MCC Advisory Board Agenda 07-21-2005COMMUNITY CENTER ADVISORY BOARD
AGENDA
THURSDAY - JULY 219 2005
4:30 P.M. -ACADEMY ROOM
Board Members: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob Grabinski
and Clint Herbst.
Staff Members: Kitty Baltos
l . Call the meeting to order
2. Consideration of adding items to the agenda
3. Consideration of approving the minutes from the regular Advisory Board meeting June 23, 2005.
4. Consideration of approving the minutes from the Special Budget meeting, July 15, 2005.
5. Update Items:
a. Facility usage numbers through June 2005
b. Review of the Wheel Park usage
C. Electronic Reader Board sign
6. Discussion, as directed by City Council, to determine the possible location of the Department of
Motor Vehicles if it were to be relocated to the community center
7. Discussion of the water problems at the community center as they relate to the pool and pool
staining.
8. Review for preliminary approval of the 2006 budget
9. Meeting adjourned
COMMUNITY CENTER ADVISORY BOARD
MEETING MINUTES
THURSDAY, JUNE 239 2005 - 4:30 p.m.
Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros and Bob
Grabinski.
Board Members Absent: Clint Herbst
Staff Member Present: Kitty Baltos-Director
1. Meeting called to order at 4:32 p.m. by Harvey Kendall
2. Consideration of adding items to agenda. Kitty Baltos requested that they discuss a billboard
proposal presented to her earlier this week. (Added as item 6 on the agenda)
3. Consideration of approving the minutes from the May 19, 2005 regular Advisory Board meeting.
Sandra Theros requested a change in item 5-2. She remembered the discussion as the Board
deciding to not rent the patio instead of tabling the discussion. MOTION by Sandra Theros to
approve the minutes with the change to 5-2 to reflect that the patio will not be a separate rental,
SECOND by Richard Quick, MOTION PASSED unanimously.
4. Update Items:
a. Facility usage summary through May 2005. The Board reviewed the information as
presented by Kitty Baltos. The month of May saw 10,896 visitors which Kitty reported
was a very terrific May. The Board question how the Wheel Parks were doing and Kitty
reported that their numbers are down, however, May was a very wet month. She has not
checked to see how other facilities are doing. Harvey Kendall asked the Board to begin to
consider what to do with the wheel parks and what could be in that area if the wheel parks
were not there. Kitty reported that she is putting together small focus groups of current and
previous wheel park users to help her determine if skating and biking was a trend, if it's
coming back or if there is some other reason that the park is seeing low usage and if those
numbers might go up or stay down.
b. Financial Statements: Financial information was made available earlier in the week so
Kitty was able to provide May 2005 financial statements to the Board for review. Bob
Grabinski questioned if the increased visitor numbers for May meant that the revenues
surpassed the expenses. Kitty reported that there were some capital purchases in May and
the annual insurance payment was paid in May that showed expenses to be higher than
revenue.
C. Web Site update: Kitty reported that after long discussions with many different technical
people, she was able to point the community center's new web address to the community
center's current pages on the City's web site. The community centers new web address is
www.monticellocommunilycenter.com Kitty will be able to make improvements to the
community centers pages instead of purchasing a new web site and paying another hosting
fee.
5. Review for consideration of price increase for 2006:
a. Membership Rates: The Board thoroughly discussed the membership rates. Some of the
issues discussed were where the community centers prices are in relation to other local
facilities, current members maintaining their current rate if they remain continuous, adding
a dual senior rate, etc. Sandra Theros indicated that she'd like to see the MCC maintain as
low a rate as possible to be available for all community members. Bob Grabinski
questioned if the community center should adopt an annual increase amount, however, the
Board felt that it would be best to review annually and increase if necessary. MOTION by
Richard Quick to adopt the recommend increase (as outlined in attached) with the change
to the Adult regular annual rate increased $10 and to allow current members, who remain
continuous to keep the same rate. All changes to take effect January 1, 2006. SECOND by
Sandra Theros, MOTION PASSED unanimously. MOTION by Bob Grabinski to add a
Dual Senior rate (as outlined in attached) to the Community Center's membership rates,
SECOND by Sandra Theros, MOTION PASSED unanimously.
