT APPLICATION SUBMITTAL REQUIREMENTS CHECK A written narrative including: 1. A description of the proposed special event, how it will function on the property, hours and dates of operation, and any other y information necessary to fully describe the request; and t� 2. An explanation of how the proposed special event will meet each of the review criteria specified by code (on reverse), as well as any additional criteria that may apply for the specific use. 3. Any requested use of City facilities, City staff resources, City equipment and City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council A site plan showing all information necessary to accurately depict how the proposed use will function on the site. Information required on the site plan shall include but not be limited to: V T 1. The location of all existing and proposed structures; 2. Driveways and parking areas; 3. Proposed storage spaces; 4. Natural features such as woodlands, wetlands, shorelines, etc; 5. Proposed number of parking spaces (if applicable). If deemed necessary by the Community Development Department, a survey may be required to be submitted with the application in addition to a site plan. Any event proposing to erect a temporary tent structure is required to obtain a permit from the Monticello Department of Building and Safety and Code Enforcement. Certificate of insurance/liability coverage. Electronic copies of all written narratives and plan sets required above. Application fee: $50 $25 —for �_-rt charitable organization Special Event Review Process CITY CHECK -IN • The City Clerk will review all applications. • Applications determined to conform with the approval criteria outlined in Monticello Zoning Code Section 2.4(L)(4)(a) and listed below shall be approved by the Community Development Department with any conditions deemed necessary. A copy of the approved permit shall be provided to the applicant which includes all conditions and comments. • Applications not conforming with the approval criteria outlined in Section 2.4(L)(4)(a) shall be denied by the Community Development Department. • A notice of denial shall be provided to the applicant which includes all identified reasons for denial. 2 Special Event Temporary Use Permit Approval Criteria Approval of a Special Event Permit shall only be granted once the City Clerk has determined the use shall: • Not be detrimental to property or improvements in the surrounding area or to the public health, safety, or general welfare; • Be compatible with the principal uses taking place on the site; • Not have substantial adverse effects or noise impacts on nearby residential neighborhoods; • Not include permanent alterations to the site; • Not maintain temporary signs associated with the use or structure after the activity ends; • Not violate the applicable conditions of approval that apply to a site or use on the site; • Not interfere with the normal operations of any permanent use located on the property; and • Contain sufficient land area to allow the temporary use, structure, or special event to occur, as well as adequate land to accommodate the parking and traffic movement associated with the temporary use, without disturbing environmentally sensitive lands. • Not create an unreasonable risk of significant: 1. Damage to public or private property, beyond normal wear and tear; 2. Injury to persons; 3. Public or private disturbances or nuisances; 4. Unsafe impediments or distractions to, or congestion of, vehicular or pedestrian travel; 5. Additional and impracticable or unduly burdensome police, fire, trash removal, maintenance, or other public services demands; and 6. Other adverse effects upon the public health, safety, or welfare. • The special event shall not be of such a nature, size, or duration that the particular location requested cannot reasonably accommodate the event. • The special event shall not conflict with another permitted special event at the same location in a manner that will negatively impact the public health, welfare, or safety. Special Event Temporary Use Permit Conditions of Approval • In approving the Special Event Permit, the City Clerk's Office is authorized to impose such conditions upon the issuance of the permit as may be necessary to reduce or minimize any potential adverse impacts upon other property in the area, as long as the condition relates to a situation created or aggravated by the proposed special event. The Community Development Department is authorized, where appropriate, to require: 1. Provision of temporary parking facilities, including vehicular access and egress. 