MCC Advisory Board Agenda 12-15-2005COMMUNITY CENTER ADVISORY BOARD
AGENDA
DECEMBER 159 2005 - 4:30 P.M. - ACADEMY ROOM
Board Members: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob
Grabinski and Clint Herbst.
Staff Members: Kitty Baltos-Director
1. Call the meeting to order
2. Consideration of adding items to the agenda
3. Consideration of approving the November 17, 2005 regular meeting minutes.
4. Update items:
a. Facility usage through November 2005
b. Financial summary through October 2005
C. Wheel Park site review
5. Adjourn
This is a short one guys, come with your end of the year ideas or questions!
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COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
THURSDAY, NOVEMBER 17, 2005
Board members present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob
Grabinski and Clint Herbst.
Staff member present: Kitty Baltos-Director
l . Meeting called to order at 4:29 p.m. by Chair, Harvey Kendall.
2. Consideration of adding items to the agenda: Items added by Kitty Baltos 46 Additional price
increases for 2006, #7 Senior Center information and #8 Wheel Parks.
3. Consideration of approving the regular meeting minutes from October 27, 2005 meeting.
MOTION by Sandra Theros to approve minutes as submitted, SECOND by Bob Grabinski,
MOTION PASSED unanimously with Harvey Kendall abstaining.
4. Update Items:
a. Facility Usage through October 2005. Kitty Baltos reported that she was concerned that
they posted a third month in a row of lower attendance numbers, however, membership
sales were strong.
b. Little Mountain Chapel & Bridal Expo: Kitty reported that the Bridal Expo went extremely
well. They had similar numbers to the previous year and that everything went smoothly.
Due to the rain, only about a dozen people visited the Chapel. However, Kitty felt that
there would be two rentals placed from those who visited, so it was a successful day. Kitty
did report that the capacity number went up from 120 to 150 once they were able to
actually set the facility up as a Chapel. That would make it easier to rent out the facility.
C. Blue Cross Blue Shield: Kitty reported that the MCC is a member and is waiting to get the
software programs loaded. The current members have been notified about the program
participation by the MCC and are very happy. MCC will do larger advertising once the
program is in and running.
d. Ice Skate purchase: Kitty advised that Brandon Klement needed to talk to his Advisory
Council before moving forward. He's proposing we purchase 50 pairs instead of the 100
originally suggested. The school will purchase them and MCC will pay the school back.
The Hockey Association will man the proshop which will carry the rentals. The Board
requested that we push to have the skates by the December 4" public skate.
5. Discussion of the City Council 's request to relocate the Department of Motor Vehicles to within
the community center building. Kitty reported that after discussions with Glen Posusta and Wayne
Mayer, it appears that they are not interested in putting the DMV in the communiyut center area of
the building. Kitty had conveyed concerns that Harvey Kendall had voiced about moving the
MCC staff offices above the Romp n Stomp and being so far away from the customers. They
seem to be looking to bringing the DMV into City Hall, the West Prairie Conference room and the
City Hall Lobby area. Clint reported that the Council's reasons for wanting it moved included
better supervision, the downtown blocks were going to be renovated in the near future and
problems with the building. The Board requested that a memo be sent to the Council stating that
felt that it would not be appropriate to bring the DMV into the recreation side of the community
center building, siting space concerns and customer accessibility concerns.
6. Added Item: Additional rate increases for 2006, Kitty showed the Board rate increases for
ancillary fees that were in line with the general membership increases. During the discussion a
suggestion was made by Clint Herbst to determine a group ice skating rate. A MOTION by
Richard Quick to approve the additional rates as presented, SECOND by Bob Grabinski,
MOTION PASSED unanimously.
7. Added Item: Senior Center information, Kitty reported that the Senior Center Board agreed to
allow the MCC to use their facilities Tuesdays and Thursday after 4:30 p.m. to hold group fitness
classes. They did request that MCC move the equipment out of the way and then back again, that
no exercise equipment be left in the Senior Center and that no kids will be allowed in during the
exercise classes. Harvey Kendall congratulated MCC and the Senior Center for excellent their
continued collaborations.
8. Added Item: Wheel Park, Kitty reported that she and Adam Hawkinson, the Park Superintendent,
visited a skate bowl in Mound and a dirt bike track in Maple Plain. She will continue to determine
uses for the Wheel Park area.