b. Room Rental Rates: The Board reviewed the information provided by Kitty Baltos
indicating the requested 25% and 50% increase in room rates. The Board again thoroughly
questioned and discussed issues such as why weekday vs weekend rates, the usage
weekend to weekday, size of room for equitable rental rates, adding the River Room as a
separate category, going with an hourly rate as opposed to a three hour minimum and then
hourly after that, etc. A MOTION was made by Sandra Theros to adopt new rates for 2006
(see attached for detail), add separate rates for the North and South Bridge Room and the
River Room, go to an hourly rate, except where indicated a minimum rental and get staff s
approval of all. Bring back for the final approval at the July meeting. SECOND by
Richard Quick, MOTION PASSED unanimously.
6. Added Item: Billboard proposal. Tabled to future meeting due to time.
7. MOTION by Sandra Theros to hold a special budget meeting on Wednesday, July 13, 2005 at
10:00 a.m., SECOND by Richard Quick, MOTION PASSED.
8. MOTION by Bob Grabinski to adjourn the meeting at 6:45 p.m., SECOND by Richard Quick,
MOTION PASSED and meeting adjourned.
^^FMBERSHIP PRICE INCREASE WORKSHEET 2006
ITEM
Increase
Increase
Net
Current
3%
5%
Recommend
Sales Tax
JR/SR Resident Daily
3.50
3.61
3.68
4.00
3.76
JR/SR Regular Daily
4.50
4.64
4.73
5.00
4.69
Adult Resident Daily
4.50
4.64
4.73
5.00
4.69
Adult Regular Daily
5.50
5.67
5.78
6.00
5.63
Family Resident Daily
15.00
15.45
15.75
18.00
16.90
Family Regular Daily
20.00
20.60
21.00
23.00
21.60
JR/SR Resident 3 Mo
65.00
66.95
68.25
65.00
61.03
JR/SR Regular 3 Mo
80.00
82.40
84.00
80.00
75.12
Adult Resident 3 Mo
90.00
92.70
94.50
90.00
84.51
Adult Regular 3 Mo
110.00
113.30
155.50
110.00
103.29
Family Resident 3 Mo
120.00
123.60
126.00
140.00
131.46
Family Regular 3 Mo
135.00
139.05
141.75
160.00
150.23
JR/SR Resident Annual
180.00
185.40
189.00
180.00
169.01
JR/SR Regular Annual
240.00
247.20
242.00
240.00
225.35
Adult Resident Annual
240.00
247.20
242.00
250.00
234.74
Adult Regular Annual
300.00
309.00
315.00
310.00
281.69
Family Resident Annual
320.00
329.60
336.00
350.00
328.64
Family Regular Annual
400.00
412.00
420.00
425.00
399.06
Gross
Net Tax
JR/SR Res. Mo/annual
17.00
17.81
17.85
17.00
16.90
204.00
202.80
')R Rgl. Mo/annual
22.00
22.66
27.10
22.00
20.66
264.00
247.92
Res. Mo/annual
25.00
25.75
26.25
25.00
23.47
300.00
281.64
Adult R I Mo/annual
30.00
30.90
31.50
30.00
28.17
360.00
338.04
Family Res Mo/annual
32.00
32.96
33.60
35.00
32.86
420.00
394.32
Family R I Mo/annual
37.00
38.11
38.85
40.00
37.56
480.00
450.72
ADDITIONS:
Resident
Regular
Dual Senior 3 Month
105.00
130.00
Dual Senior Annual
290.00
385.00
Dual Senior Mo/Annual
27.501
36.00
330.001
432.00
ROOM RENTAL INCREASE 2006
ROOM
CURRENT FEE
3 Hour Rental
2006 INCREASE*
Per hour
BOOM ISLAND
Organization
$20 /$40
$10/hour
Resident
$25 / $50
$15/hour
Regular
$30 / $60
$20/hour
BRIDGE
Organization
$30 / $50
$25/hour
Resident
$40 / $80
$40/hour
Regular
$50 / $100
$50/hour
WAREHOUSE
Organization
$30 /$40
$15/hr / $20/hr
Resident
$45 / $60
$22.50/hr / $30/hr
Regular
$60 / $80
$30/hr / $40/hr
MISSISSIPPI - Private
Resident
$250
$450/$550/ $400
$125/hour
$150/hr (4hr min)
Regular
$300
$500/$600/$450
$150/hr
$175/hr (4 hr min)
MISSISSIPPI -
Business
Resident
$200
$400/$500/$300
$100/hr
No weekend rate
Regular
$300
$450/$550/$350
$125/hr
No weekend rate
*Second rental fee is a weekend rate.