2. Control of nuisance factors, such as but not limited to, the prevention of glare or direct illumination of adjacent properties, noise, vibrations, smoke, dust, dirt, odors, gases, and heat. 3. Regulation of temporary buildings, structures and facilities, including placement, height and size, location of equipment and open spaces, including buffer areas and other yards. 4. Provision of sanitary and medical facilities. 5. Provision of solid waste collection and disposal. 6. Provision of security and safety measures. 7. Use of an alternative location or date for the proposed special event. 8. Modification or elimination of certain proposed activities. 9. Regulation of operating hours and days, including limitation of the duration of the special event to a shorter time period than that requested or specified in this subsection. 10. Submission of a performance guarantee to ensure that any temporary facilities or structures used for such proposed special event will be removed from the site within a reasonable time following the event and that the property will be restored to its former condition. 3 Duration of Permit A temporary use permit for a special event authorized in accordance with this subsection shall be limited to a maximum duration of 14 days per site per calendar year, unless otherwise specifically authorized by the City Clerk, Property Owner's Statement I am the fee title owner of the described property and i agree to this application. I certify that I am in compliance with all ordinance requirements and conditions regarding other City approval that have been previously granted. (Signature) (Date) Applicant's Statement This application shall be processed in my name and I am the party whom the City should contact regarding the application. I have completed all of the applicable filing requirements and I hereby acknowledge that I have read and fully understand the applicable provisions of the City Ordinances and current policies related to this application and that the documents and information I have submitted are true and correct. (Signature) - �" ►�.� (Date) /Gj 12L1 CITY APPROVAL (City Clerk Signature) (Date) (Community Development or Building Dept Signature) Special Event Permit Approval is granted with the following conditions: Internal review checklist (as applicable): Public Works Routing Law Enforcement Notification Building Department (Tents) IMonticello Community Center Room/Park Reservations Post -Approval Routing/Requirements Applicant Public Works Law Enforcement Notification City Clerk Monticello Community Center Room/Park Reservations Liability Insurance Certificate Received Surrounding Property Owner Notification Complete (Date) Approved ❑ 1 Denied ❑ Admin Parks Streets Director 4 Special Event Permit-2024 Art in the Park/Taste of Monticello Saturday, July 13, 2024, 8:00 am-3:00 pm Description of event -This event has been in existence for over 30 years. It takes place on the banks of the Mississippi River in Ellison Park from 8AM-3PM. Although it is not part of Riverfest, it does run at the same time as our community festival. Chamber staff/volunteers will mark the grass in the park with spray paint a day or two before the event (depending on rain). Some vendors choose to set up the night before however, it is at their own risk. Wright County Sheriff department is aware that there could be some vendors set up early. Most vendors begin to set up on Saturday at 5AM. Vendors bring tents and product to the park. Restaurants and local entertainment require electricity. Wes Olson Electric assists with electrical set up and ensures everything works properly. Wright County Sheriff are onsite during the entire event. No alterations are made to the City Park for this event. Monticello Chamber carries appropriate insurance coverage. To my knowledge, there has not been an adverse effect from hosting Art in the Park/Taste of Monticello in the past. The Monticello Chamber pays a portion of portable toilet expense and waste disposal to Riverfest for using facilities already in place in the park for this event. Chamber staff alerts the Sheriff's department of our event when vendors set up early and this typically encourages more patrols during the evening before the event. Riverfest serves beer out of the Lion's Den during the event. They also hold the bean bag tournament on the East end of the park. The Lion's hold the liquor license and insurance liability for this part of the day. All vendors are notified to not park on the heliport at CentraCare. Taste of Monticello: food vendors All food vendors must serve their