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City Council Minutes 10-09-1995MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, October 9, 199fi - 7 p.m. Members Present: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault Members Absent: None 2. App~aLQfmirnat~~the-regular meeting held September 25' the special meeting~i~~,d ~p~tember 27,_and the special meeting held October 4, 1995. A correction was made to the first sentence of item 7, page 10, of the September 25 minutes to state "west of the site." Mayor Fyle requested that the following statement be added to the last paragraph of item 13 on page 11: "It was Fyle's view that the height of the berm presented by Hartman was sufficient to qualify for the 50% credit against required landscaping." AFTER DISCUSSION, A MOTION WAS MADE BY TOM PERRAULT AND SECONDED BY CUNT HERBST TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD SEPTEMBER 25, 1995, AS CORRECTED. Motion carried unanimously. A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY BRIAN STUMPF TO APPROVE THE MINUTES OF THE SPECIAL MEETINGS HELD SEPTEMBER 27 AND OCTOBER ~, 1995, AS WRITTEN. Voting in favor of the September 27 minutes: Brad Fyle, Shirley Anderson, Brian Stumpf, Tom Perrault. Abstaining: Clint Herbst. Voting in favor of the October 4 minutes: Brad Fyle, Shirley Anderson, Clint Herbst, Brian Stumpf, Tom Perrault. 3. consideration of adding items to the age. A. Consideration to reduce land price for Lot 5'~_l' ~?~k~~sl ,ln~~strial Park 2nd Addition. Economic Development Director Ollie Koropchak reported that a subsidiary of a local industrial business had expressed an interest in relocating to a separate facility and maybe interested in purchasing Lot 5, Block 1, Oakwood Industrial Park 2nd Addition. The City's asking price for the 1.8-acre parcel was $32,915. An interested builder was found for the required 10,000 sq ft building. The Council was asked to consider writing down the land cost by a formula tied to wage and salary covenants, which could be stipulated in the purchase agreement and development contract. Page 1 Council Minutes - 10/9/95 Council discussed building design and the amount of HACA the City has lost after establishing tax increment financing (TIF) districts. It was their view that it would be better to write down the cost of the land rather than establish a TIF district. It was noted that the City may stipulate building design if the cost of the parcel is reduced. City Administrator Wolfsteller stated that the City obtained the industrial land by absorbing assessments. In addition, street improvements were added at the City's cost. The asking price for the lot is comparable to other industrial land available and would help the City recover its cost. AFTER DISCUSSION, A MOTION WAS MADE BY BRAD FYLE AND SECONDED BY SHIRLEY ANDERSON TO REDUCE THE ASKING PRICE FOR LOT 5, BLOCK 1, OAKWOOD INDUSTRIAL PARK 2ND ADDITION, TO $30,000. Motion carried unanimously. 4. Citizens comments/petitions, requests, and complaints. A. Introduction of OSM personnel. Butch Larson and Chuck Lepak of OSM were introduced as the engineer representatives for the City due to engineer Bret Weiss leaving the firm of OSM. Larson noted that OSM will be working with Weiss and his new firm, WSB & Associates, Inc., to complete current Monticello projects. City Administrator Wolfsteller noted that details on the matter would be submitted to Council at the next regular Council meeting so that Council can discuss what direction to take regarding engineering services. 5. Consent agenda. A. Consideration of anting a conditional use permit allowing outside storage in an I-2 zone. A~nnlicant, NSP. Recommendation: Approve the conditional use permit allowing open and outdoor storage as an accessory use in the I-2 zone, which would allow expansion of the storage area at the NSP site as proposed provided that: _ 1. All requirements of the zoning ordinance regulating outside starage in an I-2 zone are met. Page 2 Council Minutes - 10/9/95 2. The grading and drainage plan for the outside storage area is reviewed and approved by the City Engineer. 3. The tree planting requirement is consistent with other industrial sites that recently developed outside storage. 4. NSP contacts the Sheriff's Department for input on methods to achieve yard screening without sacrificing yard security. 5. The height of the fence depends on the height of the material screened. The screening fence, if higher than 6 ft, must meet I-2 setbacks; if 6 ft or lower, it can be placed inside of setback lines. B. Consideration of adopting a resolution calling For an assessment hearing on November 13, 1995 for: Southwest Area Utilities, Meadow Oak Storm Sewer Outlet, and Maplewood Circle Storm Sewer. Recommendation: Adopt the resolutions as presented. SEE RESOLUTIONS 95-55, 95-56, and 95-57. 1 C. ~~nsideration of adopting a C entral Minnesota Initiative Fund's 1 ],~anufacturing, Inc. Recommendation: Adopt the Central Minnesota Initiative Fund Sponsoring Unit of Government Resolution an behalf of Vector Tool & Manufacturing, Inc. SEE RESOLUTION 95-58. A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY BRIAN STUMPF TO ADOPT THE CONSENT AGENDA AS RECOMMENDED. Motion carried unanimously. 6. Center 3rd Addition. Assistant Administrator O'Neill reported that Monticello Industrial Park, Inc., requested City Council approval of the preliminary plat of the Monticello Commerce Center 3rd Addition, which consists of two industrial lots separated by the future extension of Dundas Road. Each lot meets the minimum requirements of the ordinance and are served with sewer and water service. O'Neill noted that storm water drainage from the site is intended to flow easterly to land currently owned by Monticello Industrial Park, Inc. The City will be obtaining storm water easements in the area east of the plat to assure that the City has adequate ponding area available in the future. Page 3 Council Minutes - 10/9/95 AFTER DISCUSSION, A MOTION WAS MADE BY BRIAN STUMPF AND SECONDED BY TOM PERRAULT TO APPROVE THE PRELIMINARY PLAT OF MONTICELLO COMMERCE CENTER 3RD ADDTTION SUBJECT TO THE FOLLOWING CONDITIONS: 1. A 12-ft drainage and utility easement must be provided around the perimeter of each lot and placed on the final plat. An additional 12-ft easement located along the outside of the easterly boundary of the plat, along with a 50-ft easement slang the property line separating the Monticello Industrial Park, Inc., property from the School District and the City, shall also be provided to the City. 2. Requirements for preliminary utility plan are waived. Preliminary plans addressing design of Dundas Road will be required and completed in conjunction with the development of Fallon Avenue, which is set to occur in the spring of 199fi. Motion carried unanimously. 