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EDA Minutes 10-08-2008MINUTES CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY Wednesday, October 8, 2008 6:OOpm 1. Call to order Chairman Demeueles called the meeting to order and declared a quorum at 6:OOpm. Roll Call: The following Commissioners were present: Chair Bill Demeules Vice President Dan Frie Treasurer Bill Tapper Commissioner Fair Commissioner Viering (arrived at 6:25) Commissioner Mayer • Commissioner Herbst Absent: none Also present: Executive Director Megan Barnett and Treasurer Tom Kelly 2. Reading and approval of EDA Minutes: MOTION BY COMMISSIONER HERBST, SECONDED BY BILL FAIR TO APPROVE THE MAY 14, 2008 MEETING MINUTES. MOTION CARRIED. 6-0 (Commissioner Viering was absent) MOTION BY BILL TAPPER, SECONDED BY DAN FAIR TO APPROVE THE AUGUST 13, 2008 MEETING MINUTES. MOTION CARRIED. 4-0 (Commissioner Viering was absent) Commissioner Herbst and Frie abstained. 3. Approval of EDA Invoices: • Executive Director Barnett handed out additional invoices relating to the payment of County Taxes and invoices from WSB. ~.~.. ~ ~.. V BY BILL TAPPER, SECONDED BY DAN FRIE TO APPROVE PAYMENT OF EDA INVOICES. MOTION CARRIED. 6 -0 (Commissioner Viering was absent) 4. Public Hearing for EDA Business Subsidy Criteria (TIF) and approve amendments. 5. Public Hearing for EDA Business Subsidy Criteria (GMEF) and approve amendments. President Demeules opened the public hearing to amend the EDA Business Subsidy Criteria relating to TIF and GMEF at 6:12pm. There was no public input. President Demeules closed the public hearing at 6:13pm. MOTION BY COMMISSIONER FAIR, SECONDED BY COMMISSIONER MEYER TO APPROVE THE AMENDED BUSINESS SUBSIDY CRITERIA (TIF). MOTION CARRIED. 6-0 (Commissioner Viering was absent) • Commissioner Tapper stated it was his understanding that the Authority had a lengthy discussion about removing reference made to a specific minimum wage amount. The Authority agreed the minimum wage amount was set forth by the Federal government and subject to change, including a specific dollar amount in the criteria was not necessary. MOTION BY COMMISSIONER TAPPER TO APPROVE THE AMENDED BUSINESS SUBSIDY CRITERIA (GMEF) WITH THE REMOVAL OF "A WAGE OF THE HIGER OF $9.00, OR." SECONDED BY DAN FRIE. MOTION CARRIED 6-0 (Commissioner Viering was absent) 6. Update and Expansion of TIF Management Plan. Executive Director Barnett reviewed the staff report stating that analysis and review of the City's 34 TIF Districts has not been reviewed for more than three years. Detailed financial information pertaining to cash flow projections for each district and recommendations on decertification, redeeming any existing debt obligations, and critical management strategies will be valuable information in structuring any assistance packages in the future. The Authority discussed at length the cost associated with completing the TIF analysis/management plan. Concern was raised due to the fact that only one proposal was received. Consensus of the Authority was the analysis was necessary but additional proposals needed to be obtained. • MOTION BY COMMISSIONER MAYER SECONDED BY COMMISSIONER HERBST DIRECTING STAFF TO AUTHOR AND OBTAIN RFP'S TO COMPLETE AN ANALYSIS OF THE CITY'S TIF MANAGEMENT PLAN. MOTION CARRIED 7-0. 7. TIF District and Project Record Mana eg ment• Executive Director Barnett reviewed the staff report with the EDA. Concern was expressed regarding the current method and placement of all TIF documents. Staff is having some challenges in locating all TIF related documents due to the fact that several different departments and consultants have assisted in creating and reviewing the City's districts. The Authority expressed concern regarding the cost. Questions were asked if this project could be accomplished by another consulting firm. Staff stated that even if another consultant were to attempt to compile and devise a TIF records management plan, they would have to consult with Ehlers, therefore resulting in a higher overall project cost. MOTION BY COMMISIONER HERBST, SECONDED BY DAN FRIE APPROVING THE TIF DISTIRCT AND PROJECT RECORD MANAGEMNT PROPOSAL SUBMITTED BY EHLERS AT A MAXIMUM AMOUNT OF $7,400, WITH THE UNDERSTANDING THAT STAFF WILL PUT THEIR BEST EFFORTS FORWARD TO REDUCE COST WHEN POSSIBLE. MOTION CARRIED 7-0. i 8. Billboard Message. The Marketing Committee recommended that the billboard message focus on a Fiber Optics for the remaining of the contract, October through December 31, 2008. The Authority stated their concern that the billboard sign was too busy. Discussion ensued regarding what Billboards the City owns and how the contracts have been established. The Authority agreed effort should be put towards utilizing a billboard on City owned land first. MOTION BY COMMISSIONER VIERING TO REVISE THE BILLBOARD MESSAGE DELETING THE PORTION THAT SAYS "100% FIBER OPTIC NETWORK & GRAPHIC" AND DIRECTING STAFF TO RESEARCH CURRENT CONTRACTS FOR BILLBOARDS ON CITY OWNED LAND AND RESEARCH WHETHER THE CITY IS iN OWNERSHIP OF ANY BILLBOARDS OR IF THEY OWN JUST THE LAND. MOTION CARRIED 7-0. 9. Report from Committees. Executive Director Barnett reviewed the staff report outlining committee updates. It was determined that Bill Tapper, Bob Viering, and Dan Frie serve on the Housing Committee. . Executive Director Barnett reviewed some progress she has made regarding the City's website. Enhancing the City's site to be more user friendly to realtors and businesses looking to locate to the City of Monticello. The Authority was also updated on initiations to create an up to date professional marketing piece and a business newsletter authored by the EDA/IEDC. The marketing committee will also be interviewing several commercial realtors/brokers to obtain further insight from their professional experience. 10. Report from Executive Director Executive Director Barnett reviewed the staff report. Barnett asked for input regarding hosting a joint IEDC/EDA meeting in January and July of 2009. The Authority was in favor. Commissioner Frie stated he would like to discuss incubator business facilities at a future meeting. 11. Cabling Taping of EDA meetings Executive Director Barnett stated that cable staffing for the EDA meetings may be a little challenge, with the current staffing situation. However, if the EDA is of the impression that all EDA meetings need to be taped, City staff will attempt to solicit back up, which might result in an additional fee, in order to provide cable taping of EDA meetings. The consensus of the Authority was that it is important to tape all EDA meetings. • 12. Adjournment COMMISSIONER HERBST MOTIONED TO ADJOURN. SECONDED BY COMMISSIONER MAYER. MOTIONED CARRIED 7-0 Meeting adjourned 7:28pm. ~~ ~~~~ President