MCC Advisory Board Agenda 01-19-2006c�
COMMUNITY CENTER ADVISORY BOARD
AGENDA
THURSDAY, JANUARY 19, 2006
4:30 P.M. -ACADEMY ROOM
Board Members: Harvey Kendall -Chair, Dick Quick -Vice Chair, Sandra Theros, Bob
Grabinski and Clint Herbst
Staff Member: Kitty Baltos-Director
l . Call the meeting to order
2. Consideration of adding items to the agenda
3. Consideration of approving the minutes from the December 15, 2005 regular meeting.
4. Update Items:
a. Financial Summary through November 2005
b. Usage Summary through December 2005
C. BCBS program update
5. Consideration fitness equipment to add to the community center fitness area.
6. Consideration of Dick Quick's Board membership renewal for three years. Previous term
expired 12/31 /2005.
7. Meeting adjourned
COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
THURSDAY, DECEMBER 15, 2005
Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros and Bob
Grabinski
Board Members Absent: Clint Herbst
Staff Members Present: Kitty Baltos-Director
Meeting called to order by Harvey Kendall, Chair at 4:30 pm.
2. Consideration of adding items to the agenda: Item 5; Skate with Santa and ice skate rental, Item 6;
the Blue Cross Blue Shield program, Item 7; Proposal from Albertville, Item 8; Life Guard law
changes and Item 9; Little Mountain Chapel.
3. Consideration of approving the minutes from the November 17, 2005 regular meeting. MOTION
by Bob Grabinski to approve the minutes as submitted, SECOND by Richard Quick, MOTION
PASSED unanimously.
4. Update Items:
a. Facility usage through November 2005 - Kitty Baltos reported that the usage numbers were
back up to normal. They did exceed the previous year but not by much. However, after
three months of lower numbers it is good to see them back up again.
b. Financial Summary through October 2005 - Kitty presented the information to the Board.
They questioned the line item under revenue for rental revenue internal use. Kitty
explained that was the room rentals used by City Hall, the Senior Center and the National
Guard. Richard indicated that he would like to see the monthly change reflected on the
report.
C. Wheel Park Site Review: Kitty reported that she had contacted a recreational architect firm
to talk about what options were possible on a 12,300 square foot site. They asked
questions about the site, but it was fairly clear that to go further would require hiring them.
Kitty felt that it would be good to poll the public as to what they would like to see, giving
options for them to select from, however, this would mean that the Community Center
would have to commit to closing the parks. Harvey Kendall said that the MCC should plan
to open the parks this summer. Richard Quick felt that if we did this we needed to really
push and advertise. Kitty suggested that we lower the admission rate to really encourage
attendance since that is the biggest complaint to park use, since there are so many free
parks around.
Added Item: Skate with Santa, and Ice Skate rental skates. Kitty reported that the Skate with Santa
event went very well, except that not a lot of people took advantage of the Santa picture time after
the skate time. The rental skates were just ordered a couple of days prior to the Skate with Santa
event. Brandon need to get Board and the Schools approval before ordering. The school will pay
for the skates initially and then the Community Center will pay back the school. Kitty will push
Brandon hard to get them in before the next public skate.
6. Added Item: Blue Cross Blue Shield Program. Kitty reported that she hadn't gotten all the
required software as yet from APEX and so has been doing a soft sell on the program. She did say
that MCC had an ad coming out the upcoming weekend promoting the program and it would be
highlighted in the next brochure sent out in the utility billing in January. Kitty felt that they were
doing well on sign up with the limited advertisement.
7. Added Item: Proposal from Albertville. Kitty had been contacted by the Albertville City
Administrator, he is a member of the community center. He was interested in exploring the option
of the City of Albertville paying something to the community center to get its City residents a
better rate at the community center. Kitty felt that Albertville probably wouldn't do anything more
with it since they have two fitness facilities in Albertville already, but it was a very intriguing idea
that could possibly be used with another community or corporation in Monticello.
8. Added Item: Life Guard Law Changes. Kitty reported that there was a law change in the
legislature that now allows the community center to offer adult lap swim, swim at your own risk,
with no life guards on duty. The Board wanted Kitty to check with the Department of Health to
make sure that MCC could do this and then poll the users in the early morning who would be
affected and determine if this would make them not want to come during that time. The Board
particularly felt that it would be important to rope off the zero depth area so that no children could
mistakenly get in.
9. Added Item: Little Mountain Chapel. Kitty reported that for the most part things were going well,
just a couple of cleaning glitches. She feels very confident that they will get worked out.
Currently the MCC is spending a lot of time preparing for rentals in the facility and she hopes that
this will change or the MCC may have to give up the rental reservations for the Chapel. The
Board adjourned the meeting to tour the Chapel.
