MCC Advisory Board Agenda 03-17-2005COMMUNITY CENTER ADVISORY BOARD
AGENDA
MARCH 17, 2005 - 4:30 P.M. - ACADEMY ROOM
Board Members: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob
Grabinski and Clint Herbst.
Staff Members: Kitty Baltos-Director
1. Call the meeting to order
2. Consideration of adding items to the agenda
3. Consideration of approving the minutes from the February 17, 2005 regular Advisory
Board meeting.
4. Update Items:
a. Aerobic Room door removal
b. Breakfast with the Easter Bunny
C. Air Quality - Natatorium
d. Facility Usage numbers from February 2005
5. Consideration of financial review of Community Center Birthday party revenue and
expenses for 2004 for potential price increase.
6. Consideration of a bulletin board display system provided by Sports Display for the main
hallway at the community center.
7. Consideration of changes to the Community Center mission statement. Please bring
suggested changes to the meeting.
"The Monticello Community Center, through quality service and good planning, will
strive to excel in providing friendly, fun and safe multi -generation health, recreational,
social and professional opportunities for individuals, groups, organizations and
businesses. We will maintain a clean healthy environment, and support community
events whenever possible. "
8. Discussion and consideration of an electronic reader board for Highway 25. (Information
to be provided at the meeting.)
9. Meeting adjourned
COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
FEBRUARY 17, 2005
Board Members Present: Richard Quick -Vice Chair, Sandra Theros, Bob Grabinski and Clint Herbst
Board Members Absent: Harvey Kendall -Chair
Staff Members Present: Kitty Baltos-Director
1. Meeting called to order by Richard Quick, Vice Chair, at 4:30 p.m.
2. Consideration of adding items to the agenda:
a. Warehouse Supervisor position update (Item 7)
b. Added toys for Romp n Stomp (Item 8)
C. Anniversary Celebration update (Item 9)
3. Consideration of approving the minutes from the January 20, 2005 regular Advisory Board
meeting. MOTION by Sandra Theros to approve the minutes as submitted, SECOND by Clint
Herst, MOTION PASSED unanimously.
4. Update Items:
a. Multi -Park Wheel Park Pass progress: Kitty Baltos reported that she contacted Buffalo and
Maple Grove. They both had been experiencing lower numbers and were anxious to see
them improve this year. They both expressed interest in the multi -park pass and they are,
meeting on Tuesday, February 22" to discuss how this could work. Clint Herbst
questioned the possibility of setting up a dirt track for kids and would that hurt MCC use?
Kitty Baltos felt that it would. She has noticed a decline every year that a free tier one park
is opened locally.
b. Blue Cross Blue Shield member reimbursement program: Kitty Baltos brought updated
information to the Board about the schools and larger corporations now being eligible for
the program and the opportunity to use the new Finance Department person to take care of
the reporting part of the program. Clint Herbst and Bob Grabinski felt that this was a done
issue and no longer an option for MCC.
C. Opening the Aerobic Room door: Kitty Baltos reported that Rob Ophiem, the Tae Kwon
Do school owner, felt that it would not be a problem to take the doors off. Kitty asked the
Board to not go any further than just the doors off until the end of September. The Swan
River Montessori School is interested in using the facility, and specifically mentioned the
aerobic room in September. They are concerned that their construction will not be
complete for the start of school. The consensus of the Board is that with the doors off the
room, it would make the space more inviting and provide much needed stretching and floor
work space.
d. Facility usage for January 2005. Kitty went over the numbers provided. She informed that
the month was even better than the previous year's January and also provided numbers for
comparison. She explained that we're seeing a drop in the daily passes purchased and the
special passes being used due to the fact that MCC is selling so many more memberships.
Clint Herbst expressed that he is not seeing the use as reported on the Facility Usage report.
He also felt that we should look at our membership cost if it is in such high demand.
Richard Quick asked Kitty to bring to the Advisory Board a review other facility costs to
determine if we need to increase our prices in 2006. He asked that Kitty make this
available at our July meeting. Kitty also provided usage and rental information for the
Warehouse based on an earlier conversation with Clint Herbst. The Board reviewed the
information.
