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City Council Agenda Packet 11-12-20241. Agenda Documents Documents: 11-12-24 AGENDA. PDF 2A PAYMENT OF BILLS.PDF 2B NEW HIRES AND DEPARTURES.PDF 2C PROPERTY.PDF 2D PLANNING COMMISSION APPOINTMENT.PDF 2E IEDC ORDINANCE AMDMT AND APPOINTMENTS.PDF 2F PROFESSIONAL PLANNING CONTRACT.PDF 2G LMC HAIL CLAIM AGENDA.PDF 2H CHELSEA POND RELOCATION.PDF 21 SCHOOL BOULEVARD ADVANCE CONSTRUCTION AGREEMENT.PDF 2J SAFE STREETS 4 ALL PROFESSIONAL SERVICES AGREEMENT.PDF 3A 7TH STREET - ASSESSMENT PUBLIC HEARING.PDF 3B SCHOOL BOULEVARD IMPROVEMEN PUBLIC HEARING.PDF 4A GENERAL ELECTION RESULTS.PDF 4B MEADOWS SEWER CHARGE ADJUSTMENT.PDF 1.1. Agenda Documents Documents: 2B NEW HIRE AND TERMS CITY COUNCIL - REVISED.PDF 3A 7TH STREET PUBLIC HEARING ADDITIONAL INFORMATION.PDF 3B SCHOOL BOULEVARD IMPROVEMEN PUBLIC HEARING ADDITIONAL INFORMATION.PDF 4B MEADOWS SEWER ADJUSTMENT ADDITIONAL INFORMATION.PDF AGENDA REGULAR MEETING — MONTICELLO CITY COUNCIL Tuesday, November 12, 2024 Mississippi Room, Monticello Community Center 6:30 p.m. Mayor: Lloyd Hilgart Council Members: Charlotte Gabler, Tracy Hinz, Lee Martie, Sam Murdoff 1. General Business A. Call to Order & Pledge of Allegiance B. Approval of Agenda — Councilmembers or the City Administrator may add items to the agenda for discussion purposes or approval. The City Council may or may not take official action on items added to the agenda. C. Citizen Comments — Individuals may address the City Council about any item not contained on the agenda. Each speaker will be allotted three minutes with a maximum of five speakers. The Mayor may allow for additional time and/or speakers. The City Council generally takes no official action of items discussed, except for referral to staff for future report. D. Public Service Announcements/Updates • Winter Parking Restrictions • Winter Coat Drive E. Council Liaison Update • Planning Commission • Industrial & Economic Development Committee (IEDC) F. Department Updates • Animal Control Update • Construction Update 2. Consent Agenda — All items listed on the Consent Agenda are considered standard or may not need discussion prior to approval. These items are acted upon by one motion unless a councilmember, the city administrator, or a citizen requests the item by removed from consent for additional discussion. A. Consideration of approving payment of bills B. Consideration of approving new hires and departures for City departments C. Consideration of approving the sale/disposal of surplus city property D. Consideration of approving an appointment of Richard Kothenbeutel to the Monticello Planning Commission E. Consideration of adopting an Ordinance amending the Industrial Economic Development Committee (IEDC) Membership and Organizational Guidelines eliminating student member slots and approving the appointments of Aaron Holthaus, Mike Huey, Sonja McElroy, and Sean Hafen F. Consideration of approving a 2025 contract for professional planning services with Grittman Consulting, LLC G. Consideration of approving the solicitation of a request for proposals for architectural services and preparation of bid documents for the replacement of damaged properties from recent storm events H. Consideration of authorizing payment to Buchholz Properties for the relocation of a temporary stormwater pond along Chelsea Road in the amount of $129,524 I. Consideration of adopting Resolution 2024-109 approving an Advance Construction agreement with Minnesota Department of Transportation (MNDOT) for the School Boulevard Roundabouts and Reconstruction Project Consideration of authorizing an amendment to the Professional Services Agreement with Stonebrook Engineering, Inc., in the amount of $61,471 for Comprehensive Safety Action Plan in conjunction with the Safe Streets 4 All (SS4A) federal grant program 2A. Consideration of items removed from the consent agenda for discussion 3. Public Hearings A. Consideration of adopting Resolution 2024-110 approving assessments for the 71h Street Retaining Wall, Rectangular Rapid Flashing Beacon (RRFB), and Sidewalk Improvement Project, City Project No. 23C005 and continuing the public hearing to November 12, 2024 (Continued from October 28, 2024 meeting) B. Consideration of adopting Resolution 2024-111 ordering improvements for the School Boulevard Intersection Improvements Project (ML) 4. Regular Agenda A. Consideration of canvassing the returns and adopting Resolution 2024-112 declaring the results of the 2024 General Election for the City of Monticello offices B. Consideration of approving a request for an adjustment of sewer charges by The Meadows Manufactured Home Park 5. Adjournment City Council Agenda: 11/12/2024 2A. Consideration of approving payment of bills Prepared by: Finance Director Reviewed by: N/A ACTION REQUESTED Meeting Date 11/12/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve the bill and purchase card registers for a total amount of $1,016,678.42. REFERENCE AND BACKGROUND City staff submits the attached bill registers and purchasing card registers for approval by Council. The bill registers contain all invoices processed and the purchasing card registers contain all card purchases made since the last Council meeting. Subject to MN Statutes, most invoices require Council approval prior to releasing checks for payment. The day following Council approval, payments will be released unless directed otherwise. A credit purchasing agreement and policy was approved by Council initially and card purchases must comply with the policy. If Council has no questions or comments on the bill and purchase card registers, these can be approved with the consent agenda. If requested, this item can be removed from consent and discussed prior to making a motion for approval. I. Budget Impact: N/A II. Staff Workload Impact: No additional work. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of bill and purchase card registers as presented. SUPPORTING DATA • Bill registers and purchase card registers Accounts Payable Checks by Date - Summary by Check Date User: debbie.gulbrandson Printed: 11/l/2024 2:17 PM � MontiTY ce-o Check No Vendor No Vendor Name Check Date Check Amount ACH 1102 CENTERPOINT ENERGY 10/31/2024 4,840.83 ACH 1585 XCEL ENERGY 10/31/2024 19,652.24 ACH 1593 MN DEPT OF REVENUE - ACH 10/31/2024 55,826.00 ACH 2O50 DEMVI LLC 10/31/2024 213.86 ACH 2439 DEPT OF EMPLOYMENT & ECON DEN 10/31/2024 218.73 ACH 3241 LINCOLN FINANCIAL GROUP 10/31/2024 3,500.56 ACH 4732 MONEY MOVERS, INC. 10/31/2024 14.75 ACH 5188 HEALTHY CONTRIBUTIONS 10/31/2024 8.60 ACH 5646 JACK HENRY & ASSOCIATES, INC. 10/31/2024 52.42 ACH 6041 HEALTHEQUITY INC 10/31/2024 799.73 ACH 6271 CLUB AUTOMATION - DAXCO LLC 10/31/2024 1,460.08 Total for 10/31/2024: 86,587.80 Report Total (I I checks): 86,587.80 The preceding list of bills payable was reviewed and approved for payment. Date: 11/13/24 Approved by: Mayor Lloyd Hilgart AP Checks by Date - Summary by Check Date (11/1/2024 2:17 PM) Page 1 Accounts Payable Checks by Date - Summary by Check Date User: julie.cheney Printed: 11/7/2024 8:54 AM CITY OF � Monti*ce_o Check No Vendor No Vendor Name Check Date Check Amount ACH 1036 APEC AQUISITIONS INC 11/13/2024 817.67 ACH 1062 BEAUDRY OIL COMPANY 11/13/2024 4,090.41 ACH 1065 BELLBOY CORPORATION 11/13/2024 14,612.23 ACH 1074 BOLTON AND MENK INC 11/13/2024 16,634.53 ACH 1079 BOYER TRUCKS - ST MICHAEL 11/13/2024 1,202.14 ACH 1083 BRAUN INTERTEC CORPORATION 11/13/2024 2,570.00 ACH 1091 CAMPBELL KNUTSON PA 11/13/2024 7,778.41 ACH 1106 CENTRAL MCGOWAN INC 11/13/2024 198.97 ACH 1129 DAHLHEIMER BEVERAGE LLC 11/13/2024 56,876.17 ACH 1153 ECM PUBLISHERS INC 11/13/2024 2,156.17 ACH 1187 FORCE AMERICA DISTRIBUTING LLC 11/13/2024 934.93 ACH 1207 ELIZABETH GREEN 11/13/2024 89.91 ACH 1223 HAWKINS INC 11/13/2024 6,990.95 ACH 1239 NORTH CENTRAL INTERNATIONAL L] 11/13/2024 159.59 ACH 1273 KIWI KAI IMPORTS, INC. 11/13/2024 1,302.08 ACH 1303 M AMUNDSON CIGAR & CANDY CO, I 11/13/2024 1,660.76 ACH 1386 M-R SIGN CO INC 11/13/2024 4.37 ACH 1411 OLSON & SONS ELECTRIC INC 11/13/2024 18,173.65 ACH 1413 GOPHER STATE ONE CALL INC 11/13/2024 288.90 ACH 1417 OSC OXYGEN SERVICE COMPANY 11/13/2024 56.91 ACH 1524 TK ELEVATOR 11/13/2024 785.01 ACH 1537 UHL COMPANY INC 11/13/2024 3,613.00 ACH 1550 VEOLIA WATER N AM OPERATING SE] 11/13/2024 70,514.63 ACH 1552 VIKING COCA COLA BOTTLING CO 11/13/2024 667.77 ACH 1561 WATER LABORATORIES INC 11/13/2024 270.00 ACH 1684 VINOCOPIA 11/13/2024 696.00 ACH 1726 MARCO TECHNOLOGIES 11/13/2024 1,475.00 ACH 2139 ADVANCED FIRST AID INC 11/13/2024 26,416.00 ACH 2890 BROTHERS FIRE & SECURITY CO 11/13/2024 352.00 ACH 3446 WARNING LITES OF MN INC 11/13/2024 2,766.80 ACH 4470 US BANK - BONDS 11/13/2024 227,187.50 ACH 4633 PERFORMANCE FOOD GROUP INC 11/13/2024 582.81 ACH 4646 CAPITOL BEVERAGE SALES L.P. 11/13/2024 24,398.80 ACH 4832 TIFCO INDUSTRIES, INC. 11/13/2024 461.85 ACH 4962 RENGEL PRINTING COMPANY, INC 11/13/2024 336.37 ACH 5027 ERICA WITZMANN 11/13/2024 2,425.00 ACH 5201 DICK FAMILY, INC. 11/13/2024 670.75 ACH 5211 RANDI O'KEEFE KRIER 11/13/2024 1,946.88 ACH 5444 JULIA KAROS 11/13/2024 560.00 ACH 5512 HYDROCORP HYDRO -DESIGNS, INC. 11/13/2024 741.00 ACH 5585 SBRK FINANCE HOLDINGS INC 11/13/2024 65,077.63 ACH 5635 WK & ASSOCIATES LLC 11/13/2024 725.00 ACH 6306 STONEBROOKE ENGINEERING INC 11/13/2024 30,131.26 ACH 6436 CHERI BUTLER 11/13/2024 135.16 129237 6463 ALL SEASONS GARAGE DOOR CO 11/13/2024 1,194.00 129238 1021 AME RED E MIX INC 11/13/2024 660.00 129239 3491 ARTISAN BEER COMPANY 11/13/2024 276.60 AP Checks by Date - Summary by Check Date (11/7/2024 8:54 AM) Page 1 Check No Vendor No Vendor Name Check Date Check Amount 129240 1044 ASCAP 11/13/2024 445.67 129241 2886 AUSCO DESIGN AND MARKETING 11/13/2024 1,337.00 129242 1368 AUTO VALUE MONTICELLO 11/13/2024 1,230.93 129243 5606 B & E RECYCLING SERVICES INC 11/13/2024 180.00 129244 1067 BERNICK'S 11/13/2024 5,096.54 129245 6099 BITCO INSURANCE COMPANIES 11/13/2024 148,601.00 129246 4618 BOUND TREE MEDICAL, LLC 11/13/2024 826.68 129247 4328 BREAKTHRU BEVERAGE MN WINE & 11/13/2024 9,455.18 129248 5248 CORNERSTONE FORD & CHRYSLER 11/13/2024 4,904.21 129249 1147 DOUBLE D ELECTRIC INC 11/13/2024 2,100.00 129250 1179 FIRE SAFETY USA INC 11/13/2024 554.52 129251 6313 GOVERNMENTJOBS.COM INC 11/13/2024 9,544.50 129252 1205 GRAINGER INC 11/13/2024 39.62 129253 4326 HD SUPPLY INC 11/13/2024 6,894.05 129254 6508 HOLIDAY 11/13/2024 614.00 129255 6375 THE HOME CITY ICE COMPANY 11/13/2024 270.24 129256 3971 INTL UNION OF OPER ENGINEERS LO 11/13/2024 23,600.00 129257 1263 JOHNSON BROTHERS LIQUOR CO. 11/13/2024 22,726.79 129258 6248 JP BROOKS 11/13/2024 4,000.00 129259 5389 KNIFE RIVER 11/13/2024 1,821.51 129260 5839 KRIS ENGINEERING, INC. 11/13/2024 2,891.79 129261 5309 MHSRC/RANGE 11/13/2024 1,220.00 129262 6428 MIDWEST NURSERY 11/13/2024 968.00 129263 5578 MINNESOTA CONCRETE LIFTING LLC 11/13/2024 4,200.00 129264 1370 MONTICELLO DEPUTY REG #002 11/13/2024 2,588.83 129265 4691 MONTICELLO MEMORIALS, LLC 11/13/2024 225.00 129266 3184 MONTICELLO PET HOSPITAL 11/13/2024 51.20 129267 2512 MONTICELLO PLBG HTGAC LLC 11/13/2024 749.28 129268 1913 NEW FRANCE WINE 11/13/2024 464.00 129269 5988 NYSTROM PUBLISHING CO INC 11/13/2024 5,486.33 129270 1412 OMANN BROTHERS INC 11/13/2024 2,193.18 129271 1427 PHILLIPS WINE & SPIRITS CO 11/13/2024 17,028.26 129272 5431 QUADIENT FINANCE USA INC 11/13/2024 170.64 129273 1453 RECREATION SUPPLY COMPANY 11/13/2024 317.85 129274 6509 RTL EQUIPMENT 11/13/2024 3,677.73 129275 4705 S2 SERVICES INC 11/13/2024 15,002.00 129276 4148 SHERWIN WILLIAMS CO. #3442 11/13/2024 403.88 129277 3309 SOUTHERN GLAZER'S WINE AND SPII 11/13/2024 6,746.75 129278 6159 TAMARACK LAND PROPERTIES LLC 11/13/2024 5,644.13 129279 1543 US BANK TRUST SERVICES 11/13/2024 1,600.00 129280 3972 VARITECH INDUSTRIES INC 11/13/2024 7,824.81 129281 1573 WINE MERCHANTS INC 11/13/2024 3,471.94 129282 1679 ZEP SALES AND SERVICE 11/13/2024 1,257.01 Total for 11/13/2024: 930,090.62 Report Total (90 checks): 930,090.62 The preceding list of bills payable was reviewed and approved for payment. Date: 11/12/24 Approved by: Mayor Lloyd Hilgart AP Checks by Date - Summary by Check Date (11/7/2024 8:54 AM) Page 2 City Council Agenda: 11/12/2024 2B. Consideration of approving new hires and departures for Citv departments Prepared by: Human Resources Manager Reviewed by: N/A ACTION REQUESTED Meeting Date 11/12/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve new hires and departures for city departments. REFERENCE AND BACKGROUND The Council is asked to ratify the attached list of new hires and departures for the City. This listing includes full-time, part-time, seasonal, and temporary employees. The listing may also include status changes and promotions. I. Budget Impact: Positions are generally included in the budget. II. Staff Workload Impact: If new position, there may be some training involved. If terminated position, existing staff will cover hours as needed, until replacement. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of new hires and departures as identified on the attached list. SUPPORTING DATA • List of new hires and terminated employees. NEW EMPLOYEES Name Title Department Hire Date Class Shawn Gellert Supervised Play Attendant MCC 11/1/2024 PT Caleb Myhrer Slide MCC 11/5/2024 PT Janet Baumgarten Guest Service MCC 11/6/2024 PT Jeremy Jensen* Streets Foreman Streets 11/16/2024 FT Bob Ferguson* Chief Building Official Building 11/30/2024 FT * Promotion TERMINATING EMPLOYEES Name Reason Department Effective Date Class Sophia Lange Voluntary Parks 6/7/2024 Seasonal Christine Simonson Voluntary MCC 6/29/2024 PT New Hire and Terms City Council 2024: 11/6/2024 City Council Agenda: 11/12/2024 2C. Consideration of approving the sale or disposal of surplus Citv property Prepared by: Meeting Date: ® Consent Agenda Item N/A 11/12/2024 ❑ Regular Agenda Item Reviewed by: Approved by: N/A N/A There is no report this City Council Cycle. City Council Agenda: 11/12/2024 2D. Consideration of appointing Richard Kothenbeutel to the Monticello Planning Commission for a term to expire on December 31, 2027 Prepared by: Community Development Director Reviewed by: City Clerk ACTION REQUESTED Meeting Date: 11/12/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve the appointment of Richard Kothenbeutel to the Monticello Planning Commission with a term effective November 12, 2024, and ending December 31, 2027. REFERENCE AND BACKGROUND City Council is asked to appoint a representative to the Monticello Planning Commission for the position that was held by Paul Konsor, who recently resigned. The Planning Commission recommends the appointment of Richard Kothenbeutel to fill the position, with a term to expire on December 31, 2027. The Planning Commission interviewed the candidate on November 4, 2024. The Commission voted unanimously to appoint Mr. Kothenbeutel. Mr. Konsor's current three-year term would have ended on December 31, 2024. The City Council is therefore asked to appoint the position effective upon action and extending through a new three-year term, as Mr. Konsor will not be returning for the December meeting. The Planning Commissioners recognize their role as advisory for this appointment. The council has the authority on final appointments and City Council may wish to interview the candidates separately prior to final appointment of the position. The council was invited to attend the November 4, 2024, interviews. I. Budget Impact: Commissioners are paid a stipend for meetings, which is a budgeted expense. II. Staff Workload Impact: Staff time is limited to the preparation for interview and the appointment report. III. Comprehensive Plan Impact: A full complement of Planning Commission members provides the city with citizen representation on planning and zoning matters in support of the Monticello 2040 Vision + Plan. STAFF RECOMMENDED ACTION City Council Agenda: 11/12/2024 City staff recommends approval of the appointment. SUPPORTING DATA A. Application B. Planning Commission Ordinance Excerpt 10/31/24, 8:47AM OHC - Print Job Application CITY OF +� Monticello MINNI S01A POSITION TITLE: Planning Commission Member (Volunteer) NAME: (Last, First, Middle) Kothenbeutel, Richard, Allen ADDRESS: (Street, City, State, Zip Code) HOME PHONE: EMAIL ADDRESS: DRIVER'S LICENSE: Yes State: MN Number: C'-'--"-'3 EMPLOYMENT APPLICATION City of Monticello 505 Walnut Street Monticello, Minnesota - 55362 htto://www.ci.monticello.mn.us(httD://www.Ci.monticello.mn.us) Kothenbeutel, Richard, Allen Planning Commission Member (Volunteer) PERSONAL INFORMATION Job Number: 2024-00026 PERSON ID: 59717225 Received: 9/22/24, 2:28 PM For Official Use Only: QUAL: DNQ: ❑ Experience ❑ Training ❑ Other: ALTERNATE PHONE: NOTIFICATION PREFERENCE: Email LEGAL RIGHT TO WORK IN THE UNITED HIGHEST LEVEL OF EDUCATION: STATES?: Some College ■ Yes ❑ No WHAT TYPE OF JOB ARE YOU LOOKING FOR? Regular TYPES OF WORK YOU WILL ACCEPT: Part Time SCHOOL NAME: Iowa Lakes Community College LOCATION:(City, , State) Estherville, IA DATES: from August/2002 to Present ADDRESS: (Street, City, State, Zip Code): PHONE NUMBER: PREFERENCES EDUCATION DID YOU GRADUATE? ❑ Yes ■ No WORK EXPERIENCE EMPLOYER: Xcel Energy SUPERVISOR: Darren Allen - Senior Licensed Operator / Control Room Supervisor POSITION TITLE: Operator MAY WE CONTACT THIS EMPLOYER? ■ Yes ❑ No HOURS PER WEEK: 40 DUTIES: Take rounds and readings on different systems within a Nuclear Power plant. Manage the overall well being of the RAD Waste system water and solids. REASON FOR LEAVING: Still working. https://secure. neogov.com/h iri ngcenter/pri nt/jobapplication/f8ae40feO89919d4O38l ca56dd6c00533e848cO4e88b852a/5l 9beOc8c4344b l 2626bcad97f... 1 /3 10/31/24, 8:47AM OHC - Print Job Application CERTIFICATES AND LICENSES TYPE: Minnesota State Boilers 1A DATE ISSUED: July 2024 TYPE: Commercial Pilot DATE ISSUED: May 2010 OFFICE SKILLS: Nothing Entered For This Section OTHER SKILLS: Nothing Entered For This Section LANGUAGE(S): Nothing Entered For This Section SUPPLEMENTAL INFORMATION Nothing Entered For This Section 1. Are you at least 18 years old? Yes 2. How did you hear about this position? Referral 3. If you marked "Other" please specify. N/A EXPIRATION DATE: NUMBER: ISSUING July 2027 1 1 AGENCY: EXPIRATION DATE: I NUMBER: I ISSUING No expiration AGENCY: SKILLS Agency - Wide Questions 4. Why are you interested in serving on this Board or Commission? I have always had an interest in the Monticello city government and have kept myself up to date by watching the different city meetings on the city's local TV feed. 5. Please list your qualifications for this volunteer appointment. I'm very detail oriented and want to see the city of Monticello grow within the city Ordinances. I run multiple meetings at my current job in different capacity's. 6. Please list all City Boards, Commissions, or Committees you're currently serving on or have served on in the past. Write N/A if this question doesn't apply. N/A By clicking on the Accept & Submit' button, I hereby certify that all of the information provided by me in this application (or any other accompanying or required documents) is correct, accurate and complete to the best of my knowledge. I understand that the falsification, misrepresentation or omission of any facts in said documents may be cause for denial of employment or immediate termination of employment regardless of the timing or circumstances of discovery. I understand that submission of an application does not guarantee employment. I understand that none of the documents, policies, procedures, actions, statements of the City of Monticello or its representatives used during the employment process is deemed a contract of employment, real or implied. In consideration for employment with the City of Monticello, if employed, I agree to conform to the rules, regulations, policies and procedures of the City of Monticello at all times and understand that such obedience is a condition of employment. I understand that if offered a position with the City of Monticello, I may be required to submit to a drug screening and background check as a condition of employment. I understand that unsatisfactory results from, refusal to cooperate with, or any attempt to affect the results of these pre -employment tests and checks will result in withdrawal of any employment offer or termination of employment if already employed. https://secure.neogov.com/hiringcenter/print/jobapplication/f8ae40fe089919d4038l ca56dd6c00533e848c04e88b852a/5l 9be0c8c4344bl2626bcad97f... 2/3 10/31/24, 8:47AM OHC - Print Job Application With my signature below, I am providing the City of Monticello authorization to verify all information I provided within this application, including contacting current or previous employers. However, I understand that if, in the Employment Experience section I have answered "No" to the question, "May we contact your current employer?", contact with my current employer will not be made without my specific authorization. This application was submitted by Kothenbeutel, Richard, Allen Signature Date https://secure.neogov.com/hiringcenter/print/jobapplication/f8ae40fe089919d4038l ca56dd6c00533e848c04e88b852a/5l 9be0c8c4344bl2626bcad97f... 3/3 PLANNING COMMISSION § 32.001 NAME OF THE COMMISSION. The name of the organization shall be the Monticello Planning Commission. (Prior Code, § 2-1-1) § 32.002 AUTHORIZATION. (A) The authorization for the establishment of this Commission is set forth under M.S. Ch. 462, Municipal Planning Enabling Act, as it may be amended from time to time. (B) The Planning Commission is hereby designated the planning agency of the city pursuant to the Municipal Planning Act. (Prior Code, § 2-1-2) § 32.003 MEMBERSHIP. The Planning Commission shall consist of five members appointed by the City Council. All members shall be residents of the city and shall have equal rights and privileges. (Prior Code, § 2-1-3) § 32.004 TERM OF OFFICE. (A) Appointments. All members shall be appointed for three-year terms ending on December 31 of a given year; however, the term may be terminated earlier by the City Council. Terms shall be staggered so that no more than two members' terms shall expire in a given year. The terms are to commence on the day of appointment by Council. Every appointed member shall, before entering upon the discharge of his or her duties, take an oath that he or she will faithfully discharge the duties of office. (B) Renewals. When an expiring member's term is up, such member may be reappointed by Council with the effective date of the new term beginning on the first day of the next year following the expiration. (Prior Code, § 2-1-4) § 32.005 ATTENDANCE. It is the City Council's intention to encourage Planning Commission members to attend all Planning Commission meetings. Should any Planning Commission member be absent for more than three meetings in a calendar year, that member may be subject to replacement by the Council. (Prior Code, § 2-1-5) § 32.006 VACANCY. Any vacancy in the regular or at -large membership shall be filled by the City Council, and such appointee shall serve for the unexpired term so filled. (Prior Code, § 2-1-6) § 32.007 OFFICERS. (A) Elections. The City Planning Commission shall elect at its January meeting from its membership a Chair, Vice Chair, and a Secretary who shall serve for a term of one year and shall have powers as may be prescribed in the rules of the Commission. (B) Duties of Chair. The Chair shall preside at all meetings of the Planning Commission and shall have the duties normally conferred and parliamentary usage of such officers. (C) Duties of Vice Chair. The Vice Chair shall act for the Chair in his or her absence. (D) Duties of Secretary. (1) A Secretary may be appointed who is not a member of the Planning Commission but can be employed as a member of city staff. (2) The Secretary shall keep the minutes and records of the Commission; and with the assistance of staff as is available shall prepare the agenda of the regular and special meetings for Commission members, arrange proper and legal notice of hearings when necessary, attend to correspondence of the Commission, and handle other duties as are normally carried out by a Secretary. (Prior Code, § 2-1-7) § 32.008 MEETINGS. (A) The Planning Commission shall hold at least one regular meeting each month. This meeting shall be held on the first Tuesday. Regular meeting times shall be established by the Commission and approved annually with the regular meeting schedule of Council and Commission. Hearings shall be heard as soon thereafter as possible. The Planning Commission shall adopt rules for the transaction of business and shall keep a record of its resolutions, transactions, and findings, which record shall be a public record. The meeting shall be open to the general public. (B) In the event of conflict for a regularly -scheduled meeting date, a majority at any meeting may change the date, time, and location of the meeting. (C) Special meetings maybe called by the chair or two members of the Planning Commission together, as needed, and shall be coordinated with city staff. (Prior Code, § 2-1-8) § 32.009 QUORUM. A majority of all voting Planning Commission members shall constitute a quorum for the transaction of business. (Prior Code, § 2-1-9) § 32.010 DUTIES OF THE COMMISSION. (A) The Commission has the powers and duties assigned to it under M.S. Ch. 462, Municipal Planning Enabling Act, as it may be amended from time to time, by this code, and state law. (Prior Code, § 2-1-10) (B) The Planning Commission shall act as the Board of Adjustment and Appeals for the Monticello zoning ordinance and shall act according to procedures as established by the Monticello zoning ordinance. § 32.011 AMENDMENTS. This subchapter may be amended as recommended by the majority vote of the existing membership of the Planning Commission and only after majority vote of the City Council. (Prior Code, § 2-1-11) § 32.012 COMPENSATION. Compensation of members of the Commission shall be as set forth in city code for fee schedule. (Prior Code, § 2-1-12) (Ord. 336, passed 11-22-1999; Ord. 337, passed 1-10-2011; Ord. 593, passed 3-10-2014; Ord. 607, passed 1-26-2015) City Council Agenda: 11/12/2024 2E. Consideration of adopting an Ordinance amending the Industrial Economic Development Committee (IEDC) Membership and Organizational Guidelines eliminating student member slots and approving appointments of Aaron Holthaus, Mike Huev, Sonia McElroy, and Sean Hafen Prepared by: Meeting Date: ® Consent Agenda Item Economic Development Manager 11/12/2024 ❑ Regular Agenda Item Reviewed by: Approved by: Community Development Director City Clerk ACTION REQUESTED Motion to adopt an ordinance amending the IEDC Membership and Organizational Guidelines eliminating student member slots and approving appointments of Aaron Holthaus (term ending 12/31/2026), Mike Huey (term ending 12/31/2025), Sonja McElroy (term ending 12/31/2025) and Sean Hafen (term ending 12/31/2027) REFERENCE AND BACKGROUND The IEDC discussed and approved a proposed amendment to its ordinance (Ordinance No. 32) and its Membership and Organizational Guidelines at its regular November 6, 2024, meeting. It also approved the appointment of two new members and two additional members (a total of four) contingent on approval of the proposed Ordinance amendment. The proposed ordinance amends the Organizational and Membership Guidelines by eliminating the two high school student membership slots (voting slots) and allowing two business/citizen representatives to be appointed. A total of 18 members are authorized in the IEDC Organizational documents (two slots for high school students). Since early 2020, the high school students have not been participating in the IEDC due to a variety of factors. It is the interest of the existing Committee membership to have full participation which enhances information sharing and discussion of development issues and information. Currently, the IEDC has 14 members. By adopting the ordinance amendment, the IEDC would immediately have four open seats to be filled. The four membership candidates and their respective terms are noted below. ✓ Aaron Holthaus; term ending December 31, 2026 ✓ Mike Huey; term ending December 31, 2025 ✓ Sonja McElory; contingent appointment — term ending December 31, 2025 ✓ Sean Hafen; contingent appointment — term ending December 31, 2027 City Council Agenda: 11/12/2024 If the appointment of all four applicants is ratified by the City Council, there will be no other vacancies on the IEDC. Per the IEDC's Ordinance and the Organizational and Membership Guidelines, members recommended for appointment to the IEDC must be ratified by the City Council. The submitted applications for each candidate are also attached to this report. I. Staff Workload Impact: There is minimal staff impact in considering the IEDC appointment. II. Budget Impact: The budget impact is minimal. IEDC Members do not receive a meeting stipend. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION Staff recommend approval of the proposed Ordinance and the Organizational and Membership Guidelines amendment as well as the appointment of the four applicants noted in the report for the respective terms. SUPPORTING DATA A. IEDC Ordinance —Title 2, Chapter 10 markup strikeout B. IEDC Organizational and Membership Guidelines Proposed Clean C. IEDC Organizational and Membership Guidelines Proposed Redline D. IEDC Membership Applications E. 2024 Annual IEDC Membership Roster INDUSTRIAL AND ECONOMIC DEVELOPMENT COMMITTEE § 32.075 NAME OF COMMITTEE. The name of the organization shall be the city's Industrial and Economic Development Committee (IEDC). (Prior Code, § 2-10-1) § 32.076 AUTHORIZATION. Duties are delegated to the IEDC by the City Council by the ordinance codified herein dated June 28, 2010, and by Res. 2008-44, approved May 27, 2008. (Prior Code, § 2-10-2) § 32.077 MEMBERSHIP. The city's IEDC shall consist of 16 to 18 regular members to be appointed by the City Council. The Committee members shall consist of city business representatives or residents of the city. Specific general membership eligibility on the IEDC shall be defined in the Organizational and Membership Guidelines. One councilmember shall be appointed annually to serve on the IEDC. The Director of the city's Chamber of Commerce and Industry shall be an ex-officio member of the IEDC. Up to two Monticello High School senior students may serve as voting members during their appointed term. The High School Principal shall recommend their membership on the IEDC. The IEDC and the City Council shall confirm their appointment. (Prior Code, § 2-10-3) (Ord. 637, passed 4-25-2016; Ord. 715, passed 3-25-2019; Ord. 782, passed 8-8- 22022) § 32.078 TERM OF OFFICE. The term of the regular members shall be for three years and shall be staggered so that no more than one-half of the terms expire in a given year. All regular terms shall expire on December 31 of any given year. (Prior Code, § 2-10-4) § 32.079 ATTENDANCE. It is the City Council's intention to encourage IEDC members to attend all IEDC meetings. It is desired that IEDC members attend at least 75% of meetings in a calendar year. Members may be subject to replacement by the Council in the event attendance does not meet this standard. (Prior Code, § 2-10-5) § 32.080 VACANCY. Any vacancy in the regular or at large membership shall be filled by the City Council, and such appointee shall serve for the unexpired term so filled. (Prior Code, § 2-10-6) § 32.081 OFFICERS. (A) Elections. The city's IEDC shall elect at its annual meeting from its membership a Chair, Vice Chair, and a Secretary who shall serve for a term of one year and shall have powers as may be prescribed in the rules of the Committee. (B) Duties of Chair. The Chair shall preside at all meetings of the IEDC and shall have the duties normally conferred and parliamentary usage of such officers. (C) Duties of Vice Chair. The Vice Chair shall act for the Chair in his or her absence. (D) Duties of Secretary. The Secretary shall keep the minutes and records of the Committee with the assistance of city staff. (Prior Code, § 2-10-7) § 32.082 MEETINGS. Regular meetings shall be held on a date established by the IEDC. In the event of a conflict with a holiday or special events, a majority at any meeting may change the date and location of the meeting. The meeting shall be open to the general public. (Prior Code, § 2-10-8) § 32.083 QUORUM. A majority of the total IEDC members shall constitute a quorum for the transaction of business. (Prior Code, § 2-10-9) § 32.084 DUTIES OF THE COMMITTEE. It shall be the duty of the Committee, with staff assistance, to advocate and make recommendations to the Economic Development Authority and City Council, relative to and including influencing industrial and economic development in and for the city, with an emphasis on industrial land, increasing tax base and number of livable wage -level jobs by promoting industrial and economic growth, and working to maintain a desirable business environment. (Prior Code, § 2-10-10) § 32.085 AMENDMENTS. This subchapter may be amended as recommend by the majority vote of the existing membership of the IEDC and only after majority vote of the City Council. (Prior Code, § 2-10-11) (Ord. 519, passed 8-23-2010) MONTICELLO INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE (IEDC) ORGANIZATIONAL AND MEMBERSHIP GUIDELINES I. Meeting Time and Place: Regular meetings are held the first Tuesday of each month at 7:00 a.m. at the Monticello Community Center. Special meetings may be called by the Chair. II. Mission Statement and Obiectives: As written and adopted by the Monticello IEDC in the Annual Action Statement. III. Committee Size: While there is no set or definite size established, it is generally understood that the committee will not exceed 16-18 members. IV. Make-un of the Committee: Committee members must either work or reside in the community of greater Monticello. Individuals who are involved in an occupation or profession that provides services to the community of Monticello but is not headquartered within the community may also serve as members of the committee. Standing Committee Members: The City Council shall appoint a representative of either the Mayor or a Council Member to the IEDC as a voting member. The Board of Directors of the Monticello Chamber of Commerce & Industry shall appoint a voting member to the IEDC. These members shall be considered in committee size. City Staff Members: Non -voting Administrator of the City of Monticello Economic Development Manager of the City of Monticello (serves as the EDA Executive Director) Community Development Director of the City of Monticello (in the absence of the Economic Development Manager) V. Officers: The Chair, the Vice Chair, and the Secretary shall be appointed annually at the January meeting. Length of office term shall not exceed three consecutive years. Minutes of each meeting are the responsibility of the Secretary. Committee correspondence is the responsibility of the Economic Development Manager. VI. Lenatth of Membership Term: Members shall serve for three-year terms on a three-year rotating basis so that approximately one-third of the membership expires each year. PAGE 2. IEDC ORGANIZATIONAL AND MEMBERSHIP GUIDELINES Individuals wishing to continue serving on the committee may so indicate prior to the expiration of their term. Any member wishing to relinquish his/her position on the IEDC may do so by submitting a letter of resignation. VI. Filling a Vacant Position: A list of potential committee members shall be kept by the Executive Director. The IEDC must recommend approval of new members by a majority vote. The City Council must ratify the appointment of new members to the IEDC. VII. Membership Attendance: In order to make a positive contribution to the committee, each member is expected to attend at least 75 percent of the meetings in any given year. A year is defined as beginning on the 1st of January and ending on the 3Is' of December Amended: 01/05/2016, 12/06/2016, 03/05/2019, 11/12/2024 MONTICELLO INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE (IEDC) ORGANIZATIONAL AND MEMBERSHIP GUIDELINES I. Meeting Time and Place: Regular meetings are held the first Tuesday of each month at 7:00 a.m. at the Monticello Community Center. Special meetings may be called by the Chair. II. Mission Statement and Obiectives: As written and adopted by the Monticello IEDC in the Annual Action Statement. III. Committee Size: While there is no set or definite size established, it is generally understood that the committee will not exceed 16-18 members. IV. Make-up of the Committee: Committee members must either work or reside in the community of greater Monticello. Individuals who are involved in an occupation or profession that provides services to the community of Monticello but is not headquartered within the community may also serve as members of the committee. Standing Committee Members: The City Council shall appoint a representative of either the Mayor or a Council Member to the IEDC as a voting member. The Board of Directors of the Monticello Chamber of Commerce & Industry shall appoint a voting member to the IEDC. Up to two (2) Meff cello High Sehool Senior- St aor�� may sefve—as voting members. The gh Seheel nc/pa15hall -moommend th�;, member -ship or the 1E These members shall be considered in committee size. City Staff Members: Non -voting Administrator of the City of Monticello Economic Development Manager of the City of Monticello (serves as the EDA Executive Director) Community Development Director of the City of Monticello (in the absence of the Economic Development Manager) V. Officers: The Chair, the Vice Chair, and the Secretary shall be appointed annually at the January meeting. Length of office term shall not exceed three consecutive years. Minutes of each meeting are the responsibility of the Secretary. Committee correspondence is the responsibility of the Economic Development Manager. VI. Len2tth of Membership Term: Members shall serve for three-year terms on a three-year rotating basis so that approximately one-third of the membership expires each year. PAGE 2. IEDC ORGANIZATIONAL AND MEMBERSHIP GUIDELINES Individuals wishing to continue serving on the committee may so indicate prior to the expiration of their term. Any member wishing to relinquish his/her position on the IEDC may do so by submitting a letter of resignation. VI. Filling a Vacant Position: A list of potential committee members shall be kept by the Executive Director. The IEDC must recommend approval of new members by a majority vote. The City Council must ratify the appointment of new members to the IEDC. VIL Membership Attendance: In order to make a positive contribution to the committee, each member is expected to attend at least 75 percent of the meetings in any given year. A year is defined as beginning on the 1st of January and ending on the 31 st of December Amended: 01/05/2016, 12/06/2016, 03/05/2019, 11/12/2024 1=9124, 1142 AM CHIC - Print Job Appllca9on EMPLOYMENT APPLICATION City of Monticello Received: 5/21/24,10,20 usY or 505 Walnut Street AM .