MCC Advisory Board Agenda 06-23-2005COMMUNITY CENTER ADVISORY BOARD
AGENDA
THURSDAY, JUNE 239 2005
4:30 p.m. - ACADEMY ROOM CITY HALL
Board Members: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob
Grabinski and Clint Herbst
Staff Members: Kitty Baltos-Director
1. Call the meeting to order
2. Consideration of adding items to the agenda
3. Consideration of approving the minutes from the May 19, 2005 regular Advisory Board
meeting.
4. Update Items:
a. Facility usage summary through May 2005, Financial Summary unavailable at this
time.
b. Web Site update
5. Review for consideration of price increase for 2006
a. Membership Rates
b. Room Rental rates
6. Meeting adjourned
•
•
C�
COMMUNITY CENTER ADVISORY BOARD
MEETING MINUTES
THURSDAY, MAY 199 2005 - 4:30 P.M.
Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros and Bob
Grabinski.
Board Members Absent: Clint Herbst
Staff Member Present: Kitty Baltos-Director
1. Meeting called to order at 4:30 p.m. by Harvey Kendall
2. Consideration of adding items to agenda: Blue Cross Blue Shield member reimbursement program
added (Item 8)
3. Consideration of approving the meeting minutes from the April 21, 2005 regular Advisory Board
meeting. Bob Grabinski called for clarifications on item 4a. regarding the kitchen during the
breakfast, and item 4c. that the 891 memberships included family membership which would have
more than one person on the membership which would give the total members of MCC over
3,100. MOTION by Richard Quick to approve the minutes as submitted, SECOND by Sandra
Theros, MOTION PASSED unanimously.
4a. Update Item: Facility usage information through April 2005. The Board reviewed the information
provided in their packets which showed 65,814 visitors to MCC through the end of April, which is
up in comparison to the same time frame 2004. Richard Quick noted that the number of visitors
for 2005 was already 50% of the total for 2004. Bob Grabinski questioned how that equated to
revenue. Kitty reported that she had not yet received the April financial statements, however, the
March statements indicated that the community center was above projections at that time.
5. Consideration of establishing a fee schedule for (1) the Swan River Chapel and (2) the Mississippi
Room patio only rental. (1) The Board first discussed trying to come up with a name for the
building. Some suggestions were Little Mountain Chapel, Historic Methodist Church, Historical
Church, or Historical Chapel. Determining a name was tabled to a future meeting. Kitty and the
Board reviewed information about the building. Maximum capacity would be 150, wedding
rentals would also require a rehearsal night, a Wedding Host would be required for the rehearsal,
the wedding and to act as a sound engineer. In discussing our possible target market, Sandra
Theros felt that our market would be the older couples who are not looking to have the large
weddings. After reviewing comparable church rental rates in Monticello and the suggestion for
rental rates Kitty proposed, a MOTION was made by Richard Quick to charge $400 to non
residents for the chapel to include, rehearsal time, and wedding day rental to total not more than
six hours, wedding host, custodial time, chair set up and tear down and $375 for residents,
SECOND by Sandra Theros, the Board discussed rentals other than weddings, however, Kitty felt
that they needed to know more what the facility would have to offer before establishing rates. The
Board also discussed the necessity of a damage deposit to be determined, MOTION PASSED
unanimously.
(2) Establishing pricing for the Mississippi Room Patio. Kitty presented suggested rental rates
however, she was concerned that if the patio was rented would that preclude us from renting the
Mississippi Room, which would be a greater revenue. There is also the consideration of bathroom
access, inclement weather alternatives, etc. The Board tabled this issue for further discussion at a
future date.
6. Review and consideration of possible adjustments to the community centers current membership
rates. Kitty provided a comparison of other community centers rates as well as a comparison of
rates for fitness facilities within the Monticello community. Bob Grabinski and Richard Quick felt
that there was an inequity in the Junior/Senior membership rates that needs to be looked at. The
concern was, for example, two seniors, husband and wife, would be required to pay the family rate
rather than a discounted Senior rate. The Board also discussed the family rates, observing that
they are close to the adult rates. The Board asked that Kitty show a 3% and a 5% increase in rates
and review the junior/senior rates and the family rates. They wanted to see that at the June
meeting.