5. Discussion and consideration of proposal from Ericksen Ellison and Associates for mechanical and
electrical services pertaining to the natatorium air quality improvements. Clint Herbst felt strongly
that it was important that someone be held accountable for the problems we've experienced and
the additional money required to correct the problems. The Board felt that the proposal cost was
too high and that we should continue to get quotes for the work needed and to look for other
alternatives to achieve the air quality we desire. The Board asked Kitty to again speak to Rick
Wolfsteller, City Administrator, and our attorney about possible litigation for the problems we
have.
6. Review of the Community Center mission statement to determine if the vision established is still
an accurate reflection of facility operations present and future. Richard Quick and Bob Grabinski
requested some grammatical changes: Take strive out so that the statement reads "We will
maintain a clean and healthy environment and support community events whenever possible."
Bob also questioned the inclusion of "clean" in the mission statement. The Board decided that
they would review the mission statement for changes at the next meeting. Kitty asked the Board if
they were in agreement with the essence of the mission statement as we prepare to review fees and
policies for the community center for possible change in 2006. The general consensus was that
they did agree with the ideas in the mission statement.
7. Added Item: Warehouse Supervisor position - Kitty explained that they were very sorry to see
Marnie, the old supervisor, leave. She was very well liked and will be missed. The new
supervisor, Teri, is nice but different and everyone is getting used to her. The Managers are
working with Teri to ensure a smooth transition and continuance of the policies.
8. Added Item: New toys in the Romp n Stomp - Kitty advised that she has not had time as yet to get
new toys. She explained that this is not items that can be purchased through a catalog and
delivered. It would require that one or two people go shopping for an afternoon to purchase and
bring the toys back with them.
9. Added Item: Anniversary Celebration Update - Kitty felt that it was successful. We had planned a
fairly low key event, however, we had approximately 150 free guests using the facility. There
were only five memberships sold, that included new and renewal. Kitty reported that everything
went smoothly and was very pleased with the article in the paper about the anniversary.
10. The Board asked for an update on the electronic sign suggested at the March meeting.
11. MOTION by Bob Grabinski to adjourn the meeting at 6:08 p.m., SECOND by Sandra Theros,
MOTION PASSED unanimously.
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MONTICELLO COMMUNITY CENTER
BIRTHDAY PARTY PACKAGES
INFORMATION IS FROM 2004:
Birthday Party Revenue $26,157.74
Expenses: $1401.01
Supplies $ 7,333.62
Pop for 3307 kids $ 33869.19
Parry Coordinator hours
$10.28 + 7.65% ($11.07/hr) $ 2,878.20
NET PROFIT $12,076.73
3307 children for 2004
Net profit per child $3.65 (This covers room rental & pool use)
This does not include the time of Guest Service Associates setting up and cleaning up the room before and
after parties. This is a total of 2 hours per Saturday and Sunday. Estimate of time would be less than 200
hours per year at —$8.00/hour or $1,600/year Net Profit per child is $3.17.
BIRTHDAY PARTY COMPARISONS
Reviewed March 2005
MONTICELLO PARTY INFORMATION:
The Wave Package - 2.5 hours use of party room, swimming and water slide for each child, pop, balloons, cup,
plate, fork, placemat and napkin for each child.
Regular $7/kid Resident $6/kid 5 child minimum
The High Tide Package: - All of the above, plus choice of pizza or hot dogs and chips for each kid.
Regular $7/kid Resident $8/kid 8 child minimum
The Tsunami Package: - All of the above plus and ice cream cake added.
Regular $8/kid Resident $9/kid 8 child minimum
SHOREVIEW PARTY INFORMATION:
Cake Deal: - Ice cream cake, unlimited pitchers of pop, plates, napkins, cups, balloons, 90 minutes time in
party room, t-shirt for birthday child, card for child and pool use.
Regular $12/person Resident $11 /person 8 child minimum
Meal Deal: - All of the above plus add pizza or hot dog and chips plus a full day pass to the Tropics (pool area)
for future use.
Regular $16/person Resident $15/person 8 child minimum
MAPLE GROVE PARTY INFORMATION:
Packaize #1_ - Choose from the playground OR the pool, party room for 1 hour, 1 /4 sheet cake and beverages,
T-shirt for birthday child, plates, cups, forks and napkins.
Cost: $80 for 8 minimum, includes 5 adults, Add: $8.25 for each added child, $5 if adults swim.