�, For Official Use Only: Monticello, Minnesota - 55362 DUAL: Monticello CHO: M lNhrsor� Hohhaus, March ❑Experience Industrial and Economic Development Committee Member (Volunteer) ❑Training ❑Other. PERSONAL INFORMATION POSITION TITLE: Jab Number: Industrial and Economic Development Committee Member (Volunteer) 2023-00035 NAME: (Last, First, Middle) PERSON ID: HoIthaus,Aaron 581MO7 ADDRESS: HOME PHONE: EMAI S: NOTIFICATION PREFERENCE: Emaa DRIVER'S LICENSE: LEGAL RIGHT TO WORK IN THE UNITED HIGHEST LEVEL OF EDUCATION: Yes STATES?: Bachelor's Degree State: AN Number: Z.............. 5 0 Yes ❑ No PREFERENCES WHAT TYPE OF JOB ARE YOU LOOKING FOR? Temporary TYPES OF WORK YOU WILL ACCEPT: Part Time EDUCATION 1 SCHOOL NAME: University of Minnesota LOCATION:(City,State) DID YOU GRADUATE? DEGREE RECEIVED: Twin Cities, MN ■ Yes ❑ No I Bachelors MAJOR/MINOR: Economics WORK EXPERIENCE DATES: EMPLOYER: POSITION TITLE: from January12004 to Present I JAT Restaurants I Owner ADDRESS: PHONE IAaron SUPERVISOR: I MAY WEICONTACT THIS EMPLOYER? HOURS PER WEEK: 50 DUTIES: We have seven restaurants and three convenience stores m the area, as well as some commercial buildings Nips //secure.neogovwu idngeenter/pdnVlobapplicationl2b7beg7f6688d58D04fa2bfO6931943ac743c97057cd28d0/6W307b89eaM35602aWa73c17... 1/3 10/2924, 11 42 AM OHC - Print Job Application REASON FOR LEAVING: Current Owner CERTIFICATES AND LICENSES Nothing Entered For This Section SKILLS OFFICE SKILLS: Nothing Entered For This Section OTHER SKILLS: Nothing Entered For This Section LANGUAGE(Sk Nothing Entered For This section SUPPLEMENTAL INFORMATION Nothing Entered For This Section REFERENCES Nothing Entered For This Section 1. Are you at least 16 was old? Yes 2. Are you at least 18 years old? Yes 3. How did you hear about this position? Referral 4. If you marked "Other" please specify. j,A5, I£G1 S,,,lemental Ouesdome 1. Marie tell us why you are Interested in serving on this Board or Commission? My family has been involved in commercial and residential development for over 40 years. We currently have multiple businesses in town and we are working on more.I have a passion for economics and development. 2. Marie list your qualifications for this volunteer appolnument I have an Economics degree from the University of Minnesota. I have also been involved in the development of our restaurants, converdence stores. and commercial buildings 3. Please list any city boards, commissions, or committees you're currently serving on or have served on In the past I have no prior experience on any city boards, commissions, or committees However, l have been the chairman of our restaurant brands na0onal association and adveraing committees. By clicking on the 'Accept & Submit' button, I hereby certify that all of the Information provided by me in this application (or any other accompanying or required documents( is correct, accurate and complete to the best of my knowledge. I understand that the falsification, misrepresentation or omission of any facts in said documents may be cause for dental of employment or Immediate termination of employment regardless of the timing or circumstances of discovery. I understand that submission of an application does not guarantee employment. I understand that none of the documents, policies, procedures, actions, statements of the City of Monticello or its representatives used during the employment process is deemed a contract of employment, real or Implied. In consideration for employment with the City of Monticello, if employed, I agree to conform to the rules, regulations, policies and procedures of the City of Monticello at all times and understand that such obedience Is a condition of employment I understand that If offered a position with the City of Monticello, I may be required to submit to a drug screening and background check as a condition of employment. I understand that unsatisfactory results from, refusal to cooperate with, or any attempt to affect the results of these pre -employment tests and checks will result In withdrawal of any employment offer or termination of employment if already employed. 14ips:Rsecure neogov.wo inngcenter/pdnVlobappllcatloN2b7be97f6688d5a004fa2bM6931943ac'143c97057cd28d0/89d307b89eaM35602acda7307... 2/3 10129124,1142 AM OHC - Print Job Application With my signature below, I am providing the City of Monticello authorization to verify all information I provided within this application, including contacting current or previous employers. However, I understand that If. in the Employment Experience section I have answered "No" to the question, "May we contact your current employer?", contact with my current employer will not be made without my specific authorization. This application was submitted by Holthaus, Aaron Signatures Nice /Isewm.neogov.cumlhinngcenledpnnVjobappiictiDn2b?be9?f6688d5a004fa2bf06931943ac]43c9]05]cd28d0/69d30]b89eaf93%02acda93cf/. W3 10/29/24, 11:43 AM CHIC - Print Job Application EMPLOYMENT APPLICATION Cityof Monticello CITY n OF 505Walnut Stme �TL,,{{�� {, Monticello, Minnesota - 55362 BLto„r+<*'wci manticelp.lnn us ippp/,www<imonncello.mr:.us) 1Y1Vntiaello MIN NisOrA Irog SciA Industrial and Economic Development Committee Member (Volunteer) PERSONAL INFORMATION POSITION TIME: Industrial and Economic Development Committee Member (Volunteer) NAME: (Lan, First. Middle) McElroy. Sonja, A ADDRESS: (Sheet, City, State, Zip Code) HOME PHONE: EMAIL SS: DRIVER'S LICENSE: Yes State: MN Number: T"""""'S Job Number: 20234)0035 PERSON ID: 502624T7 ALTERNATE PHONE: NOTIFICATION PREFERENCE: Email Received: 10/10/34. 599 PM For Official Use Only: DUAL: DNO ❑Experience ❑Training ❑ Otbec LEGALRIGHTTO WORK IN THE UNITED I HIGHEST LEVEL OF EDUCATION: STATES?: Some College IN Yes ❑ No PREFERENCES WHAT TYPE OF JOB ARE YOU LOOKING FOR? Regular TYPES OF WORK YOU WILL ACCEPT: Part Time EDUCATION I SCHOOL NAME: Professional Development and Leadership Programs LOCAMM(City,State) DIDYOUGRADUATE? DEGREE RECEIVED: Bloomington, MN ■ Yes ❑ No I Certification MAJOR/MINOR: Professional Development and Leadership I SCHOOLNAME: Blgfork High School LOCATION:(City, Ste") DID YOU GRADUATE? DEGREE RECEIVED: Bigfork, MN IN Yes ❑ No High School Diploma I SCHOOL NAME: Bemidji State Unmersity LOCATION:(City, State) DID YOU GRADUATE? DEGREE RECEIVED: Bemidji, MN ❑ Yes ■ No I Other MAJOR/MINOR: 1 and 1/2 years SCHOOL NAME: St Cloud Technical College helps://semm.neogor.wr hldngcenter/pdnVjobapplicalion/26cfaa7Of4Mb7d8aMbc ld4fm74eef5168c09ed783241adde55er22ab474a334261dc M2 . 1/5 10112924. 1143 AM OHC - Prat Job Application LUCJlD1ON:(Cfty, Sai DID YOU GRADUATE' DEGREE RECEIVED: St Cloud MN. MN 0Yes ■No Certification MAIOILMINOR: I 2 .is I SCHOOL NAME: IBM Technical Training LOCATION(CRY. Slate) DID YOU GRADUATE7 DEGREE RECEIVED: Minneapolis, MN yes ONO Cenmcatlon MAIORrMINOR: 2 years I SCHOOLNAME: Benchmark Learning Microsoft Certifications LOCATION:(City. State) I DID YOUGRADUATE7 I DEGREE RECEIVED: Bloomington. MN ■ Yes ❑ No Cedifcation MAJORtMINOR: Microsoft Certifications. ITIL, Development WORK EXPERIENCE h�om� bruary2001 m May2022 I �ays COom�pames Inc. I Director�M Information Systems ADDRESS: (Street Cry, Slate, Zip Code): PHONE NUMBER: SUPERVISOR: MAY WE CONTACT THIS EMPLOYER' - -- CFO Hays Companies, aYes ❑No Iz HOURS PER WEEK: GO DUTIES: For 22 years I lead technology for Hays Companies, Inc. We grew our business from 10 million to over 200 million until sdtl free years ago to Brown and Brown After the acguisftioMransNon I made me decision to step back. work less and make family first. During my Rademhip at Have 11e d countless business techoolagy projects the projects ranged from Innovation. Application dev Ment art Infrastructure. Many of these projects differentiated! Hays Companies as a leader In lechrio" I'm not only a leader; I'm a technologist wah a keen business accolade. REASON FOR LEAVING: Decale l to take time off and decide what I want to do wnh the next charter of my I6e. DATES: from MamM996 to February2001 ADDRESS: (Street CRY. State, ZIP Code): PRONE NUMBER: EMPLOYER: POSITION TITLE: Aon Risk Services Director of Information Systems SUPERVEiOR: MAY WE CONTACT THIS EMPLOYER? - . Managing Director of Ann Risk E Yes ON. of MN HOURS PER WEEK: GO DUTIES: Lead Technology for the Midwest Region of Aon RISK Services. Lead Aon Corporate on most Ann Ma/or Infrastructure and Development protects. REASON FOR LEAVING: Opportunity with Hays Companies. Inc sCoordinetorTEI, PeaIPesi from tier1989 to MercM996 Ihm m I Do hhllps.//settee neogov.convbimgcwWr/print&obapphcetiaJ ea7Of4c4b7tl 218 eIMfm74ee1516kO9ed7832410dde55e22ab4748334261dcd162.. 215 10/29/24, 11.43AM OHC - Print Job Application ADDRESS: (Street, City, State, Zip Cote). Elk River, MN 55362 SUPERVISOR: --County Auditor HOURS PER WEEK: 40 MAY WE CONTACT THIS EMPLOYER? IN Yes 0 No DUTIES: IT operations, Lead Business Analyst for property tax programming for MN property tax calculations. To provide regvirements and specifications for programmers you need to understand all areas of property tax calculations. This includes Marketvalue/Assessed value, revenue expenditures, Tax incrementfinancing/special assessments and lever rates. Essentially every element involved in property tax calculations/tracking Ialsoveninvolkedin GPS/9ll addressing and property tax records management (land parceling). Early information system layering to our good Geographical Information systems. REASON FOR LEAVING: Opportunity for better Job salary wah Aon Risk Services CERTIFICATES AND LICENSES TYPE: Countess Technology Certifications Microsoft, Project Management ITIL. SOC2 Security. DATEISSUED: EXPIRATION DATE: NUMBER: January 1999 1 May2022 I Countess Tech certifications r TYPE: Professional Development and Leadership Annual Classed provide by Employer DATE ISSUED: EXPIRATION DATE: January 1995 1 January2022 SKILLS OFFICE SKILLS: TYPIng: 40 WPM Data Entry 2200 KPH OTHER SKILLS: Keyboarding - Expert -45 years, 5 months LANGUAGE(S): English ■ Speak ■ Read ■ Write SUPPLEMENTAL INFORMATION Nothing Entered for This Section REFERENCES I REFERENCE TYPE: NAME: Professional - ADDRESS: (Street, City. State. Zip Code) EMAIL ADDRESS: I:PISJ84:A POSITION: ISSUING AGENCH Microsoft benchmark Learning, etc. ISSUING AGENCY: Aon and Hays Compnmes Inc https'//secure.neogovmWhinngcenter/pnnVjobappliwtoN26cfaa7M4v b7d8a2f8bca 1d4f a74eef5188c09edT8324/adde55ef22ab4]4a334261 dcdf62... 3/5 10/29124, 11 43AM OHC - Print Job Application REFERENCE TYPE: NAME: POSITION: Personal - ADDRESS: (Street, City, Stale, Zip Cade) EMAILADDRESS: 1. Are you at least 16 years old? Yes 2. Are you at least 18 years old? Yes 3. How did you hear about this position? City of Monticello Website 4. Hyou marked "Other" please specify. A9g1lFY • Wltle Oue4lbsM Jobe mifi� nnbmn nr QnMinn PHONE NUMBER: t. Please tell us why you are Interested in serving on this Board or Commission? In my professional life I have alway been enaged in business operations and growth. I understand the challenges of doing business. I have lived in Monticello for 39 years and love seeing this City grow. 2. Please list your qualifications for this volunteer appointment. I have 30 years of business experience and I also worked for Sherburne County in the auditors office working with zoning, the Assessors once and treasury. I understand taxation and tax increment tax zoning 3. Please list any city boards, commissions, or committees you're currently serving on or have serval on in the part. None recently named. By clicking on the 'Accept & Subri button, I hereby certify that all of the information provided by me in this application (or any other accompanying or required documents) is correct, accurate and complete to the best of my knowledge. I untlerstantl that the falsification misrepresentation or omission of any fads in said documents may be cause for denial of employment or immediate termination of employment regardless Of the timing or circumstances of discovery I understand that submission of an application does not guarantee employment. I understand that none of the documents, policies, procedures, actions, statements of the City of Monticello pills representatives used during the employment process is deemed a contract of employment. real or implied. In consideration for employment with the City of Monticello, if employed I agree to conform to the rules, regulations, policies and procedures of the City of Monticello at all times and understand that such obedience is a condition of employment I understand that if offered a position with the City of Monticello, I may be required to submit to a drug screening and background check as a condition of employment. I understand that unsatisfactory results from, refusal to cooperate with, or any attempt to affect the results of these pre -employment tests and checks will result in withdrawal of any employment offer or termination of employment if already employed. With my signature below, I am providing the City of Monticello authorization to verify all information I provided within this application. including contacting current or previous employers. However, I understand that if, in the Employment Experience section I have answered 'No" to the question, "May we contact your current employer?', contact with my current employer will not be made without my specific authorization. This application was submitted by McElroy, Sonja, A Signature hdps:l/secure.neogov.comlhinngcenter/pnngjobappliwtion/26cfea7M4c4b]d8a2f86ca1 d4fce74eef516Bc09e 78324/adde55ef22ab474a334261 dcdf62 4/5 IMS/24, 11:43AM DHC - Print Job Application Dat^ Mips I/secure.neegw.cov iringcenter/prinbobappliwtionl26cfaa76f4c b7d8a2f8bc ld4fm74eef5168cW d78324/adde55ef22ab474a33426idWf62... 5/5 lO2824,11:42A1 OHC - Pdn1 Job Appiicaaon EMPLOYMENT APPLICATION City of Marmicallo RawHed: WIMh1. 8.59 cnY UI SOS Worm Street AM For OT6tlal Ilea Only: MontkNb. Mi...-SS%2 DUAL: M�,{� /gyp onticello mwu mnnureiin tan us iMp/wwo nnncrlln tan tt) ONO: MINNIS111A HaeY I.�k ❑Experience Industrial and Economic Devebpment Comminae Member (VolumeaN ❑ Training ❑Omer:_ PERSONAL INFORMATION POSDION TIRE Indusmal and Economic Development Committee Member (Volunteer) NAME:6asL First, Mmdle) Huey. Mike 1 ADDRESS: (Street, City. State, Zip Code) HOME PHONE: EMRL ADDRESS: DRIVER'S LICENSE: LEGAL RIGHT TO WORK IN THE UNITED Yes STATES?: State: MN Number. C"""""'6 ■ Yes ❑ No WHAT TYPE OF JOB ARE YOU LOOKING FOR? TYPES OF WORK YOU WILL ACCEPT: PREFERENCES EDUCATION SCHOOL RARE: North Central University LOCATION:(CM. State) I DID YOU GRADUATE? Minneapolis. MN ■ yes ON. MAIORMINOR: Theology WOW EXPERIENCE DATES: EMPLOYER: from July/I021 to Present Scalable Sales Solutions ADDRESS: (SVeeI. Cry. State, Zip Code). %ZONE I SUPERWSOR: Self HOURS PER WEEK 60 DUTIES: Consulmg small to raid -size business owners around the country on scaloig their business REASON FOR LEIIWNG: Currently waking here Job Number 2023 OD35 PERSON ID: 59,1119,51 NOTIFICATION PREFERENCE: Email HIGHEST LEVEL OF EDUCATION: Master's Degree DEGREE RECEIVED Bachelors PORTION TITLE: t PreNdmVQmer MAY WE CONTACT THIS EMPLOYER? I7 ■ Yes ONO htWIsetae.neogoycDr O.rirK,e rlpnnVjobeppk8bon"cdl55D979a398B37039398C979d2c7/OeEle6a78ecDUe5161I283bebc59eW2e8009D7.. W 10/29/24, 11:42 AM CHIC - Print Job Application I TYPE: Exit Planning Certified Advisor DATE ISSUED: April 2024 OFFICE SKULLS: Nothing Entered For This Section OTHER SKILLS: Nothing Entered For This Section LANGUAGE(S): Nothing Entered For This 6ectiOn SUPPLEMENTAL INFORMATION Nothing Entered For This Section I REFERENCE TYPE: Professional ADDRESS: (Street City, Slid, Zip Code) EMAILADDRESS: 1. Are you at least 16 years old? Yes 2. Are you at least 16 years old? yes 3. How did you Mar about this position? Referral 4. If you marked "Other" please specify CERTIFICATES AND LICENSES EKPIRATION DATE: April 2026 NAME: SKILLS REFERENCES NUMBER: POSRION: PHONE ISSUING AGENCY: Exit Planning Institute Job Sceclflc Sunolemental Questions 1. Please tell us why you are interested In serving on this Board or Commission? 1 help companies around the country grow from local businesses to regional and national. I think that experience may help our city. On the other hand I can learn a lot about the needs of a city and translate that to help my clients. 2. Please list your qualifications for this volunteer appointment. I have been scaling businesses since 2009 and consulting company for the last five years. 3. Please list any city boards, commissions, or committees you're currently serving on or have served an in the past. None. I'm relatively new (6 years) to Monticello and would like to contribute By clicking on the 'Accept & Submit' button, I hereby certify that all of the information provided by me in this application (or any other accompanying or required documents) Is correct, accurate and complete to the best of my knovAedge. I understand that the falsification, misrepresentation or omission of any facts in said documents may be Cause for denial of employment or immediate termination of employment regardless of the timing or circumstances of discovery. hRps//secum.neogov coMhuingcenter/pnntlobapplicationl38dcd1 S504T4a396d3?b3039649T4d2cTT0aflfe6a?aec04/e51614293bebc59e0T2e60b80?. 2/3 IWW24. 11:42 AM OHC - Print Job Application I understand that submission of an application does not guarantee employment. I understand that none of the documents, policies, procedures, actions, statements of the City of Monticello or its representatives used during the employment process Is deemed a contract of employment, real or implied. In consideration for employment with the City of Monticello, If employed, I agree to conform to the rules, regulations, policies and procedures of the City of Monticello at all times and understand that such obedience is a condition of employment. I understand that if offered a position with the City of Monticello, I may be required to submit to a drug screening and background check as a condition of employment. I understand that unsatisfactory results from, refusal to cooperate with, or any attempt to affect the results of Mesa pre -employment tests and checks will result in withdrawal of any employment offer or termination of employment if already employed. With my signature below, I am providing the City of Monticello authorization to verify all information I provided within this application, including contacting current or previous employers. However, I understand that if. In the Employment Experience section I have answered "No" to the question. Way we contact your current employer?', contact with my current employer will not be made without my specific authorization. This application was submitted by Huey, Mike Signature D-1- httpsJiwwre.neogov.wo inngcenterlpnntriobappliwtiorv38dcd15504]4a3g6d3]b3038649]4d2c1]OaMe6a]aec04le51614293bebc59e0]2e60b80] . 313 2024 ANNUAL BOARD AND COMMISSION MEMBERS COMMISSIONS/BOARDS NAME TERM EXPIRES Planning Commission Teri Lehner 3 yr 12/2026 (3-year staggered terms) Rob Stark 3 yr 12/2026 Andrew Tapper 3 yr 12/2024 Paul Konsor 3 yr 12/2024 Melissa Robeck 3 yr 12/2025 Parks, Arts, and Recreation Commission Danielle Murdoff (3-year staggered terms) Daryl Tindle Maria Onnen Janine Kopff Julie Jelen Mercedes Turner Adam Leiferman Library Board Jamie Driscoll (3-year staggered terms) Shea Roskowiak Lisa Bush Beth Metzger Joan Brezlin Economic Development Authority Steve Johnson (6-year staggered terms) 011ie Koropchak-White Jon Morphew Hali Sittig Rick Barger Tracy Hinz (voting) Lloyd Hilgart (voting) IEDC: Andrew Tapper (3-year staggered terms) Eric Olson Rob Stark Tony Velishek VACANCY Sarah Kortmansky Jarred Merchant Darek Vetsch Luke Dahlheimer Randy Skarphol Corey Ritter Joni Pawelk Wayne Elam Tracy Hinz VACANCY Liz Kokesh VACANCY VACANCY Chamber Director Bertram Chain of Lakes Advisory Council Daryl Tindle (3-year staggered terms) Dawn Larson (at large) Tom Vetsch (at large) 3 yr 3 yr 3 yr 3 yr 3 yr 3 yr 3 yr 3 yr 3 yr 3 yr 3 yr 3 yr 6 yr 6 yr 6 yr 6 yr 6 yr Council rep Council rep 3 yr 3 yr 3 yr 3 yr 3 yr 3 yr 3 yr 3 yr 3 yr 3 yr Chamber Rep 3 yr 3 yr 3 yr 3 yr 3 yr Student Rep 12/2026 12/2026 12/2024 12/2024 12/2025 12/2025 12/2025 12/2026 12/2026 12/2024 12/2024 12/2025 12/2029 12/2024 12/2026 12/2027 12/2028 M 1 1 'i LitL�c� 12/2026 12/2026 12/2026 12/2026 12/2026 12/2024 12/2024 12/2024 12/2024 12/2024 12/2025 12/2025 12/2025 12/2025 12/2025 Student Rep ex -off icio Parks rep 12/2026 3 yr 12/2025 3 yr 12/2026 City Council Agenda: 11/12/2024 2F. Consideration of approving a contract for professional planning services with Grittman Consulting, LLC and appointing Grittman Consulting, LLC as City Planner as of January 1, 2025 Prepared by: Community Development Director Reviewed by: Chief Building Official, Community & Economic Development Coordinator, City Attorney ACTION REQUESTED Meeting Date 11/12/2024 Approved by: City Administrator ® Consent Agenda Item ❑ Regular Agenda Item Motion to approve a contract for professional planning services with Grittman Consulting, LLC and to appoint Grittman Consulting, LLC as City Planner, with both contract and appointment effective as of January 1, 2025. REFERENCE AND BACKGROUND The City Council is asked to consider continuing its relationship with Steve Grittman as the primary City Planner for the City of Monticello, adopting a slightly amended contract for 2025. The 2025 contract includes a minor change to clarify the provisions for contract termination, and adjustments for 2025 rates. The rate adjustment increases the hourly rates for both private and non -retainer City planning assistance. There was no rate increase for planning services in 2024 and no adjustment to the public assistance retainer is proposed for 2025. Both the retainer rate and the hourly rates include all mileage, copying and other incidental expenses. As a reminder, under the existing and proposed contract the City pays a retainer rate for City - related planning assistance. The services covered by the retainer are detailed within the contract. The retainer model provides consistency in budget expectations month to month and year to year and in the anticipated overall cost of actual services and time commitment for planning services. The contract also outlines the scope and hourly rate for private planning assistance, which is billed to the escrows submitted with private land use applications and project review. Regarding level and delivery of service, Mr. Grittman has served the community for over 30 years. He has significant experience with the community and knowledge of the City's land use plans and ordinances. He has been involved in important community planning initiatives, including park master planning and The Pointes at Cedar Master Plan among others. Mr. City Council Agenda: 11/12/2024 Grittman has been the primary planner in the review and analysis of many of the community's major development projects, from residential subdivisions to large commercial and institutional planned unit developments. Grittman Consulting, LLC continues to serve municipal clients only. This provides a continued network for reference in municipal planning trends and information sharing. In addition, Mr. Grittman maintains his professional and colleague network to benefit his client communities on land use trends and case law. I. Budget Impact: The 2025 Planning and Zoning budget has sufficient funding to accommodate the monthly retainer rate of $4,167 for the coming year. If the contract is approved, the City will need to adopt a fee schedule change for the hourly private and City -planning related expenses for the 2025 fee schedule. II. Staff Workload Impact: Staff time spent reviewing the revised contract hours is limited and estimated at less than 2 hours. III. Comprehensive Plan Impact: It is expected that any consulting planning service will continue to utilize the City's current adopted comprehensive plan as a guide for land use assistance. STAFF RECOMMENDED ACTION City staff recommend approval of a 2025 contract with Grittman Consulting, LLC based on Mr. Grittman's extensive experience with Monticello and his depth of knowledge in the land use field. Mr. Grittman also brings a background in landscape architecture and law to his land use practice. The City Attorney has reviewed the contract revisions and finds the change noted acceptable. Planning, Building and Economic Development staff have expressed their support for maintaining a professional services contract with Mr. Grittman. SUPPORTING DATA A. Proposed 2025 Contract, Grittman Consulting, LLC B. Proposed 2025 Contract, Grittman Consulting, LLC - Redline January 1, 2025 AGREEMENT FOR PROFESSIONAL PLANNING SERVICES THIS AGREEMENT, entered into by and between the CITY OF MONTICELLO, MINNESOTA, hereinafter referred to as the "Client" or "City" and GRITTMAN CONSULTING, LLC., hereinafter referred to as the "Consultant". WITNESSETH: ARTICLE 1. AREA OF SERVICE That the Client does hereby agree to employ the Consultant to render professional technical planning, zoning, and development assistance services to the extent and kind described in Article 2 below in and for the City of Monticello, Minnesota. ARTICLE 2. SERVICES OF THE CONSULTANT The Consultant hereby agrees to render the professional services as follows after receipt of work authorization by the Community Development Director (the Client's representative), or their designee. A. Technical Planning and Development Assistance CITY -INITIATED TECHNICAL ASSISTANCE: The Consultant shall provide general assistance and consultation to the Client, including: a. Advise, consult, and report regarding the Client's planning, zoning, and development related functions and activities. b. The Consultant will be available to attend routine staff meetings for purposes including, but not limited to, regular site review, pre -design and/or pre -application, application review, post -approval staff meetings, assist and advise the Client on the administration, structure, forms, procedures and processing of the recommendations which are received and accepted by the Client. c. Prepare staff reports, resolutions, ordinances and other documents analyzing and supporting staff or consultant research and recommendations on City -initiated planning items, whether or not scheduled for public review. Such documents may include review and reporting for projects initiated by other government agencies where the Consultant prepares such reviews for use by the City in consideration of the City's participation in, or response to such projects. Examples of such agencies may include, but not be limited to the Monticello Orderly Annexation Area Board, multi -jurisdictional study groups, or similar entities. Direct production of research and materials on behalf of such entities shall be subject to the terms of Paragraph A.3. d. On a monthly basis, attend up to one (1) regularly scheduled Planning Commission meeting, up to one (1) regularly scheduled City Council meeting, and up to one (1) additional evening meeting provided the Consultant's schedule permits. Meetings under this section may include those held by other governmental agencies at which the Consultant is in attendance representing the City's interests. e. Services under the section shall be rendered on an as needed basis to be determined by the Client's representative as noted herein. Any services performed under this Article will be billed on a monthly basis as per Article 4.A. (Retainer) of this Agreement. f. The meetings included in Subp. d. of this section are a general obligation of the Consultant, and meetings missed for pre -scheduled vacation, illness, or unforeseen circumstances shall not impact the fees charged under this section. The Consultant agrees that foreseeable absences, including vacations, will be coordinated with the City in advance, and that the Consultant agrees to make every effort to schedule in such a way as to minimize such absences. 2. PRIVATELY -INITIATED TECHNICAL ASSISTANCE. The Consultant shall provide general assistance and consultation to the Client, including: a. Advise and report regarding the Client's planning, zoning, and development applications, and other related functions and activities initiated through an inquiry and/or formal application from a Non -Client party. b. The Consultant will be available to attend staff meetings chargeable to the Applicant's fee and/or escrow account, assist and advise the Client on the administration, structure, forms, procedures and processing of the recommendations which are received and accepted by the Client. c. Prepare staff reports, resolutions, and other documents analyzing and supporting staff research and recommendations on Privately -initiated planning items, whether or not scheduled for public review. d. Services shall be rendered on an as needed basis to be determined by the Client's representative as noted herein. Any services performed under this Article will be billed on a monthly basis as per Article 4.13. (Hourly Rate) of this Agreement. 3. CITY -INITIATED ASSISTANCE NOT INCLUDED IN RETAINER. From time to time, projects that exceed the routine review and analysis or common city processes for planning and zoning -related issues may be found to be outside the scope of the items identified in 2.A.1. In such matters, the Client may request a specific quote or proposal and scope of services for the identified project, the work for which would be invoiced separately per the Consultant's charge rates found in the Rate Schedule. For such projects, no work shall be commenced, nor compensation owed, until a written approval is granted by the Client and the work is expressly directed. The Consultant hereby agrees that any such work is eligible at all times to be submitted for competitive bid, to the Consultant and/or outside consultants, without obligation of the Client to the Consultant under this Contract. The Consultant hereby agrees to not unreasonably refuse any reasonable work required under the retainer, and the Client hereby agrees to not unreasonably require it. Services shall be rendered on an as needed basis to be determined by the Client's representative as noted herein. Any services performed under this Article will be billed on a monthly basis as per Article 4.13. (Hourly Rate) of this Agreement, and according to the agreed budget. ARTICLE 3. SERVICES OF THE CLIENT The Client hereby agrees to furnish to or make available for examination or use by the Consultant, without charge, the following: A. Agendas for all meetings when attendance of the Consultant is required within a reasonable time to allow for review of each relevant item on the agenda. B. All materials and documents applicable to all agenda items. Such material and documents shall be submitted to the Consultant within a reasonable period of time before any meeting at which time they are to be considered. C. Material and documents, as determined by the Consultant, that are necessary for the services to be performed, including meeting minutes, development regulations, Comprehensive Plan documents, or other related documents. ARTICLE 4. PAYMENT A. Technical Planninq and Development Assistance The Client hereby agrees to pay the Consultant for professional services included in Article 2. of this Agreement as follows: RETAINER PAYMENT FOR CITY -INITIATED TECHNICAL ASSISTANCE. The work described in Article 2.A.1 shall be invoiced pursuant to the monthly Retainer in accordance with the rate schedule attached hereto. Said Retainer shall be a fixed monthly amount, invoiced separately from other costs invoiced under Articles 2.A.2 and 2.A.3. At the Client's request, the Consultant may itemize the work done under said Retainer. The rate schedule shall be subject to adjustment each calendar year. 2. PAYMENT FOR PRIVATELY -INITIATED TECHNICAL ASSISTANCE. The work described in Article 2.A.2 shall be invoiced on a time and materials basis in accordance with the rate schedule attached hereto for "Privately - Initiated Rates". The Consultant shall provide an invoice itemizing work completed by project name and number. The rate schedule shall be subject to adjustment each calendar year. 3. PAYMENT FOR CITY -INITIATED ASSISTANCE NOT INCLUDED IN THE RETAINER. The work described in Article 2.A.3 Shall be invoiced on a time and materials basis in accordance with the rate schedule attached hereto for "City -Initiated Rates", if hourly, and/or for the agreed -upon fixed fee if applicable. The rate schedule shall be subject to adjustment each calendar year. This Section includes night meetings in excess of those included in the Retainer when directed by the Client and agreed to by the Consultant. 