7. Review and consideration of possible adjustments to the community centers current room rental
rates. Kitty provided a comparison of room rental rates for other community centers as well as
comparable rentals within the Monticello community. The rates are all over the board. Kitty
reported that our rates were determined by cost of custodial time to set up and tear down as a
starting point. They were adjusted in 2001 and hadn't been adjusted since. The Board asked that
Kitty show room rental options with a 25%, 50% and 75% increase for the next meeting.
8. Blue Cross Blue Shield Member Reimbursement Program, Kitty reviewed the memo she had sent
out to the Board regarding the positive changes that had been made in the program so far. These
changes include; making the MIHCA membership more valuable, making the software more user
friendly which meant that the manpower requirement for reporting was significantly decreased.
Kitty felt that there were still some questions to be addressed like how it would work for MCC to
offer the program; as a reduction to their payment amount or apply credits to their renewal. There
are other changes that are being discussed and Kitty is continuing to monitor this program. She is
interested in participating if it makes sense financially and if we decide to participate she'd like to
start before the new year so that when the rush of new memberships come in the staff is well
trained. Kitty will continue to follow the changes in the program.
9. Bob Grabinski and Richard Quick will be on vacation over the next Advisory Board meeting,
MOTION by Richard Quick to move the June 16t" meeting to the 4th Thursday or the 23`d of June,
SECOND by Sandra Theros, MOTION PASSED unanimously.
10. MOTION to adjourn the meeting at 6:20 p.m. by Bob Grabinski, SECOND by Sandra Theros,
MOTION PASSED.
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DRC:MRFRSHIP PRICE INCREASE WORKSHEET 2006
ITEM
Increase
Increase
Net
Current
3%
5%
Recommend
Sales Tax
JR/SR Resident Daily
3.50
3.61
3.68
4.00
3.76
JR/SR Regular Daily
4.50
4.64
4.73
5.00
4.69
Adult Resident Daily
4.50
4.64
4.73
5.00
4.69
Adult Regular Daily
5.50
5.67
5.78
6.00
5.63
Family Resident Daily
15.00
15.45
15.75
18.00
16.90
Family Regular Daily
20.00
20.60
21.00
23.00
21.60
JR/SR Resident 3 Mo
65.00
66.95
68.25
65.00
61.03
JR/SR Regular 3 Mo
80.00
82.40
84.00
80.00
75.12
Adult Resident 3 Mo
90.00
92.70
94.50
90.00
84.51
Adult Regular 3 Mo
110.00
113.30
155.50
110.00
103.29
Family Resident 3 Mo
120.00
123.60
126.00
140.00
131.46
Family Regular 3 Mo
135.00
139.05
141.75
1 160.00
150.23
JR/SR Resident Annual
180.00
185.40
189.00
180.00
169.01
JR/SR Regular Annual
240.00
247.20
242.00
240.00
225.35
Adult Resident Annual
240.00
247.20
242.00
250.00
234.74
Adult Regular Annual
300.00
309.00
315.00
300.00
281.69
Family Resident Annual
320.00
329.60
336.00
350.00
328.64
Family Regular Annual
400.00
412.00
420.00
425.00
399.06
Gross
Net Tax
JR/SR Res. Mo/annual
17.00
17.81
17.85
17.00
16.90
204.00
202.80
)R Rgl. Mo/annual
22.00
22.66
27.10
22.00
20.66
264.00
247.92
Huult Res. Mo/annual
25.00
25.75
26.25
25.00
23.47
300.00
281.64
Adult Rgl Mo/annual
30.00
30.90
31.50
30.00
28.17
360.00
338.04
Family Res Mo/annual
32.00
32.961
33.60
35.00
32.86
420.00
394.32
Family Rgl Mo/annual
37.00
38.111
38.85
40.00
37.56
480.001
450.72
ADDITIONS:
Resident
Regular
