MCC Advisory Board Agenda 08-18-2005COMMUNITY CENTER ADVISORY BOARD
AGENDA
THURSDAY, AUGUST 18, 2005
4:30 P.M. - ACADEMY CONFERENCE ROOM
Board Members: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob
Grabinski and Clint Herbst
Staff Members: Kitty Baltos-Director
1. Meeting called to order
2. Consideration of adding items to the agenda.
3. Consideration of approving the minutes from the July 21, 2005 regular meeting.
4. Update Items:
a. Childcare Birthday Parties
b. Iron Filtration system for the Community Center
C. Wheel Park update
d. Electronic Reader Board Update
e. Facility usage numbers through July 2005 and financial information if available
5. Meeting adjourned
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COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
THURSDAY, JULY 21, 2005
4:00 P.M. - ACADEMY CONFERENCE ROOM
Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros and Clint
Herbst
Board Members Absent: Bob Grabinski
Staff Members Present: Kitty Baltos-Director
1. Meeting called to order by Harvey Kendall at 3:58 p.m.
2. Consideration of adding items to the agenda. No items were added.
3. Consideration of approving the minutes from the June 23, 2005 regular Advisory Board meeting.
MOTION by Richard Quick to approve the minutes as submitted, SECOND by Sandra Theros,
MOTION PASSED with Clint Herbst abstaining.
4. Consideration of approving the minutes from the July 13, 2005 special budget meeting. MOTION
by Richard Quick to approve the minutes as submitted, SECOND by Sandra Theros, MOTION
PASSED with Clint Herbst abstaining.
5a. Update Item: Facility usage number through June 2005. The Board reviewed the numbers as
submitted by Kitty Baltos with no questions.
5b. Update Item: Review of the Wheel Park usage. Kitty Baltos reported that the numbers for Wheel
park usage are down significantly from 2004 by half to 75%. The Board questioned if other
facilities were experiencing the same down turn. Kitty indicated that she had not been in touch
with other facilities since the season opened. She advised that she would contact other facilities to
find out how their seasons were doing. Kitty also reported that she had not yet sold any Multi -park
passes, Maple Grove had sold eight and Buffalo had not sold any either. The Board discussed
some options for that space if the park was not there. Kitty reported that she had been in contact
with TrueRide, our equipment vendor, about equipment value or if they could assist us with the
sale if it came to that. They were not able to give her a possible value since the skate park
equipment is custom and they don't get involved in resale very often. Clint Herbst felt the the
community center should continue to pursue ways to make the park attendance go up and continue
to operate them. He also requested that Kitty put together numbers for the Board to show park
operation costs and a per user cost figure. Richard Quick suggested that MCC staff go to the
Middle School in the fall to promote the parks. The Board would also like staff to determine a
way to have a late night skate once per month. No other decision was made at this time.
5c. Electronic Reader Board. Kitty reported that at the last City Countil meeting a new liquor store
sign was discussed without including the community center on with a reader board. Kitty advised
that while she was not excited about the mix of liquor store and community center advertising, she
did not want to lose the opportunity to advertise the community center along highway 25. Richard
Quick made a MOTION to use the $20,000 from the upfront Bernick's money towards a sign with
the liquor store and a reader board for the MCC. The community center would request sole use
and control of the reader board for MCC and city hall information only. The Advisory Board
would also want final approval of any sign erected, SECOND by Sandra Theros, MOTION
PASSED unanimously.
6. Discussion, as directed by City Council, to determine the possibility of relocating the Department
of Motor Vehicles (DMV) into the community center. Clint Herbst reviewed for the Board the
reasons why the Council is looking to move the DMV. There have been complaints about mold in
the facility and testing is being done, the outside of the building looks bad and does not meet with
the downtown revitalization plans. Clint told the Board that he did not feel that the Child center
was the best location for the DMV, but that he did feel that space was under utilized. He
suggested that the community center look to use that room for additional birthday parties, for
example. Kitty reported that they do turn parties away, and that the prime party time is Friday
evening and Saturday and Sunday afternoon and evening. The community center could
accommodate parties in that space with very little upfront cost. Kitty felt that the addition of a
folding table, similar to the party room table and a screen for the counter to provide privacy could
make that a very nice room for parties. Kitty reported that she and the Board had looked in the
past at renting the space out for a daycare or a preschool. Both options fell through or did not meet
with the community center's needs as a drop in childcare and were abandoned. Kitty advised that
she could reopen that research for review at a future meeting. Sandra Theros made a MOTION to
use the childcare as a party room during its off hours and to purchase a table and divider to
accommodate this use. She agreed that staff should discuss pricing and start using the space as
soon as possible. SECOND by Richard Quick. MOTION PASSED unanimously.