4. If the Client finds it necessary to abandon requested work, the Client shall notify the Consultant in writing and the Consultant shall be compensated for all work completed and materials expended prior to said notice. 5. The Consultant shall submit a statement of services rendered under Article 2. on a monthly basis payable by the Client. ARTICLE 5. OTHER PARTIES A. It is mutually agreed that this Agreement is not transferable by either party to a third party without the written consent of the other. The Consultant, at its own discretion, may seek professional assistance with certain aspects of any project. Such work shall at all times be subject to the Client's acceptance as if it were completed wholly by the Consultant, and shall be invoiced as such, under the requirements of Articles 2 and 4 of this agreement and in compliance with Minnesota Statutes §471.425. B. The Consultant's reports and other materials prepared in the performance of this Agreement are instruments of services and remain the property of the Client. However, any further distribution of these reports by the Client must note the Consultant as the source. C. For lawsuits or legal actions brought by a third party against the Client, which also names the consultant, resulting from negligence, reckless, or improper actions of the Client or the consultant, each party shall be liable for its own acts to the extent provided by law, and each party hereby agrees to indemnify, hold harmless and defend the other, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees which the other, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of the party, its agents, servants and employees in the execution, performance or failure to adequately perform its obligations pursuant to this Agreement. D. Insurance Requirements. The Consultant agrees that, in order to protect itself, as well as the Client, under the indemnity provision set forth above, it will at all times during the term of this Agreement keep in full force and effect the following insurance protection in amounts not less than the limits specified below, or greater as necessary: Commercial General Liability - $2,000,000.00 per incident, including the following endorsements: a. Automobile coverage - $100,000/$300,000. Any policy obtained and maintained under this clause shall provide that it shall not be canceled, materially changed or not renewed without thirty (30) days prior notice thereof to the Client. E. In the event that the Client consists of two (2) or more municipal or corporate entities, each shall be jointly and severably liable for all payments due the Consultant authorized pursuant to this contract. ARTICLE 6. TERMINATION A. This Agreement may be terminated by either party upon thirty (30) days written notice for any reason. This Agreement shall remain in force until such time as either party elects to terminate it as specified under this Article. B. In the event of termination by the Client, the Client shall pay the Consultant for work completed prior to the termination date on a time plus materials basis, such payment to be made within thirty (30) days after receipt of Client of a final invoice showing work completed and delivery of all materials prepared for the Client for which payment has been made. C. In the event of termination by the Consultant, the Consultant shall forward to the Client on or prior to the termination date any unearned fees or retainers held by the Consultant within thirty (30) days of termination date. /_1:4 III [WI FRS] 111:I 4 ZA a ZIS ►TJ RI Is] L1 RI A. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity if a Court of competent jurisdiction so finds. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant's officers', agents', partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. B. COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom, but the Consultant shall not be liable for any defense of the City's use of such software, designs, drawings, or specifications when the Consultant has provided written notice of the source of any such materials. C. RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services for a period of no less than thirty six (36) months following said work. D. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. CONDITIONS HEREIN AGREED TO: GRITTMAN CONSULTING, LLC. Stephen W. Grittman, Principal Date MONTICELLO, MINNESOTA Mayor Date City Administrator Date Please Sign and Return One Copy Exhibit A Fee and Rate Schedule Article 2.A.1. - Annual Retainer Amount, billed monthly*: Article 2.A.2. - Private Technical Assistance: Article 2.A.3 - Non -Retainer City Technical Assistance: $50, 000.00 $188.00 per hour $172.00 per hour *Retainer inclusive of all direct costs, including routine travel, printing and reproduction, business overhead, or other office expenses related to the attendance at meetings or production of required documents and materials. Other Charges: • Expenses related to required travel out of state or overnight (direct cost of travel and hotel, plus per diem). Other routine expenses covered by the Retainer as noted above. • Charges for sub -consultants identified to and approved by the community development/ administration staff beforehand, at a rate to be determined based on personnel -for privately generated work only. (No assignment of projects by consultant to any other personnel may occur without prior approval of the client). • Charges for expert or other testimony arising from legal proceedings involving the community, in which the consultant is called for depositions, witness testimony, general advice, or other purpose, and any related preparation and research - to be invoiced separately at the hourly rate for Privately -initiated Technical Assistance. May 31,2023 January 1, 2025 AGREEMENT FOR PROFESSIONAL PLANNING SERVICES THIS AGREEMENT, entered into by and between the CITY OF MONTICELLO, MINNESOTA, hereinafter referred to as the "Client" or "City" and GRITTMAN CONSULTING, LLC., hereinafter referred to as the "Consultant". WITNESSETH: ARTICLE 1. AREA OF SERVICE That the Client does hereby agree to employ the Consultant to render professional technical planning, zoning, and development assistance services to the extent and kind described in Article 2 below in and for the City of Monticello, Minnesota. ARTICLE 2. SERVICES OF THE CONSULTANT The Consultant hereby agrees to render the professional services as follows after receipt of work authorization by the Community Development Director (the Client's representative), or their designee. A. Technical Planninq and Development Assistance CITY -INITIATED TECHNICAL ASSISTANCE: The Consultant shall provide general assistance and consultation to the Client, including: a. Advise, consult, and report regarding the Client's planning, zoning, and development related functions and activities. b. The Consultant will be available to attend routine staff meetings for purposes including, but not limited to, regular site review, pre -design and/or pre -application, application review, post -approval staff meetings, assist and advise the Client on the administration, structure, forms, procedures and processing of the recommendations which are received and accepted by the Client. c. Prepare staff reports, resolutions, ordinances and other documents analyzing and supporting staff or consultant research and recommendations on City -initiated planning items, whether or not scheduled for public review. Such documents may include review and reporting for projects initiated by other government agencies where the Consultant prepares such reviews for use by the City in consideration of the City's participation in, or response to such projects. Examples of such agencies may include, but not be limited to the Monticello Orderly Annexation Area Board, multi -jurisdictional study groups, or similar entities. Direct production of research and materials on behalf of such entities shall be subject to the terms of Paragraph A.3. d. On a monthly basis, attend up to one (1) regularly scheduled Planning Commission meeting, up to one (1) regularly scheduled City Council meeting, and up to one (1) additional evening meeting provided the Consultant's schedule permits. Meetings under this section may include those held by other governmental agencies at which the Consultant is in attendance representing the City's interests. e. Services under the section shall be rendered on an as needed basis to be determined by the Client's representative as noted herein. Any services performed under this Article will be billed on a monthly basis as per Article 4.A. (Retainer) of this Agreement. f. The meetings included in Subp. d. of this section are a general obligation of the Consultant, and meetings missed for pre -scheduled vacation, illness, or unforeseen circumstances shall not impact the fees charged under this section. The Consultant agrees that foreseeable absences, including vacations, will be coordinated with the City in advance, and that the Consultant agrees to make every effort to schedule in such a way as to minimize such absences. 2. PRIVATELY -INITIATED TECHNICAL ASSISTANCE. The Consultant shall provide general assistance and consultation to the Client, including: a. Advise and report regarding the Client's planning, zoning, and development applications, and other related functions and activities initiated through an inquiry and/or formal application from a Non -Client party. b. The Consultant will be available to attend staff meetings chargeable to the Applicant's fee and/or escrow account, assist and advise the Client on the administration, structure, forms, procedures and processing of the recommendations which are received and accepted by the Client. c. Prepare staff reports, resolutions, and other documents analyzing and supporting staff research and recommendations on Privately -initiated planning items, whether or not scheduled for public review. d. Services shall be rendered on an as needed basis to be determined by the Client's representative as noted herein. Any services performed under this Article will be billed on a monthly basis as per Article 4.13. (Hourly Rate) of this Agreement. 3. CITY -INITIATED ASSISTANCE NOT INCLUDED IN RETAINER. From time to time, projects that exceed the routine review and analysis or common city processes for planning and zoning -related issues may be found to be outside the scope of the items identified in 2.A.1. In such matters, the Client may request a specific quote or proposal and scope of services for the identified project, the work for which would be invoiced separately per the Consultant's charge rates found in the Rate Schedule. For such projects, no work shall be commenced, nor compensation owed, until a written approval is granted by the Client and the work is expressly directed. The Consultant hereby agrees that any such work is eligible at all times to be submitted for competitive bid, to the Consultant and/or outside consultants, without obligation of the Client to the Consultant under this Contract. The Consultant hereby agrees to not unreasonably refuse any reasonable work required under the retainer, and the Client hereby agrees to not unreasonably require it. Services shall be rendered on an as needed basis to be determined by the Client's representative as noted herein. Any services performed under this Article will be billed on a monthly basis as per Article 4.13. (Hourly Rate) of this Agreement, and according to the agreed budget. ARTICLE 3. SERVICES OF THE CLIENT The Client hereby agrees to furnish to or make available for examination or use by the Consultant, without charge, the following: A. Agendas for all meetings when attendance of the Consultant is required within a reasonable time to allow for review of each relevant item on the agenda. B. All materials and documents applicable to all agenda items. Such material and documents shall be submitted to the Consultant within a reasonable period of time before any meeting at which time they are to be considered. C. Material and documents, as determined by the Consultant, that are necessary for the services to be performed, including meeting minutes, development regulations, Comprehensive Plan documents, or other related documents. ARTICLE 4. PAYMENT A. Technical Planninq and Development Assistance The Client hereby agrees to pay the Consultant for professional services included in Article 2. of this Agreement as follows: RETAINER PAYMENT FOR CITY -INITIATED TECHNICAL ASSISTANCE. The work described in Article 2.A.1 shall be invoiced pursuant to the monthly Retainer in accordance with the rate schedule attached hereto. Said Retainer shall be a fixed monthly amount, invoiced separately from other costs invoiced under Articles 2.A.2 and 2.A.3. At the Client's request, the Consultant may itemize the work done under said Retainer. The rate schedule shall be subject to adjustment each calendar year. 2. PAYMENT FOR PRIVATELY -INITIATED TECHNICAL ASSISTANCE. The work described in Article 2.A.2 shall be invoiced on a time and materials basis in accordance with the rate schedule attached hereto for "Privately - Initiated Rates". The Consultant shall provide an invoice itemizing work completed by project name and number. The rate schedule shall be subject to adjustment each calendar year. 3. PAYMENT FOR CITY -INITIATED ASSISTANCE NOT INCLUDED IN THE RETAINER. The work described in Article 2.A.3 Shall be invoiced on a time and materials basis in accordance with the rate schedule attached hereto for "City -Initiated Rates", if hourly, and/or for the agreed -upon fixed fee if applicable. The rate schedule shall be subject to adjustment each calendar year. This Section includes night meetings in excess of those included in the Retainer when directed by the Client and agreed to by the Consultant. 4. If the Client finds it necessary to abandon requested work, the Client shall notify the Consultant in writing and the Consultant shall be compensated for all work completed and materials expended prior to said notice. 5. The Consultant shall submit a statement of services rendered under Article 2. on a monthly basis payable by the Client. ARTICLE 5. OTHER PARTIES A. It is mutually agreed that this Agreement is not transferable by either party to a third party without the written consent of the other. The Consultant, at its own discretion, may seek professional assistance with certain aspects of any project. Such work shall at all times be subject to the Client's acceptance as if it were completed wholly by the Consultant, and shall be invoiced as such, under the requirements of Articles 2 and 4 of this agreement and in compliance with Minnesota Statutes §471.425. B. The Consultant's reports and other materials prepared in the performance of this Agreement are instruments of services and remain the property of the Client. However, any further distribution of these reports by the Client must note the Consultant as the source. C. For lawsuits or legal actions brought by a third party against the Client, which also names the consultant, resulting from negligence, reckless, or improper actions of the Client or the consultant, each party shall be liable for its own acts to the extent provided by law, and each party hereby agrees to indemnify, hold harmless and defend the other, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees which the other, its officers and employees may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of the party, its agents, servants and employees in the execution, performance or failure to adequately perform its obligations pursuant to this Agreement. D. Insurance Requirements. The Consultant agrees that, in order to protect itself, as well as the Client, under the indemnity provision set forth above, it will at all times during the term of this Agreement keep in full force and effect the following insurance protection in amounts not less than the limits specified below, or greater as necessary: Commercial General Liability - $2,000,000.00 per incident, including the following endorsements: a. Automobile coverage - $100,000/$300,000. Any policy obtained and maintained under this clause shall provide that it shall not be canceled, materially changed or not renewed without thirty (30) days prior notice thereof to the Client. E. In the event that the Client consists of two (2) or more municipal or corporate entities, each shall be jointly and severably liable for all payments due the Consultant authorized pursuant to this contract. ARTICLE 6. TERMINATION A. This Agreement may be terminated by either party upon thirty (30) days written notice for any reason. This Agreement shall remain in force until such time as either party elects to terminate it as specified under this Article. B. In the event of termination by the Client, the Client shall pay the Consultant for work completed prior to the termination date on a time plus materials basis, such payment to be made within thirty (30) days after receipt of Client of a final invoice showing work completed and delivery of all materials prepared for the Client for which payment has been made. C. In the event of termination by the Consultant, the Consultant shall forward to the Client on or prior to the termination date any unearned fees or retainers held by the Consultant within thirty (30) days of termination date. ARTICLE 7. OTHER PROVISIONS A. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Consultant must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Consultant pursuant to this Agreement. Consultant is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity if a Court of competent jurisdiction so finds. In the event Consultant receives a request to release data, Consultant must immediately notify City. City will give Consultant instructions concerning the release of the data to the requesting party before the data is released. Consultant agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Consultant's officers', agents', partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. B. COPYRIGHT. Consultant shall defend actions or claims charging infringement of any copyright or software license by reason of the use or adoption of any software, designs, drawings or specifications supplied by it, and it shall hold harmless the City from loss or damage resulting therefrom, but the Consultant shall not be liable for any defense of the City's use of such software, designs, drawings, or specifications when the Consultant has provided written notice of the source of any such materials. C. RECORDS. Consultant shall maintain complete and accurate records of hours worked and expenses involved in the performance of services for a period of no less than thirty six (36) months following said work. D. WAIVER. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. CONDITIONS HEREIN AGREED TO: GRITTMAN CONSULTING, LLC. Stephen W. Grittman, Principal Date MONTICELLO, MINNESOTA Mayor Date City Administrator Date Please Sign and Return One Copy Exhibit A Fee and Rate Schedule Article 2.A.1. -Annual Retainer Amount, billed monthly*: $50,000.00 Article 2.A.2. - Private Technical Assistance: $1884-86.00 per hour Article 2.A.3 - Non -Retainer City Technical Assistance: $1724-65.00 per hour *Retainer inclusive of all direct costs, including routine travel, printing and reproduction, business overhead, or other office expenses related to the attendance at meetings or production of required documents and materials. Other Charges: • Expenses related to required travel out of state or overnight (direct cost of travel and hotel, plus per diem). Other routine expenses covered by the Retainer as noted above. • Charges for sub -consultants identified to and approved by the community development/ administration staff beforehand, at a rate to be determined based on personnel -for privately generated work only. (No assignment of projects by consultant to any other personnel may occur without prior approval of the client). • Charges for expert or other testimony arising from legal proceedings involving the community, in which the consultant is called for depositions, witness testimony, general advice, or other purpose, and any related preparation and research - to be invoiced separately at the hourly rate for Privately -initiated Technical Assistance. City Council Agenda: 11/12/2024 2G. Consideration of approving the solicitation of a request for proposals for architectural services and preparation of bid documents for the replacement of damaged properties from recent storm events Prepared by: Meeting Date: ® Consent Agenda Item Facilities Maintenance Manager 11/12/2024 ❑ Regular Agenda Item Reviewed by: Approved by: Public Works Director/City Engineer, City Clerk Parks, Arts and Recreation Director, Finance Director ACTION REQUESTED Approving the solicitation of a request for proposals for architectural services and preparation of bid documents for the replacement of damaged properties from recent storm events. REFERENCE AND BACKGROUND Following the July hailstorm, the League of MN Cities Insurance Trust (LMCIT) and City staff inspected City owned facilities. It was found that 15 buildings were damaged because of the storm. LMCIT indicated that they would cover 100% of the cost for 13 properties and 70% for the remaining two properties that only received cosmetic damage. The Parks, Arts, and Recreation Department would like to add a rooftop A/C unit to the shelter at West Bridge Park and recommend that this be included in the bid package as an alternate bid for future City Council consideration. The roof at River Mill Park shelters and Soccer Club building received cosmetic damage which would be 70% covered. It is proposed that these roofs are not replaced at this time. Further evaluation is planned for these roofs, and a claim could be filed later for this. LMCIT did not provide a specific deadline for claims related to this storm but indicated a year or two is acceptable. The proposed scope of work includes the following: • Preparation of plans and specifications and bid documents for the replacement of storm damage repairs in accordance with all state and local codes • Structural analysis and the preparation of plans and specifications for the addition of a bid alternate for the addition of a rooftop A/C unit at the West Bridge Park shelter. City Council Agenda: 11/12/2024 The anticipated bid date for the project is the spring of 2025 with construction starting in the summer of 2025. Budget Impact: This agenda item only authorizes the release of a request for proposals and has no budget impact. Upon approval of a contract, which is a separate future decision, LMCIT will reimburse the City for the costs of the architectural services and bid document preparation for the storm damage items. Design costs for the rooftop A/C unit would be paid by the Parks budget in the General Fund. II. Staff Workload Impact: Facilities Staff will manage and coordinate this project. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends approval of proceeding with a request for proposals. SUPPORTING DATA • Facility Damage Summary City Council Agenda: 11/12/2024 Location/Building Covered Damage WWTP Admin Building Front Elevation- 1 down spout Right Elevation-1 downspout Left Elevation -All fascia Left Elevation-1 downspout Back left siding Roof Replacement Parks Barn Building inspection garage Roof Replacement Booster Station Front Downspout Left Facia Roof Replacement 4th St Shelter Left Fascia Roof Replacement Well House #5 Front -OH Garage Door Back- Louvered Vent Left- Louvered Vent Roof Replacement Bridge Park West Roof Replacement Add Roof Curb and HVAC Improvements as bid alternate DMV Roof Replacement Xcel Ball fields Roof Replacement Soccer Facility Roof coverage 70% of cost; Estimated $250k Replacement not recommended at this time Drawers of Davlee 1 Roof Elevation. River Mill Park - 3 metal roofs Roof coverage 70% of cost Replacement not recommended at this time Groveland Park Shelter Roof Replacement Reservoir Broken Skylight. Pump House #2 Broken Skylight. City Council Agenda: 11/12/2024 2H. Consideration of authorizing payment to Buchholz Properties for the relocation of a temporary stormwater pond along Chelsea Road in the amount of $129,524 Prepared by: Meeting Date: ® Consent Agenda Item Public Works Director/City Engineer 11/12/2024 ❑ Regular Agenda Item Reviewed by: Approved by: Finance Director, Community City Clerk Development Director ACTION REQUESTED Motion to authorize payment to Buchholz Properties for the relocation of a temporary stormwater pond along Chelsea Road in the amount of $129,524. REFERENCE AND BACKGROUND A stormwater pond was constructed in 2000 for the Chelsea Road Improvements Project on the south side of Chelsea Road between Cedar Street and Edmonson Avenue. A temporary easement was granted to the City of Monticello for construction, operation and maintenance of the stormwater facility in 1999. The temporary easement indicated that the site shall be restored to normal condition by the City of Monticello which should include grading and replacement of vegetation when a permanent stormwater pond is constructed. As part of the Deephaven Apartments project, a permanent underground stormwater detention pond system was installed by Buchholz Properties. The developer provided an estimate for completing the restoration of the stormwater area in the amount of $129,524, and this work was performed as part of their mass site grading effort. Budget Impact: While this item wasn't included in the 2024 budget, this project will be funded from the trunk stormwater fund. This fund collects fees as part of every development in the city for costs of this nature. II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION Staff recommend authorizing payment to Buchholz Properties for the restoration of the temporary easement area. City Council Agenda: 11/12/2024 SUPPORTING DATA A. Estimate B. Temporary Easement Rolstad Construction 1855 20TH ST SE BUFFALO, MN 55313 Phone # 763-682-3765 Fax # 763-682-6761 Name / Address BUCHHOLZ PROPERTIES 3854 10TH ST N FARGO, ND 58102 Description Qty Rate ESTIMATE Date Estimate # 10/28/2024 1589-55 Total ESTIMATE TO FILL POND 0.00 0.00 EARTH WORK ((180 x 80 x 10) / 27)) * 1.4 compaction = 7,466 yds TRUCKING (7466 Yards x $9.50) 7,466 9.50 70,927.00 LEVELING & COMP (7466 Yards x $4.50) 7,466 4.50 33,597.00 SMH (Small Manhole 48 ") 1 4,000.00 4,000.00 HDPE Pipe Installed (100' of 18") 100 150.00 15,000.00 Sales Tax 7.375% 0.00 Thank you for your business. Total $123,524.00 V� BUCHHOLZ P R 0 P E R T I E Invoice 4379 33rd Ave S. # 121 Fargo ND 58104 TO: City of Monticello ATTN: Matt Leonard DATE: 8/1 /2024 JOB NAME: Deephaven Storm Water Retenation Chambers JOB LOCATION: 1243 Edmonson Ave, Monticello MN 55362 INCLUDES: Sub Total: Rolstad Construction $ 123,524.00 Erosion Control, Stabilization, &Seeding, $6,000 SWPP, Silt Fence Material and Placement, Restabilization, Grading, Seeding, Insurance, Temp Toilet, Daily Clean Up, Mobilization, Site Safety, Geotechnical Testing and Analysis Original Amount $ 129,524.00 Change $ - Total $ $ 129,524.00 Attachment 1 Attachment 1 City Council Agenda: 11/12/2024 21. Consideration of adopting Resolution 2024-109 approving an Advance Construction agreement with MNDOT for the School Boulevard Roundabouts and Reconstruction Project Prepared by: Meeting Date: ® Consent Agenda Item PW Director/City Engineer 11/12/2024 ❑ Regular Agenda Item Reviewed by: Approved by: Finance Director City Clerk ACTION REQUESTED Motion to adopt Resolution 2024-109 approving an agreement with MNDOT for Advance Construction of the School Boulevard Roundabouts and Reconstruction, MNDOT Project Number SP 222-105-003. PREVIOUS COUNCIL ACTION July 10, 2023: Authorized the preparation of a feasibility report for the School Boulevard Intersection Improvements Project and approved a contract with Hakanson Anderson to provide engineering in the amount of $235,500. May 13, 2024: Authorized the purchase of permanent and temporary easements for the Edmonson and School Boulevard Roundabout. July 8, 2024: Approved the submission of a Public Interest Finding with MNDOT for the School Boulevard Intersection Improvements Project. July 22, 2024: Approved the purchase of right-of-way for the School Boulevard Intersection Improvements Project. September 9, 2024: Approved a resolution restricting on -street parking on School Boulevard from Highway 25 to Country Lane. October 14, 2024: Accepted feasibility study setting public hearing for the School Boulevard Intersection Improvements Project. REFERENCE AND BACKGROUND There are two roundabout improvements planned along School Boulevard: one at the intersection with Edmonson Avenue and the other at the intersection with Cedar Street. Two grants were received for this project from MNDOT. A Carbon Reduction Program Grant (CRPG) City Council Agenda: 11/12/2024 in the amount of $485,600 for federal Fiscal Year 2024 and a Surface Transportation Block Grant (STBG), in the amount of $1,000,000 for federal Fiscal Year 2027. MNDOT acts as a pass -through agent for federal funds due to Monticello's population. This standard agreement defines the City's and MNDOT's responsibilities for the project completion and grant agreement. Additionally, because the projects are being completed together in 2025 and the federal grant funding for the School Boulevard/Cedar Street roundabout portion relates to a future federal fiscal year, an advance construction agreement is required. This advance construction agreement indicates that, should funding become available earlier, it is possible the City may receive the STBG funds sooner, but the $1,000,000 federal grant funds for Fiscal Year 2027 wouldn't likely be received until after October 1, 2026 from MNDOT. Budget Impact: The total project costs are estimated at $3,600,000, including engineering, right-of-way acquisition, construction, legal services, and contingency. Of these costs, $1,485,600 to be paid by federal grant funds and $483,170 is proposed to be assessed. The local costs are anticipated to be $1,251,230 paid by the Capital Projects Fund and $380,000 paid by the Street Lighting Fund. II. Staff Workload Impact: Staff will continue to be involved throughout the project development process. III. Comprehensive Plan Impact: The Pointes at Cedar Master Plan is an adopted appendix to the Monticello 2040 Vision + Comprehensive Plan; the document calls for both roundabouts to improve safety and efficiency along the collector roadway of School Boulevard. STAFF RECOMMENDED ACTION City staff recommend approval of the resolution. SUPPORTING DATA A. Resolution 2024-109 B. Grant Agreement CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2024-109 APPROVING AN ADVANCE CONSTRUCTION AGREEMENT WITH MNDOT FOR THE SCHOOL BOULEVARD ROUNDABOUTS AND RECONSTRUCTION PROJECT WHEREAS: There are two roundabouts planned along School Boulevard, one at the intersection of Cedar Street and another at Edmonson Avenue as well as roadway reconstruction; amd WHEREAS: The City of Monticello received $485,600 from MNDOT through their Carbon Reduction Program, CRP, for fiscal year 2024 for the construction of the roundabout at School Boulevard and Edmonson Avenue; and WHEREAS: The City of Monticello received $1,000,000 from MNDOT through their Local Surface Transportation Block Grant Program, STBGP, for fiscal year 2027; and WHEREAS: The City of Monticello intends to advance construct the improvements prior to fiscal year 2027 when STBGP federal funds are available. THEREFORE, BE IT RESOLVED THAT: that pursuant to Minnesota Stat. Sec.161.36,the Commissioner of Transportation be appointed as Agent of the City of Monticello to accept as its agent, federal aid funds which may be made available foreligible transportation related projects. BEITFURTHER RESOLVED, the Mayorand the City Clerkare hereby authorized and directed forand on behalf oftheCity of Monticello to execute and enter into an agreement with the Commissionerof Transportation prescribing the terms and conditions of said federal aid participation assetforth and contained in"Minnesota Department of Transportation Mn DOT Contract Number 1057749," a copy of which said agreement was before the City Council and which is made a part hereof by reference. ADOPTED BYthe Monticello City Council this 12t" day of November, 2024. CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk MnDOT Contract No. 1057749 STATE OF MINNESOTA AGENCY AGREEMENT for FEDERAL PARTICIPATION IN ADVANCE CONSTRUCTION State Project Number: 222-105-003 FAIN Number: STBG-CRP 8624(295) This Agreement is entered into by and between the City of Monticello ("Local Government") and the State of Minnesota acting through its Commissioner of Transportation ("MnDOT"). RECITALS 1. MnDOT Contract Number dcp(1052179) which has been executed between the Local Government and MnDOT, appoints MnDOT as the Local Government's agent to receive and disburse transportation related federal funds, and sets forth duties and responsibilities for letting, payment, and other procedures for a federally funded contract let by the Local Government; and 2. Pursuant to Minnesota Statutes Section 161.36, the Local Government desires MnDOT to act as the Local Government's agent to accept and disburse federal funds for the construction, improvement, or enhancement of transportation financed in whole or in part by federal funds, hereinafter referred to as the "Project"; and 3. The Local Government is proposing a federal aid project for School Boulevard Roundabouts and Reconstruction, hereinafter referred to as the "Project"; and 4. The Project is eligible for the expenditure of federal aid funds and is programmed in the approved federally approved STIP for fiscal years 2024 and 2027, and is identified in MnDOT records as State Project 222-105-003, and in Federal Highway Administration ("FHWA") records as Minnesota Project STBG-CRP 8624(295); and 5. The Local Government desires to proceed with the construction of the project in advance of the year it is programmed for the federal funds; and 6. It is permissible under Federal Highway Administration procedures to perform advance construction of eligible projects with non-federal funds, with the intent to request federal funding for the federally eligible costs in a subsequent federal fiscal year(s), if sufficient funding and obligation authority are available; and 7. The Local Government desires to temporarily provide Local Government State Aid and/or other local funds in lieu of the federal funds so that the project may proceed prior to the fiscal year(s) designated in the STIP; and 8. MnDOT requires that the terms and conditions of this agency be set forth in an agreement. AGREEMENT TERMS 1. Term of Agreement 1.1. Effective Date. This Agreement will be effective upon execution by the Local Government and by appropriate State officials, pursuant to Minnesota Statutes Section 16C.05, and will remain in effect for five Updated October 9, 2024 MnDOT Contract No. 1057749 (5) years from the effective date or until all obligations set forth in this Agreement have been satisfactorily fulfilled, whichever occurs first. Local Government's Duties 2.1. The Local Government will perform all of its duties and obligations in MnDOT Contract Number dcp(1052179), which is incorporated herein by reference, in the solicitation, letting, award, and administration of the construction of the Project. 3. MnDOT's Duties 3.1. MnDOT will perform all of its duties in accordance with MnDOT Contract Number dcp(1052179), which is incorporated herein by reference. 