food from the park. Food trucks must set up in designated parking spots behind the dumpster along River St. They can only prepare food from the truck and carry it down to the booth in the park. City Equipment & Assistance Requested: (30) Picnic Tables set up near Taste of Monticello/Lion's Den and in front of the patio near the log shelter for guests to listen to music, eat and rest. (5) orange cones to block off driveway on east end of the park. No parking signs near Shuttle Bus drop off and pick up area. Shuttle Stop sign and bench setup for riders near restrooms. Shuttle Stop will be at the boat landing parking lot. Please put up a sign for boaters to show that the ramp will be closed all day on Saturday, July 131" for the safety of our guests. Event Banner & Sponsor Banner hung up at park entrance off Washington Ave. (banners will be supplied by the Chamber) Riverfest Bean Bag Tournament (East Side of the Park) Cone Caution Heliport: No Parking! (Watch for signs) VENDOR PARKING (CENTRACARE HEALTH PARKING LOT) EAST RIVER STREET RESTROOMS 1 2 13 4 15 16 17 18 19 110I I 11I i 12 131 141 15 0 18I 19 34 33 32 31 30 29 28 27 26 25 24 23 22 21 207 3S136 37 38C) 9 40 41 42 43 44 45 46 47 48 4950 51 52 91 I (3 oN90Un 54 55 56 57 58 59 60 61 89 o 53 68 67 66 65 64 63 62z 76I75I74I 73 72�I71I70I 69 wC _88 > o J I LLJ z i L!j8J1 v PLAYGROUND 77 78 R LL C 79 o c LU Ln Live SWING SET Music 83 84 SHELTER P� INFORMATION KIDS TRAIN RIDES MISSISSIPPI RIVER 3 D z G� 0 z aP 92 — 9q m 93 Shuttle Stop UPPIMonticello i"■"r Msue■ t�% Chamber of,omrnerce & inelustry FOR MORE INFORMATION CONTACT MCCI AT 763.29S.2700 **FREE COFFEE & DONUTS FOR VENDORS IN SHELTER Taste of Monticello Saturday, July 13th, 2024; 10am to 3pm Ellison Park Walkway �° Cones Food line Picnic tables L CO 10 °01r r4Ck Food booth Garbage can Ice Cream �kr fhrx dSn^co'ar b kxu" T"e of NonfiCeH& City Council Agenda: 6/10/2024 20. Consideration of approving a Special Event Permit for the 10U State Qualifiers Softball Tournament taking place June 22-23, 2024, at the Monticello High School Softball fields. Applicant: Natalie Schuneman Prepared by: City Clerk Reviewed by: N/A ACTION REQUESTED Meeting Date 6/10/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve a special event permit for the 10U State Qualifiers Softball Tournament on June 22-23, 2024, contingent on continued coordination with the Parks Superintendent. REFERENCE AND BACKGROUND Natalie Schuneman applied for a special event permit for the 10U State Qualifiers Softball Tournament taking place June 22-23, 2024, at the high school. They are anticipating over 1,000 people to attend this event over the two days. The applicant is requesting that the City provide 12 picnic tables and trash cans for the event. The host team will help maintain the items during the tournament. They are also requesting that the permit fee be waived. There is a narrative/map attached for review. Budget Impact: Minor loss of special event permit fee. II. Staff Workload Impact: Parks & Recreation staff will assist with delivering the items. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend approval of the Special Event Permit. SUPPORTING DATA • Application l T I '' c CITY OF MONTICELLO }�+r City Clerk 505 Walnut Street, Suite 1 Special Event Permit MollticeEo Monticello MN 55362 763 295 2711 info(c)ci.monticello.mn.us Application Checklist PROPERTY INFORMATION Property Address 6 -2- 2,Cj OL) f-�k V C,� Property Legal Description (y)no-fi g [(0 014k LS Property ID Number i PROPERTY OWNER INFORMATIO Owner Name (Y�`�y� �-j �d v Ft1 g1-►� UU ' �-� G�✓LI �U P. i� i J Owner Address -� Owner Phone Owner Email OV` ,. rev �0 (�1 b Yl'�i C,s M N. v -5 APPLICANT INFORMATION Applicant Name Applicant Address 2 ( (o 4i'* 5-(- AW i 111 6n -(i CJf. « C7 Applicant Phone %CP 7, 2eS3 ---7 Applicant Email Y1ct+CkG 'i •e L�Mt � PctA cS� (Albs 5 1-i Ljc.N'rt 10 t%S u 44 Name of Event 1 r) u s4-6-+f G jcl,IIf1`� v u v, vi ek-44— . -14- Location/Address of Event 5 2-2 S 5 <-. \ 1--� ( V d I SO +mac, I I — j -e- I ck-,S Dates & Times of Event rA4-orn c Z-2►i c1 -7Gw — "'b n4 s V �1cc v Z3r<-A -76-w- — p ri--k Complete Application Required The review and consideration of an application submitted shall only occur if such application includes all items that are required in support of the application and is deemed complete by the City Clerk's Office. Application Submission Schedule Application, required information, and payment must be submitted no later than 30 working days prior to desired approval date. Application Information Applicants shall note that in addition to a special event permits, any liquor license or permit, sign permits and building permits for tents may also be required and are not included within the special event permit application and approval. Any requested use of City facilities, City staff resources, City equipment, and/or City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council. In addition, events which occur after 10 PM may requires review and approval by the City Council as related to noise ordinances. Please provide clear information in the application regarding these requests. 