Dual Senior 3 Month
105.00
130.00
Dual Senior Annual
290.00
385.00
Dual Senior Mo/Annual
27.50
36.00
330.00
432.00
ROOM RENTAL INCREASE
PROPOSED 2006
ROOM
CURRENT FEE
25% INCREASE
50% INCREASE
BOOM ISLAND*
Organization
$20 /$40
$25 / $50
$30 / $60
Resident
$25 / $50
$31.25 / $62.50
$37.50 / $75
Regular
$30 / $60
$37.50 / $75
$45 / $90
BRIDGE
Organization
$30 / $50
$37.50 / $62.50
$45 / $75
Resident
$40 / $80
$50 / $100
$60 / $120
Regular
$50 / $100
$62.50 / $125
$75 / $150
WAREHOUSE
Organization
$30 /$40
$37.50 / $50
$45 / $60
Resident
$45 / $60
$56.25 / $75
$67.50 / $90
Regular
$60 / $80
$75 / $100
$90 / $120
MISSISSIPPI -
Private
Resident
$250
$450/$550/ $400
$312.50
$562.50/$687.50/
$500
$375
$675/$825/$600
Regular
$300
$500/$600/$450
$375
$625/$750/$562.50
$450
$750/$900/$675
MISSISSIPPI -
Business
Resident
$200
$400/$500/$300
$250
$500/$625/$375
$300
$600/$750/$450
Regular
$300
$450/$550/$350
$375
$562.50/$687.50/
$437.50
$450
$675/$825/$525
*Boom Island rate is also used for the River Room, South or North Bridge Room rentals.
ACTUAL ROOM RENTAL REVENUE FOR 2004 $67,336.29
ROOM RENTAL REVENUE BUDGET FOR 2005 $68,000.00
2004 RENTALS
Mississippi Room - Weddings 41
Mississippi Room- Non weddings 88
Boom or Bridge Room 456
Warehouse 182
Total 767
COMMUNITY CENTER ADVISORY BOARD
AGENDA
THURSDAY, JUNE 239 2005
4:30 p.m. - ACADEMY ROOM CITY HALL
Board Members: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob
Grabinski and Clint Herbst
Staff Members: Kitty Baltos-Director
1. Call the meeting to order
2. Consideration of adding items to the agenda
3. Consideration of approving the minutes from the May 19, 2005 regular Advisory Board
meeting.
4. Update Items:
a. Facility usage summary through May 2005, Financial Summary unavailable at this
time.
b. Web Site update
5. Review for consideration of price increase for 2006
a. Membership Rates
b. Room Rental rates
6. Meeting adjourned
COMMUNITY CENTER ADVISORY BOARD
MEETING MINUTES
THURSDAY, MAY 199 2005 - 4:30 P.M.
Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros and Bob
Grabinski.
Board Members Absent: Clint Herbst
Staff Member Present: Kitty Baltos-Director
1. Meeting called to order at 4:30 p.m. by Harvey Kendall
2. Consideration of adding items to agenda: Blue Cross Blue Shield member reimbursement program
added (Item 8)
3. Consideration of approving the meeting minutes from the April 21, 2005 regular Advisory Board
meeting. Bob Grabinski called for clarifications on item 4a. regarding the kitchen during the
breakfast, and item 4c. that the 891 memberships included family membership which would have
more than one person on the membership which would give the total members of MCC over
3,100. MOTION by Richard Quick to approve the minutes as submitted, SECOND by Sandra
Theros, MOTION PASSED unanimously.
4a. Update Item: Facility usage information through April 2005. The Board reviewed the information
provided in their packets which showed 65,814 visitors to MCC through the end of April, which is
up in comparison to the same time frame 2004. Richard Quick noted that the number of visitors
for 2005 was already 50% of the total for 2004. Bob Grabinski questioned how that equated to
revenue. Kitty reported that she had not yet received the April financial statements, however, the
March statements indicated that the community center was above projections at that time.