3.2. MnDOT will make the necessary requests to the FHWA for authorization to use federal funds for the Project, and for reimbursement of eligible costs pursuant to the terms of this Agreement. 3.3. MnDOT will request the conversion of the Project to federal funding of eligible costs, when funding and obligation authority are available. 3.4. At such time that the project is converted to federal funding and such funding is received by MnDOT, MnDOT will reimburse to the Local Government the federal aid share of the federally eligible costs, previously provided by the Local Government. Reimbursement for Local Government State Aid funds used in lieu of federal funds, will be deposited in the Local Government's State Aid Account. Reimbursement for other Local Government funds used in lieu of federal funds will be forwarded to the Local Government. 4. Time 4.1. The Local Government must comply with all time requirements described in this Agreement. In the performance of this Agreement, time is of the essence 4.2. The period of performance is defined as beginning on the date of federal authorization and ending on the date defined in the federal financial system or federal agreement ("end date"). No work completed after the end date will be eligible for federal funding. Local Government must submit all contract close out paperwork to MnDOT at least twenty-four months prior to the end date. 5. Payment 5.1. It is estimated that the total cost of the Project is $2,377,000. The remaining share will be paid by the Local Government. 80% of the eligible costs will be eligible for CRP and STBG funds in federal fiscal years 2024 and 2027, respectively. The amount of CRP funds is $485,600 and the amount of STBG funds is $1,000,000. 5.2. The Local Government will pay any part of the cost or expense of the work that the FHWA does not pay. 5.3. Request for reimbursement of the federal aid share of the federally eligible costs can be made any time after the work is completed, however payment may not be made until after October 1, 2023 for federal fiscal year 2024 and October 1, 2026 for federal fiscal year 2027. It could be earlier if funding and obligation authority are available (subject to the Area Transportation Partnership (ATP) policy). 5.4. The Local Government will make requests for reimbursement in accordance with the payment provisions in MnDOT Contract Number dcp(1052179), which is incorporated by reference, and will comply with the requirements of 2 CFR Part 200. Authorized Representatives 6.1. MnDOT's Authorized Representative is: Name: Aneela Mun3hv . or their successor. MnDOT Contract No. 1057749 Title: State Aid, Federal Plans Engineer Phone: 612-271-6210 Email: angela.murphv@state.mn.us MnDOT's Authorized Representative has the responsibility to monitor Local Government's performance and the authority to accept the services provided under this Agreement. If the services are satisfactory, MnDOT's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2. The Local Government's Authorized Representative is: Name: Mr. Matt Leonard or their successor. Title: City of Monticello Engineer Phone: 763-271-3271 Email: matt.leonard@ci.monticello.mn.us If the Local Government's Authorized Representative changes at any time during this Agreement, the Local Government will immediately notify MnDOT. 7. Assignment Amendments, Waiver, and Agreement Complete 7.1. Assignment. The Local Government may neither assign nor transfer any rights or obligations under this Agreement without the prior written consent of MnDOT and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this Agreement, or their successors in office. 7.2. Amendments. Any amendments to this Agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 7.3. Waiver. If MnDOT fails to enforce any provision of this Agreement, that failure does not waive the provision or MnDOT's right to subsequently enforce it. 7.4. Agreement Complete. This Agreement contains all negotiations and agreements between MnDOT and the Local Government. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 7.5. Severability. If any provision of this Agreement or the application thereof is found to be invalid or unenforceable to any extent, the remainder of the Agreement, including all material provisions and the application of such provisions, will not be affected and will be enforceable to the greatest extent permitted by the law. 7.6. Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 7.7. Certification. By signing this Agreement, the Local Government certifies that it is not suspended or debarred from receiving federal or state awards. 8. Liability and Claims 8.1. Tort Liability. Each party is responsible for its own acts and omissions and the results thereof to the extent authorized by law and will not be responsible for the acts and omissions of any others and the results thereof. The Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, governs MnDOT liability. 8.2. Claims. The Local Government acknowledges that MnDOT is acting only as the Local Government's agent for acceptance and disbursement of federal funds, and not as a principal or co -principal with respect to the MnDOT Contract No. 1057749 Project. The Local Government will pay any and all lawful claims arising out of or incidental to the Project including, without limitation, claims related to contractor selection (including the solicitation, evaluation, and acceptance or rejection of bids or proposals), acts or omissions in performing the Project work, and any ultra vires acts. To the extent permitted by law, the Local Government will indemnify, defend (to the extent permitted by the Minnesota Attorney General), and hold MnDOT harmless from any claims or costs arising out of or incidental to the Project(s), including reasonable attorney fees incurred by MnDOT. The Local Government's indemnification obligation extends to any actions related to the certification of DBE participation, even if such actions are recommended by MnDOT. 9. Audits 9.1. Under Minn. Stat. § 16C.05, Subd.5, the books, records, documents, and accounting procedures and practices of the Local Government, or any other party relevant to this Agreement or transaction, are subject to examination by MnDOT and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. The Local Government will take timely and appropriate action on all deficiencies identified by an audit. 9.2. All requests for reimbursement are subject to audit, at MnDOT's discretion. The cost principles outlined in 2 CFR 200.400-.476 will be used to determine whether costs are eligible for reimbursement under this Agreement. 9.3. If Local Government expends $750,000 or more in Federal Funds during the Local Government's fiscal year, the Local Government must have a single audit or program specific audit conducted in accordance with 2 CFR Part 200. 10. Government Data Practices. The Local Government and MnDOT must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by MnDOT under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Local Government under this Agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either the Local Government or MnDOT. 11. Workers Compensation. The Local Government certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Local Government's employees and agents will not be considered MnDOT employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way MnDOT's obligation or responsibility. 12. Governing Law, Jurisdiction, and Venue. Minnesota law, without regard to its choice -of -law provisions, governs this Agreement. Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13. Termination; Suspension 13.1. Termination by MnDOT or Commissioner of Administration. MnDOT or Commissioner of Administration may unilaterally terminate this Agreement with or without cause, upon 30 days written notice to the Local Government. Upon termination, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 13.2. Termination for Cause. MnDOT may immediately terminate this Agreement if MnDOT finds that there has been a failure to comply with the provisions of this Agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that the Local Government has been convicted of a criminal offense relating to a state agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. MnDOT may take action to protect the interests of MnDOT of Minnesota, 4 MnDOT Contract No. 1057749 including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 13.3. Termination for Insufficient Funding. MnDOT may immediately terminate this Agreement if: 13.3.1. Funding is not obtained from the Minnesota Legislature; or 13.3.2. Funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Local Government. MnDOT is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. MnDOT will not be assessed any penalty if the Agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. MnDOT will provide the Local Government notice of the lack of funding within a reasonable time of MnDOT's receiving that notice. 13.4. Suspension. MnDOT may immediately suspend this Agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Local Government during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 14. Data Disclosure. Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Local Government consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to MnDOT, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Local Government to file state tax returns and pay delinquent state tax liabilities, if any. 15. Fund Use Prohibited. The Local Government will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Local Government from utilizing these funds to pay any party who might be disqualified or debarred after the Local Government's contract award on this Project. 16. Discrimination Prohibited by Minnesota Statutes §181.59. The Local Government will comply with the provisions of Minnesota Statutes §181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 17. Appendix II 2 CFR Part 200. The Local Government agrees to comply with the following federal requirements as identified in 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal MnDOT Contract No. 1057749 Awards, and agrees to pass through these requirements to its subcontractors and third party contractors, as applicable. In addition, the Local Government shall have the same meaning as "Contractor" in the federal requirements listed below. 17.1.1. Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. 17.1.2. All contracts in excess of $10,000 must address termination for cause and for convenience by the non -Federal entity including the manner by which it will be effected and the basis for settlement. 17.1.3. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." 17.1.4. Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. 17.1.5. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles C1 MnDOT Contract No. 1057749 ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 17.1.6. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. 17.1.7. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251- 1387), as amended - Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). 17.1.8. Debarment and Suspension (Executive Orders 12549 and 12689) - A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. 17.1.9. Byrd Anti -Lobbying Amendment (31 U.S.C. 1352) - Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. 17.1.10. Local Government will comply with 2 CFR § 200.323. 17.1.11. Local Government will comply with 2 CFR § 200.216. 17.1.12. Local Government will comply with 2 CFR § 200.322. 17.2. Drug -Free Workplace. The Local Government will comply with the Drug -Free Workplace requirements under subpart B of 49 C.F.R. Part 32. 17.3. Title VI/Non-discrimination Assurances. The Local Government hereby agrees that, as a condition of receiving any Federal financial assistance under this Agreement, it will comply with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. § 2000d), related nondiscrimination statutes (i.e., 23 U.S.C. § 324, Section 504 of the Rehabilitation Act of 1973 as amended, and the Age Discrimination Act of 1975), and applicable regulatory requirements to the end that no person in the United States shall, on the grounds of race, color, national origin, sex, disability, or age be excluded from participation in, be denied the benefits of, or otherwise be subjected to discrimination under any program or activity for which the Local Government receives Federal financial assistance. 7 MnDOT Contract No. 1057749 The Local Government hereby agrees to comply with all applicable US DOT Standard Title VI/Non- Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: https://edocs- public.dot.state.mn.us/edocs_public/DMResultSet/download?docld=11149035. If federal funds are included in any contract, the Local Government will ensure the appendices and solicitation language within the assurances are inserted into contracts as required. State may conduct a review of the Local Government's compliance with this provision. The Local Government must cooperate with State throughout the review process by supplying all requested information and documentation to State, making Local Government staff and officials available for meetings as requested, and correcting any areas of non- compliance as determined by State. 17.4. Buy America. The Local Government must comply with the Buy America domestic preferences contained in the Build America, Buy America Act (Sections 70901-52 of the Infrastructure Investment and Jobs Act, Public Law 117-58) and as implemented by US DOT operating agencies. 17.5. Federal Funding Accountability and Transparency Act (FFATA). 17.5.1. This Agreement requires the Local Government to provide supplies and/or services that are funded in whole or in part by federal funds that are subject to FFATA. The Local Government is responsible for ensuring that all applicable requirements, including but not limited to those set forth herein, of FFATA are met and that the Local Government provides information to the MnDOT as required. Reporting of Total Compensation of the Local Government's Executives. The Local Government shall report the names and total compensation of each of its five most highly compensated executives for the Local Government's preceding completed fiscal year, if in the Local Government's preceding fiscal year it received: 80 percent or more of the Local Government's annual gross revenues from Federal procurement contracts and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and iii. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at htti)://www.sec.Rov/answers/execomP.htm.). Executive means officers, managing partners, or any other employees in management positions. Total compensation means the cash and noncash dollar value earned by the executive during the Local Government's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): Salary and bonus. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. 91 MnDOT Contract No. 1057749 iii. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. V. Above -market earnings on deferred compensation which is not tax qualified. 17.5.2. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. 17.5.3. The Local Government must report executive total compensation described above to the MnDOT by the end of the month during which this Agreement is awarded. 17.5.4. The Local Government will obtain a Unique Entity Identifier (UEI) number and maintain this number for the term of this Agreement. This number shall be provided to MnDOT on the plan review checklist submitted with the plans for each project. 17.5.5. The Local Government's failure to comply with the above requirements is a material breach of this Agreement for which the MnDOT may terminate this Agreement for cause. The MnDOT will not be obligated to pay any outstanding invoice received from the Local Government unless and until the Local Government is in full compliance with the above requirements. [THE REMAINDER OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK.] MnDOT Contract No. 1057749 City of Monticello City of Monticello certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable articles, bylaws, resolutions or ordinances By Title: Date: By Title: Date: DEPARTMENT OF TRANSPORTATION By: Title: State Aid Engineer Date: COMMISSIONER OF ADMINISTRATION By: Date: 10 City Council Agenda: 11/12/2024 2J. Consideration of authorizing an amendment to the Professional Services Agreement with Stonebrook Engineering, Inc., in the amount of $61,471 for the Comprehensive Safetv Action Plan in coniunction with the Safe Streets 4 All (SS4A) federal grant program Prepared by: Meeting Date: ® Consent Agenda Item Community Development Director 11/12/2024 ❑ Regular Agenda Item Reviewed by: Approved by: Public Works Director/City Engineer, City Administrator Finance Director ACTION REQUESTED Motion to accept a proposal and approve an amendment to Professional Services Agreement with Stonebrook Engineering, Inc., in the amount of $61,471 for additional deliverables and services related to the completion of a Comprehensive Safety Action Plan in conjunction with the Safe Streets 4 All (SS4A) federal grant program, contingent on scope approval by Federal Highway Administration. PREVIOUS COUNCIL ACTION July 10, 2023: City Council approved entering into a Safe Streets and Roads for All grant agreement, a federal Action Plan Grant awarded to the City of Monticello. September 11, 2023: City Council approved a contract in the amount of $186,901 with Stonebrooke Engineering, Inc. for completion of a Comprehensive Safety Action Plan. REFERENCE AND BACKGROUND City staff, Stonebrooke Engineering Inc., and the Safe Streets Task Force have been working toward a final draft of the Monticello Comprehensive Safety Action Plan (CSAP). In completing the first -round draft, it was determined that the development of additional plan deliverables would benefit the plan's use and implementation. Monticello's Comprehensive Safety Action Plan identifies roadway improvements to increase multi -modal transportation safety with the goal of eliminating serious injury and fatality accidents in Monticello. The draft CSAP already includes the following components, which were authorized under the prior contract scope of work. City Council Agenda: 11/12/2024 • Community stakeholder and public engagement, with an emphasis on equity considerations and multi -modal solutions. • Data collection and review, including a summary of existing plans, programs, and policies. • Crash data review, including an analysis of regional trends, contributing factors, and patterns of transportation -related accidents in the community. • Progress and communication tools for performance measurement tracking. • Prioritized implementation plan for safety measures including: Policies, programs, innovative practices, and low-cost/high-impact strategies Specific construction projects including scope and recommended timeline; projects will also be identified for funding opportunity through the Safe Streets infrastructure program. The proposed contract amendment augments these base items with tools and graphics which provide a more complete project prioritization and public understanding. These items will include: • Final Safe Streets Task Force meeting to review the final draft plan • One additional community engagement event, held at this year's Walk & Roll event • Project prioritization mapping illustrating a prioritized group of safety improvements and policies for Monticello's transportation network (similar to the maps created with the Safe Routes to School project) • Interactive project story map using a web-based/GIS platform • Update to the current Pathway Connection Map, integrating CSAP prioritization information The amended scope will enhance the engineering -based analysis, turning the results of the study and engagement into a more usable public document that will support future system improvements and infrastructure grant applications. Budget Impact: As noted above, there is no direct cost to the City for the contract amendment because the original contract with Stonebrooke only used $186,901 of the total $250,000 grants awarded to the city for the project. The additional $61,471 will use the remainder of the grant funding. II. Staff Workload Impact: Stonebrooke Engineering, Inc. and City staff will be involved throughout various steps of the project's development. City Council Agenda: 11/12/2024 III. Comprehensive Plan Impact: In Chapter 4, "Mobility and Connectivity" of the Comp Plan, the first item listed under Priority Projects is "Continued evaluation of collector street network improvements for safety, intersection and congestion improvements." The work and results completed as part of this Action Plan will promote this priority project by highlighting where, within the City of Monticello's transportation system, safety can be improved. The Comp Plan also identifies "Complete Streets" roadway designs that involve consideration of needs of all roadway users. The SS4A Action Plan Grant will benefit the City's implementation of this design concept by identifying roadway needs and accessibility considerations during the planning process, ensuring they will be included in final design (Implementation Grant phase). STAFF RECOMMENDED ACTION City staff recommend approval of the contract amendment. The additional project deliverables will benefit the final Action Plan and enhance its implementation potential. The CSAP planning document is a necessary first step prior to seeking infrastructure funding through the Safe Streets program. SUPPORTING DATA • Professional Services Agreement Amendment Proposal, City of Monticello Comprehensive Safety Action Plan 12279 Nicol let Ave Burnsville, MN 55337 November 1, 2024 Angela Schumann Community Development Director City of Monticello, MN Re: Contract Amendment — SS4A Comprehensive Safety Action Plan (CSAP) Dear Angela, 952.402.9209 fax 952.403.6803 main stonebrookeengineering.com Thank you for the opportunity to submit our request for additional funds in the amount of $61,471 for additional deliverables and services related to the completion of a Comprehensive Safety Action Plan in conjunction with the Safe Streets 4 All (SS4A) federal grant program. We look forward to continuing to work with Monticello and successfully delivering this final project. Some of the items relating to this request include: 1. Final Safe Streets Task Force meeting to review the final draft plan 2. One additional community engagement event, held at this year's Walk & Roll event 3. Project prioritization mapping illustrating a prioritized group of safety improvements 4. Interactive project story map using a web-based/GIS platform 5. Update to the current Pathway Connection Map, integrating CSAP prioritization information 6. Review risk factors and intersection projects related to the implementation of roundabouts at some signalized intersections Attached is a spreadsheet of the costs associated with the request. This amendment request is still within the funding provided by both the FHWA and the MnDOT State Aid local match. Thank you for consideration of this request. Stonebrooke Engineering has enjoyed working with the City of Monticello on this project as well as the trail project. Please contact me at any time if you have any questions. Sincerely, Digitally signed by 6a62386c-2ebd-4d84-9a17-6fcf1 9bc3f88 Date: 2024.11.08 11:33:09-06'00' John Brunkhorst, PE Project Manager Amendment 1 a: Is Safe Streets for All Comprehensive Safety Action Plan Stonebrooke City of Monticello CLIENT: City of Monticello John Britt Kelly Howard Rick PROJECT: Safe Streets for All Comprehensive Safety Action Plan CONSULTANT: Stonebrooke Engineering, Inc. Project Deputy Project Traffic Quality Staff Graphics PM/Senior Safety Manager Engineer Engineer Engineer Staff Planner Expert IM A1.1 lAdditionalPMTMeeting- November 4 4 �• •', SUBTOTAL HOURS - TASK 1.0 4 4 0 0 0 0 0 1• •', A2.1 Additional effort for crash analysis 24 3 •', A2.2 Additional effort for systemic risk assessment 30 3 •' , SUBTOTAL HOURS - TASK 2.0 54 0 0 6 0 0 0 is 11. 1 A3.1 Additional Walk and Roll Engagement Event 1 8 4 4 •', SUBTOTAL HOURS -TASK 3.01 1 1 8 1 0 1 0 1 0 1 4 1 4 1 •', 1 0 0 0 0 0 0 0 1' • i SUBTOTAL HOURS -TASK 4.0 r A5.1 Additional effort for identification of projects/strategies 32 3 A5.2 Review signalized intersections for RAB implementation 24 6 A5.3 Update decision trees for signals and RABs 20 3 SUBTOTAL HOURS - TASK 5.0 76 0 0 12 0 0 0 .1 •', 1 r A6.1 lAdditional policy revisions for Monticello related projects 8 16 12 • 11. SUBTOTALHOURS-TASK6.0 8 16 0 0 0 12 0 �• •', A8.1 Live Issues Area Map - Transition GIS Map to Monticello 2 4 20 - SS4A mapping with issues area (similar to Safe Routes mapping), 14 A8.2 including priority ranking, and then listing implementation 10 16 24 10 0 N.6 alternatives and policies applicable A8.3 Pathways connections map update 6 4 25 SUBTOTAL HOURS -TASK 8.0 18 24 0 0 0 69 10 7121 100.0% TOTAL HOURS: 161 52 0 18 0 85 14 r Stonebrooke CLIENT: City of Monticello PROJECT: Safe Streets for All Comprehensive Safety Action Plan CONSULTANT: Stonebrooke Engineering, Inc. Task No. Work Task Description TASK 1.0 Project Management TASK 2.0 Data Collection & Assessment TASK 3.0 Stakeholder Engagement TASK 4.0 System Evaluation TASK 5.0 Project/Strategy Selection TASK 6.0 Implementation TASK 7.0 Equity/Federal Review TASK 8.0 Final Plan HOURLY RATE TOTAL LABOR COST Safe Streets for All Comprehensive Safety Action Plan City of Monticello John Britt Kelly Howard Rick Project Deputy Project Traffic Safety Quality Staff Graphics %of PM/Senior Manager Engineer Expert Engineer Engineer Staff Hours Planner 4 4 54 0 1 8 0 0 76 0 8 16 0 0 18 24 0 0 0 0 0 0 0 0 0 6 0 0 12 0 0 0 0 0 0 0 0 0 0 0 0 0 4 0 0 12 0 69 0 0 4 0 0 0 0 10 2.4% 18.2% 5.2% 0.0% 26.7% 10.9% 0.0% 36.7% 100.0% $225.00 I $145.00 I $193.00 I $220.00 I $210.00 I $128.00 I $119.00 $36,225.00 I $7,540.00 $0.00 I $3,960.00 $0.00 I $10,880.00 $1,666.00I EXPENSES (printing, mileage, etc.) Previous Contract: $186,901.00 New Total NOT TO EXCEED FEE $248,372.00 City Council Agenda: 11/12/2024 3A. Continuation of Public Hearing- Consideration of adopting Resolution 2024-110 approving assessments for the 7th Street Retaining Wall, Rectangular Rapid Flashing Beacon (RRFB), and Sidewalk Improvement Project, Citv Project No. 23CO05 Prepared by: Meeting Date: ❑ Consent Agenda Item PW Director/City Engineer 11/12/2024 ® Public Hearing Item ❑ Regular Agenda Item Reviewed by: Approved by: Finance Director City Clerk ACTION REQUESTED Motion to adopt Resolution 2024-110 approving assessments for the 7th Street Retaining Wall, Rectangular Rapid Flashing Beacon (RRFB), and Sidewalk Improvement Project, City Project No. 23C005. PREVIOUS COUNCIL ACTION November 27, 2023: Accepted the feasibility report and setting a public hearing for December 11, 2023, for the Broadway Street Roadway and Utility Improvements Project and 7th Street Retaining Wall, Rectangular Rapid Flashing Beacon (RRFB), and Sidewalk Improvement Project. December 11, 2023: City Council ordered the improvement for the 7th Street Retaining Wall, RRFB, and Sidewalk Improvement Project. April 8, 2024: City Council accepted bids and awarded the Broadway Street Roadway and Utility Improvement Project and 7th Street Retaining Wall, RRFB, and Sidewalk Improvement Project to Valley Paving, Inc. in the amount of $2,780,717.60. September 23, 2024: City Council declared costs to be assessed, ordering the preparation of an assessment roll and called for an Assessment Hearing for October 28, 2024, for the 7th Street Retaining Wall, Rectangular Rapid Flashing Beacon (RRFB), and Sidewalk Improvement Project. October 28, 2024: City Council continued the public hearing for approving the final assessments until November 12, 2024. City Council Agenda: 11/12/2024 REFERENCE AND BACKGROUND The 7th Street Retaining Wall, Rectangular Rapid Flashing Beacon (RRFB), and Sidewalk Improvement Project is nearing completion. The project included the following improvements along 7th Street: • The reconstruction of approximately 385 feet of retaining wall along the south side of 7th Street just west of Locust Street. • Construction of sidewalk along the north side of 7th Street connecting Locust Street to Walnut Street. • Replacement of the rectangular rapid flashing beacon located at the intersection of Walnut Street and 7th Street. • Construction of sidewalk along the south side of 7th Street between where it ends east of Cedar Street to Washington Street excluding the portion of sidewalk scheduled to be installed by Wiha Tools. The City's current assessment policy indicates sidewalks are assessed 50% for developed commercially zoned parcels, and 25% for developed industrial zoned parcels. The policy also indicates that vacant industrially zoned parcels are assessed 100% for the cost of the sidewalk. A City Council work session was held on October 14, 2024, to discuss the assessment policy methodology. There was a consensus to modify the sidewalk assessment amounts to $50 per linear foot, which would be included in the fee schedule ordinance in 2025 and modified annually based on construction cost index price increases. A consensus was also reached for reducing the assessment amounts for the retaining wall. Updated amounts are included in the accompanying updated final assessment roll. The change in methodology causes an increase in one industrial property owner's sidewalk assessment. There was a consensus of the City Council at the October 14 work session to follow the current policy for this parcel using the lower assessment amount. The assessment is proposed at a 10-year term at a 10% interest rate, which is 2% over the current prime rate per the city's assessment policy. I. Budget Impact: The project was funded by the Capital Projects Fund. The feasibility study indicated that $337,930 is proposed to be assessed but the updated final assessment roll indicates $160,011 assessed to benefiting property owners for the project. No bonds were issued for this project, so while the lower assessment revenue will have an impact on the Capital Projects Fund over time, there is no impact to the city's debt service funds. II. Staff Workload Impact: Staff workload impacts will include mailing assessment letters and working with Wright County to process assessments. City Council Agenda: 11/12/2024 III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommends adoption of the resolution approving the assessments. SUPPORTING DATA A. Resolution 2024-110 B. Feasibility Study C. Updated Final Assessment Roll 3A (1) CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION 2024-110 ADOPTING ASSESSMENT ROLL CERTIFYING THE 7" STREET RETAINING WALL, RECTANGULAR RAPID FLASHING BEACON, AND SIDEWALK IMPROVEMENT PROJECT, CITY PROJECT 23CO05 FOR 2025 PAYABLE TAX YEAR WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the 7th Street Retaining Wall, Rectangular Rapid Flashing Beacon, and Sidewalk Improvement Project, City Project 23C005, including retaining wall reconstruction, sidewalk construction, rectangular rapid flashing beacon installation; and other necessary appurtenant work; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: Such proposed assessment, copies of which are attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in annual installments extending over a period of ten years, the first of the installments to be payable in the tax year of the first Monday in January 2026 and shall bear interest at the rate of 10% (percent). To the first installment, there shall be added interest on the entire assessment from November 12, 2024 (date of the assessment adoption) until December 31, 2025. To each subsequent year's installment, interest for entire year shall be added on the unpaid balance. Credit card payments are not accepted for special assessments. 3. The owner of any property so assessed may, at any time up to the end of day December 12, 2024, pay the whole of the assessment on such property to the city, with no interest. In any subsequent year, the owner may pay to the city the entire principal amount of the assessment remaining unpaid, with the exception of the amount assessed on the current taxes. Such payment shall be made by November 151h or interest will be charged through December 315t of the next succeeding year. 4. The clerk shall forthwith transmit a certification of this assessment to the County Auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. 5. The right to partially prepay the assessment is not available. ADOPTED BYthe Monticello City Council this 121h day of November, 2024. 3A (2) CITY OF MONTICELLO Lloyd Hilgart, Mayor ATTEST: Jennifer Schreiber, City Clerk 3A (3) FEASIBILITY REPORT FOR THE 7TH STREET RETAINING WALL, RRFB, AND WALK IMPROVEMENT PROJECT CITY OF MONTICELLO, MINNESOTA November 14, 2023 Prepared by: Hakanson 7 Anderson Hakanson Anderson 3601 Thurston Avenue Anoka, MN 55303 Telephone: 763-427-5860 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of P innesota. I - 23461 November 14, 2023 Crai J. Joe um, P.E. Lic. No. Date 3A (4) H a ka n s o n Main Office: 45 3601 Thurston Avenue, Anoka, MN 55303 1]1 Anderson Phone: 763/427-5860 Fax: 763/427-0520 www.haa-inc.com LIM= November 14, 2023 Matt Leonard, Public Works Director / City Engineer City of Monticello 505 Walnut Street Monticello, MN 55362 RE: Feasibility Report 7th Street Retaining Wall, RRFB, and Walk Improvement Project Dear Mr. Leonard: Enclosed please find the Feasibility Report for the City of Monticello's 7th Street Retaining Wall, RRFB, and Walk Improvement Project. This project will include the reconstruction of an existing retaining wall, the construction of new sidewalks in three areas along 7th Street, and the construction of a new Rectangular Rapid Flashing Beacon (RRFB) at the intersection of 7th Street and Walnut Street. A location map of the project areas is shown on Exhibit 1. The proposed improvements are technically feasible and will benefit the areas served. The total estimated project cost for the 7th Street Retaining Wall, RRFB, and Walk Improvement Project is $687,509. The project costs include construction costs plus 20 percent for construction contingency, engineering, legal, and administrative expenses. We would welcome the opportunity to present and discuss the contents of this report with you and your staff, the City Council, the benefiting property owners, and other interested parties. If you have any questions or need additional information, please call me at 763-852-0485. Sincerely, Hakanson Anderson I . Craig J. toc um, P.E. Project Engineer 3A (5) TABLE OF CONTENTS TITLE PAGE LETTER OF TRANSMITTAL TABLEOF CONTENTS.......................................................................................................TC-1 1. PROJECT DESCRIPTION................................................................................................ 