1 APPLICANT CHECK APPLICATION SUBMITTAL REQUIREMENTS CITY CHECK -IN A written narrative including: 1. A description of the proposed special event, how it will function on the property, hours and dates of operation, and any other information necessary to fully describe the request; and 2. An explanation of how the proposed special event will meet each of the review criteria specified by code (on reverse), as well as any additional criteria that may apply for the specific use. 3. Any requested use of City facilities, City staff resources, City equipment and City property (including rights of way) and/or any requested waiver of application fee or park rental fees requires review and approval by the City Council A site plan showing all information necessary to accurately depict how the proposed use will function on the site. Information required on the site plan shall include but not be limited to: 1. The location of all existing and proposed structures; 2. Driveways and parking areas; 3. Proposed storage spaces; 4. Natural features such as woodlands, wetlands, shorelines, etc; 5. Proposed number of parking spaces (if applicable). If deemed necessary by the Community Development Department, a survey may be required to be submitted with the application in addition to a site plan. Any event proposing to erect a temporary tent structure is required to obtain a permit from the Monticello Department of Building and Safety and Code Enforcement. Certificate of insurance/liability coverage. Electronic copies of all written narratives and plan sets required above. Application fee: $50 $25 —for non-profit/charitable organization Special Event Review Process • The City Clerk will review all applications. • Applications determined to conform with the approval criteria outlined in Monticello Zoning Code Section 2.4(L)(4)(a) and listed below shall be approved by the Community Development Department with any conditions deemed necessary. A copy of the approved permit shall be provided to the applicant which includes all conditions and comments. • Applications not conforming with the approval criteria outlined in Section 2.4(L)(4)(a) shall be denied by the Community Development Department. • A notice of denial shall be provided to the applicant which includes all identified reasons for denial. 2 Special Event Temporary Use Permit Approval Criteria Approval of a Special Event Permit shall only be granted once the City Clerk has determined the use shall: • Not be detrimental to property or improvements in the surrounding area or to the public health, safety, or general welfare; • Be compatible with the principal uses taking place on the site; • Not have substantial adverse effects or noise impacts on nearby residential neighborhoods; • Not include permanent alterations to the site; • Not maintain temporary signs associated with the use or structure after the activity ends; • Not violate the applicable conditions of approval that apply to a site or use on the site; • Not interfere with the normal operations of any permanent use located on the property; and • Contain sufficient land area to allow the temporary use, structure, or special event to occur, as well as adequate land to accommodate the parking and traffic movement associated with the temporary use, without disturbing environmentally sensitive lands. • Not create an unreasonable risk of significant: 1. Damage to public or private property, beyond normal wear and tear; 2. Injury to persons; 3. Public or private disturbances or nuisances; 4. Unsafe impediments or distractions to, or congestion of, vehicular or pedestrian travel; 5. Additional and impracticable or unduly burdensome police, fire, trash removal, maintenance, or other public services demands; and 6. Other adverse effects upon the public health, safety, or welfare. The special event shall not be of such a nature, size, or duration that the particular location requested cannot reasonably accommodate the event. The special event shall not conflict with another permitted special event at the same location in a manner that will negatively impact the public health, welfare, or safety. Special Event Temporary Use Permit Conditions of Approval In approving the Special Event Permit, the City Clerk's Office is authorized to impose such conditions upon the issuance of the permit as may be necessary to reduce or minimize any potential adverse impacts upon other property in the area, as long as the condition relates to a situation created or aggravated by the proposed special event. The Community Development Department is authorized, where appropriate, to require: 1. Provision of temporary parking facilities, including vehicular access and egress. 