Package #2: - Same as above except they get the playground AND the pool.
Cost $90 for 8 minimum, includes 5 adults, $10.25 for each added child, $5 if adults swim.
Package 93: - Same as #2 above plus hot dog and chips and ice cream cup for each child.
Cost $110 for 8 minimum, includes 5 adults, $12.25 for each added child, $5 if adults swim.
BECKER PARTY INFORMATION:
10 swim and water slide passes, 1 hour in meeting room and a gift for the birthday child.
Cost $55
RIVER CITY LANES BOWLING ALLEY:
Basic Package: 5 people, pizza, pop, bowling pin fille with candy, shoe rental 1 game of bowling.
Base Price $49.95, $7.50 for each extra person and $2.50 for each extra game.
MONTICELLO MOVIE THEATER:
1 hour room cost: $30, $5.00 per child for movie. Items that can be added: pop & popcorn/child - $2 each
child, pizza - $11 each pizza ordered, and cupcakes $6 per half dozen.
MONTICELLO ROLLER RINK:
Cake Packafze: Ice cream cake, reserved table, paper supplies, one free skate pass and a balloon for the
birthday person. Cost $6 per person, basic cost $45 - unknown minimum requirement
Nacho Package: Same as above with nachos and cheese, $1 token for party attendees and balloon for everyone.
Cost $11 per person with a 6 person minimum
Hot Do Package: ackage: Same as above substitute all beef hot dogs for each child.
Cost: $11 per person with a 6 person minimum.
Pizza Package: Same as above, substitute pizza for each child
Cost: $12 per person with a 6 person
Sports Display
SERVING RECREATIONAL FACILITIES THROUGHOUT
NORTH AMERICA SINCE 1977
Kitty Baltos, Director
Monticello Community Center
505 Walnut Street Suite 4
Monticello, MN 55362
Dear Kitty,
300.51 Coniercio
Rancho Santa Margarita, C --� 92688
1-8(.)0-834- '-)-176
March 6, 2005
I enjoyed our meeting today, Friday, March 4th. It was interesting to hear you were originally from Michigan. One
of our most enjoyable times as a family was spent in Portland, Michigan.
Again, I would like to discuss the company I work for, Sports Display, Inc. We are the number one provider of
Activity/Information Display Centers, designed exclusively for the finest recreational facilities in North America.
We offer you a unique opportunity... an attractive professional method of informing your member of upcoming
activities and events completely free of charge.
We provide Activity/Information Display Centers to over 5,000 golf, health, fitness, racquet clubs, community
centers, park districts, YMCA's and ice arenas. Sports Display, Inc. offers a program that fits the need of a vast
number of recreational facilities. I have enclosed some new reference letters that we have recently received from
facilities participating in our program.
You expressed interest in our free standing kiosk unit. The unit is 48' square and approximately
tall. It is of solid oak construction, very durable, sturdy and constructed of the highest quality materials. The
interior of the unit will be designed to meet your facilities specification, using combinations of dry erase calendar,
white dry erase board, cork/felt board, interchangeable letter system and literature areas. There will be 12
advertising spaces, 11/8 1/2" in size— horizontal, 3 to each of the three panels. Each advertiser would be pre
approved by your facility before they are put on display. There would be no businesses sold that would be in
competition with your facility.
Revenue sharing will be as follows: One advertising cost will go directly to your facility. This would generate
approximately $600.00. The remaining 11 ads would be paid at 10% of the cost of the ads. This would generate an
additional $600.00 or a total of $1200 per year each time the ads are sold, which would be on a yearly basis.
Sports Display will supply all markers, erasers, letters and supplies to operate the information center, and will be
responsible for installation and any future repairs or replacement. Sports Display Inc. information centers are of
the highest quality, we have over 28 years of exceptional service to over 5000+ recreational facilities in the United
States and Canada.
To join the growing number of facilities utilizing our services, or to answer any additional questions you may
have, please contact me.
Sincerely,
Bud Walker
Sports Display, Inc.
Bud Walker 8018 Dakota Avenue . Chanhassen, MN 55317 952-937-0571
Email: budmww8@aol.com
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O2/16/2004 10:28 7634285072 TOPLINE ADV INC PAGE 01
Top Lime Advertising, Inc.