1-4 2. ESTIMATED COSTS.............................................................................................................5 3. PROPOSED ASSESSMENTS................................................................................................5 4. PROJECT SCHEDULE..........................................................................................................6 5. CONCLUSIONS......................................................................................................................6 EXHIBIT Location Map APPENDIX Appendix A Estimated Quantities and Project Costs Appendix B Property List and Assessment Summary TC - 1 3A (6) 7TH STREET RETAINING WALL, RRFB, AND WALK IMPROVEMENT PROJECT CITY OF MONTICELLO, MINNESOTA 1. PROJECT DESCRIPTION This project will include the reconstruction of an existing retaining wall, the construction of new sidewalks in three areas along 7th Street, and the construction of a new Rectangular Rapid Flashing Beacon (RRFB) at the intersection of 7th Street and Walnut Street. A map showing the project locations is included on Exhibit 1. A. Wall Construction This part of the project will include the reconstruction of approximately 385 lineal feet of modular block retaining wall. The wall location is shown below. The existing wall height ranges from 1 to 6 feet in height and is currently showing signs of failure. A significant amount of impervious surface area from the commercial parking lots drain to the low area in the parking lots which is approximately 100 feet west of the east end of the wall. Stormwater is collected at the low area by two catch basins which discharge into an 18" storm pipe. Based on the stormwater model that was developed to analyze the system capacity, the low area will overflow the curb to the north which then overflows the existing retaining wall for all rainfalls greater than a 2-year storm event. The continuous overflow of stormwater over the wall is contributing to the wall failure. To eliminate the stormwater from overflowing the wall, it is proposed to construct the new wall approximately 1 foot higher than the existing wall and to construct an overflow in the curb. This design will direct stormwater for larger events to the east between the curb and the new wall. Legend v co a Wall Construction v �y sTyST W U O v /. J 2 7TH-ST W Q 1� JR & R !1, LLC BBF Froperhes, Inc C CO 24(/ Q� 3A (7) B. Area 1 Sidewalk and RRFB Construction Area I includes the construction of a new sidewalk segment on the north side of 7th Street between Locust Street and Walnut Street. It also includes the construction of a RRFB at the intersection of Walnut Street and 7th Street. The location of the proposed improvements is shown below. The new sidewalk section will facilitate directing pedestrians to the intersection of Walnut Street and 7th Street where they can cross 7th Street at the new RRFB. To eliminate the need for retaining walls on the new sidewalk segment, the north curb line on 7th Street between Locust Street and Walnut Street will be reconstructed approximately 5 feet south of its current location. Legend 6Ty Sidewalk Construction `STD A, CO A, J� G O v David W. Brinl�ma� A, CO -- ,, J SPO. LLC v NTH ST Area 1 dM RRFB PA 3A (8) C. Area 2 Sidewalk Construction Area 2 includes the construction of a new segment of sidewalk on the south side of 7th Street from the US Post Office to Wright Street. The location of this sidewalk segment is shown below. The construction of this sidewalk along with the sidewalk construction in Area 3 will complete the pedestrian route on the south side of 7th Street from Highway 25 to Washington Street. This sidewalk segment starts at the east side of the US Post Office driveway and will connect to a new sidewalk segment that is being built as part of the site improvements that are currently in progress on the property just east of the Monticello Training Center property. This sidewalk will also cross one existing driveway. Legend - Sidewalk Construction C:p': Area 2 Q- OT Q 7TH S TF CO ? e us TySTF Postal Bravera Monticello service Bank Training Center �NTERSTgTE 94 N E � 3A (9) D. Area 3 Sidewalk Construction Area 3 includes the construction of a new segment of sidewalk on the south side of 7th Street from the Washington Street Roundabout to the east end of the sidewalk that is currently being constructed on the property just east of the Monticello Training Center property. The location of this sidewalk segment is shown below. The construction of this sidewalk along with the sidewalk construction in Area 2 will complete the pedestrian route on the south side of 7th Street from Highway 25 to Washington Street. Legend # Sidewalk Construction AV h CO .4c/ SrF Area 3 Bluffs in Monticello, LLC i E 3A (10) 2. ESTIMATED COSTS The total estimated cost for this project is $687,509. The estimated project cost includes a 20 percent contingency for construction, engineering, legal, and administrative expenses. A summary of the project costs by project area is shown below. Appendix A includes a detailed breakdown of the estimated quantities and project costs. Area Construction Overhead & Contingency Total Wall Construction $244,842 $48,968 $293,810 Area 1- Sidewalk Construction $128,814 $25,763 $154,577 Area 2 - Sidewalk Construction $104,138 $20,828 $124,966 Area 3 - Sidewalk Construction $37,422 $7,484 $44,906 RRFB Construction $57,709 $11,542 $69,251 SUMMARY OF TOTAL COSTS $572,924 $114,585 $687,509 3. PROPOSED ASSESSMENTS The public improvement and property assessment process shall be carried out in accordance with Minnesota Statutes Chapter 429. The assessments shall be calculated in accordance with the current City Special Assessment and Trunk Area Policies and Procedures for Public Improvements and Maintenance Costs. The assessments for this project shall be calculated based on the "front footage" method of assessment for non-residential properties. The front footage assessment method applies to non-residential properties and is measured at the property line. Individual parcels can differ considerably in shape and area. In these cases, the actual physical dimensions of a parcel abutting an improvement (i.e., street, sewer, water, etc.) may not be construed as the frontage utilized to calculate the assessment for a particular parcel. Rather, an "adjusted front footage" will be determined. The purpose of this method is to equalize assessment calculations for lots of similar size. Individual parcels by their very nature differ considerably in shape and area. Per Section I O.B. Lc of the policy, new sidewalks along existing undeveloped properties shall be assessed 100% on a front foot basis for non-residential properties. This policy will apply to two properties in Area 2 and the property in Area 3. Per Section IO.B. Ld of the policy, new sidewalks either as a stand-alone project or as part of a street reconstruction project, shall be assessed 50% on a front foot basis for non-residential commercially zoned properties and assessed 25% for non-residential industrial zoned properties that abut the sidewalk. This policy will apply to the remaining properties not mentioned above. The cost of the RRFB's will not be assessed and it is proposed to assess the retaining wall construction at 50% of the project cost based on the footage of the wall on each property. The total estimated project cost is $687,509. The total cost proposed to be assessed to the benefitting properties is $337,930. Appendix B provides a list of the properties proposed to be assessed and the assessment calculations. 3A (11) 4. PROJECT SCHEDULE The proposed schedule for the 7th Street Retaining Wall, RRFB, and Sidewalk Improvements Project shall be as follows. 2023 Monday November 27 City Council Approves Feasibility Report and Sets the Public Improvement Hearing Date Wednesday November 29 Thursday November 28 Monday December 11 Monday December 11 Wednesday December 13 Thursday December 21 2024 Monday January 8 Tuesday January 23 Monday February 12 Monday May 6 Wednesday July 3 Friday August 2 Friday August 2 Monday August 26 Wednesday August 28 Wednesday August 28 Monday September 23 5. CONCLUSIONS Send Hearing Notice to Monticello Times for publication on December 7 and December 14 Mail Public Improvement Hearing Notices to Property Owners City Council Holds Public Improvement Hearing and Orders Preparation of Plans and Specifications City Council Authorizes Advertisement for Bid Send Advertisement for Bid to Monticello Times and Finance and Commerce Advertisement for Bid Notice Published in the Monticello Times and Finance and Commerce City Council Approves Plans and Specifications Open Bids at City Hall City Council Approves Bids and Awards Contract Start Construction Construction Substantial Completion Construction Final Completion Prepare Final Assessment Roll City Council Approves Final Assessment Roll and Sets the Assessment Hearing Date Send Advertisement for Assessment Hearing to Monticello Times for publication on September 1 Mail Public Assessment Hearing Notices to Property Owners City Council Holds the Assessment Hearing The proposed improvements are necessary, cost-effective, and feasible and will benefit the properties listed in Appendix B of this report. In our opinion, this improvement should be combined and completed with the East Broadway Avenue Improvement Project. Both of these projects are anticipated to be constructed in 2024. The City, its financial consultant, and the persons assessed should review the project for benefit to determine the economic feasibility of the proposed improvements. It is recommended that the City Council accept this Feasibility Report at their November 27, 2023 regular City Council meeting and schedule the date for the Public Improvement Hearing. 2 3A (12) EXHIBIT Location Map by 0 Wall Construction 111 4 Q 'NZ TAtE gq E Area 2 7th Street Retaining Wall, CITY '+ OF N RRFB, and Walk Improvements MY1 1. Legend ont" Wall Construction MINNESOTA Sidewalk Construction Area 3 Exhibit 1 Location Map 3A (14) APPENDIX A Estimated Quantities and Project Costs 3A (15) Item No. Description Unit Unit Cost 1 MOBILIZATION LUMP SUM $20,000.00 2 CLEARING EACH $300.00 3 GRUBBING EACH $200.00 4 PAVEMENT MARKING REMOVAL LIN FT $2.00 5 PAVEMENT MARKING REMOVAL SO FT $4.00 6 SALVAGE CASTING EACH $500.00 7 SALVAGE SIGN EACH $100.00 8 SAWING CONCRETE CURB AND GUTTER LIN FT $8.00 9 SAWING CONCRETE PAVEMENT - FULL DEPTH LIN FT $6.00 10 SAWING BITUMINOUS PAVEMENT - FULL DEPTH LIN FT $3.00 11 REMOVE RETAINING WALL LIN FT $50.00 12 REMOVE FENCE LIN FT $5.00 13 REMOVE CURB AND GUTTER LIN FT $10.00 14 REMOVE CONCRETE PAVEMENT SO FT $3.00 15 REMOVE BITUMINOUS PAVEMENT SO FT $1.00 16 SALVAGE LANDSCAPING SO YD $25.00 17 EXCAVATION - COMMON CU YD $30.00 18 COMMON EMBANKMENT (CV) CU YD $50.00 19 HAUL AND DISPOSE OF EXCAVATED MATERIAL (LV) CU YD $20.00 20 WATER MGAL $75.00 21 AGGREGATE BASE CLASS 5 TON $30.00 22 MILL BITUMINOUS SURFACE (2") SO YD $4.00 23 BITUMINOUS MATERIAL FOR TACK COAT GALLONS $10.00 24 TYPE SP 9.5 WEARING COURSE MIXTURE (2;B) 2.0" THICK SO YD $30.00 25 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2;B) 2.5' THICK SO YD $35.00 26 PRECAST CONCRETE STONE RETAINING WALL SO YD $572.00 27 MODULAR BLOCK RETAINING WALL SO YD $300.00 28 PIPE RAILING LIN FT $150.50 29 SALVAGE AND INSTALL SPRINKLER HEAD EACH $200.00 30 ADJUST GATE VALVE BOX EACH $450.00 31 INSTALL CASTING EACH $600.00 32 CONCRETE CURB R GUTTER LIN FT $35.00 33 4" CONCRETE WALK SO FT $7.50 34 6" CONCRETE WALK SO FT $15.00 35 8" CONCRETE WALK SO FT $12.00 36 TRUNCATED DOMES SQ FT $85.00 37 INSTALL LANDSCAPE SO YD $25.00 38 TRAFFIC CONTROL LUMP SUM $20,000.00 39 INSTALL SIGN EACH $100.00 40 PEDESTRIAN CROSSWALK FLASHER SYSTEM SYSTEM $48,000.00 41 DECIDUOUS TREE 2" CAL BR EACH $800.00 42 STORM DRAIN INLET PROTECTION EACH $225.00 43 SILT FENCE; TYPE MS LIN FT $2.50 44 SEDIMENT CONTROL LOG TYPE WOOD CHIP LIN FT $3.00 45 LOAM TOPSOIL BORROW (LV) CU YD $50.00 46 SITE RESTORATION SO YD $4.00 47 4" SOLID LINE MUTI-COMPONENT LIN FT $1.00 48 12" SOLID LINE MUTI-COMPONENT LIN FT $7.00 49 4" DOUBLE SOLID LINE MUTI-COMPONENT LIN FT $2.00 50 PAVEMENT MESSAGE MULTI -COMPONENT SO FT $7.00 51 CROSSWALK MULTI -COMPONENT SO FT $6.00 C ONSTRUCTIC N SUBTOTAL OVERHEAD AND CONSTRUCTION CONTINGENCY (20 % ) ESTIMATED PROJECT TOTAL Retaining Wall Sidewalk Area 1 Sidewalk Area 2 Sidewalk Area 3 RRFB Total Estimated Estimated Cost Estimated Cost Estimated Cost Estimated Estimated Estimated Estimated Cost Estimated Total Estimated Quantit Y QuantityEstimated QuantityEstimated Quantity Y Cost Quantity Y Quantity Cost 042 $8400 0.22 $4,400 0.19 $3,800 0.07 $1,400 0.10 $2,000 1 $20,000 4.00 $1,200 2.00 $600 6 $1,800 4.00 $800 2.00 $400 6 $1,200 636.00 $1,272 636 $1,272 144.00 $576 144 $576 2.00 $1,000 1.00 $500 1.00 $500 4 $2,000 4.00 $400 1.00 $100 5 $500 4 $32 14.00 $112 3.00 $24 21 $168 77.00 $462 26.00 $156 12.00 $72 13 $78 128 $768 20.00 $60 382.00 $1,146 48 $144 450 $1,350 368.00 $18,400 368 $18,400 337.00 $1,685 337 $1,685 20.00 $200 363.00 $3,630 45.00 $450 8 $80 436 $4,360 1,306.00 $3,918 108.00 $324 120 $360 1,534 $4,602 60.00 $60 3,416.00 $3,416 3,476 $3,476 68.00 $1,700 68 $1,700 117.00 $3,510 208.00 $6,240 54.00 $1,620 379 $11,370 59.00 $2,950 104.00 $5,200 32.00 $1,600 195 $9,750 152.00 $3,040 270.00 $5,400 70.00 $1,400 492 $9,840 3.40 $255 5.00 $375 10.00 $750 5.00 $375 23 $1,725 2.60 $78 255.00 $7,650 230.00 $6,900 75.00 $2,250 563 $16,890 66.00 $264 66 $264 12.00 $120 4.00 $40 16 $160 9.00 $270 340.00 $10,200 66.00 $1,980 9 $270 424 $12,720 4.50 $158 255.00 $8,925 11.00 $385 5 $175 276 $9,660 250.00 $143,000 250 $143,000 17.00 $5,100 17 $5,100 368.00 $55,384 368 $55,384 10.00 $2,000 10.00 $2,000 8.00 $1,600 28 $5,600 1.00 $450 1 $450 2.00 $1,200 1.00 $600 1.00 $600 4 $2,400 20.00 $700 376.00 $13,160 46.00 $1,610 442 $15,470 980.00 $7,350 5,265.00 $39,488 1,736.00 $13,020 7,981 $59,858 776.00 $11,640 252.00 $3,780 120 $1,800 1,148 $17,220 1,415.00 $16,980 102.00 $1,224 1,517 $18,204 24.00 $2,040 12.00 $1,020 24 $2,040 60 $5,100 68.00 $1,700 68 $1,700 0.42 $8,400 0.22 $4,400 0.19 $3,800 0.07 $1,400 0.10 $2,000 1 $20,000 4.00 $400 1.00 $100 5 $500 1 $48,000 1 $48,000 4.00 $3,200 2.00 $1,600 6 $4,800 4.00 $900 4.00 $900 3.00 $675 2.00 $450 13 $2,925 290.00 $725 290 $725 420.00 $1,260 350.00 $1,050 1,110.00 $3,330 222.00 $666 2,102 $6,306 40.00 $2,000 50.00 $2,500 75.00 $3,750 20.00 $1,000 185 $9,250 900.00 $3,600 500.00 $2,000 1,312.00 $5,248 211.00 $844 2,923 $11,692 209.00 $209 209 $209 40.00 $280 40 $280 449.00 $898 449 $898 45.00 $315 45 $315 90.00 $540 127 $762 217 $1,302 $244,842 $128,814 $104,138 $37,422 $57,709 $572,924 $48,968 $25,763 $20,828 $7,484 $11,542 $114,585 $293,810 $154,577 $124,966 $44,906 $69,251 $687,509 ESTIMATED QUANTITIES 9-8-2023 Page 1 of 1 3A (16) APPENDIX B Property List and Assessment Summary 3A (17) Property List and Preliminary Assessment Summary 7tn Street Retaining Wall, RRFB, and Walk Improvements FRONT ASSESSMENT TOTAL PRELIMINARY PID I PROPERTY ADDRESS I OWNER/TAXPAYER I OWNER ADDRESS I ZONING I FOOTAGE I PERCENTAGE I OWNER ASSESSMENT Retaining Wall Construction I 155-068-001020 300 7TH ST W JR&R II, LLC 901 HIGHWAY 59 CCD: Central Community District 110 50% $43,912 MARSHALL, MN 56258 155-068-000030 UNASSIGNED JR&R II, LLC 901 HIGHWAY 59 CCD: Central Community District 92 50% $36,726 MARSHALL, MN 56258 155-076-000010 206 7TH ST W BBF PROPERTIES, INC PO BOX 990 CCD: Central Community District 48 50% $19,162 MINNEAPOLIS, MN 55440 155-076-001010 206 7TH ST W BBF PROPERTIES, INC PO BOX 990 CCD: Central Community District 118 50% $47,105 MINNEAPOLIS, MN 55440 Sidewalk Area I I 155-010-006040 611 WALNUT ST SPO LLC 201 W 7TH ST CCD: Central Community District 133 50% $30,962 MONTICELLO, MN 55362 155-010-006030 UNASSIGNED SPO LLC 201 W 7TH ST CCD: Central Community District 33 50% $7,682 MONTICELLO, MN 55362 155-010-006031 UNASSIGNED DAVID W BRINKMAN 6400 46TH AVE SE CCD: Central Community District 33 50% $7,682 SAINT CLOUD, MN 56304 155-010-006010 221 7TH ST W DAVID W BRINKMAN 6400 46TH AVE SE CCD: Central Community District 133 50% $30,962 SAINT CLOUD, MN 56304 Sidewalk Area 2 I 155-029-002040 UNASSIGNED UNITED STATES POSTAL SERVICE 6800 64TH ST W OVERLAND PARK, KS 66202 IBC: Industrial and Business Campus District 185 100% $24,726 155-029-002050 UNASSIGNED BRAVERA BANK 220 1ST AVE W IBC: Industrial and Business Campus District 190 100% $25,394 DICKINSON, ND 58601 155-029-002070 406 7TH ST E MONTICELLO TRAINING CENTER LLC 15440 45TH ST NE SAINT MICHAEL, MN 55376 IBC: Industrial and Business Campus District 560 25% $18,711 Sidewalk Area 3 I 155-050-000020 UNASSIGNED BLUFFS IN MONTICELLO LLC 3339 CRYSTAL BAY RD I IBC: Industrial and Business Campus District 279 WAYZATA, MN 55391 100% I $44,906 3A (18) Property List and Final Assessment Summary- Updated PID Retaining Wall Construction 155-068-001020 155-068-000030 155-076-000010 155-076-001010 Sidewalk Area I 155-010-006040 155-010-006030 155-010-006031 155-010-006010 Sidewalk Area 2 155-029-002040 155-029-002050 155-029-002070 Sidewalk Area 3 W 155-050-000020 PROPERTY ADDRESS I OWNER/TAXPAYER I OWNER ADDRESS 300 7TH ST W JR&R II, LLC 901 HIGHWAY 59 MARSHALL, MN 56258 UNASSIGNED JR&R II, LLC 901 HIGHWAY 59 MARSHALL, MN 56258 206 7TH ST W BBF PROPERTIES, INC PO BOX 990 MINNEAPOLIS, MN 55440 206 7TH ST W BBF PROPERTIES, INC PO BOX 990 MINNEAPOLIS, MN 55440 611 WALNUT ST SPO LLC 201 W 7TH ST MONTICELLO, MN 55362 UNASSIGNED SPO LLC 201 W 7TH ST MONTICELLO, MN 55362 UNASSIGNED DAVID W BRINKMAN 640046TH AVE SE SAINT CLOUD, MN 56304 221 7TH ST W DAVID W BRINKMAN 6400 46TH AVE SE SAINT CLOUD, MN 56304 UNASSIGNED UNITED STATES POSTAL SERVICE 6800 64TH ST W OVERLAND PARK, KS 66202 UNASSIGNED BRAVERA BANK 220 1ST AVE W DICKINSON, ND 58601 406 7TH ST E MONTICELLO TRAINING CENTER LLC 15440 45TH ST NE SAINT MICHAEL, MN 55376 UNASSIGNED I BLUFFS IN MONTICELLO LLC I 3339 CRYSTAL BAY RD WAYZATA, MN 55391 FRONT ASSESSMENT TOTAL PRELIMINARY ASSESSMENT AMOUNT PER TOTAL FINAL OWNER FOOTAGE PERCENTAGE (PER OWNER ASSESSMENT LF ( PROPOSED UPDATED ASSESSMENT ZONING CURRENT POLICY) POLICY) ■ CCD: Central Community District 110 50% $43,912 $250 1 $27,500 CCD: Central Community District 92 50% $36,726 $250 $23,000 CCD: Central Community District 48 50% $19,162 $250 $12,000 CCD: Central Community District 118 50% $47,105 $250 $29,500 CCD: Central Community District 133 50% $30,962 $50 $6,650 CCD: Central Community District 33 50% $7,682 $50 $1,650 CCD: Central Community District 33 50% $7,682 $50 $1,650 CCD: Central Community District 133 50% $30,962 $50 $6,650 I IBC: Industrial and Business Campus District 185 100% $24,726 $50 $9,250 IBC: Industrial and Business Campus District 190 100% $25,394 $50 $9,500 IBC: Industrial and Business Campus District 560 25% $18,711 $50 $18,711 IBC: Industrial and Business Campus District I 279 I` 100% $44,906 $50 $13,950 TOTAL ASSESSMENT $337,930.00 $160,011.00 City Council Agenda: 11/12/2024 3B. Public Hearing - Consideration of adopting Resolution 2024-111 ordering improvements for the School Boulevard Intersection Improvements Proiect Prepared by: Meeting Date: ❑ Consent Agenda Item PW Director/City Engineer 11/12/2024 ® Public Hearing Item ❑ Regular Agenda Item Reviewed by: Approved by: Finance Director, Community City Clerk Development Director ACTION REQUESTED Motion to adopt Resolution 2024-111 ordering the improvements for the School Boulevard Intersection Improvements Project. PREVIOUS COUNCIL ACTION July 10, 2023: Authorized the preparation of a feasibility report for the School Boulevard Intersection Improvements Project and approved a contract with Hakanson Anderson to provide engineering in the amount of $235,500. May 13, 2024: Authorized the purchase of permanent and temporary easements for the Edmonson and School Boulevard Roundabout. July 8, 2024: Approved the submission of a Public Interest Finding with MNDOT for the School Boulevard Intersection Improvements Project. July 22, 2024: Approved the purchase of right-of-way for the School Boulevard Intersection Improvements Project. September 9, 2024: Approved a resolution restricting on -street parking on School Boulevard from Highway 25 to Country Lane. October 14, 2024: Accepted feasibility study and ordered an improvement hearing for the School Boulevard Intersection Improvements Project. REFERENCE AND BACKGROUND The City Council authorized the preparation of a feasibility study for the construction of two roundabouts on School Boulevard: one at the intersection with Edmonson Avenue and the City Council Agenda: 11/12/2024 other at the intersection with Cedar Street. Both intersections are currently controlled with 4- way stop signs. The scope of improvements includes the following: • Replacement of the current all -way stop controlled intersection at School Boulevard and Cedar Street with a single lane roundabout. • Replacement of the current all -way stop controlled intersection at School Boulevard and Edmonson Avenue with a single lane roundabout. • Full depth reclamation of School Boulevard between Highway 25 and Country Lane. • Full depth reclamation as required for Cedar Street and Edmonson Avenue for roundabout construction. • Construction of approximately 600 feet of 10-foot-wide bituminous trail along the south side of School Boulevard between Edmonson Avenue and Country Lane. • Removal of the center medians between Cedar Street and Edmonson Avenue on School Boulevard and construction of a two-way left turn lane. • Replacement of all non -compliant ADA ramps throughout the project area and installation of new ADA ramps and sidewalk as required for the roundabout construction. • Installation of pathway lights where new pathways are added to connect to existing lighting system. • Replacement of street trees removed for the pathways and addition of irrigation for tree watering. • Installation of roundabout landscaping consistent with the Pointes at Cedar Zoning district. The Feasibility Report concluded that the proposed improvements are necessary, cost-effective, and feasible and will benefit the properties that are proposed to be assessed per Minnesota Statutes section 429.021 and 459.14, subd 7 and the City's Assessment Policy. The City has received right-of-way certification from MNDOT and FHWA and is anticipating a bid date in December of 2024 with construction starting in the spring of 2025. Budget Impact: The total project costs are estimated at $3,600,000, including engineering, right-of-way acquisition, construction, legal services, and contingency. Of these costs, $1,485,600 to be paid by federal grant funds and $483,170 is proposed to be assessed. The local costs are anticipated to be $1,251,230 paid by the Capital Projects Fund and $380,000 paid by the Street Lighting Fund. City Council Agenda: 11/12/2024 II. Staff Workload Impact: Staff will continue to be involved throughout the project development process. III. Comprehensive Plan Impact: The Pointes at Cedar Master Plan is an adopted appendix to the Monticello 2040 Vision + Comprehensive Plan; the document calls for both roundabouts to improve safety and efficiency along the collector roadway of School Boulevard. STAFF RECOMMENDED ACTION City staff recommend approval of the resolution. SUPPORTING DATA A. Resolution 2024-111 B. Feasibility Report 3B (1) CITY OF MONTICELLO WRIGHT COUNTY, MINNESOTA RESOLUTION NO. 2024-111 RESOLUTION ORDERING THE SCHOOL BOULEVARD INTERSECTION IMPROVEMENTS PROJECT WHEREAS, a Feasibility Report has been prepared by the City Engineer for the School Boulevard Intersection Improvements Project which includes the following improvements and other necessary appurtenant work: • Replacement of the current all -way stop controlled intersection at School Boulevard and Cedar Street with a single lane roundabout. • Replacement of the current all -way stop controlled intersection at School Boulevard and Edmonson Avenue with a single lane roundabout. • Full depth reclamation of School Boulevard between Highway 25 and Country Lane. • Full depth reclamation as required for Cedar Street and Edmonson Avenue for roundabout construction. • Construction of approximately 600 feet of 10-foot-wide bituminous trail along the south side of School Boulevard between Edmonson Avenue and Country Lane. • Removal of the center medians between Cedar Street and Edmonson Avenue on School Boulevard and construction of a two-way left turn lane. • Replacement of all non -compliant ADA ramps throughout the project area and installation of new ADA ramps and sidewalk as required for the roundabout construction. • Installation of pathway lights where new pathways are added to connect to existing lighting system. • Replacement of street trees removed for the pathways and addition of irrigation for tree watering. • Installation of roundabout landscaping consistent with the Pointes at Cedar Zoning district. WHEREAS, the report was received by the City Council on October 14, 2024, providing information as to whether the improvements are necessary, cost-effective, and feasible; whether it should be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels; and 3B (2) WHEREAS, a resolution of the City Council adopted the 141" day of October 2024, fixed a date for a council hearing on the proposed street improvements within the project area; and WHEREAS, ten days' mailed notice and two weeks' published notice of hearing was given, and the hearing was held thereon on the 121" day of November, 2024, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. ADOPTED BYthe Monticello City Council this 12t" day of November, 2024. ATTEST: Jennifer Schreiber, City Clerk CITY OF MONTICELLO Lloyd Hilgart, Mayor 3B (3) ,Q FEASIBILITY REPORT FOR THE SCHOOL BOULEVARD IMPROVEMENT PROJECT aa.,w6- 1 • 4- v CITY OF MONTICELLO, MINNESOTA Prepared by: IIIHakanson Anderson Hakanson Anderson 3601 Thurston Avenue Anoka, MN 55303 Telephone: 763 -427-5 860 I hereby certify that this report was prepared by me or under my direct supervision and that I am a dul- Licensed Professional Engineer under the laws of the State of Minnesota. i 23461 10/9/2024 Craig J Jc ,hu p, P.E. Lic. No. Date Hakanson Anderson October 9, 2024 Main Office: 3601 Thurston Avenue, Anoka, MN 55303 Phone: 763/427-5860 www.haa-inc.com Matt Leonard, Public Works Director / City Engineer City of Monticello 505 Walnut Street Monticello, MN 55362 RE: Feasibility Report School Boulevard Improvement Project Dear Mr. Leonard: 45 m Enclosed please find the Feasibility Report for the City of Monticello's School Boulevard Improvement Project. This project includes improvements to approximately 3,200 lineal feet of School Boulevard from Highway 25 to Country Lane. The major components of this project include: 1. The replacement of the current all -way stop controlled intersections at School Boulevard and Cedar Street with a single lane roundabout. 2. The replacement of the current all -way stop controlled intersections at School Boulevard and Edmonson Avenue with a single lane roundabout. 3. The construction of approximately 600 feet of 10-foot-wide bituminous trail along the south side of School Boulevard between Edmonson Avenue and Country Lane. 4. The center medians between Cedar Street and Edmonson Avenue will be removed and replaced with a two-way left turn lane. 5. This project also includes reconstructing the pavement surface on School Boulevard between the two roundabouts and the pavement between the Edmonson Avenue roundabout and Country Lane. 6. Lastly, the proposed improvements will bring all intersections up to current ADA standards. The total estimated project cost for this project is $3,570,369. The project costs include the construction costs, right-of-way acquisition costs, and a 15 percent contingency for construction, engineering, legal, administrative, and fiscal expenses. A summary of the estimated project costs is included in Table 1. Table 1 also includes a summary of the total proposed assessment cost. We would welcome the opportunity to present and discuss the contents of this report with you and your staff, City Council, the benefiting property owners, and other interested parties. If you have any questions or need additional information, please call me at 763-852-0485. Sincerely, Hakanson Anderson I - J rai J. oc Project , P.E. jEngineer 3B (5) TABLE OF CONTENTS TITLE PAGE LETTER OF TRANSMITTAL TABLEOF CONTENTS.......................................................................................................TC-1 1. INTRODUCTION....................................................................................................................I 2. PROJECT DESCRIPTION....................................................................................................I 3. ESTIMATED COSTS.............................................................................................................3 4. PROPOSED ASSESSMENTS................................................................................................3 5. PROJECT FUNDING.............................................................................................................3 6. PROJECT SCHEDULE..........................................................................................................4 7. CONCLUSIONS......................................................................................................................4 TABLES Table 1 — Summary of the Total Estimated Project and Assessed Costs FIGURES Figure 1 —Project Limits Figure 2 — Cedar Street Roundabout Layout Figure 3 — Edmonson Avenue Roundabout Layout Figure 4 — Roundabout Landscaping Plan Figure 5 — Detour Plan — West Leg of Cedar Street Figure 6 — Detour Plan — North and South Leg of Edmonson Avenue Figure 7 — Detour Plan - Edmonson Avenue Closure APPENDIX Appendix A — Right -of -Way and Easement Information Appendix B — Assessment Information TC - 1 3B (6) School Boulevard Improvement Project CITY OF MONTICELLO, MINNESOTA 1. INTRODUCTION Existing Conditions The current land use along this segment of School Boulevard includes a mix of commercial and multi- family and single family residential. Several parcels north of School Boulevard and west of Edmonson Avenue are undeveloped. School Boulevard is a single lane divided urban roadway that includes concrete curb and gutter and divided concrete medians. School Boulevard serves as a primary east - west connection through the City of Monticello. Most of the traffic on School Boulevard consists of passenger vehicles that are accessing major Monticello School District facilities, residential developments, and commercial retail and service businesses. Most of the truck traffic includes trucks servicing local businesses, however, School Boulevard services as a freight route connecting Trunk Highway 25 to Wright County State Aid Highway 18. Project Needs School Boulevard is one of the busiest non-state/county roadways located in the City of Monticello. It has traffic volumes greater than many Wright County roadways with traffic volumes of over 8,000 vehicles per day. With retail businesses, including Walmart, Kwik Trip, and Aldi, accessing School Boulevard at Cedar Street, this has become a busy intersection with a high accident rate. The City has completed several projects to increase safety at this intersection. These improvements have included installing the following: an all -way stop controlled intersection, turn lanes for all directions, center medians, crosswalks, intersection lighting, and pathway lighting. While these improvements have helped increase safety, the improvements were installed over 10 years ago. This intersection has become increasingly congested, and accidents have continued to occur. Over the last 10 years, 38 accidents have occurred within the project area. Most of the accidents have primarily occurred at the intersection of School Boulevard and Cedar Street with seven having resulted in injuries. To address the issues, several intersection improvements were reviewed, and it was determined that the construction of a roundabout would provide the largest benefit/cost for these intersections. The main purpose of the project is to improve the traffic flow and safety at the current all -way stop controlled intersections; a secondary benefit of the improved traffic flow includes a reduction in carbon emissions. 2. PROJECT DESCRIPTION Overview This project includes improvements to approximately 3,200 lineal feet of School Boulevard from Highway 25 to Country Lane. All new medians and curb and gutter will be concrete. No new stormwater ponding is required with this project. The project limits are shown in Figure 1. The major components of this project include: 1. The replacement of the current all -way stop controlled intersections at School Boulevard and Cedar Street with a single lane roundabout. 2. The replacement of the current all -way stop controlled intersections at School Boulevard and Edmonson Avenue with a single lane roundabout. 3. The construction of approximately 600 feet of 10-foot-wide bituminous trail along the south side of School Boulevard between Edmonson Avenue and Country Lane. 1 3B (7) 4. The center medians between Cedar Street and Edmonson Avenue will be removed and replaced with a two-way left turn lane. 5. In addition to the improvement to traffic flow and safety through roundabout construction, this project will enhance the transportation infrastructure by improving the pavement condition for School Boulevard. This will be accomplished by reclaiming and paving the portions of the roadway that will not be reconstructed. The proposed improvements will also bring all intersections up to current ADA standards. Roundabout Construction Both intersections will be reconstructed with single lane roundabouts. The center roundabout diameters will be 58' — 6" and will include a I wide truck apron. Splitter islands will be constructed on all four approach legs. The layout of the Cedar Street and Edmonson Avenue roundabouts are included as Figure 2 and Figure 3, respectively. The center of the roundabouts will be landscaped with native vegetation and irrigated. The proposed landscaping is shown in Figure 4. The project will also include reuse of the existing lighting at the intersections and the construction of new lights where required. Trail Construction A new 10-foot-wide segment of bituminous trail will be constructed on the south side of School Boulevard from Edmonson Avenue to Country Lane. Center Medians Currently there are center concrete medians on School Boulevard between Cedar Street and Edmonson Avenue. This project proposes to remove the center median and replace them with a two-way left turn lane. Traffic Control During Phase 1 construction of the Cedar Street roundabout, it is anticipated that westbound School Boulevard between Cedar Street and Highway 25 will be closed. Westbound traffic on School Boulevard will be detoured north on Cedar Street. During Phase 2 construction, it is anticipated that eastbound School Boulevard from Highway 25 to Cedar Street will be closed for a short period of time. Traffic on Highway 25 will be detoured to Dundas Road. This will require closing the northbound right turn lane and southbound left turn lane on Trunk Highway 25. This detour is shown in Figure 5. A single lane will always be maintained for north/southbound traffic on Cedar Street. It is anticipated that the north and south legs of Edmonson Avenue will be closed during the Phase 1 construction of the Edmonson Avenue roundabout. Northbound traffic will detour to Dundas Road and southbound traffic will detour to 85th Street. This detour is shown in Figure 6. Phase 2 construction of the Edmonson Roundabout will include closing the entire Edmonson Avenue intersection for a short period of time. The detour for this closure is shown in Figure 7. Easements and Right -of -Way This project will require temporary and permanent easements from 7 parcels. A total of 11,775 square feet of temporary easement, 2,775 square feet of permanent easement, and 2,311 square feet of right- of-way is needed for this project. Appendix A includes a summary of the easement and right-of-way areas and exhibits. 2 3B (8) 3. ESTIMATED COSTS The total estimated project cost for this project is $3,570,369. The project costs include the construction costs, right of way acquisition costs, and a 15 percent contingency for construction, engineering, legal, administrative, and fiscal expenses. Table 1 includes a detailed breakdown of the estimated quantities and project costs. Table 1 also includes a summary of the total assessable costs which is estimated at $1,942,047. All costs were considered assessable except for the concrete medians and curb and gutter associated with the roundabout splitter medians and center circle, the new storm sewer and watermain items associated with the roundabout splitter medians and center circle, the street lighting, the irrigation and landscaping, and the new trail construction. 