9. MOTION by Bob Grabinski to adjourn the meeting at 5:43 p.m.
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REVENUE & EXPENSE STATEMENT 2005 - as of October 31, 2005
2005 1 2005
CI11 1 VCwA I am- —
REVENUE
v�L- I L-r-%l -.I
BUDGET
IYI 1 Li
ACTUAL
1
-i
ROOM RENTAL
M P1 r1 R A n r- w I T n i
68,000
58,487.74
EXPENSES:
20
21
SALARIES
EMPLOYEE TAXES / BENEFITS
591,500
120,500
484,461.98
96,867.30
22
PRINTED FORMS
2,000
1,043.02
23
OFFICE SUPPLIES
6,500
3,341.80
CLEANING SUPPLIES
9,000
5,711.81
F2526
CLOTHING SUPPLIES
MOTOR FUELS
7,000
3,137.88
19.90
27
CHEMICAL PRODUCTS
10,000
8,594.90
28
POOL MAINTENANCE SUPPLIES
13,500
3,059.57
29
GENERAL OPERATING SUPPLIES
18,250
30,750.04
30
EQUIPMENT REPAIR PARTS
5,000
3,555.21
31
BUILDING REPAIR PARTS
4,000
160.81
32
LANDSCAPING MATERIALS
2,000
302.46
33
MISC REPAIR & MAINT SUPPLIES
10,000
7,382.05
34
SMALL TOOLS & EQUIPMENT
2,000
35
T&E/MACHINERY
5,700
1,437.75
36
T&E/FURNITURE
10,600
5,854.06
37
T&E/OFFICE EQUIPMENT
1,000
38
T&E COMPUTER EQUIPMENT
7,000
39
T&E OTHER
8,600
4,900.00
40
COST OF GOODS SOLD
41
PROF SERVICE MGMT FEE
400
323.82
42
PROF SERVICE DATA PROCESS
4,000
2,151.25
43
PROF SERVICE-Website/Email
4,000
44
PROF SERVICE CUSTODIAL
1,000
45
PROF SERVICE LAUNDRY
3,000
1,622.61
46
PROF SERVICE BLDG / EQUIP
6,500
12,069.39
2004
2004
MTD
YTD
ACTUAL
ACTUAL
56, 787.42
67, 336.29
23, 046.94
26,157.74
65,900.89
78,444.44
47,284.82
54,701.61
369,491.34
445,783.10
43,162.36
53,440.17
10,249.26
14,291.96
463.06
494.74
375.00
375.00
171.61
8,773.83
100.00
120
617,032.70
749,918.88
498, 567.31
976, 732.69
1,115,600.01 11,726,651.57'
470,781.90 575,965.56
85,520.06 117,628.99
930.24 1,469.18
3.498.87 4 91:� n5
10,837.02
12,213.69
4,090.02
4,465.75
8,165.83
9,768.81
2,300.10
2,569.94
14,221.49
15,488.85
4,727.92
5,691.84
1,417.53
2,135.81
-831.00
-1, 352.84
7,567.25
13, 537.71
509.07
1,166.07
638.95
2,230.00
2,230.00
5,785.37
8,791.87
269.70
299.45
1,867.77
4,710.27
74.90
74.90
796.62
796.62
2,372.711
2,908.60
9,020.911
12,468.64
47 PROF SERVICE MAINT AGREE
10,000
8,121.02
48 MISC PROF SERVICES
6, 000
4,060.74
4,654.91
5,070.04
49 TELEPHONE
12,000
9,032.91
4, 670.47
6,040.39
50 POSTAGE
1, 000
164.73
8,681.62
10,770.11
51 DELIVERY MAIL SERVICE (UPS)
2.61
52 CABLE/NETWORK SERVICES
2, 500
1, 328.19
11.7
53 TRAVEL EXPENSE
900
521.07
1,747.09
2,026.98
54 CONFERENCE &SCHOOLS
6,000
2,419.74
575.89
829.40
55 FREIGHT
3,235.73
3,855.73
56 PROMOTIONS/EXHIBIT ADMISSION
4 500
434.00
0.00
57 ADVERTISING - GENERAL
58 GEN'L PUBLIC INFORMATION
12,000
8,640.70
4,497.89
7,432.40
59 BROCHURES
1,000
7,200
2,116.50
182.40
296.40
60 GEN'L LIABILITY INSURANCE
29,715
21,509.00
6,739.58
8,337.14