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COMMUNITY CENTER ADVISORY BOARD
SPECIAL BUDGET MEETING
WEDNESDAY, JULY 139 2005
10:00 A.M. - ACADEMY CONFERENCE ROOM
Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros and Bob
Grabinski
Staff Present: Kitty Baltos
Board Member Absent: Clint Herbst
Meeting called to order at 10:00 am by Harvey Kendall
2. Review of previously approved rental rates for MCC modified with Staff recommendations as per
requested. Kitty Baltos provided a revised room rental fee schedule modified by Tricia Menth, the
Event Coordinator and herself. Richard Quick and Sandra Theros felt that it was important to
follow the suggestions of Tricia as she should have the best feel for the market. Harvey Kendall
wanted to know if the meeting rooms were so busy that we were turning people away and Kitty
said that they were busy, but that in the scheduling was included the Senior's use, the City's use
and the National Guard's use. She did note that the Seniors were always willing to accommodate
the community center if they had an opportunity to get a paid rental. Kitty also reported that
outside rentals probably accounted for about 60% of the facility usage and the community center
could be busier certain times of the year particularly on the weekend. A MOTION was made by
Sandra Theros to approve the room rental fee schedule as submitted for 2006, SECOND by
Richard Quick, MOTION PASSED three to one, with Bob Grabinski voting against because he
believe the rates are still a little low.
3. Review of itemized list of capital purchase items as compiled by the Community Center Staff for
2006. Kitty Baltos went over each item on the list with the Board to enable prioritizement of the
items. Kitty said that the staff is still working on some of the prices, but the priorization would
help in making that process more efficient. Kitty advised that she would be bringing a pared down
list to the next regular meeting for final review and adjustment.
The capital items were organized by maintenance purchases, improvements and new purchases.
The Board gave preliminary direction to Kitty as to priorities and further research to be done on
some of the items. They also requested additional items they would like to see added to the next
meeting agenda. These items included a wheel park review, discussion about moving the DMV to
the MCC building, and electronic reader board sign and city water and well information to
determine the best way to proceed with regards to the rust staining that is occuring in the pool.
4. MOTION by Sandra Theros to adjourn the meeting at 11:20 a.m., SECOND by Richard Quick,
MOTION PASSED and the meeting was adjourned.
ROOM RENTAL INCREASE 2006
ROOM
CURRENT FEE
3 Hour Rental
2006 INCREASE*
Per hour
STAFF
1/2
BOOM ISLAND
Organization
$20 /$40
$10/hour
$10
Resident
$25 / $50
$15/hour
$11
Regular
$30 / $60
$20/hour
$13
BRIDGE
Organization
$30 / $50
$25/hour
$15
Resident
$40 / $80
$40/hour
$18
Regular
$50 / $100
$50/hour
$21
WAREHOUSE
Organization
$30 /$40
$15/hr / $20/hr
$15 / $20
Resident
$45 / $60
$22.50/hr / $30/hr
$20 / $25
Regular
$60 / $80
$30/hr / $40/hr
$25 / $30
MISSISSIPPI -
Private
Resident
$250
$450/$550/ $400
$125/hour
$150/hr (4hr min)
$50
$150/hr-4hr
$35
Regular
$300
$500/$600/$450
$150/hr
$175/hr (4 hr min)
$60
$175/hr - 4hr
$42
MISSISSIPPI -
Business
Resident
$200
$400/$500/$300
$100/hr
No weekend rate
$40
No wkend rate
$28
Regular
$300
$450/$550/$350
$125/hr
No weekend rate
$55
No wkend rate
$39
*Second rental fee is a weekend rate.