4. PROPOSED ASSESSMENTS The public improvement and property assessment process shall be carried out in accordance with Minnesota Statutes Chapter 429. The assessments shall be calculated in accordance with the current City Special Assessment and Trunk Area Policies and Procedures for Public Improvements and Maintenance Costs. The assessments for this project shall be calculated based on the "front footage" method of assessment for non-residential properties. The front footage assessment method applies to non-residential properties and is measured at the property line. Individual parcels can differ considerably in shape and area. In these cases, the actual physical dimensions of a parcel abutting an improvement (i.e., street, sewer, water, etc.) may not be construed as the frontage utilized to calculate the assessment for a particular parcel. Rather, an "adjusted front footage" will be determined. The purpose of this method is to equalize assessment calculations for lots of similar size. Individual parcels by their very nature differ considerably in shape and area. Per Section 10.A.2.c of the policy, reconstruction of Collector Roadways shall be assessed 50% on a front foot basis for non-residential commercially zoned properties. This policy will apply to the parcels being assessed on this project. As discussed above the total assessable cost is estimated at $1,942,047. The total proposed amount to be assessed to the benefitting properties is $490,561. Appendix B provides the front footage calculations, a summary of the properties being assessed, and the proposed assessment calculations and amounts. 5. PROJECT FUNDING This project will be financed with four different funding sources including: Assessment Funds, Electric Utility Funds, Federal Grant Funds, and Municipal State Aid Funds. The funding summary by source is presented below: Assessment Funds $ 490,561 Electric Utility Funds $ 384,608 Federal Grant Funds $1,485,000 City_ Funds $ 1,210,200 Total Project Cost $3,570,369 3 3B (9) 6. PROJECT SCHEDULE The proposed schedule for the School Boulevard Improvement Project is as follows. 2024 Monday October 14 City Council Approves Feasibility Report and Sets the Public Improvement Hearing Date Wednesday October 16 Send Hearing Notice to Monticello Times for publication on October 24 and October 31 Thursday October 17 Mail Public Improvement Hearing Notices to Property Owners Tuesday November 12 City Council Conducts Improvement Hearing Tuesday November 12 City Council Approves Plans and Specifications and Authorizes Advertisement for Bid Wednesday November 13 Send Advertisement for Bid to Monticello Times and Finance and Commerce Thursday November 21 Advertisement for Bid Notice Published in the Monticello Times and Finance and Commerce Tuesday December 17 Open Bids at City Hall Monday January 13 City Council Approves Bids and Awards Contract Monday April 21 Start Construction Friday August 11 Construction Substantial Completion 2025 Friday September 5 Construction Final Completion Friday September 5 Prepare Final Assessment Roll Monday September 22 City Council Approves Final Assessment Roll and Sets the Assessment Hearing Date Wednesday September 24 Send Advertisement for Assessment Hearing to Monticello Times for publication on October 2 Wednesday September 24 Mail Public Assessment Hearing Notices to Property Owners Monday October 27 City Council Holds the Assessment Hearing 7. CONCLUSIONS The proposed improvements are necessary, cost-effective, and feasible and will benefit the properties listed in Appendix B of this report. This project can be completed as proposed and need not be constructed in conjunction with any other project. The City, its financial consultant, and the persons assessed should review the project for benefit to determine the economic feasibility of the proposed improvements. It is recommended that the City Council accept this Feasibility Report at their October 14, 2024 regular City Council meeting and schedule the date for the Public Improvement Hearing. 11 3B (10) TABLE Summary of the Total Estimated Project and Assessed Costs 3B (11) TABLE 1 SUMMARY OF ESTIMATED PROJECT AND ASSESSMENT COSTS TOTAL PROJECT ASSESSED PROJECT COSTS COSTS Estimated Estimated Estimated Estimated Quantity Cost Quantity Cost Item No. Ref No. Description Unit Unit Cost 1 2021.501 MOBILIZATION LUMP SUM $125,000.00 1 $125,000 0.54 $67,500 2 2101.502 CLEARING EACH $460.00 8 $3,680 3 2101.502 GRUBBING EACH $140.00 9 $1,260 4 2104.502 REMOVE LIGHTING UNIT EACH $500.00 2 $1,000 5 2104.502 REMOVE LUMINAIRE EACH $250.00 10 $2,500 6 2104.502 REMOVE MANHOLE OR CATCH BASIN EACH $820.00 9 $7,380 7 2104.502 REMOVE CASTING EACH $195.00 9 $1,755 8 2104.502 REMOVE GATE VALVE AND BOX EACH $300.00 2 $600 9 2104.502 REMOVE VALVE BOX EACH $270.00 2 $540 10 2104.502 REMOVE HYDRANT EACH $500.00 2 $1,000 11 2104.502 REMOVE SIGN EACH $150.00 53 $7,950 12 2104.502 REMOVE EQUIPMENT PAD EACH $650.00 1 $650 13 2104.502 REMOVE LIGHT FOUNDATION EACH $650.00 7 $4,550 14 2104.502 REMOVE SERVICE CABINET EACH $600.00 1 $600 15 2104.502 SALVAGE CASTING EACH $280.00 27 $7,560 27 $7,560 16 2104.502 SALVAGE HANDHOLE EACH $500.00 1 $500 1 $500 17 2104.502 SALVAGE LIGHTING UNIT TYPE SPECIAL 1 EACH $400.00 5 $2,000 18 2104.503 SAWING CONCRETE PAVEMENT- FULL DEPTH LIN FT $4.50 316 $1,422 316 $1,422 19 2104.503 SAWING BITUMINOUS PAVEMENT- FULL DEPTH LIN FT $2.45 1,890 $4,631 1,890 $4,631 20 2104.503 REMOVE WATER MAIN LIN FT $25.00 37 $925 21 2104.503 REMOVE SEWER PIPE (STORM) LIN FT $33.00 288 $9,504 22 2104.503 REMOVE CURB AND GUTTER LIN FT $9.45 4,126 $38,991 4,126 $38,991 23 2104.503 REMOVE WOOD FENCE LIN FT $15.00 50 $750 24 2104.503 REMOVE UNDERGROUND WIRE LIN FT $1.05 3,650 $3,833 25 2104.504 REMOVE CONCRETE MEDIAN SQ YD $5.00 1,900 $9,500 26 2104.504 REMOVE CONCRETE WALK SQ YD $5.00 923 $4,615 923 $4,615 27 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD $18.00 113 $2,034 113 $2,034 28 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $2.00 13,246 $26,492 13,246 $26,492 29 2104.518 REMOVE BITUMINOUS WALK SQ FT $2.00 7,317 $14,634 7,317 $14,634 30 2104.604 SALVAGE LANDSCAPE ROCK SQ YD $50.00 15 $750 15 $750 31 2106.507 EXCAVATION - COMMON CU YD $20.00 2,540 $50,800 1,270 $25,400 32 2106.507 SELECT GRANULAR EMBANKMENT (CV) CU YD $45.00 222 $9,990 33 2106.507 COMMON EMBANKMENT (CV) CU YD $20.00 2,437 $48,740 1,218 $24,360 34 2106.607 EXCAVATION SPECIAL CU YD $10.00 2,610 $26,100 1,305 $13,050 34 2130.523 WATER MGAL $45.00 225 $10,125 225 $10,125 35 2221.507 SHOULDER BASE AGGREGATE (CV) CLASS 2 CU YD $60.00 9 $540 9 $540 36 2211.509 AGGREGATE BASE CLASS 5 TON $25.00 754 $18,850 37 2215.504 FULL DEPTH RECLAMATION SQ YD $2.25 11,705 $26,336 11,705 $26,336 38 2215.507 HAUL FULL DEPTH RECLAMATION (CV) CYYD $18.00 1,951 $35,118 1,951 $35,118 39 2232.504 MILL BITUMINOUS SURFACE (2.0") SQ YD $2.25 82 $185 82 $185 40 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALLON $2.35 2,904 $6,824 2,904 $6,824 41 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK SQ YD $25.00 1,521 $38,025 42 2360.504 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) 2.5' THICK SQ YD $26.00 1,177 $30,602 43 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C) TON $97.00 3,062 $297,014 3,062 $297,014 44 2360.509 TYPE SP 12.5 NON WEARING COURSE MIXTURE (3,C) TON $95.00 6,125 $581,875 6,125 $581,875 45 2433.603 SAW AND SEAL JOINT LIN FT $19.00 100 $1,900 100 $1,900 46 2503.503 12" RC PIPE SEWER CLASS V LIN FT $120.00 118 $14,160 47 2503.503 15" RC PIPE SEWER CLASS V LIN FT $130.00 57 $7,410 48 2503.503 18" RC PIPE SEWER CLASS V LIN FT $140.00 146 $20,440 49 2503.503 24" RC PIPE SEWER CLASS III LIN FT $160.00 48 $7,680 50 2503.602 CONNECT TO EXISTING STORM SEWER EACH $1,100.00 9 $9,900 51 2504.601 IRRIGATION SYSTEM LUMP SUM $25,000.00 1 $25,000 52 2504.602 CONNECT TO EXISTING WATER MAIN EACH $1,100.00 5 $5,500 53 2504.602 HYDRANT EACH $7,000.00 2 $14,000 54 2504.602 VALVE BOX EACH $900.00 2 $1,800 55 2504.602 ADJUST VALVE BOX EACH $550.00 10 $5,500 10 $5,500 56 2504.602 1" CORPORATION STOP EACH $500.00 2 $1,000 57 2504.602 6" GATE VALVE AND BOX EACH $1,100.00 2 $2,200 58 2504.602 1" CURB STOP AND BOX EACH $500.00 2 $1,000 59 2504.602 SALVAGE SPRINKLER HEAD EACH $50.00 50 $2,500 50 $2,500 60 2504.602 INSTALL SPRINKLER HEAD EACH $90.00 50 $4,500 50 $4,500 61 2504.603 6" WATERMAIN DUCTILE IRON CL 52 LIN FT $75.00 25 $1,875 62 2504.603 16" WATERMAIN DUCTILE IRON CL 50 LIN FT $110.00 65 $7,150 63 2504.603 3" PVC CASING PIPE LIN FT $18.00 246 $4,428 64 2504.603 4" PVC CASING PIPE LIN FT $20.00 512 $10,240 65 2504.608 DUCTILE IRON FITTINGS POUND $10.00 566 $5,660 66 2506.502 INSTALL CASTING EACH $550.00 27 $14,850 27 $14,850 67 2506.502 CASTING ASSEMBLY EACH $1,600.00 18 $28,800 68 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN H LIN FT $1,000.00 3 $3,000 69 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT $1,100.00 47 $51,700 70 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 LIN FT $1,550.00 5 $7,750 ESTIMATED PROJECT COSTS Page 1 of 2 3B (12) TABLE 1 SUMMARY OF ESTIMATED PROJECT AND ASSESSMENT COSTS TOTAL PROJECT ASSESSED PROJECT COSTS COSTS Estimated Estimated Estimated Estimated Quantity Cost Quantity Cost Item No. Ref No. Description Unit Unit Cost 71 2506.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH $1,500.00 4 $6,000 72 2506.603 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL LIN FT $960.00 14 $13,440 73 2521.518 4" CONCRETE WALK SQ FT $6.50 6,955 $45,208 6,955 $45,208 74 2521.518 4" COLORED CONCRETE WALK SQ FT $10.00 14,169 $141,690 75 2521.518 6" CONCRETE WALK SQ FT $11.00 600 $6,600 76 2521.518 8" COLORED CONCRETE WALK SQ FT $12.00 5,040 $60,480 77 2521.602 DRILL AND GROUT REINF BAR (EPDXY COATED) EACH $11.00 338 $3,718 238 $2,618 78 2521.618 6" CONCRETE WALK (ADA) SQ FT $14.00 3,825 $53,550 2,825 $39,550 79 2531.503 CONCRETE CURB AND GUTTER DESIGN B412 LIN FT $30.00 376 $11,280 376 $11,280 80 2531.503 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT $30.00 618 $18,540 618 $18,540 81 2531.503 CONCRETE CURB AND GUTTER DESIGN B624 LIN FT $35.00 2,716 $95,060 2,716 $95,060 82 2531.503 CONCRETE CURB AND GUTTER DESIGN R424 LIN FT $30.00 544 $16,320 83 2531.503 CONCRETE CURB AND GUTTER DESIGN S524 LIN FT $35.00 4,085 $142,975 84 2531.503 CONCRETE CURB AND GUTTER DESIGN V4 LIN FT $50.00 182 $9,100 85 2531.504 7" CONCRETE DRIVEWAY PAVEMENT SQYD $100.00 113 $11,300 113 $11,300 86 2531.603 CONCRETE SILL LIN FT $15.00 3,338 $50,070 87 2531.618 TRUNCATED DOMES SQ FT $53.00 564 $29,892 436 $23,108 88 2540.602 RELOCATE PLANTER EACH $300.00 8 $2,400 89 2540.604 INSTALL LANDSCAPE ROCK SQ YD $50.00 15 $750 15 $750 90 2545.502 LIGHT UNIT TYPE SPECIAL EACH $11,000.00 17 $187,000 91 2545.502 LIGHT UNIT TYPE SPECIAL 1 EACH $6,500.00 5 $32,500 92 2545.502 LIGHT FOUNDATION DESIGN E EACH $1,400.00 22 $30,800 93 2545.502 SERVICE CABINET EACH $9,000.00 1 $9,000 94 2545.502 EQUIPMENT PAD EACH $1,850.00 1 $1,850 95 2545.502 HANDHOLE EACH $2,500.00 5 $12,500 96 2545.503 2" NON-METALLIC CONDUIT LIN FT $8.50 4,615 $39,228 97 2545.503 UNDERGROUND WIRE 1/C 2 AWG LIN FT $2.75 310 $853 98 2545.503 UNDERGROUND WIRE 1/C 6 AWG LIN FT $1.95 9,880 $19,266 99 2545.503 UNDERGROUND WIRE 1/C 8 AWG LIN FT $1.70 4,940 $8,398 100 2563.601 TRAFFIC CONTROL LUMP SUM $35,000.00 1 $35,000 0.54 $18,900 101 2563.601 TRAFFIC CONTROL SUPERVISOR LUMP SUM $5,500.00 1 $5,500 0.54 $2,970 102 2563.601 ALTERNATE PEDESTRIAN ROUTE LUMP SUM $4,000.00 1 $4,000 0.54 $2,160 103 2564.518 SIGN TYPE C SQ FT $65.00 461 $29,965 104 2565.602 INSTALL HANDHOLE EACH $500.00 1 $500 1 $500 105 2565.602 RIDGID PVC LOOP DETECTOR 6' X 6' EACH $1,800.00 2 $3,600 2 $3,600 106 2571.502 DECIDUOUS TREE 2" CAL B&B EACH $750.00 7 $5,250 107 2571.502 ORNAMENTAL TREE 1.75" CAL B&B EACH $700.00 11 $7,700 108 2571.502 ORNAMENTAL TREE 2" CAL B&B EACH $750.00 6 $4,500 109 2571.502 DECIDUOUS SHRUB NO 5 CONT EACH $5.00 194 $970 110 2571.502 PERENNIAL NO 1 CONT EACH $3.00 742 $2,226 111 2572.503 TEMPORARY FENCE LIN FT $3.90 2,500 $9,750 2,500 $9,750 112 2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM $3,500.00 1 $3,500 0.54 $1,890 113 2573.501 EROSION CONTROL SUPERVISOR LUMP SUM $2,500.00 1 $2,500 0.54 $1,350 114 2573.502 STORM DRAIN INLET PROTECTION EACH $410.00 36 $14,760 36 $14,760 115 2573.503 SILT FENCE, TYPE MS LIN FT $2.75 4,615 $12,691 4,615 $12,691 116 2573.503 SEDIMENT CONTROL LOG TYPE WOOD CHIP LIN FT $3.15 2,420 $7,623 2,420 $7,623 117 2574.507 LOAM TOPSOIL BORROW CU YD $35.00 1,056 $36,960 528 $18,480 118 2575.507 MULCH MATERIAL TYPE 6 CU YD $30.00 45 $1,350 119 2575.604 SITE RESTORATION SQ YD $1.75 8,401 $14,702 8,401 $14,702 120 2582.503 4" SOLID LINE PAINT LIN FT $0.20 22,770 $4,554 22,770 $4,554 121 2582.503 4" DOUBLE SOLID PAINT LIN FT $0.40 5,745 $2,298 5,745 $2,298 122 2582.503 4" SOLID LINE MUTT -COMPONENT LIN FT $1.00 6,541 $6,541 6,541 $6,541 123 2582.503 6" SOLID LINE MUTT -COMPONENT LIN FT $1.50 9,017 $13,526 9,017 $13,526 124 2582.503 24" SOLID LINE MUTT -COMPONENT LIN FT $20.00 65 $1,300 65 $1,300 125 2582.503 4" BROKEN LINE MUTT -COMPONENT LIN FT $1.50 594 $891 594 $891 126 2582.503 12" DOTTED LINE MUTT -COMPONENT LIN FT $10.00 144 $1,440 127 2582.503 4" DOUBLE SOLID LINE MUTT -COMPONENT LIN FT $2.00 604 $1,208 604 $1,208 128 2582.518 PAVEMENT MESSAGE MULTI -COMPONENT SQ FT $13.20 720 $9,504 720 $9,504 129 2582.518 PAVEMENT MESSAGE PAINT SQ FT $8.00 265 $2,120 265 $2,120 130 2582.518 CROSSWALK MULTI -COMPONENT SQ FT $10.40 1,017 $10,577 1,017 $10,577 TOTAL CONSTRUCTION COST $3,044,447 $1,628,515 RIGHT - OF - WAY AND EASEMENT ACQUISITION $69,255 $69,255 OVERHEAD AND CONSTRUCTION CONTINGENCY (15%) $456,667 $244,277 TOTAL ESTIMATED PROJECT COST $3,570,369 $1,942,047 ESTIMATED PROJECT COSTS Page 2 of 2 3B (13) FIGURES Figure 1 — Project Limits Figure 2 — Cedar Street Roundabout Layout Figure 3 — Edmonson Avenue Roundabout Layout Figure 4 — Roundabout Landscaping Plan Figure 5 — Detour Plan — West Leg of Cedar Street Figure 6 — Detour Plan — North and South Leg of Edmonson Avenue Figure 7 — Detour Plan - Edmonson Avenue Closure 3B (14) too 0 too 200 TOWNSHIP: 121 RECLAIM AND PAVE SURFACE. SPOT �SOPEE IN FI. RANGE: 025 � REPAIR OF CONCRETE CURB AND GUTTER. 1t SECTION: 14 EXISTING TRAIL/SIDEWALK BEGIN PROJECT it i L' I I ' CONSTRUCT SINGLE \ LANE ROUNDABOUT AT EXISTING ALL -WAY / STOP CONTROLLED INTERSECTION �/ O / c REMOVE THE CENTER MEDIANS AND REPLACE WITH TWO-WAY h / LEFT TURN LANE CEDAR STREET EXISTING \ / TO EDMONSON AVENUE I STORM POND / �,� •� - � END PROJECT' T r__ PR i i EXISTINGRIGHT \ \� \------ ill JI OFWAY CONSTRUCT SINGLE -- (LANE ROUNDABOUT AT EXISTING ALL -WAY - J STOP CONTROLLED INTERSECTION �T CONSTRUCT NEW TRAIL, TRAIL LIGHTING, IRRIGATION, AND TREES / I Ei + _ DATE REVISION Hakanson Anderson FIGURE 1 Civil Engineers Ana Lana SCHOOL BOULEVARD INTERSECTION PROJECT LIMITS _ Minn Thurston Ave0 Anoka, Minnesota 55303 IMPROVEMENTS 763"27-5860 FA% 763-427-0320 ....hAkAnson-And—n.— CITY OF MONTICELLO, MINNESOTA 1 EE 3B (15) h G ice• �a * •a\ / / / Al / / At \ ` n C fr / / �o a ao ao 1. FEET FIGURE 2 s"EEr Hakanson Anderson SH Civil Engineers and Land S�neyors SCHOOL BOULEVARD IMPROVEMENT PROJECT CEDAR STREET ROUNDABOUT OF 3601 Thurston Av.., 0 Anoka, k-42 — 5 56303 763-427-5860 FA% 763-427-0520 www.hokanson—anderson.— CITY OF MONTICELLO, MINNESOTA ee M0305 3B (16) SCHOOL BOULEVARD \ VT \ s \ \ \ \ a \ z \ scA E IN i m� Hakanson Anderson FIGURE 3 Th Engineers and Land s;..f. s EDMONSON AVENUE ROUNDABOUT aN 3601 Thurston Ave., Anoka, klinnesota 5 1303 SCHOOL BOULEVARD IMPROVEMENT PROJECT 763-427-5860 FAX 763-427-0520 w,,.h,k,n,0n-0naera0n.,0m CITY OF MONTICELLO, MINNESOTA as rs { M0305 313 (17) d DATE REVISION ereo nrorymalni.pizn. �m®om aanreaaWmeuunaermra{u ,. a reerep za� ` ,smmx i z 4 a 4 4 PLANT SCHEDULE SYMBOL CITY SCIENTIFIC NAME/COMMON NAME I SIZE I ROOT I REMARKS ORNAMENTAL TREE (ALL TREES TO HAVE STRAIGHT TRUNK & SINGLE LEADER) 0 3 CRATAEGUS CRUS-GALLI VAR. INERMIS 2" B13 SPACE 20' O C. THORNLESS COCKSPUR HAWTHORN DECIDUOUS SHRUBS 020 CEANOTHUS AMERICANUS #1 CONT. SPACE 2' O.C. I NEWJERSEYTEA I O58 DIERVILLA LONICERA #5 CONT. SPACE 3' O.C. I DWARF BUSH HONEYSUCKLE I PERENNIALS I O 24 RATIBIDA PINNATA #1 CONT. SPACE 2' O.C. I YELLOW CONEFLOWER I 18 SYMPHYOTRICHUM LAEVE #1 CONT. SPACE 2' O.C. I SMOOTH ASTER I ORNAMENTAL GRASS _ 42 SCHIZACHYRIUM SCOPARIUM _ #1 _ CONT. SPACE 2' O.C. LITTLE BLUESTEM 0 371 SPOROBOLUS HETEROLEPIS #1 CONT. SPACE 2' O.C. I I PRAIRIE DROPSEED I NOTES. 1. SEES EET L3 FOR PLANTING DETAILS 8 LANDSCAPE SPECIFICATIONS 2. SEE SHEETS 11-14 FOR IRRIGATION PLAN AND DETAILS. 4 � 1t \ 0 0 BCAIE IN 8 I6 Ti. SP 222-105-003 LANDSCAPE ARCHITECT: Carmen Simonet Design LLC 5-o273eBlvd, St imonedN5gn.c Hakanson Anderson cIvI1 Engineers and Land surveyors 3601 Thurston Ave., Anoka, Minnesota 55303 SCHOOL BOULEVARD IMPROVEMENT PROJECT I FIGURE LANDSCAPE PLAN IT �Li nF (851)695-0273 carmen@simonettlesign.com (651) www slmonetdesign com 763W 427-5860 FAX 763 —0520 SCHOOL BOULEVARD L3 ...on. ww.hakanson—anderson.com CITY OF MONTICELLO, MINNESOTA SHEETS M03C> 313 (18) LEGEND WORK SPACE REFERENCE NOTES: (I)CONTRA CTOR SHALL CLOSE THE LEFT TURN LANE ON HIGHWAY 25 PER LAYOUT 6K-33 IN THE MINNESOTA TEMPORARY TRAFFIC CONTROL FIELD MANUAL — 2018. Q2 CONTRACTOR SHALL CLOSE THE RIGHT TURN LANE ON HIGHWAY 25 PER LAYOUT 6K-33 IN THE MINNESOTA TEMPORARY TRAFFIC CONTROL FIELD MANUAL — 2018. Y/ 600 L SCAIE IN 600 FEET FEET SP 222 `105-003 DATE REVISION I n.rec c.n rn.F m. pl°^, ntren rC°E.n, .r n w° arepar a by �m r „^ er my .°p°nbl°^ ana Fnot awy U aA p'-1 Ion. EnTine.r .r . Lwa ceny6o If In, s,.F..F ompE1R CJJ ' Hakanson Anderson Civil Engineers and Lana Survey— 3601 Thurston Ave, Anoka, Minn ..1a 55303 SCHOOL BOULEVARD IMPROVEMENT PROJECT FIGURE 5 DETOUR PLAN — WEST LEG OF SCHOOL SHEET TCl 1 / IN•Tm SGJ JO UM, P.Entl i vuoon. 763-427-5860 FAX 763-427-0520 BLVD CLOSURE TC13 a/a//2a Lic. NE. 23461 rAE y,y,..nakan6 n anderson a m CITY OF MONTICELLO, MINNESOTA E M0305F 3B (19) LEGEND _ WORK SPACE /I 600 1200 meT EEEi SP 222-105-003 DATE REVISION nerec cen rnat m• pm�, •D•=m=Ur•n, or n wU arcpur a by 'm r Un er my dl— ,up.—i- ana mm 6Uly E ,a pa,•,,,O,p En„n••r..6•r .I.w, OT . s or.'o7" .,o h ompRl R: CJJ Hakanrs a Anderson CWiI Enginee s ana Land suaYo s 3so1 Th.nd"n Ave., Anoka, Minnesota 55303 SCHOOL BOULEVARD IMPROVEMENT PROJECT FIGURE 6 DETOUR PLAN — EDMONSON AVE NORTH SHEET Tc�z oETC13 N„ T SGj ��11yy��MM 91b�� -- i 'KSf6 IJO UM, P.E. vuoo1, 763-427-5860 FAX 763-427-0520 AND SOUTH BOUND CLOSURE 4/4/24 Lic. No. 23461 rAE w,,.h,k,n,on—onaerson.-m CITY OF MONTICELLO, MINNESOTA :NEEi M0305 313 (20) LEGEND _ WORK SPACE �IT 1t 600 0 B00 1100 SaAD NFEET SP 222-105-003 DATE REVISION l I n.rec -d rnal mm pm^,a p�circ°r.^, .r n w° I If In, ° ar Im r °^ •r m, •°°°^'•'°^ °�° I^°' awb a .a r a1...m^° c ...r .r . °.• cen;6o If In, sl.I. °� ompmR CJJ Hakanson Anderson Civil Engineers and Lana Sl,neyor6 3601 Than Ave, Anoka, Minn eat. SS3o3 SCHOOL BOULEVARD IMPROVEMENT PROJECT FIGURE 7 DETOUR PLAN — SCHOOL BLVD AND SrvEET TC13 worm SGJ i JO UM, P.EnaR� 763-427-5860 FAX 763-427-0520 EDMONSON AVE CLOSURE TC13 a/a/2a Lic. N.. 23461 rAE —.h.k— n and —on a In CITY OF MONTICELLO, MINNESOTA fi M03051 3B (21) APPENDIX A Right -of -Way and Easement Information 3B (22) Right -of -Way and Easement Summary Parcel No. Property Type PARCEL 1 Commercial PARCELS Commercial PARCELS Commercial PARCEL? Commercial PARCEL 12 Residential PARCEL 13 Residential PARCEL 15 Residential PROPERTY INFORMATION Property Address 9234 STATE HWY 25 NE MONTICELLO MN 55362 9320 CEDAR ST MONTICELLO MN 55362 9350 CEDAR ST MONTICELLO MN 55362 UNASSIGNED UNASSIGNED UNASSIGNED 9165 FIELDCREST CIR MONTICELLO MN 55362 Owner SB24LLC WAL-MART REAL EST BUSINESS TR CHENS 668 PROPERTY LLC OCELLO LLC VILLAS OF AUTUMN RIDGE HOA VILLAS OF KLEIN FARMS ASSOC TAYLOR MCCLISH I:l ICU III Eel Will &V1JilJiM:x1 Temporary Permanent Easement (SF) Easement (SF) 1744 1926 3407 597 1595 407 1897 265 1311 177 1224 TOTALS 11,775 2,775 Right -of -Way (SF) 1130 351 345 485 2,311 3b (23) Permanent Easement for Right -Of -Way purposes per Doc.#768619 Most Northerly corner of Lot 1, Block 1, 6 MONTICELLO BUSINESS CENTER SECOND ADDITION 21.93 -1- S55'55'58"E/_ 2.00 M°A n° ` z30 Cely R ° ` \ SFCO 1 I _ " y J V / ° LG02°FOR \ Cf)Vjee. rn� "ess c "'h F R SFC`Ot 17.00 N32'03'3}/: n n q00 h nON c� / cm41L Ru BS \ a,zr zpo d �_ 06Zp. wG o 9\ 2 'I's Rs jet / PARCEL 1 MONnc e \� cIz 9l Zw °NO q°° nON (` ye= (JAl \ o'oG / f� Easement Exhibit r, City of Monticello PROPOSED SIDEWALK EASEMENT DESCRIPTION: A permanent easement for sidewalk purposes over, under and across that part of Lot 1, Block 1, MONTICELLO BUSINESS CENTER SECOND ADDITION, Wright County, Minnesota; lying North of the following described line and its extensions: Beginning at the most Northerly corner of said Lot 1; thence South 55 degrees 55 minutes 58 seconds East, assuming the southerly line of said Lot 1 bears South 59 degrees 22 minutes 43 seconds East, a distance of 21.93 feet; thence South 62 degrees 30 minutes 02 seconds East a distance of 71.58 feet; thence South 59 degrees 07 minutes 04 seconds East a distance of 111.38 feet; thence southeasterly 58.65 feet along a tangential curve concave to the north, said curve having a radius of 152.00 feet and a central angle of 22 degrees 06 minutes 27 seconds to the Northeasterly line of said Lot 1 and said line there terminating. EXCEPT That part of said Lot 1 described as a permanent right of way easement per Document Number 768619. ALSO EXCEPT The Northeasterly 2.00 feet of said Lot 1. PROPOSED TEMPORARY EASEMENT DESCRIPTION: A temporary easement for construction purposes over, under, and across that part of Lot 1, Block 1, MONTICELLO BUSINESS CENTER SECOND ADDITION, Wright County, Minnesota; lying Northeasterly and Easterly of the following described line and its extensions: Commencing at the most Easterly comer of said Lot 1; thence South 34 degrees 26 minutes 29 seconds West, assumed bearing along the Southeasterly line of said Lot 1, a distance of 42.17 feet to the point of beginning of the line to be described; thence North 09 degrees 09 minutes 46 seconds West a distance of 34.38 feet; thence North 50 degrees 50 minutes 18 seconds West a distance of 46.34 feet; thence North 55 degrees 39 minutes 03 seconds West a distance of 81.71 feet; thence North 32 degrees 03 minutes 37 seconds East a distance of 17.00 feet to the Northeasterly line of said Lot 1 and said line there terminating. EXCEPT That part of said Lot 1 lying North of the following described line and its extensions: Commencing at the most Northerly corner of said Lot 1; thence South 55 degrees 55 minutes 58 seconds East a distance of 21.93 feet, assuming the southerly line of said Lot 1 bears South 59 degrees 22 minutes 43 seconds East; thence South 62 degrees 30 minutes 02 seconds East a distance of 71.58 feet; thence South 59 degrees 07 minutes 04 seconds East a distance of 111.38 feet; thence southeasterly 58.65 feet along a tangential curve concave to the north, said curve having a radius of 152.00 feet and a central angle of 22 degrees 06 minutes 27 seconds to a point on the Northeasterly line of said Lot 1 and said line there terminating. ALSO EXCEPT That part of said Lot 1 described as a permanent street, utility, and drainage easement per Document Number A1012890. ALSO EXCEPT The Northeasterly 2.00 feet of said Lot 1. ' T Property Owner: SB 24, LLC PIN# 155148001010 9234 STATE H WY 25 NE DATE REVISION 02/20/24 Revise Tvpoaraphical Error I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Land Surveyor under the laws of the State gonesota,,-2Bn Date 01/18/24 Ua. No. 49138 Proposed Permanent r&a�n Easement = 1926 SF 30 0 30 so I/ Proposed Temporary SCALE IN FEET Ij"/� Easement = 1744 SF DESIGNED BY. BP Parcel 1 SHEET Hakanson Anderson DRAWN 0'. Civil Engineers and Land Surveyors JJ 3601 Thurston Ave., Anoka, Minnesota 55303 Right of Way and or amgy.. 763-427-5860 FAX 763-427-0520 Easement Exhibit 1 BP www.haa—inc.com DATE 01/18/24 1 FILE NO. M0305 SHEETS Jb (L4) %j Easement Exhibit C-1 T" Cj City of Monticello PROPOSED RIGHT OF WAY EASEMENT DESCRIPTION: A permanent easement for right of way purposes over, under and across that part of Lot 1, Block 1, MONTICELLO BUSINESS CENTER 4TH ADDITION, Wright County, Minnesota; lying Northerly and Northeasterly of the following described line and its extensions: Commencing at the most Northerly corner of said Lot 1; thence South 35 degrees 53 minutes 39 seconds West, assumed bearing along the Northwesterly line of said Lot 1, a distance of 29.95 feet to the point of beginning of the line to be described; thence South 87 degrees 52 minutes 18 seconds East a distance of 11.14 feet; thence South 79 degrees 32 minutes 33 seconds East a distance of 17.46 feet; thence South 65 degrees 19 minutes 05 seconds East a distance of 32.15 feet; thence South 63 degrees 01 minutes 22 seconds East a distance of 46.59 feet to the northeasterly line of said Lot 1 and said line there terminating. PROPOSED TEMPORARY EASEMENT DESCRIPTION: A temporary easement for construction purposes over, under, and across that part of Lot 1, Block 1, MONTICELLO BUSINESS CENTER 4TH ADDITION, Wright County, Minnesota; lying Northeasterly, Northwesterly, and Northerly of the following described line and its extensions: Commencing at the most Northerly corner of said Lot 1; thence South 35 degrees 53 minutes 39 seconds West, assumed bearing along the Northwesterly line of said Lot 1, a distance of 135.57 feet to a comer of said Lot 1; thence South 63 degrees 57 minutes 45 seconds East along the Northeasterly line of Lot 2, said Block 1 a distance of 10.15 feet to the point of beginning of the line to be described; thence North 35 degrees 53 minutes 39 seconds East a distance of 100.00 feet; thence North 78 degrees 36 minutes 30 seconds East a distance of 22.63 feet; thence South 61 degrees 20 minutes 25 seconds East a distance of 42.62 feet; thence South 52 degrees 33 minutes 06 seconds East a distance of 224.49 feet; thence North 37 degrees 26 minutes 54 seconds East a distance of 10.00 feet to the Northeasterly line of said Lot 1 and said line there terminating. EXCEPT That part of said Lot 1 lying Northerly and Northeasterly of the following described line and its extensions: � 4TH ADDITION (o \ V r�ON `�. ____— - � o <j�z 7 Commencing at the most Northerly corner of said Lot 1; thence South 35 degrees 53 minutes 39 se / n Qo��nON�` \ \ �q 29.95feetsto the point of beginniWest, assumed ng along gofthe li eNorthwesterly betdelscribed;line fthe thence South 87said Lot 1, a sdegreestance f c52 minutes 18 seconds East a distance of 11.14 feet; thence South 79 degrees 32 minutes 33 seconds East a distance of 17.46 feet; thence South 65 degrees 19 minutes 05 seconds East a distance of 32.15 feet; thence South 63 degrees 01 minutes 22 seconds East a distance of ------- y 46.59 feet to the northeasterly line of said Lot 1 and said line there terminating. / N Property Owner: WAL—MART REAL EST BUSINESS TR PIN# 155207001010 9320 CEDAR STREET WOMMM� Way = 1 30gSF of 30 0 30 V1111A proposed Temporary SCALE IN FEETEasement = 3407 SF DATE REVISION DFSMED 91"' SHEET 02/07/24 Revise Riqht of Wav Easement/Revise Temporary Easement I hereby certify that this survey, plan or report was prepared BP Hakanson Anderson Parcel 3 by me or under my direct supervision and that I am a duly I Licensed Professional Land Surveyor under the laws of the DRAWN D': Civil Engineers and Land Surveyors State of nesota. OF JJ 3601 Thurston Ave., Anoka, Minnesota 55303 Right Of Way ar1C� r�erf� 763-427-5860 FAX 763-427-0520 B erson0�' www.haa—inc.com Easement Exhibit Date 01/18/24 Lic. No. 49138 BP DATE 01/18/24 1 FILE NO. MO305 SHEETS ,its (t5) Qj w arjya14t \ J 302'14.24"w15.55 PARCEL 3 SS'12 / N B Siry °r CO \ \ � i ✓ � (�� f ICJ V �v, .T w�1 DATE REVISION 02/07/24 Revise Temporary Easement Easement Exhibit City of Monticello PROPOSED TEMPORARY EASEMENT DESCRIPTION: A temporary easement for construction purposes over, under, and across that part of Lot 2, Block 1, MONTICELLO BUSINESS CENTER 4TH ADDITION, Wright County, Minnesota; lying Northwesterly and Westerly of the following described line and its extensions: Commencing at the most Northerly comer of said Lot 2; thence South 63 degrees 57 minutes 45 seconds East, assumed bearing along the Northeasterly line of said Lot 2, a distance of 10.15 feet to the point of beginning of the line to be described; thence South 44 degrees 22 minutes 35 seconds West a distance of 43.82 feet; thence southwesterly 74.56 feet along a non —tangential curve concave to the southeast, said curve having a radius of 952.93 feet, a central angle of 04 degrees 29 minutes 00 seconds and a chord that bears South 31 degrees 39 minutes 44 seconds West; thence South 02 degrees 14 minutes 24 seconds West, not tangent to the last described curve, a distance of 15.55 feet to the Southwesterly line of said Lot 2 and said line there terminating. Property Owner: CHENS 668 PROPERTY LLC PIN # 155207001020 9350 CEDAR STREET W ■ 30 0 30 60 Proposed Temporary SCALE IN FEET V1111A Easement = 597 SF I hereby certify that this survey, plan or report was prepared DESIGNED �� BP H k s o Anderson SHEET Parcel 5 by me or under my direct supervision and that I am a duly a a n n 1 Licensed Professional Land Surveyor under the laws of the State of nesota. DRAWN B': JJ Civil Engineers and Land Surveyors 3601 Thurston Ave., Anoka, Minnesota 55303 OF Right of Way and i — 763-427-5860 FAX 763-427-0520 Easement Exhibit B Person��' Date 01/18/24 U, No. 49138 BP www.haa—inc.com DATE 01/18/24 1 FILE NO. MO305 SHEETS Ob (Lb) \ I � I \ J I E' R F �o z� Ymw `o= PARCEL 5 I w0 — F Z O O 2 I / i I v '— Drainage and Utility Easement per MONTICELLO BUSINESS CENTER Sidewalk Easement per Doc# 1015455 SCHOOL BOULEVARD South line of Outlot A. MONTICELLO BUSINESS CENTER EIGHTH ADDITION \I 3st comer of Outlot A, ELLO BUSINESS CENTER ADDITION Easement Exhibit boa City of Monticello PROPOSED RIGHT OF WAY EASEMENT DESCRIPTION: A permanent easement for right of way purposes over, under and across that part of Outlot A, MONTICELLO BUSINESS CENTER EIGHTH ADDITION, Wright County, Minnesota; lying Southeasterly of the following described line and its extensions: Commencing at the Southeast corner of said Outlot A; thence North 00 degrees 00 minutes 30 seconds West, assumed bearing along the East line of said Outlot A, a distance of 17.67 feet to the point of beginning of the line to be described; thence South 58 degrees 46 minutes 50 seconds West a distance of 10.94 feet; thence South 71 degrees 16 minutes 24 seconds West a distance of 37.39 feet to the South line of said Outlot A and said line there terminating. PROPOSED SIDEWALK EASEMENT DESCRIPTION: A permanent easement for sidewalk purposes over, under and across that part of Outlot A, MONTICELLO BUSINESS CENTER EIGHTH ADDITION, Wright County, Minnesota; lying Southeasterly of the following described line and its extensions: Commencing at the Southeast corner of said Outlot A; thence North 00 degrees 00 minutes 30 seconds West, assumed bearing along the East line of said Outlot A, a distance of 35.05 feet to the point of beginning of the line to be described; thence South 48 degrees 25 minutes 20 seconds West a distance of 16.04 feet; thence South 70 degrees 48 minutes 09 seconds West a distance of 74.26 feet to the South line of said Outlot A and said line there terminating. EXCEPT The South 12.00 feet of said Outlot A ALSO EXCEPT That part of Outlot A which lies Southeasterly of the following described line: Commencing at the Southeast corner of said Outlot A; thence North 00 degrees 00 minutes 30 seconds West, assumed bearing along the East line of said Outlot A, a distance of 17.67 feet to the point of beginning of the line to be described; thence South 58 degrees 46 minutes 50 seconds West a distance of 10.94 feet; thence South 71 degrees 16 minutes 24 seconds West a distance of 37.39 feet to the South line of said Outlot A and said line there terminating. A temporary easement for construction purposes over, under and across that part of Outlot A, MONTICELLO BUSINESS CENTER EIGHTH ADDITION, Wright County, Minnesota; lying Southeasterly of the following described line and its extensions: Commencing at the Southeast corner of said Outlot A; thence North 00 degrees 00 minutes 30 seconds West, assumed bearing along the East line of said Outlot A, a distance of 69.44 feet to the point of beginning of the line to be described; thence South 35 degrees 33 minutes 01 seconds West a distance of 32.76 feet; thence South 73 degrees 07 minutes 33 seconds West a distance of 147.50 feet to the South line of said Outlot A and said line there terminating. EXCEPT The South 12.00 feet of said Outlot A ALSO EXCEPT The East 12.00 feet of said Outlot A. W MEMMMIq Way = 351 SF of Property Owner: OCELLO, LLC Proposed Sidewalk PIN# 155269000010 Easement = 407 SF NA 20 0 20 40 Proposed Temporary SCALE IN FEET Ij// �/,II Easement = 1595 SF DATE REVISION DESIGNED 0' SHEET 02/20/24 Revise Typoomphical Error I hereby certify that this survey, plan or report was prepared BP H a k a n s o n Anderson P a rc e I 7 1by me or under my direct supervision and that I am a duly Licensed Professional Land Surveyor under the laws of the DRAWN BY: Civil Engineers and Land Surveyors State of nesota. OF JJ 3601 Thurston Ave., Anoka, Minnesota 55303 Right Of Way arlC� ci _ 763-427-5860 FAX 763-427-0520 e erson '0�' www.haa—inc.com Easement Exhibit Date 01/18/24 Uc. No. 49138 BP DATE 01/18/24 FILE NO. MO305 SHEETS Easement Exhibit I r City of Monticello ' PROPOSED RIGHT OF WAY EASEMENT DESCRIPTION: A permanent easement for right of way purposes over, under and across that part of Outlot A, AUTUMN RIDGE VILLAS, Wright County, Minnesota; lying Northeasterly of the following described line and its extensions: Commencing at the Northeast corner of said Outlot A; thence South 89 degrees 59 minutes 31 seconds West, assumed bearing along the North line of said Outlot A, a distance of 21.94 feet to the point of beginning of the line to be described; thence South 41 degrees 03 minutes 43 seconds East a distance of 14.59 feet; thence South 26 degrees 02 minutes 27 SCHOOL BOULEVARD seconds East a distance of 28.17 feet to the East line of said Outlot A and said line there terminating. PROPOSED SIDEWALK EASEMENT DESCRIPTION: - A permanent easement for sidewalk purposes over, under and across that part of Outlot A, AUTUMN RIDGE VILLAS, Wright County, Minnesota; lying Northeasterly of the following described line and its extensions: Northeast ofcorner Outlot A Commencing at the Northeast corner of said Outlot A; thence South 89 degrees 59 minutes A comer of North line of Outlot A ADTUMN RIDGE 31 seconds West, assumed bearing along the North line of said Outlot A, a distance of 116.72 Outlot A__ AUTUMN RIDGE VILLAS' VILLAS feet to a comer of said Outlot A; thence South 07 degrees 42 minutes 39 seconds West Sidewalk Easement AUTUMN RIDGE `, 1 `� along the West line of said Outlot A a distance of 11.10 feet; thence North 89 degrees 59 P. r Doc. $A1353648-�- \ VILLAS � � , S89'59'31"W minutes 31 seconds East a distance of 74.39 feet to the point of beginning of the line to be \ \ _ _ _ _ '116.72 _ - 21.94 - described; thence southeasterly 50.96 feet along a non —tangential curve concave to the S07.42'39"W -� S41'03'43"E,f southwest, said curve having a radius of 35.71 feet, a central angle of 81 degrees 46 minutes 11.10 N89'59'31"E t4.s9 05 seconds and a chord that bears South 42 degrees 18 minutes 08 seconds East to the _ 74.3s _ \ West line of that part of said Outlot A described as a permanent city trail and sidewalk easement per Document Number A1353648 and said line there terminating. i o too \, EXCEPT I o s \ i That part of said Outlot A described as a permanent city trail and sidewalk easement per _ 0 Document Number A1353648. a. e rc L=50.96-- w ALSO EXCEPT z R=35.71 m� I [1=81'46'O5" N� j C.BRG=s4218'O8"E LLJ The North 11.00 feet of said Outlot A. ; PROPOSED TEMPORARY EASEMENT DESCRIPTION: I I I I PARCEL 6 Q A temporary easement for construction purposes over, under and across that part of the North 31.00 feet of Outlot A, AUTUMN RIDGE VILLAS, Wright County, Minnesota; lying South of O the North 11.00 feet and West of the following described line and its extensions: Commencing at the Northeast corner of said Outlot A; thence South 89 degrees 59 minutes (n 31 seconds West, assumed bearing along the North line of said Outlot A. a distance of 116.72 Z feet to a comer of said Outlot A; thence South 07 degrees 42 minutes 39 seconds West D I j� J I a J O along the West line of said Outlot A a distance of 11.10 feet; thence North 89 degrees 59 minutes 31 seconds East a distance of 74.39 feet to the point of beginning of the line to be ow described; thence southeasterly 50.96 feet along a non —tangential curve concave to the southwest, said curve having a radius of 35.71 feet, a central angle of 81 degrees 46 minutes LLJ 05 seconds and a chord that bears South 42 degrees 18 minutes 08 seconds East to the West line of that part of said Outlot A described as a permanent city trail and sidewalk % easement per Document Number A1353648 and said line there terminating. J/ 5 vPro \ \�\� \�. �(1\��/ \ ` MOMMMIq Way = 3451 SF ht of / n \ Proposed Sidewalk Property Owner: VILLAS OF AUTUMN RIDGE HOA Easement = 265 SF PIN# 155245000010 NA 20 0 20 40/ Proposed Temporary SCALE IN FEET Easement = 1897 SF DATE REVISION DESIGNED li"' SHEET 02/20/24 Revise Tvpoomphical Error I hereby certify that this survey, plan or report was prepared BP H a k a n s o n Anderson Parcel 12 1 by me or under my direct supervision and that I am a duly Licensed Professional Land Surveyor under the laws of the DRAWN BY: Civil Engineers and Land Surveyors State of nesota. OF JJ 3601 Thurston Ave., Anoka, Minnesota 55303 Right Of Way arlC� �)] ai _ 763-427-5860 FAX 763-427-0520 a arson '��' www.haa—inc.com Easement Exhibit Date 01/18/24 U, No. 49138 BP DATE 01/18/24 FILE NO. M0305 SHEETS Ob (ZO) Easement Exhibit City of Monticello r•19@1110.