2. Control of nuisance factors, such as but not limited to, the prevention of glare or direct illumination of adjacent properties, noise, vibrations, smoke, dust, dirt, odors, gases, and heat. 3. Regulation of temporary buildings, structures and facilities, including placement, height and size, location of equipment and open spaces, including buffer areas and other yards. 4. Provision of sanitary and medical facilities. 5. Provision of solid waste collection and disposal. 6. Provision of security and safety measures. 7. Use of an alternative location or date for the proposed special event. 8. Modification or elimination of certain proposed activities. 9. Regulation of operating hours and days, including limitation of the duration of the special event to a shorter time period than that requested or specified in this subsection. 10. Submission of a performance guarantee to ensure that any temporary facilities or structures used for such proposed special event will be removed from the site within a reasonable time following the event and that the property will be restored to its former condition. 3 Duration of Permit A temporary use permit for a special event authorized in accordance with this subsection shall be limited to a maximum duration of 14 days per site per calendar year, unless otherwise specifically authorized by the City Clerk. Property Owner's Statement .. Alwwi�"A I am the fee title owner of the described property and I agree to this application. I certify that I am in compliance with all ordinance requirements and conditions regarding other City approval that have been previously granted. �jk (Signature) (Date) .,.y. .}..r+w;r ... n.,.� rvr+':"7�'n,-iw:J�'r+ant..py...tyr::�.1"-R'w'Y':WiK'iR';:w':y;.a�albe;r�°;'r...uu•yy,•_•.."'iwr'.r....y95�v4,uapW1_ .lrtli .•ui�-y.�Yik Yird•�,y-m•.i,r.. . ,•a.•r.r^.v� �LJ pP iE&Ws SS-ateiment This application shall be processed in my name and I am the party whom the City should contact regarding the application. I have completed all of the applicable filing requirements and I hereby acknowledge that I have read and fully understand the applicable provisions of the City Ordinances and current policies related to this application and that the documents and information I have submitted are true and correct. (Signature) Vj k (Date) C1TY'APPROVAL. (City Clerk Signature) (Date) (Community Development or Building Dept Signature) (Date) Special Event Permit Approved ❑ I Denied ❑ Approval is granted with the following conditions: Internal review checklist (as applicable): Public Works Routing Admin Parks Streets Director Law Enforcement Notification Building Department (Tents) Monticello Community Center Room/Park Reservations Post -Approval Routing/Requirements A plicant Public Works Law Enforcement Notification City Clerk Monticello Community Center Room/Park Reservations Liability Insurance Certificate Received Surrounding Property Owner Notification Complete 4 1. IOU State Qualifiers Softball Tournament. a. 30 teams play throughout June 22" d — June 23rd from 7:00 a.m. — 7:00 p.m. 1000+ people passing through, throughout this event from various towns. 2. We have hosted this tournament in the past and it has gone very well, we use as a nonprofit association, that uses the high school fields for our games/practices/tournaments. We are very respectful of all property that we use at all times and tend to the needs of the fields and equipment on the property. We will have our own team to host the tournament throughout the day, helping maintain the fields, garbage, bathrooms, etc. 3. We are in need of picnic tables and trash cans to help keep the property well -kept and to provide families a place to eat and enjoy their time at our tournament. Picture below will show the areas in which we will place the picnic tables. We can profit a copy of our insurance plan through the association if needed. Because we are a nonprofit, we request the application fee to be waived.