7. Cons~~;~-~tion of approval of contract defining scope of services with H1?$~fQr wastewater treatment- plant design. In the Public Works Director's report, it was noted that with completion of the Facilities Plan amendments and EAW, the City is ready to move on with the design phase of the wastewater treatment plant expansion utilizing the sequencing batch reactor technology (SBR). It was noted that during negotiations, City staff placed additional requirements on HDR that the SBR be designed to handle the fluctuating flows and load that the City receives at the plant, without extraordinary operator attention, unless there is a severe shock load or spill. This requirement would require preparation of a technical design memorandum outlining the flows and loads to the plant; therefore, additional in-depth testing would be done to outline the parameters to be used in the design and scope of services at a cost of $10,000. The proposal presented for approval was for design engineering based upon a lump sum of $683,920 but not to exceed 8% of the actual construction cost. This scope of services included work through the design phase up to, but not including, the bidding process. Mayor Fyle reported that he had received a phone call from a Pollution Control Agency representative expressing concerns about the proposed SBR plant and noted that perhaps the City should wait to approve the scope of services until concerns are resolved. Bob Peplin of HDR stated that it was likely that only the schedule in the contract would change if the City Page 4 Council Minutes - 10/9/95 decided to build an oxidation ditch system rather than the SBR. He also noted that staff was planning to tour additional SBR plants with PSG representatives to increase their comfort level with the SBR technology. AFTER DISCUSSION, A MOTION WAS MADE BY CLINT HERBST AND SECONDED BY SHIRLEY ANDERSON TO APPROVE THE PROPOSAL FOR A SCOPE OF SERVICES FOR TASK 200 (DESTGN ENGINEERING) BASED UPON A LUMP SUM OF $683,920 BUT NOT TO EXCEED 8% OF THE ACTUAL CONSTRUCTION COST. Motion carried unanimously. A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY TOM PERRAULT TO APPROVE THE ADDITIONAL IN-DEPTH TESTING REFERRED TO IN HDR'S CONTRACT AT AN ESTIMATED COST OF $10,000. Motion carried unanimously. 8. sits. City Administrator Wolfsteller reported that the appraisal of the 6-acre parcel owned by Floyd Kruse east of the wastewater treatment plant valued the property at $303,000; however, Kruse felt the value was closer to $600,000. It was staff's view that it would be in the City's best interest to acquire additional property and build the SBR tanks and headworks on higher ground to the east, which would provide a better hydraulic profile, adequate room for construction, and room for easy expansion in the future. Wolfsteller noted that he and the Public Works Director met with Kruse several times since the last Council meeting to try and agree an a purchase price before the City begins designing the new treatment facility. Staff proposed a purchase price of approximately $450,000 based on the appraisal of $303,000 plus the estimated $150,000 the City would save by owning additional property, which would not require sheet piling and temporary construction easements. Because Kruse was hesitant to agree to any cash offer without first obtaining his own appraisal, staff also discussed the possibility of the City trading its 68-acre Remmele property on south Highway 25 plus $303,000 in cash in exchange for the 6-acre parcel owned by Kruse. Wolfsteller noted that Kruse would be agreeable to accepting the land-swap proposal. It was the view of Council that the appraisal amount plus a land swap would not be a comparable trade for the Kruse property. Discussion focused on whether the City should consider condemnation proceedings, which would allow the Court to decide the value of the property. Wolfsteller explained Page 5 Council Minutes - 1Q/9/95 that there are two types of condemnation proceedings, noting that the quick take procedure takes approximately 90 days, and the other 6 months to a year. AFTER DISCUSSION, A MOTION WAS MADE BY SHIRLEY ANDERSON AND SECONDED BY BRIAN STUMPF TO TABLE CONSIDERATION OF PURCHASING THE 6-ACRE PARCEL EAST OF THE TREATMENT PLANT UNTIL ADDITIONAL INFORMATION IS RECEIVED AT THE NEXT COUNCIL MEETING. MOTION INCLUDES DIRECTING STAFF TO CONTINUE NEGOTIATING WITH KRUSE IN THE INTERIM. Voting in favor: Shirley Anderson, Brian Stumpf, Brad Fyle, Clint Herbst. Opposed: Tom Perrault. 9. Other matters. A. ~,ommunity Arena Update. A press release was submitted for Council approval clarifying the City's position regarding involvement in operating and maintaining an ice arena that would be funded and constructed by the School District. A headline in the Monticello Times following the last regular Council meeting indicated that the City had agreed to join efforts with the School District; however, Council had tabled consideration of the joint effort pending additional information on ice arena usage and development of an agreement with the School District. Councilmember Herbst expressed his frustration with the recent newspaper articles and noted that when the error in the newspaper appeared, City staff should have notified the School Superintendent that the City was not going forward at this time. Assistant Administrator O'Neill reported that a meeting has been scheduled with the Superintendent to discuss details of the proposed ice arena. After discussion, it was the consensus of Council to publish the press release clarifying the City's current position invplving the proposed ice arena. There being no further discussion, the meeting was adjourned. .. ^ ~ _;i re Doty Office Manager Page fi