>�9u1X441I:a��y0•11111,1ED]*1i17129[61 A permanent easement for sidewalk purposes over, under, and across Lot 35, Block 1, KLEIN FARMS ESTATES 3RD ADDITION, Wright County, Minnesota, lying Southwesterly of the following described line and its extensions: Commencing at the Southwest corner of said Lot 35; thence North 00 degrees 00 minutes 30 seconds West, assumed bearing along the West line of said Lot 35, a distance of 22.79 feet to the point of beginning of the line to be described; thence southeasterly 30.89 feet along a non —tangential curve concave to the northeast, said curve having a radius of 44.93 feet, a central angle of 39 degrees 23 minutes 15 seconds and a chord that bears South 41 degrees 49 minutes 41 seconds East to the South line of Lot 35 and said line there terminating. PROPOSED TEMPORARY EASEMENT DESCRIPTION: A temporary easement for construction purposes over, under, and across that part of Lot 35, Block 1, KLEIN FARMS ESTATES 3RD ADDITION, Wright County, Minnesota, lying Southwesterly of the following described line and its extensions: Commencing at the southwest corner of said Lot 35; thence North 00 degrees 00 minutes 30 seconds West, assumed bearing along the west line of said Lot 35, a distance of 75.86 feet to the point of beginning of the line to be described; thence South 22 degrees 08 minutes 57 seconds East a distance of 49.15 feet; thence southeasterly 17.18 feet along a tangential curve concave to the northeast, said curve having a radius of 25.00 feet and a central angle of 39 degrees 21 minutes 58 seconds; thence South 61 degrees 30 minutes 54 seconds East, tangent to the last described curve, a distance of 33.31 feet to the south line of said Lot 35 and said line there terminating. EXCEPT: That part of said Lot 35 lying Southwesterly of the following described line and its extensions: Commencing at the Southwest corner of said Lot 35; thence North 00 degrees 00 minutes 30 seconds West, assumed bearing along the West line of said Lot 35, a distance of 22.79 feet to the point of beginning of the line to be described; thence southeasterly 30.89 feet along a non —tangential curve concave to the northeast, said curve having a radius of 44.93 feet, a central angle of 39 degrees 23 minutes 15 seconds and a chord that bears South 41 degrees 49 minutes 41 seconds East to the South line of Lot 35 and said line there terminating. W Property Owner: VILLAS OF KLEIN FARMS ASSOC Proposed Sidewalk P Y Easement = 177 SF PIN# 155110001350 NA 20 0 20 40 I/ proposed Temporary 'SCALE IN FEET I�// Easement = 1311 SF DATE REVISION 02/20/24 Revise Tvooaraahical Error I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Land Surveyor under the laws of the State of ' nesoto. — i B erson Date 01 /18/24 Lic. No. 49138 DESIGNED fff. BP Parcel 13 SHEET Hakanson Anderson 1 DMWNDI. Civil Engineers and Land Surveyors 11 3601 Thurston Ave., Anoka, Minnesota 55303 Right of Way and OF a01Dft 763-427-5860 FAX 763-427-0520 Easement Exhibit 1 Bp www.haa—inc.com DATE 01/18/24 1 FILE NO. MO305 SHEETS ,Jb 1Zy1 I u Easement Exhibit I I I -- - - -- City of Monticello PROPOSED RIGHT OF WAY EASEMENT DESCRIPTION: SCHOOL B OULEVARD rl A permanent easement for right of way purposes over, under and across that part of Lot 9, Block 1, KLEIN FARMS 3RD ADDITION, Wright County, Minnesota; lying North of the following described line and its extensions: Commencing at the Northwest corner of said Lot 9; thence South 00 degrees 00 minutes 20 ` seconds West, assumed bearing along the West line of said Lot 9, a distance of 20.00 feet to • the point of beginning of the line to be described; thence North 63 degrees 47 minutes 29 seconds East a distance of 22.57 feet; thence North 72 degrees 01 minutes 29 seconds East a distance of 37.59 feet to the North line of said Lot 9 and said line there terminating. ^ oo�ner Noc hot 9 F P M 1, � — PROPOSED TEMPORARY EASEMENT DESCRIPTION: / t, K�PpO«ON / 3RD North line of Lot 9, 'lock KLEIN FARMS 3RD ADDITION — — — A temporary easement for construction purposes over, under and across that part of the _ — North 20 feet of Lot 9, Block 1, KLEIN FARMS 3RD ADDITION, Wright County, Minnesota; lying _ South of the following described line and its extensions: Commencing at the Northwest corner of said Lot 9; thence South 00 degrees 00 minutes 20 Ni2o�2eE i0o Ai`i seconds West, assumed bearing along the West line of said Lot 9, a distance of 20.00 feet to / t the point of beginning of the line to be described; thence North 63 degrees 47 minutes 29 i22.57/ - -��N63.47'29"E \ seconds East a distance of 22.57 feet; thence North 72 degrees 01 minutes 29 seconds East a distance of 37.59 feet to the North line of said Lot 9 and said line there terminating. \ �o o mQ � \ n Jy ` m< PARCEL 7 -W I -- 3x - t --______--- - doe OTa� d utttt3�p P� I I on �5 o o K��N F FR A r / w -0 o \ w > v Q o �v\ \ Property Owner: TAYLOR MCCLISH p � PIN# 155102001090 ° 9165 FIELDCREST CIRCLE WOMMMM Proposed Right of I Ld a r J \ Way = 485 SF .� \ zo o zo 40 I/ proposed Temporary �scALF IN FEET I�// Easement = 1224 SF DATE REVISION DFSMED 91"' SHEET I hereby certify that this survey, plan or report was prepared BP H a k a n s o n Anderson Parcel 15 by me or under my direct supervision and that I am a duly Licensed Professional Land Surveyor under the laws of the DRAWN BY: State of nesota. JJ Civil Engineers and Land Surveyors OF 3601 Thurston Ave., Anoka, Minnesota 55303 Right Of Way ar1C� �)) I �er4f� i - a0ID�, 763-427-5860 FAX 7-0520 Easement Exhibit B ersaa Date 01/18/24 Li, No. 49136 BID www.naa—ina.aam c.com DATE 01/18/24 FILE NO. MO305 SHEETS 3B (30) APPENDIX B Assessment Information Awuia ��99 ll�l�1��11 8�•111 � Kwik Trip Project Limit Project 9?�� Limit Aldi O U . 29A O O Project Limit , 9 SCHOOLB(DULEVARDU 10 n �J IMPROVEMENT PROJECT o N d �U \ Z L j � 1 soh O O286 10 1 1 361 Legend OParcel Number �T 337 Street Frontage In Feet 1� ioo o ioo zoo Property Line SCALE N Project Limit Project Limit 12 nc, Project Limit 101 18 �f 16 17 i i O 1 (n C, O W A 3B (32) SCHOOL BOULEVARD FRONT FOOTAGE CALCULATIONS PROPERTY INFORMATION FRONT FOOTAGE CALCULATIONS Cedar Street Summary School Boulevard Summary Property Parcel No. PID Property Address Owner Taxpayer Taxpayer Address Cedar Street Cedar Street Assessable School Blvd School Blvd Assesseble Type Comment Comment Frontage Factor Frontage Frontage Factor Frontage PARCEL 1 Commercial 155-148-001010 9234 STATE HWY 25 NE S B 24 LLC S B 24 LLC 9234 STATE HIGHWAY 25 NE 254 50% 127 Rear with 359 25% 89.8 Side no access MONTICELLO MN 55362 MONTICELLO MN 55362 access PARCEL 2 Commercial 155-150-001010 9440 STATE HWY 25 KT REAL ESTATE HOLDINGS LLC KT REAL ESTATE HOLDINGS LLC PO BOX 2107 190 50% 95 Rearwith 385 25% 96.3 Side no access MONTICELLO MN 55362 LACROSSE WI 54603 access 155-207-001010 9320 CEDAR ST WAL-MART REAL EST BUSINESS TR WAL-MART REAL EST BUSINESS TR PO BOX 8050 136 100% 136 Front 995 100% 995.0 Side -short side of PARCEL 3 Commercial MONTICELLO MN 55362 BENTONVILLE AR 72716-0555 lot with access PARCEL4 Commercial 155-227-001010 9400 CEDAR ST ALDI INC ALDI INC PO BOX 460049 210 100% 210 Front with 298 25% 74.5 Side no access MONTICELLO MN 55362 HOUSTON TX 77056 access PARCELS Commercial 155-207-001020 9350 CEDAR ST CHENS 668 PROPERTY LLC CHENS 668 PROPERTY LLC 21873 MAJESTIC DR 123 100% 123 Front with 0 0.0 MONTICELLO MN 55362 ST AUGUSTA MN 55320 access PARCEL 6 Commercial 155-227-000010 UNASSIGNED OCELLO LLC OCELLO LLC 4065 CHELSEA RD W 0 0 377 100% 377.0 Front with access MONTICELLO MN 55362-3349 PARCEL 7 Commercial 155-269-000010 UNASSIGNED OCELLO LLC OCELLO LLC 4065 CHELSEA RD W 0 0 1256 100% 1256.0 Front with access MONTICELLO MN 55362-3349 155-221-001010 4134 SCHOOL BLVD JACOBSON VETERINARY PROPERTIES JACOBSON VETERINARY PROPERTIES 4134 SCHOOL BLVD 0 0 104 100% 104.0 PARCELS Commercial MONTICELLO MN 55362 MONTICELLO MN 55362-4678 Front with access 155-221-000010 UNASSIGNED BRICK BY BRICK DEVELOPMENT LLC BRICK BY BRICK DEVELOPMENT LLC 900 AMERICAN BLVD E SUITE 300 0 0 128 100% 128.0 PARCEL9 Commercial Front with access BLOOMINGTON MN 55420 PARCEL 10 Residential 155-147-000010 UNASSIGNED AUTUMN RIDGE TWNHMS ASSOC INC AUTUMN RIDGE TWNHMS ASSOC INC 10500 BREN RD E SUITE 120 0 0 286 0% 0.0 Residential no MINNETONKA MN 55343-9070 access PARCEL 11 Residential 155-245-000020 UNASSIGNED AUTUMN RIDGE TWNHMS ASSOC INC AUTUMN RIDGE TWNHMS ASSOC INC 10500 BREN RD E SUITE 120 0 0 361 0% 0.0 Residential no MINNETONKA MN 55343-9070 access PARCEL 12 Residential 155-245-000010 UNASSIGNED VILLAS OF AUTUMN RIDGE HOA VILLAS OF AUTUMN RIDGE HOA PO BOX 5233 0 0 117 0% 0.0 Residential no HOPKINS MN 55343-5233 access 155-110-001350 UNASSIGNED VILLAS OF KLEIN FARMS ASSOC VILLAS OF KLEIN FARMS ASSOC 8525 EDINBROOK CROSSING 0 0 388 0% 0.0 Residential no PARCEL 13 Residential BROOKLYN PARK MN 55443 access PARCEL 14 Residential 155-096-003090 9285 COUNTRY UN BILLY WARD 1R&SHERI DEMARS-WARD BILLY WARD 1R&SHERI DEMARS-WARD 9285 COUNTRY UN 0 0 164 0% 0.0 Residential no MONTICELLO MN 55362 MONTICELLO MN 55362 access PARCEL 15 Residential 155-102-001090 9165 FIELDCREST CIR TAYLOR MCCLSH TAYLOR MCCLISH 9165 FIELDCREST CIR 0 0 73 0% 0.0 Residential no MONTICELLO MN 55362 MONTICELLO MN 55362 access PARCEL 16 Residential 155-102-001100 9175 FIELDCREST CIR LAURA LOPEZ-DE-MIRELES & RENE MIRELES LAURA LOPEZ-DE-MIRELES & RENE MIRELES 9175 FIELDCREST CIR 0 0 214 0% 0.0 Residential no MONTICELLO MN 55362 MONTICELLO MN 55362 access PARCEL 17 Residential 155-102-001110 9183 FIELDCREST CIR KAYLA BELDEN KAYLA BELDEN 9183 FIELDCREST CIR 0 0 107 0% 0.0 Residential no MONTICELLO MN 55362 MONTICELLO MN 55362 access PARCEL 18 Residential 155-102-001130 9221 COUNTRY AVE MICHAEL R UTLEY & AMBER BLISS MICHAEL R UTLEY & AMBER BLISS 9221 COUNTRY AVE 0 0 175 0% 0.0 Residential no MONTICELLO MN 55362-8453 MONTICELLO MN 55362-8453 access PARCEL 19 Residential 155-102-001080 9153 FIELDCREST CIR BRIGHAM 1 LINDBOM BRIGHAM 1 LINDBOM 9153 FIELDCREST CIR 0 0 0 0.0 MONTICELLO MN 55362 MONTICELLO MN 55362 PARCEL 20 Commercial 155-269-001010 UNASSIGNED MONTICELLO LAKES LLC MONTICELLO LAKES LLC 6718 COVE POINT RD 0 0 0 0.0 MINNETRISTA MN 55331 913 691 5787 3120.6 Edmonson Street Summary Assessment Summary Edmonson Edmonson Assesseble Comment Adjusted %of Total Street Factor Frontage Footage 0 0 217 2.76% 0 0 191 2.43% 0 0 1131 14.38% 0 0 285 3.62% 0 0 123 1.56% 0 0 377 4.79% 188 25% 47 Side no 1303 16.56% access 0 0 104 1.32% 0 0 128 1.63% 0 0 0 0.00% 0 0 0 0.00% 279 0% 0 Residential 0 0.00% no access 303 0% 0 Residential 0 0.00% no access 0 0 0 0.00% 176 0% 0 Residential 0 0.00% no access 0 0 0 0.00% 0 0 0 0.00% 0 0 0 0.00% 104 0% 0 Residential 0 0.00% no access 116 100% 116 Front with 116 1.47% access 1166 163 50.52% 3B(33) SCHOOL BOULEVARD PROPOSED ASSESSMENTS ASSESSMENT CALCULATIONS PROPERTY INFORMATION • Assessable Project Amount $1,942,047 Assessment Summary Property Parcel No. PID Property Address p y Owner Adjusted Assessment Assessment Factor - Total Proposed Type % of Total Footage Subtotal Reconstruction Assessment 155-148-001010 9234 STATE HWY 25 NE S B 24 LLC 217 2.76% $53,600.50 50% $26,800.25 PARCEL 1 Commercial MONTICELLO MN 55362 155-150-001010 9440 STATE HWY 25 KT REAL ESTATE HOLDINGS LLC 191 2.43% $47,191.74 50% $23,595.87 PARCEL 2 Commercial MONTICELLO MN 55362 155-207-001010 9320 CEDAR ST WAL-MART REAL EST BUSINESS TR 1131 14.38% $279,266.36 50% $139,633.18 PARCEL 3 Commercial MONTICELLO MN 55362 155-227-001010 9400 CEDAR ST ALDI INC 285 3.62% $70,302.10 50% $35,151.05 PARCEL4 Commercial MONTICELLO MN 55362 155-207-001020 9350 CEDAR ST CHENS 668 PROPERTY LLC 123 1.56% $30,295.93 50% $15,147.97 PARCELS Commercial MONTICELLO MN 55362 155-227-000010 UNASSIGNED OCELLO LLC 377 4.79% $93,024.05 50% $46,512.03 PARCEL 6 Commercial 155-269-000010 UNASSIGNED OCELLO LLC 1303 16.56% $321,602.98 50% $160,801.49 PARCEL 7 Commercial 155-221-001010 4134 SCHOOL BLVD JACOBSON VETERINARY PROPERTIES 104 1.32% $25,635.02 50% $12,817.51 PARCEL 8 Commercial MONTICELLO MN 55362 155-221-000010 UNASSIGNED BRICK BY BRICK DEVELOPMENT LLC 128 1.63% $31,655.37 50% $15,827.69 PARCEL 9 Commercial 155-147-000010 UNASSIGNED AUTUMN RIDGE TWNHMS ASSOC INC 0 0.00% $0.00 50% $0.00 PARCEL 10 Residential 155-245-000020 UNASSIGNED AUTUMN RIDGE TWNHMS ASSOC INC 0 0.00% $0.00 50% $0.00 PARCEL 11 Residential 155-245-000010 UNASSIGNED VILLAS OF AUTUMN RIDGE HOA 0 0.00% $0.00 50% $0.00 PARCEL 12 Residential 155-110-001350 UNASSIGNED VILLAS OF KLEIN FARMS ASSOC 0 0.00% $0.00 50% $0.00 PARCEL 13 Residential 155-096-003090 9285 COUNTRY LN BILLY WARD JR&SHERI DEMARS-WARD 0 0.00% $0.00 50% $0.00 PARCEL 14 Residential MONTICELLO MN 55362 155-102-001090 9165 FIELDCREST CIR TAYLOR MCCLISH 0 0.00% $0.00 50% $0.00 PARCEL 15 Residential MONTICELLO MN 55362 155-102-001100 9175 FIELDCREST CIR LAURA LOPEZ-DE-MIRELES & RENE MIRELES 0 0.00% $0.00 50% $0.00 PARCEL 16 Residential MONTICELLO MN 55362 155-102-001110 9183 FIELDCREST CIR KAYLA BELDEN 0 0.00% $0.00 50% $0.00 PARCEL 17 Residential MONTICELLO MN 55362 155-102-001130 9221 COUNTRY AVE MICHAEL R UTLEY & AMBER BLISS 0 0.00% $0.00 50% $0.00 PARCEL 18 Residential MONTICELLO MN 55362-8453 155-102-001080 9153 FIELDCREST CIR BRIGHAM J LINDBOM 0 0.00% $0.00 50% $0.00 PARCEL 19 Residential MONTICELLO MN 55362 155-269-001010 UNASSIGNED MONTICELLO LAKES LLC 116 1.47% $28,548.09 50% $14,274.05 PARCEL 20 Commercial 50.52% $490,561.09 3A (1) City Council Agenda: 11/12/2024 4A. Consideration of canvassing the returns and adopting Resolution 2024-112 declaring the results of the 2024 General Election for the Citv of Monticello offices Prepared by: Meeting Date: ❑ Consent Item City Clerk 11/12/2024 ® Regular Agenda Item Reviewed by: Approved by: N/A City Administrator ACTION REQUESTED Motion to adopt Resolution 2024-112 declaring the results of the 2024 General Election for the City of Monticello offices. REFERENCE AND BACKGROUND MN State Statue 205.185, Subd. 3 calls for the City Council to canvass the election results between the third and tenth days after a general election. Therefore, the results must be canvassed and declared at this meeting. Prior to Election Day, Tuesday, November 5, Monticello had 8,972 registered voters. New registrations for early voting and election day voting totaled 967. There were 4,450 voters recorded on Election Day and 3,415 absentee ballots received for a total of 7,865 voters. The results of the local races are as follows: Mayor: Lloyd Hilgart Citv Council: Kip Christianson Lee Martie The winning candidates will be sworn in when their terms begin on January 13, 2025. The Local Option Sales Tax question for Bertram Chain of Lakes Regional Park passed by a close vote. This % cent sales tax will take effect in Spring 2025. The Pointes at Cedar question did not pass. I. Budget Impact: N/A II. Staff Workload Impact: N/A III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION City staff recommend approving the canvassing of election results and adopting Resolution 2024-112 declaring the election results. 3A (2) City Council Agenda: 11/12/2024 SUPPORTING DATA • Resolution 2024-112 4A (1) CITY OF MONTICELLO WRIGHT COUNTY RESOLUTION NO. 2024-112 CANVASSING ELECTION RETURNS AND DECLARING RESULTS OF THE 2024 GENERAL ELECTION FOR CITY OF MONTICELLO MAYOR AND COUNCIL MEMBER OFFICES AND LOCAL OPTION SALES TAX QUESTION WHEREAS, the City Clerk/Elections Administrator has duly presented to the City Council the results tapes of ballots cast in the November 5, 2024 General Election, and election summary statements have been sworn to by the Judges of the General Election; and WHEREAS, the total votes cast for the municipal offices voted upon are as follows: For Mavor (2 year terml Lloyd Hilgart 4,242 Charlotte Gabler 2,359 Write -Ins 39 For Council Member 2 elected for 4 vear terms Kip Christianson 3,651 Lee R. Martie 3,068 Sam Murdoff 2,423 Write -Ins 83 Citv Question 1 (Local Option Sales Tax — Bertram Chain of Lakes YES 3,656 (50.52%) NO 3,581 (49.48%) Citv Question 2 (Local Option Sales Tax — The Pointes at Cedar! YES 3,152 (43.92%) NO 4,024 (56.08%) NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA, that the totals listed above are deemed to be correct, the election is deemed to be valid, and the Mayor and City Council winners of the election are declared to be as follows: For Mayor (2 year term): Lloyd Hilgart For Council Member (4 year term): Kip Christianson Lee Martie NOW THEREFORE, FUTHERMORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF MONTICELLO, MINNESOTA, that the totals listed above are deemed to be correct, the election is deemed to be valid, and the Local Option Sales Tax of Y2 of 1 percent be adopted for the Betram Chain of Lakes as described in question. 4A (2) ADOPTED BYthe City Council of Monticello, Minnesota this 1211 day of November, 2024. ATTEST: Jennifer Schreiber, City Clerk Lloyd Hilgart, Mayor 4A (3) Abstract of Votes Cast In the Precincts of the City of Monticello State of Minnesota at the State General Election Held Tuesday, November 5, 2024 as compiled from the official returns. 4A (4) Abstract print version 46834, generated 11/12/2024 6:45:20 AM Number of persons registered as of 7 a.m. Number of persons registered on Election Day Summary of Totals City of Monticello Tuesday, November 5, 2024 State General Election 8972 686 Number of accepted regular, military, and overseas absentee ballots and mail ballots 3425 Number of federal office only absentee ballots Number of presidential absentee ballots Total number of persons voting 7872 Abstract print version 46834, generated 11/12/2024 6:45:20 AM Page 1 of 7 4A (5) KEY TO PARTY ABBREVIATIONS NP - Nonpartisan Mayor (Monticello) Summary of Totals City of Monticello Tuesday, November 5, 2024 State General Election NP NP Lloyd Hilgart Charlotte Gabler 4242 2359 Council Member (Monticello) (Elect 2) NP NP Kip Christianson Lee Martie 3651 3068 CITY QUESTION 1 (Monticello) NP NP YES NO 3656 3581 CITY QUESTION 2 (Monticello) NP NP YES NO 3152 4024 WI WRITE-IN 39 NP WI Sam Murdoff WRITE-IN 2423 83 Page 2 of 7 4A (6) Detail of Election Results City of Monticello Tuesday, November 5, 2024 State General Election Precinct Persons Registered Persons Registered Total Number of as of 7 A.M. on Election Day Persons Voting 86 0125 : MONTICELLO P1 2690 203 2330 86 0127 : MONTICELLO P2 1971 176 1736 86 0128 : MONTICELLO P3 3023 207 2671 86 0129 : MONTICELLO P4 1288 100 1135 City of Monticello Total: 8972 686 7872 Page 3 of 7 4A (7) Detail of Election Results City of Monticello Tuesday, November 5, 2024 State General Election Office Title: Mayor (Monticello) Precinct NP NP WI Lloyd Hilgart Charlotte Gabler WRITE-IN 86 0125 : MONTICELLO P1 1216 743 14 86 0127 : MONTICELLO P2 995 479 11 86 0128 : MONTICELLO P3 1439 802 12 86 0129 : MONTICELLO P4 592 335 2 Total: 4242 2359 39 Office Title: Council Member (Monticello) (Elect 2) Precinct NP NP NP WI Kip Christianson Lee Martie Sam Murdoff WRITE-IN 86 0125 : MONTICELLO P1 1091 1024 737 26 86 0127 : MONTICELLO P2 817 711 577 23 86 0128 : MONTICELLO P3 1264 965 761 23 86 0129 : MONTICELLO P4 479 368 348 11 Total: 3651 3068 2423 83 Office Title: CITY QUESTION 1 (Monticello) Precinct NP NP YES NO 86 0125 : MONTICELLO P1 1023 1118 86 0127 : MONTICELLO P2 896 712 86 0128 : MONTICELLO P3 1250 1218 86 0129 : MONTICELLO P4 487 533 Page 4 of 7 4A (8) Office Title: CITY QUESTION 1 (Monticello) Total: Office Title: CITY QUESTION 2 (Monticello) Precinct 86 0125 : MONTICELLO P1 86 0127 : MONTICELLO P2 86 0128 : MONTICELLO P3 86 0129 : MONTICELLO P4 Total: Detail of Election Results City of Monticello Tuesday, November 5, 2024 State General Election 3656 3581 NP NP YES NO 825 1291 758 837 1152 1315 417 581 3152 4024 Page 5 of 7 4A (9) We, the legally constituted county canvassing board, certify that we have herein specified the names of the persons receiving votes and the number of votes received by each office voted on, and have specified the number of votes for and against each question voted on, at the State General Election held on Tuesday, November 5, 2024 As appears by the returns of the election precincts voting in this election, duly returned to, filed, opened, and canvassed, and now remaining on file in the office of the City of Monticello Clerk. Witness our official signature at in County this day of 2024. Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board Member of canvassing board Page 6 of 7 4A (10) State of Minnesota City of Monticello I, , Clerk of the City of Monticello do hereby certify the within and foregoing pages to be a full and correct copy of the original abstract and return of the votes cast in the City of Monticello State General Election held on Tuesday, November 5, 2024. Witness my hand and official seal of office this day of 12024. Page 7 of 7 City Council Agenda: 11/12/2024 4B. Consideration of a Request for an Adiustment of Sewer Charges by The Meadows Manufactured Home Park Prepared by: Meeting Date: ❑ Consent Agenda Item Finance Director 11/12/2024 ® Regular Agenda Item Reviewed by: Approved by: Public Works Director/City Engineer City Clerk ACTION REQUESTED Motion to approve the request for an adjustment of sewer charges by The Meadows Manufactured Home Park in the amount of $35,452.57. REFERENCE AND BACKGROUND The Meadows manufactured home park is located on the south end of Monticello with area on both the west and east sides of TH25. The individual residences within the park are consolidated into two utility billing (UB) accounts with the City: one for the west side and one for the east side. The Meadows is served by private wells for water service but discharges wastewater into the City's sewer system for treatment at the wastewater treatment facility. The property owner, Monticello MN MHC, LLC., outsources management of the properties to Lakeshore Management, who submitted the request for adjustment on the owner's behalf. The City's typical practice is to bill sewer charges based on the water used by the property. However, since The Meadows does not get water from the city's water system, there is no water meter installed. Instead, The Meadows has its own privately -owned system ("flow totalizer stations") for measuring flow into the City's sewer system. It is the property owner's responsibility to maintain the equipment to ensure accurate readings. The Meadows neighborhoods were previously owned by Kjellberg's Inc. until they were sold to Monticello MN MHC, LLC. in January 2021. The City and Kjellberg's Inc. entered into an agreement in 2002 that, because the equipment used to register flow should be cleaned daily, allows a one -day adjustment in any billing period with a high reading. This agreement was assumed by Monticello MN MHC, LLC. when the property purchase occurred. Representatives from Lakeshore Management spoke during Citizen Comments at the October 28, 2024 City Council meeting and presented a request to council for adjustment to the sewer charges from June and July in 2024 (billed in July and August of 2024). Per the discharge agreement from 2002, adjustments may be made for one day and only if there are "major blips in the reading chart that spike off the chart". Past adjustments have been based on information City Council Agenda: 11/12/2024 taken from paper charts, which cannot be done because the chart paper was not replaced weekly as it should be and has been either missing or recording over itself for quite some time. As a City, we shouldn't collect an erroneous amount on a reading that is truly not accurate, however, the customer cannot be absolved of the responsibility for maintaining the privately - owned equipment that provides readings used to calculate the City's cost in treating sewage. It is the City's practice to process utility billing adjustments on individual accounts, so staff calculated an adjustment recommendation for Council's consideration. The Meadows East No adjustment for either month on The Meadows East utility billing account because the difference in consumption is not clearly caused by an inaccurate reading. 2021-2023 2024 Average Month Consumption Consumption July 613,000 885,000 June 510,000 434,000 The Meadows West Grant an adjustment of $35,452.57, which is calculated for both months as follows: • Start with the 2024 consumption • Subtract the 2021-2023 average consumption for each respective month (and factoring in the one -day adjustment already granted) • Multiply the difference by the sewer rate in the 2024 Fee Schedule • Divide the adjustment by two Adjusted 2021-2023 2024 One -Day 2024 Average Month Consumption Adjustment Consumption Consumption July 8,854,000 (285,613) 8,568,387 765,000 June 4,769,000 (158,967) 4,610,033 1,846,333 2024 Rate Adjustment Variance per 1,000gal Amount 7,803,387 $ 6.71 $52,360.73 2,763,700 $ 6.71 $18,544.42 Total $70,905.15 Half $35,452.57 Dividing the adjustment in half allows for the assumption the reading was clearly inaccurate while also acknowledging the significant staff time that the city has incurred to investigate the issue; educate the new owner on the equipment's required calibrations, maintenance and cleaning; and perform the one -day adjustments; and analyze the customer's request for adjustment, while also conveying the necessity to monitor the system daily to ensure accurate readings going forward. City Council Agenda: 11/12/2024 While staff has calculated a reasonable adjustment based on prior data, consideration of this adjustment, and the final adjustment amount, if any, is a Council decision based on policy and to what extent Council wishes to enforce the discharge agreement. I. Budget Impact: Any amount of adjustment would lower the revenues in the Sewer Fund in 2024. II. Staff Impact: Staff impact in processing this adjustment falls within normal work duties. III. Comprehensive Plan Impact: N/A STAFF RECOMMENDED ACTION Staff's recommendation for adjustment is based on a 3-year average of consumption for the months of June and July for The Meadows West manufactured home park. However, it is the property owner's responsibility to maintain and calibrate all equipment to ensure accurate readings used for billing sewer charges. SUPPORTING DATA A. Memo and Photos from Water Superintendent B. West Park Sanitary Discharge Agreement C. Requested adjustment from Lakeshore Management on behalf of The Meadows manufactured home park 4B (1) CIOF Memorandum O niiceflonli To: City Council From: Mat Stang, Utilities Superintendent I was asked to provide further explanation regarding the Meadows West sanitary sewer June and July 2024 billing. The Meadows have been informed several times since they have taken ownership of the park that the daily inspection and any maintenance of the flow totalizer stations on the east and westside parks are their responsibility. Anyone visiting the site daily should be able to recognize any issues or any irregularities in the flow. Part of the maintenance on a weekly basis is changing out the chart paper on the recorder. For the chart recordings for the months of June and July, it was noted that when the charts were removed as part of our monthly meter reading, they had not been changed for weeks as each chart had several weeks of flow recorded over itself. Becky was notified of our findings and insisted that they visit the site daily and have not witnessed any issues with the site. If this was the case, I have no reason to question the recordings that were taken for billing purposes. After analyzing the graph paper charts, it was clear to me that there was something going on at the site. A site that typically charted flows of less than 50gal/min. was consistently charting flows of 200 to 250gal/min. Anyone in charge of performing maintenance or visiting that site daily should have picked up on the issue the first day the flow had spiked. If the charts had not been over recorded, you are able to pinpoint within the hour the spike occurred. On 7/23/241 was asked to follow up with Becky, The Meadows Park manager about a "Very High Meadows Bill". On 7/24/241 visited the flow totalizer site at The Meadows West. Several things were noted at the site. A calibration log was found in the cabinet, indicating that the flow totalizer had not been calibrated since October 5th, 2021. A procedure that should be performed yearly as part of the West Park Sanitary Discharge Agreement as well as to ensure the accuracy of the totalizer. A picture was taken of the chart that had shown it had been recording over itself since the beginning of the month as well as the flow totalizer reading. As mentioned before, the charts are only capable of recording 7 days of flow and are required to be changed weekly to provide the best information about the sites' flow trends. After opening the cabinet, it was clear to me that the flow that was being recorded was higher than what I would consider "normal" for that site, this also should have stood out to anyone performing daily site inspections. Please refer to the attached email (West Side Park Flow Meter) to Becky at The Meadows for photos and my findings at the site. Since the issues of the June and July billings, it appears that the totalizers have been calibrated, but the chart recorder for the East Side Park remains missing, providing me with no information on the flow trending to base any requested adjustments, The Meadows has also stopped charting the flow on the West Side Park as well. Becky has been informed that I will not authorize any billing adjustments without the ability to view the charted daily flow as I will have no information to base any requested adjustment from. Please note that two adjustments were made, one for June and one for July per the West Park Sanitary Discharge Agreement. 909 GOLF COURSE RD, MONTICELLO, MN 55362 T 763-295-3170 U CLMONTICELLO.MN.US 4B (2) West Side Park Flow Meter. Mat Stang To Rebecca Miller Cc Matt Leonard; O Pat Kovich Tranducer Monitoring Well with sludge.jp 2 MB June Over Recored Chartjpg i 4 M B 7.26.24 Flow Reading 8765000 Gallons jpg Fj Reply «j Reply All Forward 1® U Fri 7/26/202410:54 AM g Over Recorded Chart 7,25.24 jpg v 3 MB v Calibration Log.jpg v 3 MB 7,26.24 Chart Recording.jpg i A Per our conversation, you will find the attached pictures I had taken. Included in the pictures you will find: The Calibration Log indicating that the flow meter has not had its yearly calibration performed, and that the last known calibration was performed 10.05.21 The last 2 months of Charts that had not been changed weekly as they should, as they recorded over themselves week after week. 2 pictures of daily readings, 7.25.24 and 7.26.24. 7.24.24 was taken but not pictured, the reading that was taken was 8,451,000 7.24.24 Meter Reading 8,451,000 7.25.24 Meter Reading (Pictured Above) 8,755,000 Gallons a difference of 304,000 Gallons indicating a usage of 304kgaVday. On this day I took it upon myself to perform the much -needed service of the station and removed the sludge from the transducer monitoring well (before pictured above). 7.26.24 Meter Reading (Pictured Above) 8,765,000 Gallons a difference of 10,000 Gallons indicating a significant differ- ence in the daily usage. Also included is a picture of the graph I had taken showingthe significant difference in trending pattern that would be obvious to anyone looking after the station on a regular basis. You will see on the charts, the 7.26.24 after the wellwas cleaned, the chart recorded trend pattern near the center of the chart below 50 gaVmin vs the last 2 months of charts with the flow way outside of what I would consider normal ftow which appears tobe200to250gaVmin. Just ataglance,itappears that the recorded flow for the month ofJuly will be significantly high as well. Anyone that is looking after this station on a regular basis should notice a large change in recorded flow and immediately start to investigate the cause. These graphs and flow stations are very important for all parties involved; they are great tools to help identify issues. This is another reason why I urge the Meadows to replace the recorder on the East Side Park flow totalizer. Mat Stang Monticello Utilities Supt. V 4B (3) Transducer Monitoring Well with Sludge Calibration Lov , .ibhra,'n ticrvice� Provbded ' fir• Fld ihiilY/' s iY�.S f \irirrTy//�' � bluJei F�4'0V X1 y PIeIs Sign & Unte Next Calibration Due si'if'Tnll Over Recorded Charts T7 Ix �► 3 4B (4) WEST PARK SANITARY SEWER DISCHARGE AGREEMENT BETWEEN KJELLBERG'S INC. AND THE CITY OF MONTICELLO Whereas, Kjellberg's Inc. wishes to discharge domestic wastewater from the existing 200 units in the West Park into the City of Monticello's sanitary sewer system; and Whereas, the volume of wastewater must be measured in order to calculate the sewer usage bill at the prevailing rates; and Whereas, Kjellberg's Inc. has purchased a prefabricated flow monitoring station consisting of a below -ground chamber with proper access and ventilation, a partial flume, and measuring and recording device, which is read above ground. It is therefore agreed between the City of Monticello and Kjellberg's Inc. that the City shall have the right of entry to regularly read the measuring and recording devices and perform routine inspections of the below ground chamber, partial flume, and wastewater discharge. It is further agreed that Kjellberg's Inc. shall maintain the monitoring station and its appurtenances as to provide for safe access and reliable operation of the monitoring system. Kjellberg's Inc. will be responsible for daily monitoring and inspection ofthe metering station to uncover any blockages which may affect future readings and that this is the responsibility of Kjellberg's Inc., not City personnel. The City will only adjust a consumption reading for major blips in the reading chart that spike off the chart. In addition, adjustments will only be made for a period of one day, regardless of the length of any particular abnormal reading caused by failure to properly inspect for blockage. The City of Monticello shall notify Kjellberg's Inc. immediately upon the discovery of any deficiencies in the monitoring station. Kjellberg's Inc. shall perform the necessary repairs or cleaning operations to correct the deficiencies as reported by the City. Kjellberg's Inc. shall provide and pay for the services of a factory -authorized technician to make repairs to the metering devices upon notification from the City of a system or device failure or suspected miscalibrations. Kjellberg's Inc. shall also provide and pay for the services of a certified laboratory or testing firm to calibrate the devices at least once per year on or about the anniversary date of the installation or replacement of the measuring and recording equipment. Kjellberg's Inc. shall perform their maintenance work within five (5) working days of receipt of notification of a deficiency (subject to availability of necessary parts and required personnel) and shall order repairs of the measuring and recording equipment within one (1) working day after receipt of notification of a problem. Kjellberg may request an extension to C.