River Room
Organization
$20 /$40
$7/hour
Resident
$25 / $50
$9/hour
Regular
$30 / $60
$11/hour
North Bridge
Organization
$20 / $40
$9/hour
Resident
$25 / $50
$10/hour
Regular
$30 / $60
$12/hour
South Bridge
Organization
$20 / $40
$9/hour
Resident
$25 / $50
$10/hour
Regular
$30 / $60
$12/hour
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SKATE PARK PASS USERS
JULY 27 (2004 - 83)
YEAR TO DATE 55 (2004 - 226)
MULTI PARK PASS 8
BIKE PARK PASS USERS
JULY 34 (2004 - 97)
YEAR TO DATE 78 (2004 - 277)
DAILY FEE USERS:
SKATE PARK
BIKE PARK
Apr May June July TO DATE
13 37 94 54 198
12 10 22 19 63
261 + Pass 141
TOTAL USERS 2004 through July 2004 883
402
PRELIMINARY BUDGET 2006
MONTICELLO COMMUNITY CENTER AWZJD
ACTttkt
PROPOSED
PROPOSED
REVENUE
2005
2006
CAPITAL
1
ROOM RENTAL
68,000
92,000
2
INTERNAL RENTALS
45,000
45,000
3
WEDDING CHAPEL
3,700
4
PARTY ROOM RENTALS
26,000
301000
5
CONCESSIONS
82,000
89,500
6
USER FEES
62,000
52,000
7
MEMBERSHIPS/DAILY
460,000
500,000
8
PROGRAM & EVENT FEES
60,000
65,000
9
OTHER SERVICES
6,000
10,000
10
INTEREST
1,650
11
EQUIPMENT RENTAL
500
500
12
CONTRIBUTIONS
31000
3,000
13
SALE OF PROPERTY
14
MISC REVENUE
450
400
15
NSF FEE COLLECTION
100
16
REVENUE BEFORE TAXES
814,600
891,200
ACTUAL 1PROPOSED
EXPENSES
2005
2006
17
SALARIES
591,500
621,000
18
TAXES & BENEFITS
120,500
124,000
19
PRINTED FORMS
2,000
1,000
20
OFFICE SUPPLIES
6,500
4,500
21
CLEANING SUPPLIES
9,000
8,000
22
CLOTHING SUPPLIES
7,000
4,000
23
CHEMICAL PRODUCTS
10,000
11,000
24
POOL MAINTENANCE SUPPLIES
13,500
5,000
2,500
25
GENERAL OPERATING SUPPLIES
18,250
36,000
26
EQUIPMENT REPAIR PARTS
5,000
6,000
27
BUILDING REPAIR PARTS
4,000
4,000
28
LANDSCAPING MATERIALS
2,000
2,000
29
MISC REPAIR & MAINT SUPPLIES
10,000
12,000
30
SMALL TOOLS & EQUIPMENT
2,000
2,000
31
T&E MACHINERY
5,700
32
T&E FURNITURE
10,600
33
T&E OFFICE EQUIPMENT
1,000
5,000
34
T&E COMPUTER EQUIPMENT
7,000
35
T&E OTHER
8,600
5,200
36
PROF SERVICES MGMT FEE
400
400
37
PROF SERVICES DATA PROCESS
4,000
4,000
38
PROF SERVICES WEB & EMAIL
4,000
1,000
39
PROF SERVICES CUSTODIAL
1,000
1,000
40
PROF SERVICES LAUNDRY
3,000
2,500
41
PROF SERVICES BLDG/EQUIP
6,500
9,000
42
PROF SERVICES MAINT AGREE
10,000
f
12,000
43
MISC PROF SERVICES
6,000
6,500
44 TELEPHONE
12,000
11,000
45
POSTAGE
1,000
1,000
46
CABLE/NETWORK SERVICES
2,500
1,800
47
TRAVEL EXPENSES
900
900
48
CONFERENCE & SCHOOLS
6,000
3,000
49
PROMOTIONS / EXPO ADMISSION
4,500
3,000
50
ADVERTISING - GENERAL
12,000
12,000
51
PUBLIC INFORMATION
11000
500
52
BROCHURES
7,200
4,500
53
GENERAL LIABILITY INSURANCE
29,715
22,600
54
PROPERTY INSURANCE
81500
8,300
55
MISC GENERAL INSURANCE
13,670
13,670
56
ELECTRIC
74,000
74,000
57
GAS
77,000
100,000
58
REPAIR & MAINT - BUILDING
5,000
3,000
30,500
59
REPAIR & MAINT - MACH/EQUIP
6,000