61 PROPERTY INSURANCE
8,500
7,878.00
27,017.00
27,017.00
62 MISC GENERAL INSURANCE
13,670
15,081.00
8,223.00
8,223.00
63 ELECTRIC
64 GAS
74,000
80, 854.31
17.29
64, 038.66
17.29
82, 882.36
65 REPAIR & MAINT - BUILDING
77,000
5,000
65,930.32
3,281.71
52,287.85
63,883.49
66 REPAIR & MAINT -MACH/EQUIP
6,000
11,408.41
22,510.90
27,074.99
67 REPAIR & MAINT - OTHER
2,000
70.98
52,590.07
64,230.34
68 EQUIPMENT RENTAL
12 000
9, 591.33
9,278.99
4 215.53
11, 078.85
69 UNIFORM RENTAL
70 TOWEL RENTAL
1,500
609.67
1,092.48
1,325.60
71 DUES, MEMBERSHIP & SUBSCRIP
1,100
1,800
987.95
964.88
917.48
1,209.42
72 LICENSE & PERMITS
700
131.14
1,314.74
1,466.54
73 PRIZES DONATED
70.00
611.04
74 BANK CHARGES
75 MISC OTHER EXPENSES
7,000
30.00
8,263.46
5,506.04
6,658.32
76 BUILDINGS
300
392.55
138.61
145.60
77IMPROVEMENTS
78 HEAVY EQUIPMENT
108,000
5,714.791
31,140.64
27,032.00
79 FURNITURE & FIXTURES
30,000
6,600.11
6,600.11
80 OFFICE EQUIPMENT
81 COMPUTER EQUIPMENT
82 OTHER EQUIPMENT
83 TRANSFER TO DEBT SERVICE
685,000
6,997.15
6 997.15
84 SUB TOTAL
85 ROOM RENTAL SUPPLIES
1,979,435
946,286.71
960,880.87 1,183,923.24
86 PROGRAM OFFICE SUPPLIES
2,600
842.211
2,003.99
21735.11
87 CONCESSION STAND SUPPLIES
3,000
318.92
0. 001
88 PARTY ROOM SUPPLIES
6,500
4,343.99
462.95
462.95
89 CLIMBING WALL SUPPLIES
750
143,921
5,837.57
711333.62
90 FITNESS AREA SUPPLIES
500
1,273.78
729.51
735.87
91 GYMNASIUM SUPPLIES
500
67.03
836.00
836.00
92 INDOOR PLAY SUPPLIES
500
537.64
73.69
139.74
93 POOL SUPPLIES
1,000
581.60
453.33
453.33
94 WAREHOUSE SUPPLIES
800
943.32
1 529.85
95 WHEEL PARK SUPPLIES
1,500
253.09
260.91
354.09
96 GEN'L PROGRAM OPER SUPPLIES
8,000
2,279.47
212.
262.17
7 T&E FITNESS EQUIPMENT
E144.95
rE6,914.811
4,267.17
J8 T&E FURNITURE
2 540.50
0.85
12 258.15
6,914.81
99
T&E CONCESSION EQUIPMENT
100
T&E/RECREATION EQUIPMENT
101
T&E OTHER
102
103
104
CONCESSION FOOD SUPPLIES
NON-FOOD CONCESSION PROD.
PROF SERVICE - FITNESS
52,000
2,000
2,000
43,810.20
1,343.09
840.00
105
106
107
108
PROF SERVICE - PROG INSTRUCT
PROF SERVICE -GENT PROGRAM
PROGRAM ADVERTISING
EQUIPMENT RENTAL - PROGRAM
1,500
1,000
3,500
2,000
1,475.21
2,876.00
2,043.98
112.50
109
DUES,MEMBERSHIP & SUBSCRIP
250
110
PRIZES
2,500
431.28
111
MISC OTHER EXPENSES
5,244.92
CREATION EQUIPMENT
NllE4GRTANT
OTAL PROGRAM EXPENSES
PROGRAM EXPENSES
92,400
71,359.33
1,274.26
115
TOTAL ALL EXPENSES
2,071,835
1,018,920.30
116
NET
0
132,765.68
724.09
724.09
584.69
0.00
41,434.57
50, 040.20
1,031.73
1,262.36
925.00
1,275.00
815.55
1,161.81
1,006.77
5,126.62
2,997.03
5,366.42
373.43
2,501.39
0.00
271.77
271.77
25.00
5,682.84
5,682.84
84,687.33
112,245.55
1,045,568.20
1,2969168.79
70,031.81