\BETH\WORDPROC\JOHNWGREEMTS\KJELL-WEST-SEW-AGR: 12/30/02 - PAGE 1 - 4B (5) the 5-day repair period for completing maintenance work. In making the request for an extension, Kjellberg shall describe in writing the cause of the delay and identify a date by which the maintenance work shall be completed. City staff will then consider granting the request for the extension. During equipment outages or repair periods, the City shall estimate the wastewater flows from previous records or portable flow monitoring devices installed by the City. In the case of a power outage, the City shall use the highest measured flow in gallons per minute ever measured at the station to calculate the flow during the power outage. Failure of Kjellberg's Inc. to perform the necessary maintenance and/or order and pay for the repair or calibration services as previously described shall be sufficient cause for the City to order the work performed and bill Kjellberg's Inc. for those services over and above the prevailing sewer usage rate. Failure to pay these charges or sewer use charge for the West Park will result in an assessment against the East Park property in the same manner as provided for by city ordinance for unpaid sewer use charges. When the West Park is annexed into the City any sewer related unpaid charges pertaining to the West Park will be assessed to the West Park. KJELLBERG'S INC. r ` p Title: J Date: ��` Cf CITY OF MONTICELLO By: C �"(� 0 Title: City Ad Yrator Z Mayor Date: December 30. 2002 C.\BETH\WORDPROC\JOHN\AGREEMTS\KJELL-WESTSEW-AGR: 12/30/02 - PAGE 2 - 4B (6) Mr. Mayor and Members of the City Council, I hope this message finds you well. I am writing on behalf of Lakeshore Management to formally request a credit adjustment of $89,689 on our sewer bill. We are currently billed for our sewer bill based on the consumption of water pumped from our well systems. After reviewing our water consumption, we noticed abnormally high-water usage in June and July 2024, which significantly impacted our sewer bill. These months do not represent our typical usage patterns, and we believe they are an outlier. The usage listed for the month of July would mean each home is using an average of 30,000 gallons per month or 1,000 gallons per day. This far exceeds our current metered averages per home. For example, in September 2024 the average metered usage per home was approximately 4,200 gallons per month, or 140 gallons per day. We also monitor and track ourwell water consumption every week, and did not observe any significant spikes during this period. The City has already granted our request for a one -day credit amounting to $2,983, for which we are grateful. We have also brought this issue to the attention of City Finance Director. Both the billing department and the city finance director requested we bring this to the city council's attention. We understand they are only able to give this one day credit due to policy. Below is a summary of our water usage for the relevant period (We currently operate on two meters): Month East (Bill 95853) West (Bill 95852) Total Gal Billed Aug-24 533,000 681,000 1,214,000 Jul-24 613,000 8,854,000 9,467,000 Jun-24 510,000 4,769,000 5,279,000 May-24 756,000 662,000 1,418,000 Apr-24 785,000 585,000 1,370,000 Mar-24 2,351,000 749,000 3,100,000 Revised Average and Charge Calculation: Average usage over the past 6 months (excluding June and July) is 1,915,000 gallons. • Revised average charge for sewer at $6.71 per KGL (1,000 gallons): 1,915,000 gallons x 6.71 per KGL= $12,849.65 per month. However, our bills for June and July are significantly higher: • June: $36,246 + $6,045 = $42,291 • July: $63,312 + $9,785 = $73,097 Difference Between Expected Average Bills and June and July Bills: • June: $42,291 - $12,849.65 = $29,441.35 0 July: $73,098 - $12,849.65 = $60,248.35 4B (7) Given this discrepancy, we are requesting a total credit of $89,689 on our sewer bill. We believe this adjustment will more accurately reflect our typical water usage and the corresponding sewer charge. Mat Stang, the utilities superintendent, informed us that the presence of sludge on the flow monitor appeared to create the misread. We have since cleaned and recalibrated the meter. Please see all underlying data and exhibits attached. We sincerely appreciate your attention to this matter and are happy to provide any further details or supporting documentation as needed. Lakeshore prides ourselves on providing high quality affordable housing. We appreciate our working relationship with the City of Monticello and hope we can reach a resolution on this item. Thank you for your time and consideration. Sincerely, Name Lakeshore Management 4B (8) Exhibits: Bills paid over the past 24 months. Month Aug-24 1 ul-24 Jun-24 May-24 Apr-24 Mar-24 Feb-24 Jan-24 Dec-23 Nov-23 Oct-23 Sep-23 Aug-23 Jul-23 Jun-23 May-23 Apr-23 Mar-23 Feb-23 Jan-23 Dec-22 Nov-22 Oct-22 Sep-22 East (Bill95853) $6,199.33 $6,736.13 $6, 045.00 $7, 695.66 $7,890.25 $18, 398.11 $7, 776.18 $8,037.87 $6, 357.51 $6,578.85 $6, 754.62 $6,617.91 $9, 540.90 $8,297.49 $5,276.85 $7,275.42 $6,862.04 $6,593.50 $7,138.71 $7, 542.33 $7,318.19 $5,755.09 $6,259.11 $5,225.55 West (Bit[ 95852) $8,815.56 $63,656.39 $36, 246.04 $8,668.07 $8,171.40 $9,271.84 $15, 679.89 $8,963.18 $8, 256.25 $8, 470.69 $8,099.62 $12,103.27 $6, 869.23 $6, 708.48 $7,116.81 $7,806.67 $7, 363.99 $8,958.94 $27,948.61 $13,392.25 $9,578.91 $7,639.39 $8,456.03 $7, 569.21 Total Bill $15,014.89 $70, 392.52 $42, 291.04 $16, 363.73 $16, 061.65 $27, 669.95 $23,456.07 $17,001.05 $14,613.76 $15, 049.54 $14, 854.24 $18,721.18 $16, 410.13 $15,005.97 $12, 393.66 $15, 082.09 $14,226.03 $15, 552.44 $35,087.32 $20, 934.58 $16,897.10 $13,394.48 $14, 715.14 $12, 794.76 4B (9) Total Sewer Fees Paid (Past 24 months) S80,000.00 $70,000.00 $60,000.00 S50,000.00 S40,000.00 $30.000.00 S20.000.00 S10.000.00 S0.00 `f, 111 `p tip 1�1 `L� `p, `L tip 'La tip `La C�eQ � lay le 40 "°, re 011611 4` 40 1`11 Water/Sewer Usage for the Past 12 months: 1 Month East (Bill 95853) West (Bill95852) Total Gallons Billed Occupied Units Gal Usage Per Unit Per Month Flow Rate Per Min Aug-24 533,000 681,000 1,214,000 314 3,866 27.20 Jul-24 613,000 8,854,000 9,467,000 315 30,054 212.07 Jun-24 510,000 4,769,000 5,279,000 315 16,759 122-20 May-24 756,000 662,000 1,418,000 314 4,516 31.77 Apr-24 785,000 585,000 1,370,000 314 4,363 31.71 Mar-24 2.351,000 749,000 3,100,000 314 9,873 69.44 Feb-24 765,000 1,704,000 2,469,000 314 7,863 61.24 Jan-24 807,000 703,000 1,510,000 314 4,809 33.83 Dec-23 591,000 579,000 1,170,000 315 3,714 26.21 Nov23 625,000 677,000 1,302,000 311 4,186 30.14 Oct-23 652,000 620.000 1,272,000 311 4,090 28.49 Sep-23 631,000 1,235,000 1,866,000 311 6,000 41.80 4B (10) Usage Per Unit Per Month 35,000 30,000 25,000 20,000 15,000 10,000 5,000 �aQ O� ■ Usage Per Unit Per Month March 2024 Bill East 4B (11) A(163)29S-2711 CITY OF j1 llo THE MEADOWS -EAST B8 00-v0003894-140mdw PO BOX 1261 HICKSVILLE, NY 11802-1261 Please road the enclosed risen for detaAs on MontcelWs April announcem8ntsl Hydrant Push ng oeglns on-April-15—"^ Sprang leaf pick L�p 1s on April 27. Account Statement ACCOUNT: 016141-M SERVICE ADDRESS 9127 ST HWY 25 SERVICE PERIOD 3/112024 to 3/31n024 BILLING DATE 4112024 DUE DATE: SI112024 Previous Reading Current Reading Swl.i 40 Cote Re" data Resdrg Can. 956S2 11,9024 176383349 4/1R024 '60734349 2351000 SEWER - MULTIPLE UNIT 15.779 42 --GARBAGE TXBL — - — - -- -:- 1.25593 RECYCLING FEE - NON TAXABLE 66550 GARBAGE TAX RES - 9 759E 12246 STORMWATER 1 RESIDENTIAL 574 75 TOTAL CURRENT CHARGES 18,396.11 �. USAGE H15TORv — _ _ i ALL St, tsalaav r w. u+ u rq Aar ac- rw Rt rri 4! ar +. ® t:vrraet usnl� -Payment— - - - Coupon PLEASE. RETURN THIS PORTION ALONI, K1IH YOUR I'A1 MLN7 PLEASE MAKE CHECK PAYABLE TO: CITY OF MONTICELLO ACCOUNT 0161414M SERVICE ADDRESS 9127 ST HWY 25 SERVICE PERIOD 3J12024 to 3131r2024 BILLING DATE 4J32024 DUE DATE; 5/1/2024 p.r,r„b R.c«v.d 777616 .dddW.1 11i2-V 000 Cv fl Cnrgr 16.39611 TOTAL AMOUNT DUE 18,398.11 TOTAL AMOUNT DUE BY 511/2024 18,398.11 AmoGWT—ENCLOSED REMIT PAYMENT TO City of Monticeko 505 Walnut St, Ste 91 Monticello. MN 55362 March 2024 Bill West 413 (12) (763) 295.2711 Account CITY Of Sta p, 1l11 M �i'�(1 110 ACCOUNT: U t7W. SERVICE ADDRESS STHW 25 9127 ST hiWY 25 SERVICE PERIOD N12024 to 3r312024 BILLING DATE 41WO24 DUE DATE 6112024 THE MEADOWS -WEST Pre.wiuReaenq CwnntRs.4Mq 88 00-v0003694-t40mdw PO Box 1201 RtiOfa °a° A•." C— HICKSVIILE, NY 11802-1261 .-.-- e�4 t5i53 J274 A':C74 ia1 bF229 r43= Please road the encosed insert for b6tals on MonPoebo's SEWER - MULTIPLE UNIT 5.030 00 Apnl Rnn Jnceneenis' Hydrant ft gn :lg hpg fan ApM-15GARBAGE FEE -TXBL --- ` -' - 2 034 48 SVvV leaf tick up a on Apr' 27 RECYCLING FEE - NON TAXABLE 107800 GARBAGE TAX RES - 9 75% 19836 STORMWATER t RESIDENTIAL 931 00 mom - - - ��- _ � i ri re � ni � ■ rih Payment - - — - Coupon I'LLASE RF TL7ty THIS PORTION ALOtx iJTH YU[:R PAYNF V )LEASE. MAKF CNECIL PAYARLF. 10 CITY OF MONTICELLO ACCOUNT SERVICE ADDRESS SERVICE PERIOD BILLING DATE DUE DATE' 0161424000 9127STM.YY25 3112024 to 3/312024 A3=4 9112024 TOTAL CURRENT CHARGES 9.271.64 1'-- 8fti i b 6rb IS P"n Rrt>•ree 0 co r`.0t M so A7V—i Itdmg 000 TOTAL AMOUNT DUE 25.735.72 TOTAL AMOUNT DUE BY 5/172024 25,735.72 RE-M PA:: EN7'G Gty of Monpcei!o 505 Waknuf St Sie v Mon5ce6o. MN 55362 4B (13) 1 j(763)2SS-2711 CITY Of I THE MEADOWS-WFST BB 00-v0003a94-140rrdw PO BOX 1261 HICKSVILLE. NY 11802-1281 April 2024 Bill West MonUc66o has a yearly ood/even watering schedule 1n affect from J✓llrle 1 - Septemtwr 30. A P160"btty adoress ondd.g in an even nurnbor can water on oven c ;Cndar days, WNW addroases end, g in an odd number, cin walef on odd calendar days for eddmonal Information, please wit the ctty �011IIW4 IN http*JAW4vw u mOrtt+Collo ttvl ur1394/Wnterin0 Wolonnq -Reflr ® carnet rw.�s� j.. Account - Sta�je�ert -•,-I.-,.•• ,nuna9I91111�I11 LI. II 11111111wil1wIIION11111d ACCOUNT: 016/42-000 SERVICE ADDRESS 9127 ST HWY 25 SERVICE PERIOD 4f1/2024 to 413CW2024 BILLING DATE 5l312024 DUE DATE. 6n r2024 P—.. Readi.9 C1.nor11 Re4d.ng ... v. n..t. R44etng r).. Re..1+.9 c.— osnsl u1rJo�4 rsaleeam s.. rlo74 1s�1ar1�2a i M�oa SEWER MULTIPLE UNIT_ - 3,929 56. - �'--CAR"C—,E _ _ _ _ aE - 1XRL 2.034 48 RECYCLING FEE - NON TAXARLF 1.07800 C.AR9AGL LAX NES - 9 /SSG 19836 STORMWATFR F RESIDENTIAI 931 00 TOTAL CURRENT CHARGES l.171.40 n. h..1. . J4."9 13 Y— v.y�wva ne:I�4d 24..Yj 1 n na..aay Re.rwN1 - 1,01, a0 Add.-- 04.rw 0 00 Cw•H Cry.g.• A 171 40 TOTAL AMOUNT DUE 8.171.40 Coupon TOTAL. AMOUNT DUE BY 6/1/2024 8.171.40 1-1 t 4 M- e I I I I M ti I I — POR 1 IrIN AI 0W 0.7T11 Y0(1R PAYWNI REMIT PAYMENT TO F-I I —IF M 1Kf C1IrCK rAVABLE TV C 1TY OF MONTICELLO ACC LINT016/424)W SER ADDRESS 9127 S 1 t1WY 25 ICE VI SERCE PERIOD 4/1,2024 to 413012024 City of Montceflo Rik LI C G DAl F 5/32024 505 wow MA St.. Ste a 1 I MormceYo. MN 55362 ATE- 6r1/2024 DUE G THE MEADOWS -WEST RB 00. v0003894-140mdw PO B6X 1261 HICK�VILLE. NY 11802 1261 4B (14) April 2024 Bill East (163) 295-2711 Account CITY OF Statement • INFORMATION y� 1 1 Do�ACCOUNT ACCOUNT: 31t - 9 SERVICE ADDRESS ST HW 25 9127 ST HWY 25 SERVICE PERIOD 4/172024 to 450!2024 BILLING DATE 5/3i2024 THE MEADOWS -EAST 88 00-v0003894- t A0mdw PO BOX 1261 HICKSVILLE NY 11802-1261 Mon! cel o nas a yearly oddleven watering schecule r effect from June ' September 30 A property address ending r an even number can water on even calerdar days. while addresses ermng ;n an odd number, can water on odd calendar days For additional informabon. please vis4 the city websrte at hope /Avww o monbeello mn usf39l1Watenng-Watering -Rest/ -Coons I RUIT i:rerwwnYaW I DUE DATE: 611r2024 Pravima Reading Current Reading Serial No Cate ReaOng Date R"" Cone 95452 C1,'2024 18C734349 Srtr2024 181519349 '85= CHARGES SEWER - MULTIPLE UNIT_ 5.27156 _ _ GARBAGE FEE TXBI 1.255 98 RECYCLING FEE - NON TAXABLE 66550 GARBAGE TAX RES - 9 75% 12246 STORMWATER r RESIDENTIAL 57475 TOTAL CURRENT CHARGES 7.890.26 Ptanmr Balarre hytaM Reorvea .10 390 11 Ala WW Wag 000 Curter CJtrsa 789025 TOTAL AMOUNT DUE 7,890.25 Payment --• -- --- — - - _ Coupon TOTAL AMOUNT DUE BY 6/1/2024 7.890.25 PLEASE RETURN THIS PORI ION ALONG WITH YOUR PAYME-1 r REMIT PAYMENT TC PLFASF SAKE CHECK PAYABLE TO CITY OF MONTICELLO ACCOUNT 016141-000 SERVICE ADDRESS 9127 ST HWY 25 SERVICE PERIOD 411/2024 to 4=12024 Cty of Monticello BILLING DATE 513/2024 505 Walnut St. Ste •1 Mont cello. MN 55362 DUE DATE: 0f172024 4B (15) May 2024 Bill West (763) 295.2711 Account CITY OF Statement �nt 1• �O - ACCOUNT: u 3 85tn-d3Cp � i SERVICE ADDRESS ST HWY 25 9127 ST HWY 25 SERVICE PERIOD 5/12024 to 5/312024 BILLING DATE 6152024 THE MEADOWS -WEST BB 00 v0003894.140nidw PO BOX 1261 HICKSVILLE, NY 11802-1261 Res,dents may go online to new Montrceeo's 2023 Wate, Consumer Confidence Repon at "ps lfinyurl comJ44br2m6h Please contact the Monticello Water Department at (763) 295-3170 to reg,iesl a pacer copy or the report o• d you have any additional puesLorts 1 HISTORY - - Payment Coupon ACCOUNT &NFORWA770-N—* Ot. EASE RI. tl;R\ tI1K Fti?R110V ALUt.II9I; LH YUCK PA5'MF.t. PI.FASE MAKE CHECK PAYABLE TO: CITY OF MONTICELLO ACCOUNT 018/42-000 SERVICE ADDRESS 9127 ST HWY 25 SERVICE PERIOD 5112024 to 5131/2024 BILLING DATE 615f2024 DUE DATE: 7/1/2024 DUE DATE. 7/172024 Pnxvwus Reeding Current Reading S" No Dab Readng Dax Rew.V C ms VA53 511r2024 183971229 512W4 184637229 662000 Dill lii �� Spa 1 II1��1 SEWER MULTIPLE UNIT , _ 4,44623 GARBAGE FEE - TXBL 2.034 48 ' RECYCLING FEE - NON TAXABLE 1 078 00 GARBAGE TAX RES - 9 75% 19636 STORMWATER i RESIDENTIAL 93100 TOTAL CURRENT CHARGES 8,688.07 Prvoo % Baanta a ! r 1 40 Payment Reoerwd -a 171 40 Ad3Slcnal B-N 000 C. " Cha-gas a bee 07 TOTAL AMOUNT DUE 8,688.07 TOTAL AMOUNT DUE BY 711=24 8.688.07 AMOUNT ENCLOSE REMIT PAYMENT TO City of Montrceilo 505 Walnut St, Ste tee MonocHlo. MN 55362 4B (16) May 2024 Bill East Account Y Of 1p L(763)711 RC.ACCOUNT: _ _Statement SERVICE ADDRESS. ST HW 25 9127 ST HWY 25 SERVICE PERIOD 511l2024 to 5131r2024 BILLING DATE 615f2024 THE MEADOWS -EAST BB 00-v0003894-140n-dw PO BOX 1261 HICKSVILLE, NY 11802.1261 Residents may go onEne to hew Morbcel:o's 2023 Water Consumer Confidence Report at - hMnJ/ myurl conv44b2m6h Please contact the Mon4cello Water Department at (763) 295.3170 to request a paper copy o' the report or if you have any additional questions A,fiV1JJL1111tM__ffi1 �� Gan.M �e4se� j DUE DATE: 7/1/2024 Pmvious R so I Cunwd Ibe0in9 Se1b1 NO Date Rea lir g Deb ROMN Cons 96M 9142024 181519349 &1=4 /82275J49 756M SEWER - MULTIPLE UNIT 5.07697 GARBAGE FEE - TXBL 1.255 98 RECYCLING FEE - NON TAXABLE 66550 GARBAGE TAX RES - 9 75% 12246 STORMWATER 1 RESIDENTIAL 574 75 TOTAL CURRENT CHARGES 7,695.66 pre , (1" 789025 Payments Rai ew j -7 69i 25 AWrepn.l BMg c ai G.rrern Cn4,9es 7.69566 TOTAL AMOUNT DUE 7,695.66 Payment Coupon TOTAL AMOUNT DUE BY 7/112024 7,695.66 ACCOUNT INFO�iil;�fI64 I AMOUNT ENCLOSED P� F A M R 1 it R% T HIS PORTION ALONG WITH YOUR PAYMENT REMIT PAYMENT T p PLEASE MAKE CHECK PAYABLE TO: Cm of MONTICELLO ACCOUNT 016141-M SERVICE ADDRESS 9127 ST HWY 25 SERVICE PERIOD 5/1/2024 to 5131/2024 City of MonbcePo BILLING DATE 61S12024 505 Walnut Sl . Ste at DUE DATE: 7/1/2024 Monticello, MN 55362 4B (17) June 2024 Bill West (763) 296.2711 Account CITY OF Statement n • O ACCOUNT: 016142-000 urgHan, _ P SERVICE ADDRESS. 9127 ST HWY 25 SERVICE PERIOD &112024 to 613072024 BILLING DATE 71512024 THE MEADOWS -WEST 88 00-v0003894-140mdw PO BOX 1261 HICKSVILLE. NY 11802-1261 You can now view the 2023 Popular Annual F-rnargal Report on the city wetmte at M" Ihvmw cinrort9CeGo non us/164rF1nance The July bill includes an arewal water availability charge for ONLY those custorners that have a well and also have access to city water. but have Chosen not to connect Payment Coupon PLLASL Rt TI.'RN T1f:C PORTION At ONC, WITH YOUR PAYME-YT PLEASE MAKE CHECK PAYABLE TO. CITY OF MONMELLO ACCOUNT. SERVICE ADDRESS SERVICE PERIOD BILLING DATE: DIE DATE: THE MEADOWS -WEST 88 00-Y00038W I4prndw PO BOX 1261 016142-M 9127 ST HWY 25 611 QW4 to 6rM2024 715=4 11101112024 DUE DATE: AtIf2024 Previous Re.din• Curran Ro&Mng Sr, • vc D� N.=nq C.-A Re.drp Cc l 95G.53 f, 1.2C.-4 184633229 7,11C24 1894C2229 4169= D SEIA'ER - MULTIPLE UNIT 32 004 20 GARBAGE FEE - TXBL 2 034 48 RECYCLING FEE - NON TAXABLE 1 07800 GARBAGE TAX RES - 9 75% 19336 STORMWATER 1 RESIDENTIAL 93' 00 TOTAL CURRENT CHARGES 36,246.04 Prewar B.W+rs 6 Gas 07 P.trr'r4. Rbx d 46980, AJ4 Wt d 911.19 000 Cu+em C+.ron 35 240 C- TOTAL AMOUNT DUE 36,246.04 TOTAL AMOUNT DUE BY 8/1/2024 36.246.04 REN11- PAYMENT -C City of Monta:e:-o 505 Walnut St. Ste $1 Monbcelo, MN 55362 4B (18) June 2024 Bill East (763) "S-2T11 Account CITY IOF Statement ACCOUNT: 016141-000 , SERVICE ADDRESS 9'i' ST HWY 25 SERVICE PERIOD: 6 T 20_ 4 to 6 304024 BILL NG DATE THE MEADOWS -EAST 88 DD-Y=3894.140mow PO BOX 1261 HICKSVILLE. KY 11802-1261 t au can 'iOw rr_ r Me 2023 Popular Annual F.rrarx.aRewrl - ci the city websoe at hUs lhww c morticew mvn u f1641Finrroe T'1e JUy b0l ir,-ai des an ann a: wa:er avarfabsty ctw9a for ONLY Bose customers the, nave a •vil " tiro have accaaa to oty water. W. have Chose" not to Conned Payment Coupon t [ C N � I R.E Tl i;M iHU Pc1StTf0N ALntiQ I,TTH Vo! R Pat mt PI. FA-4 MAKL CIIECK PAYABLE T" CRY OF MONTICELLO ACCOUNT 016141400 SERVICE ADDRESS 9127 ST HWY 25 SERVICE PEWW 6m=4 to &30=4 BILLING DATE 715=24 DUE DATE: SMI'M4 THE I1tEADOWS-EAST BB Mv0003894-140n4w PO Box 1761 WCKSVILLE, NY 11802-1261 DUE DATE: V14024 A No Pr"*u% Raadkv Currant Raeding S—ui W 02M Readrq Ceh Readre C4 s31152 a -=4 42275349 711=4 192"Mue 51cm SE1'.'ER - MULTIP,E UNIT 3 426 3• GARBAGE FEE • TXBL 1 255 98 RECYCLING FEE • NON TAXABLE 665 50 GARBAGE TAX RES - 9 75% 122.46 STORMWATER i RESIDENTIAL 574 15 TOTAL CURRENT CHARGES 6,04500 P "Celnd A"l, a Fk hV Curtertl C-WVM TOTAL AMOUNT DUE 6,04500 TOTAL AMOUNT DUE BY 8/112024 6,045-00 ' REMIT PAYMENT TO Coy of Monbawo 505 Wain,it St. Ste Ill Mox+:reto MN 55,X2 4B (19) July 2024 Bill West (763) 295.2711 Account CITY OF Statement • flo ACCOUNT: SERVICE ADDRESS ST HWVl25 9127 ST I1Y 25 SERVICE PERIOD 7,'V2024 to 713112024 BILLING DATE &WD24 THE MEADOWS -WEST B3 00-v0003894.140m0w PO BOX 1261 HICKSVILLE. NY 11802-1261 Monticello has a permamm od2,'even wa`c^ 1g &;hedule n effect from June 1 - September 30 each year Hone - add^esses ensng in an even numbe,. water cc) even caaericar days. w Nle home addresses eni,ng in an oeld number water on odd ralerdar days I1 you aR Cj:ting in a new lawn or plartvg trees, a ore-d-ne 3C-day pemvt is avalLa�.a fro-n PLv.ileriorks which allows fL1r daly wate rig i L�.7� LSJ arih_i� r1a� aQ _ a Payment Coupon M EASE. �. Ir It `I 7H!% P(WrK)4 AUMI MIN YOIIR PAYMENT PLEAS.- XUKE. CHECK PAYABLE TO CRY OF 0ONTK*A.L0 DUE DATE: SMIM24 Prov.ous Reading CvTent Raadrng Cate Rem" Da>e ar..ar.2 Cr 7,1.=4 1SUM29 E'1-2=4 •W2511222 W-54003 SEWER - MULTIPLE UNIT 59.414 55 GARBAGE FEE - TXBL- - - - -'2 D34 48 RECYCLING FEE - NON TAXABLE 1 oreGo GARBAGE TAX RES - 9 75% 19836 STORMWATER f RESIDENTIAL 93100 TOTAL CURRENT CHARGES $3,E96.39 Pia~ swe"M 3824834 ►sr W Rsane! Ja 246 c4 Ad"" C W Civvvd cnarar- 63 E5e 3a TOTAL AMOUNT DUE 63.656.39 TOTAL AMOUNT DUE BY 9/112024 63.6W.39 REMIT PAYMENT TO ACCOUNT 016142-M SERVICE ADDRESS 9127 ST HWY 25 SERVICE PERIOD 7n,2024 to 701/2024 City of Montmilo BILLING DATE M/2024 505 Yialrul Sl Ste at Yort,ze:o 11N 55362 DUE DATE: WirM24 THE MEADOWS -WEST B8 00-v0003894.14 —n1W PO BOX 1261 HICKSVlLLE. NY IIW2.1261 July 2024 Bill East 4B (20) (763) 29S-2711 Account CITY OF Statement _ � • �0 ACCOUNT ' 010141-M �m =p SERVICE ADDRESS. 9127 ST HWY 25 SERVICE PERIOD 711=4 to 7r3tr2024 BILLING DATE Mi'2024 THE MEADOIS'S EAST BB 00-v0DD3894-140rrwdw PO BOX 1261 HICKSVILLE NY 11802-1261 1.1onttcello has a permarcnt old rvcn watvnng scheci e m eBeG f-cm June 1 - Sep.ef;bc* 3D each year Home &1dresses a^1ng to or even number water cn evert Cak^dar days tahtle hone ald•esses endng n an odd %,TT_'cr. water on old cak�dar days If you are pL'ting in a r&,v Ism,. of ptantng trees, a cne-tore 30-4ey permit s ava,able f,onr Puo6CWo*ks whr:h allows for d3 y watering Payment Coupon P' 1--%5F REM AN l tf iS FORrION ALOW WITH Y0 9_'R PAtTRti A EAST MAKE CHFCK PAYABLE TO CITY OF YOMMELLO ACCOUNT: 0161414M SERVICE ADDRESS 9127 ST H'*VY 25 SERVICE PERIOD 7714024 to 73112024 BILLIN3 DATE &5,=4 DUE DATE: 9nf2024 THE MEADOVIS-EAST 88 00-v=3894 140rn:w PO BOX 126 t HICKSV,LLE. NY 116Z�'2-12,51 DUE DATE: 9,1112024 Pf itas Res"o Currant P"ding Swim No Dat• Readq Date RaMna Cem 91,. 2 7n.I.24 ra27PS3H &t.7c24 ta3M"S at= SEWER - M LTIPLE UN T 4 11744 -GARBAGE FEE • TXBL 1.255 C9 RECYCLING FEE -NON TAXABLE 66550 GARBAGE TAX RES - 9 75% 12246 STORIAWATER I RESIDENTIAL 57475 TOTAL CURRENT CHARGES 6,736.13 P e.10 Lrace a MS 00 Parnrrb Ft --f d 046 W AbtC , 0-IN C 07 C'"W4 Chrpes a 77e 13 TOTAL AMOUNT DUE 6,736.13 TOTAL AMOUNT DUE BY 9/172024 6,736.13 REMIT PAYMENT TO City olAAooGce o SM Ydalm l St, Ste 01 Montwelto MN 55362 August 2024 Bill West 4B (21) (763)295-2711 Account Of Statement iCITY N4n•TO ACC.OUNT INFORMATION ACCOUNT: 016111-000 QUr4 i m SERVICE ADDRESS 9127 ST HWY 25 „pl1• SERVICE PERIOD 8f12024 to 81312024 BILLING DATE 9162024 THE MEADOWS -WEST BB 00-v0003894-140n-dw PO BOX 1261 HICKSVILLE. NY 11802-1261 Mcrbcelio's oddfeven watering schedule ends on September 30th Repair arty minor water leaks as soon a5 they occur On your December bill (November usage). sewage w61 no longer be limited by your winter average consumpt on. It will be calculated based on yourerbre water usage I USAGE HISTORY eaa� i -_aB a110 LurreM Lsene 1 DUE DATE: 1011f2024 METER READING Prevtot Reading Current Reeding flora Raod+g Date Ro" Conn -,n13 5,1W24 1962%229 WI=4 19N37229 661000 CURRENT CHARGES.. SEWER - MULTIPLE UNIT 4.573 72 GARBAGE FEE - TXBL - 2034 48 RECYCLING FEE NON TAXABLE 1 078 00 GARBAGE TAX RES - 9 75% 19836 STORMWATER f RESIDENTIAL 93' 00 TOTAL CURRENT CHARGES 8,815,56 Prevroue Balance 63 C56 39 Peyrre Recewed 6365639 6"Ad,—I- a .2 911313 AddliorW Bdlr9 000 Curren) Cxargn 861556 TOTAL AMOUNT DUE 5,832.43 Payment - — — -- - -- -- -- Con TOTAL AMOUNT DUE BY 101112024 5,832.43 upo rc t Apt RI TURN THIS PORTION ALONG 9r1TIi YOUR PAYMENT PLEASE MAKE CHECK PAYAHLE TO. CITY OF MONTICE LLO ACCOUNT: SERVICE ADDRESS SERVICE PERIOD. BILLING DATE. DUE DATE: 016142-000 9127 ST HWY 25 811 f2024 to 8/312024 9WO24 I W112024 City of Monttce'lo 505 Walnut St , Ste #I Mont.celto, MN 55362 August 2024 Bill East REMIT PAYldENT TO 4B (22) (763) 295.2711 Account CITY OF Statement �/ �O 99�iGII1W ACCOUNT: vrP �i �•+ SERVICE ADDRESS ST HW. 25 9127 ST HWY 25 SERVICE PERIOD 8/1/2024 to 801t2024 BILL ING DATE 9W024 DUE DATE: 10/tt2024 THE MEADOWS -EAST Previous Reading Current Reading BB 00-4003894-140milvio 5cv,ai v� Dam Re+e.V Dam Read V Cons PO BOX 1261 s•,ss, V=4 16339a349 Wlr2024 183931349 533000 HICKSVILLE, NY 1IB02.1261 kRENT SEWER - MULTIPLE UNIT 3.58064 SPECIAL MESSAGE Monticego's oddleven watering sc"dule ends on September 30tn Repair any mina water seats as soon as tney occ jr. GARBAGE FEE - TXBL —" " 1.25598 On your December bill (November usage), sewage will no RECYCLING FEE - NON TAXABLE 665.50 longer be limited by your winter average consumption It will GARBAGE TAX RES - 9 75% 12246 be caladaled based on your entire water usage STORMWATER 1 RESIDENTIAL 574,75 USAGE roSTORY i Payment Coupon H I RI:TLRNI HIS PORIION ALONG WITH YOUR PAYMEIT PLEASE MAKE aIECK PAYABLE 70: CITY OF MONTKZUO ACCOUNT 016141-000 SERVICE ADDRESS 9127 ST HWY 25 SERVICE PERIOD &12024 to 8/31IW24 BILLING DATE 962024 DUE DATE: 101i/2024 TOTAL CURRENT CHARGES 6,199.33 Prev e�• Balar� 6 736 13 Pairlert• Roow d 6.736 13 Addbo,w U n9 000 Cunem Cnarges 6 19933 TOTAL AMOUNT DUE 6,199.33 TOTAL AMOUNT DUE BY 10/12024 6,199.33 ENCLOSEDI AMOUNT RF.MIT PAYMENT TO City of Monbcelto 505 walnut St. Ste 01 Mont7ce*o, MN 55362 NEW EMPLOYEES Name Title Department Hire Date Class Shawn Gellert Supervised Play Attendant MCC 11/1/2024 PT Caleb Myhrer Slide MCC 11/5/2024 PT Janet Baumgarten Guest Service MCC 11/6/2024 PT Jeremy Jensen* Streets Foreman Streets 11/16/2024 FT Bob Ferguson* Chief Building Official Building 11/30/2024 FT * Promotion TERMINATING EMPLOYEES Name Reason Department Effective Date Class Sophia Lange Voluntary Parks 6/7/2024 Seasonal Christine Simonson Voluntary MCC 6/29/2024 PT Jesse Roebuck Involuntary Liquor Store 11/8/2024 FT New Hire and Terms City Council 2024: 11/12/2024 7th Street Retaining Wall, RRFB, Sidewalk Improvements Project Final Assessment Hearing November 1212024 �. V 29w7; ed Project Details 71" Street Retaining Wall Replacement • Construct new wall approximately 1' higher than existing wall and install a stormwater overflow directing water around the wall. Legend Wall Construction -� 7TH-ST W JR&RIt, LLC J � CO v 88F Fropefts, Inc CO _k/ Q� Project Details Legend Sidewalk Construction Sidewalk Installation • Install a sidewalk section on the North side of 7' Street between Locust and Walnut Street. RRFB Installation • Replace RRFB system at 7t" Street and Walnut Street. Area 1 I Project Details Sidewalk Installation • Install a sidewalk section on the South side of 71" Street connecting between Washington Street and Cedar Street Legend Sidewalk Construction C12'2 Area 2 q- o� v� A, �Ty S r �1— —�� pry_ us SrF Postal Bravera Monticello Service Bank Training Center ,NrERsrArE 94 N E Project Detail Sidewalk Installation • Install a sidewalk section on the South side of 71" Street connecting between Washington Street and Cedar Street Legend Sidewalk CnnStrUctinn co 441 co `sT F Area 3 S� Bluffs in Alonticello. LLC i i Assessment Method Current Assessment Policy New Sidewalks • 100% along existing undeveloped properties • 50% front foot basis for non-residential commercially zoned properties • 25% for abutting non-residential industrial zoned properties Retaining Wall • 50% of the project cost based on the front footage on each property. Proposed Assessment New Sidewalks • $50 per adjusted linear front foot Retaining Wall • $250 per linear foot of wall Assessments Property List and Final Assessment Summary- Updated FRONT ASSESSMENT TOTAL PRELIMINAR% ASSESSMENT AMOUNT PER TOTAL FINAL OWNER PID PROPERTY ADDRESS ON'NFR?AXPAY'IiR ON'VER ADpREC[ ZONING FOOTAGE PERCENTAGE (PER OWNER ASSESSMENT LF (1'R(71'OSE) 4PpATE) AS'tiES.SMENI' CURRENT POLICY) POLICI) Reeeiliq Wall Coustnetlea 155-068-001020 300 7TH ST W JR&R II, LLC 901 HIGHWAY 59 CCD: Central Community District 110 50% 543,912 $250 $27,500 MARSHALL, MN 56258 155-068-000030 UNASSIGNED JRBR II, LLC 901 HIGHWAY 59 CCD Central Community District 92 50% $36,726 $250 $23,OD0 MARSHALL, MN 56258 155-076-000010 206 7TH ST W BBF PROPERTIES. INC PO BOX 990 CCD: Central Community District 48 50% $19.162 $250 $12,000 MINNEAPOLIS, MN 55440 155-076-001010 206 7TH ST W BBF PROPERTIES, INC PO BOX 990 CCD: Central Community District 118 50% $47,105 $250 $29,500 MINNEAPOLIS, MN 55"0 Sidewalk Ara 1 155-010-006040 611 WALNUT ST SPO LLC 201 W 7TH ST MONTICELLO, MN CCD: Central Community District 133 50% $30,962 $50 $6.650 55362 155-011.1-0U603U UNASSIGNED SVULLC 201W/1HSTMONTICELLU,MIN CCU Central CommunityUistnct 33 50% $702 $511 $1.650 55362 155-010-006031 UNASSIGNED DAVID W BRINKMAN 6400 46TH AVE SE SAINT CCD: Central Community District 33 50% $7,682 $50 $1.650 CLOUD, MN 56304 155-010-006010 221 7TH ST W DAVID W BRINKMAN 6400 46TH AVE SE SAINT CCD. Central Community District 133 50% $30,962 $50 $6.650 CLOUD, MN 56304 S", k Area 2 155-029-002040 UNASSIGNED UNITED STATES POSTAL SERVICE 6800 64TH ST W OVERLAND PARK, IBC', Industrial and Business Campus District 165 100% $24,726 $50 $9250 KS 66202 155-029-002050 UNASSIGNED BRAVERA BANK 2201STAVE W DICKINSON, ND IBC: Industrial and Business Campus District 190 100% $25,394 S50 89.500 58601 155-029-002070 406 7TH ST E MONTICELLO TRAINING CENTER LLC 15440 45TH ST NE SAINT MICHAEL IBC: Industrial and Business Campus District 560 25% $18,711 S50 $18,711 MN 55376 Sidewalk Arco 3 155-050-000020 UNASSIGNED BLUFFS IN MONTICELLO LLC 3339 CRYSTAL BAY RD IBC Industrial and Business Campus District 279 100% 544,906 $50 $13,950 WAYZATA, MN 55391 TOTAL ASSESSMENT $337,930 00 $160 011 00 Assessment Payment Methods Payment Option 1: • Pre -pay full assessment amount without interest to the City by the end of the day December 12, 2024. • Payment Option 2: • Pay assessment with 2026 property taxes over 10 years with 10% interest beginning in on November 121 2024. Payment Option 3: • Pay remaining assessment off at a later date (must be before Nov 15), interest is added through December of year final payment is made. No partial payments allowed. Questions? �� III III III IIIIj III Wall Construction �jl 'II;► IjI�� I �� Ii''�1 N TF. RSTq+f . 'T1 4 NF Area 3 k \\ • Motion to adopt Resolution 2024-110 approving assessments for the Th Street Retaining Wall, Rectangular Rapid Flashing Beacon (RRFB), and Sidewalk Improvement Project, City Project No. 23C0o5. 9 CITY OF Mi ontceflo Halcanson Anderson Project Summary • Roundabout at School Blvd and Cedar Street • Roundabout at School Blvd and Edmonson Avenue • New pavement surface on School Blvd from Highway 25 to Country Lane • Replace center medians with two-way left turn lane (TWLTL) • New trail from Edmonson Avenue to Country Lane (South Side) • Improve all pedestrian ramps to current ADA standards Cedar Street Roundabout Replace current all -way stop 1 Center island landscaped and irrigated • Roundabout and crosswalks include new lighting - y s /1\• Reconstruct pedestrian ramps to current ADA standards • c� �� ♦1, • �` goy - i Edmonson Avenue Roundabout O 7 C WLEVARD • Replace current all -way stop • Center island landscaped and irrigated • Roundabout and crosswalks include new lighting • Reconstruct pedestrian ramps to current ADA standards Replace Center Median with TWLTL ------------------------------------- -------- 0G`LLO LLC RIGHT-OF-WAY DRAINAGE AND AIUT1 EASEMENT OCCLLO LLC SIDEWAD EASEMENT AWOCO EASEMENT 1+00 Rernove Media 0 SCHOOL BOULEVARD DRAINAGE AND LMLITY EASEMENT AY WALHAIR REAL MT BUSINESS Tk SIDEWAU EASEMENT OCLLLO LLC 14400 r —Stripe TWLTL J 1 SCHOOL BOULEVARD 0 Remove existing median 0 New pavement surface 0 New striping includes a TWLTL WAL-MART REAL CST BUSINESS JR 2320 CEDAR STREET NewTrail Segment 0 Construct new 10-foot trail Yo. �. � i �u ,. �-•\ate =_— — — - — — .,'� Z — -- _ y1 +ao so+oD — — r Project Costs Total Estimated Project Cost • Right -of -Way and Easements • Overhead and Construction Contingency • Construction Cost $3,5701369 $69,255 $456,667 $3,044,447 Project Funding Total Estimated Cost $3.15701369 • Total Assessed to Property Owners $490,561 • Electric Utility Fund $384,608 • Federal Grant Funds $1,485,000 • City Funds $1,210,200 Assessment Summary • Roundabout Medians, Lighting, landscaping, irrigation and new trail construction not assessed • Total amount assessed $ 490,561 • No residential properties have direct access • Commercial properties assessed 50% on adjusted front foot basis • Front footage adjustments for commercial properties • Rear yard with access — 50% • Front Yard or short side with access — 100% • Side Yard no access — 25% Assessment Payment Methods Anticipated Assessment Hearing: October 27, 2025 Payment Option 1: • Pre -pay full assessment amount without interest to the City within 30-days of adoption of assessment (i.e. November 2025) Payment Option 2: • Pay assessment with 2026 property taxes over 10 years with interest beginning in 2025 Payment Option 3: • Pay remaining assessment off at a later date (must be before Nov 15), interest is added through December of year final payment is made. No partial payments allowed. Proposed Project Schedule & Next Steps • City Council Receives Feasibility Report • Conduct Improvement Hearing • Approve Plans / Authorize Bids • Bid Opening • Begin Construction • Substantial Completion • Conduct Assessment Hearing • Assessment Payment Due with out interest accrual • First Assessment Payment Due (with Taxes) October 14, 2024 November 121 2024 November 251 2024 December 1712024 April 2025 August 2025 October 27, 2025 November 2025 May 2026 Quest*ionc?- Recommended Action: - Motion to adopt Resolution 2024-111 ordering the improvements for the School Boulevard Intersection Improvements Project. �'r�'r�e�RTt�.� ,�;++��`I`y .k'a �-i6:' •;r a.. _. Rii�k �'��,_ to ♦�Y L �. ,�j. i.2 .�,.✓` y Ire L ,' J At' �.i. `�,� � � f PROPERTY INFORMATION & HISTORY Located on the south end of the city with parcels on both sides of Hwy 25 Neighborhood is served by private water wells rrT, Neighborhood discharges wastewater to city's sewer system 6 Privately -owned equipment measures flow There is a 2002 agreement which limits adjustments to one day per month and states the property owner is responsible for equipment cleaning and maintenance Agreement was with the previous owner and was assumed by The Meadows upon purchase Lakeshore Management (representing The Meadows) requested an adjustment to the sewer charges a�r for usage in June and July 2024. CITY OF Monticello • Adjustments should be considered on individual accounts. • Adjustments should be based on consumption rather than billing amounts because rates change annually. • Adjustments should be based on prior readings of the same month to avoid seasonal fluctuations. • Adjustments should be considered only if the readings are clearly inaccurate and aren't a reasonable fluctuation in usage. MI 0111ill I MA I a 0 1 ELVA I a I MIS] 01161 Its, East Side • No adjustment West Side • Adjustment of $35,452.57 STAFF RECOMMENDED ADJUSTMENT CALCULATION - EAST SIDE Month July June 2024 Consumption 6131000 510,000 2021-2023 Average Consumption 8851000 434,000 Variance (272,000) 76,000 CITY OF �, Monticello CALCULATION - WEST SIDE Adjusted 2021-2023 2024 One -Day 2024 Average Month Consumption Adjustment Consumption Consumption July 8/854/000 (285,613) 8,568,387 7651000 June 41769,000 (158,967) 4,610,033 1,846,333 2024 Rate Variance per 1,000gal 7/803/387 $ 6.71 21763,700 $ 6.71 Total Half Adjustment Amount $52,360.73 $18,544.42 $70,905.15 $35,452.57 CITY OF �, Monticello Motion to approve the request for an adjustment of sewer charges by The Meadows Manufactured Home Park in the amount of $351452.57. '0I1/1 RA la 0 I970 BIWA�NI[! 11