15,000
15,100
60
REPAIR & MAINT - OTHER
2,000
2,000
61
EQUIPMENT RENTAL
12,000
4,000
62
UNIFORM RENTAL
1,500
1,000
63
TOWEL RENTAL
1,100
1,100
64
DUES, MEMBERSHIP SUBSCRIP
1,800
1,000
65
LICENSE & PERMITS
700
500
66
BANK CHARGES
7,000
10,000
67
MISC OTHER EXPENSE
300
300
68
BUILDINGS
5,600
69
IMPROVEMENTS
108,000
18,300
70
FURNITURE & FIXTURES
30,000
6,000
71
OFFICE EQUIPMENT
72
COMPUTER EQUIPMENT
73
OTHER EQUIPMENT
12,000
74
TRANSFER TO DEBT
685,000
669,950
75
SUB TOTAL ADMIN
1,979,435
1,841,020
76
ROOM RENTAL SUPPLIES
2,600
2,000
3,250
77
CONCESSION STAND SUPPLIES
3,000
3,000
78
PARTY ROOM SUPPLIES
6,500
6,200
79
CLIMBING WALL SUPPLIES
750
1,000
80
FITNESS AREA SUPPLIES
500
500
81
GYMNASIUM SUPPLIES
500
500
82
INDOOR PLAY SUPPLIES
500
1,000
83
POOL SUPPLIES
1,000
2,500
84
WAREHOUSE SUPPLIES
800
1,000
85
WHEEL PARK SUPPLIES
1,500
250
86
GEN'L PROGRAM OPER SUPPLIES
8,000
6,000
87
T&E FITNESS EQUIPMENT
14,900
88
T&E FURNITURE
6,500
89
T&E CONCESSION EQUIPMENT
90
T&E RECREATION EQUIPMENT
3,200
91
T&E OTHER
92
CONCESSION FOOD SUPPLIES
52,000
56,000
93
NON-FOOD CONCESSION PROD.
2,000
2,000
94
PROF SERVICES - FITNESS
2,000
1,000
95 PROF
SERVICES PROG INSTRUCT
1,500
2,000
96 PROF
SERVICE GEN'L PROGRAM
1,000
1,200
97
PROGRAM ADVERTISING
3,500
2,000
98
EQUIPMENT RENTAL PROGRAM
2,000
1,000
99
DUES, MEMBERSHIP & SUBSCRIP
250
100
PRIZES
2,500
1,200
101
TOTAL PROGRAM EXPENSES
92,400
90,350
102
TOTAL ALL EXPENSES 12,071,8351
1,931,370
128050
MAINTENANCE
Line 58
Resurface Spas
$1000
Line 59
Stainless Steel pedestals for locker room benches ($120 each) Do 1/2
$35100
Line 68
Replace Carpet in Gallery Hallway
$5600
Line 24
Paint play structure and Repair play structure frame
$2,500
Line 59
Anti -corrosion sealing fans and coils - DuMont (paint $3,500)
$1200
Line 58
Replace 5 entry doors - 1 Handicapped system ($6,700)
$1800
Line 58
Stainless steel closures for south pool doors
$2,500
Line 76
Replace meeting room side light blinds and blind River room door
$2250
Line 69
Locker replacement Phase 1 - 20 family, 39 men's (family $7800)
$185300
Line 73
Replace Iron Filtration System
$121000
$86,250
IMPROVEMENTS
Line 88
2 platform life guard chairs
$31000
Line 90
Wall mats under 2 baskets
$31200
Line 35 �,
Alarms for Gallery Hallway Fire doors ($2,500 if able to retro fit)
$5,200
J� �p "a-1
$11,400
NEW PURCHASES
Line 70
Climb on Toy for Romp N Stomp
$600
Line 88
Locker storage for climbing wall
$1,500
Line 88
Shoe storage for pool area
$2,000
Line 87
Replace or add 2 recumbent bikes
$45700
Line 87
Mini cross over machine
$4,700
Line 87
Bench Press, bar and weights
$15000
Line 87
Treadmill
$4,500
$249400
LITTLE MOUNTAIN CHAPEL
Line 33
Public Address System
$5,000
Line 76
Podium
$15000
$6,000 :
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