5. Consideration of establishing a fee schedule for (1) the Swan River Chapel and (2) the Mississippi
Room patio only rental. (1) The Board first discussed trying to come up with a name for the
building. Some suggestions were Little Mountain Chapel, Historic Methodist Church, Historical
Church, or Historical Chapel. Determining a name was tabled to a future meeting. Kitty and the
Board reviewed information about the building. Maximum capacity would be 150, wedding
rentals would also require a rehearsal night, a Wedding Host would be required for the rehearsal,
the wedding and to act as a sound engineer. In discussing our possible target market, Sandra
Theros felt that our market would be the older couples who are not looking to have the large
weddings. After reviewing comparable church rental rates in Monticello and the suggestion for
rental rates Kitty proposed, a MOTION was made by Richard Quick to charge $400 to non
residents for the chapel to include, rehearsal time, and wedding day rental to total not more than
six hours, wedding host, custodial time, chair set up and tear down and $375 for residents,
SECOND by Sandra Theros, the Board discussed rentals other than weddings, however, Kitty felt
that they needed to know more what the facility would have to offer before establishing rates. The
Board also discussed the necessity of a damage deposit to be determined, MOTION PASSED
unanimously.
(2) Establishing pricing for the Mississippi Room Patio. Kitty presented suggested rental rates
however, she was concerned that if the patio was rented would that preclude us from renting the
Mississippi Room, which would be a greater revenue. There is also the consideration of bathroom
access, inclement weather alternatives, etc. The Board tabled this issue for further discussion at a
future date.
6. Review and consideration of possible adjustments to the community centers current membership
rates. Kitty provided a comparison of other community centers rates as well as a comparison of
rates for fitness facilities within the Monticello community. Bob Grabinski and Richard Quick felt
that there was an inequity in the Junior/Senior membership rates that needs to be looked at. The
concern was, for example, two seniors, husband and wife, would be required to pay the family rate
rather than a discounted Senior rate. The Board also discussed the family rates, observing that
they are close to the adult rates. The Board asked that Kitty show a 3% and a 5% increase in rates
and review the junior/senior rates and the family rates. They wanted to see that at the June
meeting.
7. Review and consideration of possible adjustments to the community centers current room rental
rates. Kitty provided a comparison of room rental rates for other community centers as well as
comparable rentals within the Monticello community. The rates are all over the board. Kitty
reported that our rates were determined by cost of custodial time to set up and tear down as a
starting point. They were adjusted in 2001 and hadn't been adjusted since. The Board asked that
Kitty show room rental options with a 25%, 50% and 75% increase for the next meeting.
8. Blue Cross Blue Shield Member Reimbursement Program, Kitty reviewed the memo she had sent
out to the Board regarding the positive changes that had been made in the program so far. These
changes include; making the MIHCA membership more valuable, making the software more user
friendly which meant that the manpower requirement for reporting was significantly decreased.
Kitty felt that there were still some questions to be addressed like how it would work for MCC to
offer the program; as a reduction to their payment amount or apply credits to their renewal. There
are other changes that are being discussed and Kitty is continuing to monitor this program. She is
interested in participating if it makes sense financially and if we decide to participate she'd like to
start before the new year so that when the rush of new memberships come in the staff is well
trained. Kitty will continue to follow the changes in the program.
9. Bob Grabinski and Richard Quick will be on vacation over the next Advisory Board meeting,
MOTION by Richard Quick to move the June 16t" meeting to the 4t" Thursday or the 23rd of June,
SECOND by Sandra Theros, MOTION PASSED unanimously.
10. MOTION to adjourn the meeting at 6:20 p.m. by Bob Grabinski, SECOND by Sandra Theros,
MOTION PASSED.