Sigh istallation and Service
11775J"en Gn Suite A -Maple Grave% MN 55369
I'h: (763) 428-5067
kx (763) 428-5072
Email - du(epline@earthlink. not
lvwpline@eaMhlink.net
FAX COVER SHEET
DATE: a Il�rC2�-I
TO: FrecL PCLtch
FAX#11 Uy01-1
FROM: Sk"t"Y"-) ILor)
Number of pages
Including cover sheet;
Note:
3
If all pages have not been received,please call (763) 428-5067
02/16/2004 10:28 7634285072 TOPLINE AD11 INC PAGE 03
Top Line Advertising, Inc.
Sign Installation and Service
11775 Justen Circle, Suite A — Maple Grove, MN 55369
Phone (763) 428-5067
Fax (763) 428-5072 Email- lvtoplinc@earthiink.net
dutcrpiine@earthli:nk.net
PROPOSAL
February 16, 2004
Proposal submitted to: Fred Patch Job Location: Monticello City Hall.
CITY OF MONTICELLO
We hereby submit specifications and estimates for the follo-, ..
Topiine to supply and install on walls. -
Two (2) single Face three l line LED Message Centers, utilizing Amber 'LED's on 115"' centers in a 24 x 96 matrix to be controlled by
the WWI500 controller in conjunction with customer provided IBM PC with temperature probe and 200' data cable.
'q11) for (2) used matrizes
needed, on jobsite training — eight (8) hours
.Includes, Six (6) month warranty on parts.
Ad] primary wiring and data cable must be pulled to sign prior to installation — by others.
Electrical hookup included in above price -- power within 6' of sign.
This does not include permits for signage.
Payment to be made as follows: 30 days upon completion of the job.
Note: Proposal may be with awn if not accepted within 30 days.
R, Authorized signature:
teve Barcel, President
$25,950.00
$ 600.00
All material is guaranteed to be as specified All work is to be completed in a workmanlike manner according to standard
practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written
orders and will become an extra charge over and above the a imate. All agreements contingent upon strikes, accidents or
delays beyond our control Owner to carry necessary insurance. Our workers are fully covered by Workmen's
Compensation Insurance. All slgnage is the property of Topline Advertising, Inc. until paid in full.
Date of Acceptancx:
Sip=re-
Acceptance of Proposal - The above prices,
specilcatlomv, terms and conditfom are satisfactory
and are hereby accepted as lived here. Tap Line
Advertising is authorized to proceed as outlined above.
02/16/2004 10:28 7634285072 TOPLINE ADV INC PAGE 02
Tod Line Advertising, InG
Sign Installation and Service
11775 Justen Circle, Suite A— Maple drove, MN 55369
Phone (763) 428-5067
Fax (763) 428-5072 Email- lvtopline@ea.rthlink.net
duitopliine@earthlink.net
PROPOSAL
February 16, 2004
Proposal submitted to. Fred Patch Job Location: Monticello City Hall
CITY OF MONTICELLO
We hereby submit specifications and estimates for the following.-
Topline to supply and install on walls:
Two (2) single face three l line LED Message Centers, utilizing amber LED's on 1/5" centers in a 24 x 96 matrix to be controlled by
the WWI 500 eontrolier in conjunction with customer provided IBM' PC with temperature probe and 200' data cable.
'TU
. needed, on jobsite training — eight (8) hours
Includes one (1) year warranty on part.
All electrical hookup by others
This does not incline permits for signage.
Payment to be made as follows: 30 days upon completion of the job.
Note: Proposal may be 'thdrawn if not accepted within 30 days.
Authorized signature: 'Z� fl_lk� li��
teve Barcel, President
$439520.00
$ b00.00
All material is guaranteed to be as specifiers All work is to be completed in a workman like manner according ro ,standard
practices. Any alteration or deviation from above spec 7cations involving extra costs will be executed only upon written
orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or
delays beyond our control Owner to carry necessary insurance_ Orr workers are fully covered by Workmen :s
Compensation Insurance. All signage is the property of Topline Advertising Inc. until paid in full.
Datc of Acceptance:
Signature:
Acceptance of Proposal - The above prices,
specifications, terms and conditions are satisfactory
and are hereby accepted ae listed here, Top Lime
Advertising is authorised to proceed as outlined above.