7. Discussion of the water problems at the community center as they relate to the pool and staining of
the pool. Kitty Baltos discussed the maintenance history of the iron filteration system and the pool
staining for the Board. Kitty and the MCC Maintenance Supervisor Brian Weldon are attempting
to bring the interested parties together to try and determine a workable solution. Clint Herbst
advised that his brother is a water specialist and he will contact him for follow up at MCC.
8. Review for preliminary approval of the 2006 annual budget. Kitty Baltos presented the operations
budget for 2006. She reported that there were no major changes in the operation budget except for
general inflation increases. The Board then review with Kitty the capital purchase budget. Kitty
went through each item with some discussion about each item. Sandra Theros made a MOTION
to approve the preliminary budget as is except for the addition of the display case for the
community center front counter. The budget, with this change, should be forwarded to the City
Administrator for submission to the Council budget workshops. SECOND by Richard Quick.
MOTION PASSED unanimously.
9. MOTION by Harvey Kendall to adjourn the meeting at 6:35 p.m.
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Wheel Park Focus Group
Meeting Minutes
July 61h, 2005
* Why is Wheel Park use down?
-Older kids have grown out of it or moved on to other hobbies, jobs, etc.
* Ways to improve the Park:
A. Improve Atmosphere:
1. Add banners to make the Park look more appealing. Other parks
advertise other parks and local shops. Nendza?
2. Music! Add Bike Park speakers or allow people to bring in
appropriate CD's and personal boom boxes.
3. Hire employees that "know" the bike and skate culture.
B. Better Adverting:
1. People don't know about MCC Wheel Park outside the local
community. -
2. Name the park! �.
3. Host free use or discount days to aact new users.
C. Change Rules:
1. Allow people to take off their shirts. Other parks do not have the
shirt policy — White Bear, Mankato YMCA, The Oval, Chanhassen,
3rd Lair
2. Allow spectators to watch, they may be future or potential users.
3. Allow users to unsnap their helmet at the tops of ramps.
D. Change Fees:
1. Lower fees-MCC's fees are almost as expensive as the really large
parks in the Twin Cities.
2. Have a uniform fee system like other parks have. The various fees
are confusing to users.
E. Make structural changes to the Skate Park
1. Remove fun box and put in either a jump or flat rail.
2. Make ramps bigger and expand park.
3. Leave gate open
4. More rails
F. Special Events
1. All night parties
2. Bring back switch days
3. Later closing times and earlier openings for younger kids
G. Fix drinking fountain- the water tastes like chlorine.
H. Better Gatorade selection
I. More shade! Umbrella or use of the guard stand.
E
CHILDREN"S PARTIES IN THE CHILDCARE
1. We've ordered the table and anticipate its delivery mid to late September. We'll be
ordering a privacy divider and a toy cabinet.
2. We've established a theme and names for the party room. It's the Underwater Odyssey
and the package names are (1) Angle Fish package (2) Starfish package and the (3) Sea
Turtle package. They will be priced $1 less than our current packages. I have sent the
information to Majirs! Advertising and Design for flyer design.
3. As soon as we have all of the pieces in place, or at least a confirmed delivery date, we'll
begin to make the room available for bookings.
LITTLE WHITE CHURCH NAME AND RENTAL
1. We have been unofficially using LITTLE MOUNTAIN CHAPEL as the name for the facility. We
are getting calls to rent the facility and I need to begin to advertise for weddings so we need to
formally decide on a name!
2. The building did lose its historical designation when it was moved. I have asked that the
Historical Society come out and determine if the facility could have its historical designation
reinstated. They will be coming out in October of this year to make that determination.
3. We have booked our first wedding for November 19, 2005. Jennifer Faber, previous Monticello
Times employee, will be our first wedding hosted at the chapel. We have another request for
December 1 Ot". Unfortunately the seating for the facility, which I first set at 145 then went down
to 120 and is now down to 104 thus making the interested market a little smaller.
4. I have been approached by David Williams who is the congregation leader for the Harvest Bible
Church about renting the chapel on Sundays on a weekly basis. They are a non denominational
bible based church of about six family or approximately 30 members. They have a service on
Sunday at 10:30 a.m. so they would anticipate a two hour rental (from 10 a.m. to 12 p.m.) They
would want to use the Bride's room to offer a children's service during the church service. He
would hope in the future to contact Swan River about renting classroom space in the future. He
said that he was quoted a $150 to $200 rental charge if they were to rent from the Middle School.
I have a call into Community Education and to St Michael's Church who has just recently rented
they old church to a Lutheran congregation.
5. Swan River is not installing a microphone and speaker system. I have put the item back in the
Community Centers budget. The quotes I have been getting are in the $8,000 to $8,200 range.
The first Council budget workshop is Monday the 29t' of August.