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P"-- UIRFRSHIP PRIC.F INCRFASF WORKSHEET 2006
Increase
Increase
Net
ITEM
Current
3%
5%
Recommend
Sales Tax
JR/SR Resident Daily
3.50
3.61
3.68
4.00
3.76
JR/SR Regular Daily
4.50
4.64
4.73
5.00
4.69
Adult Resident Daily
4.50
4.64
4.73
5.00
4.69
Adult Regular Daily
5.50
5.67
5.78
6.00
5.63
Family Resident Daily
15.00
15.45
15.75
18.00
16.90
Family Regular Daily
20.00
20.60
21.00
23.00
21.60
JR/SR Resident 3 Mo
65.00
66.95
68.25
65.00
61.03
JR/SR Regular 3 Mo
80.00
82.40
84.00
80.00
75.12
Adult Resident 3 Mo
90.00
92.70
94.50
90.00
84.51
Adult Regular 3 Mo
110.00
113.30
155.50
110.00
103.29
Family Resident 3 Mo
120.00
123.60
126.00
140.00
131.46
Family Regular 3 Mo
135.00
139.05
141.75
160.00
150.23
JR/SR Resident Annual
180.00
185.40
189.00
180.00
169.01
JR/SR Regular Annual
240.00
247.20
242.00
240.00
225.35
Adult Resident Annual
240.00
247.20
242.00
250.00
234.74
Adult Regular Annual
300.00
309.00
315.00
300.00
281.69
Family Resident Annual
320.00
329.60
336.00
350.00
328.64
Family Regular Annual
400.00
412.00
420.00
425.00
399.06
Gross
Net Tax
JR/SR Res. Mo/annual
17.00
17.81
17.85
17.00
16.90
204.00
202.80
)R Rgl. Mo/annual
22.00
22.66
27.10
22.00
20.66
264.00
247.92
Aault Res. Mo/annual
25.00
25.75
26.25
25.00
23.47
300.00
281.64
Adult Rgl Mo/annual
30.00
30.90
31.50
30.00
28.17
360.00
338.04
Family Res Mo/annual
32.00
32.96
33.60
35.00
32.86
420.00
394.32
Family R I Mo/annual
37.001
38.111
38.85
40.001
37.561
480.00
450.72
ADDITIONS:
Resident
Regular
Dual Senior 3 Month
105.00
130.00
Dual Senior Annual
290.00
385.00
Dual Senior Mo/Annual
27.50
36.00
330.00
432.00
ROOM RENTAL INCREASE
PROPOSED 2006
ROOM
CURRENT FEE
25% INCREASE
50% INCREASE
BOOM ISLAND*
Organization
$20 /$40
$25 / $50
$30 / $60
Resident
$25 / $50
$31.25 / $62.50
$37.50 / $75
Regular
$30 / $60
$37.50 / $75
$45 / $90
BRIDGE
Organization
$30 / $50
$37.50 / $62.50
$45 / $75
Resident
$40 / $80
$50 / $100
$60 / $120
Regular
$50 / $100
$62.50 / $125
$75 / $150
WAREHOUSE
Organization
$30 /$40
$37.50 / $50
$45 / $60
Resident
$45 / $60
$56.25 / $75
$67.50 / $90
Regular
$60 / $80
$75 / $100
$90 / $120
MISSISSIPPI -
Private
Resident
$250
$450/$550/ $400
$312.50
$562.50/$687.50/
$500
$375
$675/$825/$600
Regular
$300
$500/$600/$450
$375
$625/$750/$562.50
$450
$750/$900/$675
MISSISSIPPI -
Business
Resident
$200
$400/$500/$300
$250
$500/$625/$375
$300
$600/$750/$450
Regular
$300
$450/$550/$350
$375
$562.50/$687.50/
$437.50
$450
$675/$825/$525
*Boom Island rate is also used for the River Room, South or North Bridge Room rentals.
ACTUAL ROOM RENTAL REVENUE FOR 2004 $67,336.29
ROOM RENTAL REVENUE BUDGET FOR 2005 $68,000.00
2004 RENTALS
Mississippi Room - Weddings 41
Mississippi Room- Non weddings 88
Boom or Bridge Room 456
Warehouse 182
Total 767