City Council Agenda Packet 07-22-2024 Special1. Agenda Documents
Documents:
SPECIAL MEETING AGENDA - 7-22-24.PDF
1.1. Agenda Documents
Documents:
ADDITIONAL INFORMATION.PDF
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Monday, July 22, 2024
4:30 p.m.
Monticello Community Center — Academy Room
Call to Order
2. 4:30 p.m. Data Center Discussion
3. 5:15 P.M. 2025 Budget Discussion
4. Adjournment
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Timeline
July 8: Workshop 1 Sep. 9:
July 22: Workshop 2 Sep. 23:
August
5:
Workshop 3*
Nov
25:
August
26:
Workshop 4
Dec.
9:
Workshop 5
Preliminary Levy Decision
Workshop 6
Final Levy & Budget Decisions
Purpose
Provide an opportunity to focus on the budget process overall
before moving into our more typical detailed discussions, including:
• Refresher on funding options, principles, fund types, etc.
• Outline of budget process and current context
• Preview of broad budget request trends from staff
• Key considerations for council members to start thinking about for
future discussions
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Funding Options
• Grants
• Contributions
• Charges for services
• Franchise fees
• Bond proceeds
• Use of reserves
• Local sales tax
• Property tax levy
Guiding Principles
Revenues: Expenditures:
• Estimate conservatively Estimate liberally
• When economical, charge Limit ongoing spending to
users directly rather than tax ongoing revenues
• Maintain a diversified and 0 Spend restricted resources
stable tax base before unrestricted resources
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Internal Service Funds
Supported from charges to other
funds
• Central Equipment
• Facilities Maintenance
• Information Technology
• Benefit Accrual
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Putting the Puzzle Together
• Putting the edges together
• Building puzzle picture sections:
• Capital Projects
• Major Non -Capital Expenditures
• Personnel
• Equipment
• Finishing the big picture
Contexts. Knowns & Unknowns
Known/Controlled:
• Wright County property
valuations
• City -initiated projects
Unknown/uncontrolled:
• Develop -driven projects
• Xcel's valuation
• Local Sales Tax
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Service Levels
• Direct budget & workload
impacts
• Typically, also very visible
• Examples:
• Hours of operation
• Frequency of tasks
• Quality of tasks
• Community beautification
• Level of enforcement
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Key Considerations
• Public Contributions prompted by Private Development
• Capital Projects Fund: Completing projects vs. fund balance
• Maintaining current assets vs. Expanding quality & capacity
• City support of events without donations
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