10. Meeting adjourned to tour the Chapel at 5:50 p.m.
RFVFNIIF & EXPENSE STATEMENT 2005 - as of November 30. 2005
2005
2005
FULL YEAR
MTD
REVENUE
BUDGET
ACTUAL
1
ROOM RENTAL
68,000
65,426.73
2
ROOM RENTAL INTERNAL USE
45,000
3
PARTY ROOM RENTAL
26,000
28,251.27
4
CONCESSIONS
82,000
78,412.69
5
USER FEES
62,000
46,135.91
6
MEMBERSHIPS/DAILY
460,000
434,845.37
7
PROGRAM FEES
60,000
52,145.53
8
OTHER SERVICES
6,000
14,915.39
9
INTEREST
1,650
10
EQUIPMENT RENTAL
500
385.95
11
CONTRIBUTIONS
3,000
12
SALE OF PROPERTY
1,250.00
13
MISC REVENUE
450
170.86
14
NSF FEE COLLECTION
45.00
15
TOTAL REVENUE BEFORE TAXES
814,600
721,984.70
16
TAXES
1,007,235
491, 584.50
17
FEDERAL GRANT PROGRAM
11311.06
18
TRANSFER FROM LIQUOR STORE
250,000
19
TOTAL REVENUE
2,071,835
1,214,880.26
EXPENSES:
20
SALARIES
591,500
528,450.29
21
EMPLOYEE TAXES / BENEFITS
120,500
105,884.30
22
PRINTED FORMS
2,000
1,428.60
23
OFFICE SUPPLIES
6,500
3,906.25
24
CLEANING SUPPLIES
9,000
6,658.83
25
CLOTHING SUPPLIES
7,000
31977.88
26
MOTOR FUELS
19.90
27
CHEMICAL PRODUCTS
10,000
9,597.66
28
POOL MAINTENANCE SUPPLIES
13,500
3,340.58
29
GENERAL OPERATING SUPPLIES
18,250
31,306.61
30
EQUIPMENT REPAIR PARTS
5,000
4,098.89
31
BUILDING REPAIR PARTS
4,000
160.81
32
LANDSCAPING MATERIALS
2,000
302.46
33
MISC REPAIR & MAINT SUPPLIES
10,000
8,588.62
34
SMALL TOOLS & EQUIPMENT
2,000
35
T&E/MACHINERY
5,700
1,437.75
36
T&E/FURNITURE
10,600
6,552.92
37
T&E/OFFICE EQUIPMENT
1,000
38
T&E COMPUTER EQUIPMENT
7,000
39
T&E OTHER
8,600
4,900.00
40
COST OF GOODS SOLD
41
PROF SERVICE MGMT FEE
400
323.82
42
PROF SERVICE DATA PROCESS
4,000
2,151.25
43
PROF SERVICE-Website/Email
4,000
44
PROF SERVICE CUSTODIAL
1,000
45
PROF SERVICE LAUNDRY
3,000
1,841.55
46
PROF SERVICE BLDG / EQUIP
6,500
12,069.39
2004
2004
MTD
_
YTD
ACTUAL
ACTUAL
60,160.22
67,336.29
24, 896.70
26,157.74
71,939.23
78,444.44
50,228.05
54,701.61
402,439.69
445,783.10
44,567.50
53,440.17
14,265.49
14,291.96
466.58
494.74
375.00
375.00
8,768.66
8,773.83
120.00
120
678,227.12
749,918.88
498, 567.31
976, 732.69
11176,794.43
1,726,651.57
512,553.34
575,965.56
106, 907.44
117, 628.99
1,072.84
1,469.18
4,407.52
4,913.05
11,311.14
12,213.69
4,090.02
4,465.75
8,472.57
9,768.81
2,402.26
2,569.94
14,427.78
15,488.85
4,727.92
5,691.84
1,417.53
2,135.81
-831.00
-1, 352.84
7,790.36
13,537.71
509.07
1,166.07
638.95
2,230.00
2,230.00
5,785.37
8,791.87
299.45
299.45
1,952.77
4,710.27
74.90
74.90
796.62
796.62
2,447.67
2,908.60
10,434.34
12,468.64
47
PROF SERVICE MAINT AGREE
10,000
8,506.27
48
MISC PROF SERVICES
6,000
4,715.55
49
TELEPHONE
12,000
9,666.86
50
POSTAGE
1,000
164.73
51
DELIVERY MAIL SERVICE (UPS)
52
CABLE/NETWORK SERVICES
2,500
1,439.91
53
TRAVEL EXPENSE
900
654.45
54
CONFERENCE & SCHOOLS
6,000
2,528.96
55
FREIGHT
56
PROMOTIONS/EXHIBIT ADMISSION
4,500
434.00
57
ADVERTISING - GENERAL
12,000
9,206.54
58
GEN'L PUBLIC INFORMATION
1,000
59
BROCHURES
7,200
2,576.58
60
GEN'L LIABILITY INSURANCE
29,715
21,509.00
61
PROPERTY INSURANCE
8,500
7,878.00
62
MISC GENERAL INSURANCE
13,670
15,081.00
63
ELECTRIC
74,000
80,854.31
64
GAS
77,000
75,963.23
65
REPAIR & MAINT - BUILDING
5,000
4,904.76
66
REPAIR & MAINT -MACH/EQUIP
6,000
12,310.52
67
REPAIR & MAINT - OTHER
2,000
70.98
68
EQUIPMENT RENTAL
12,000
10,491.26
69
UNIFORM RENTAL
1,500
640.27
70
TOWEL RENTAL
1,100
1,110.54
71
DUES, MEMBERSHIP & SUBSCRIP
1,800
1,363.88
72
LICENSE & PERMITS
700
916.14
73
PRIZES DONATED
30.00
74
BANK CHARGES
7,000
8,776.03
75
MISC OTHER EXPENSES
300
404.02
76
BUILDINGS
77IMPROVEMENTS
108,000
5,714.79
78
HEAVY EQUIPMENT
79
FURNITURE & FIXTURES
30,000
80
OFFICE EQUIPMENT
81
COMPUTER EQUIPMENT
82
OTHER EQUIPMENT
83
TRANSFER TO DEBT SERVICE
685,000
84
SUB TOTAL
1,979,435
1,024,910.94
85
ROOM RENTAL SUPPLIES
2,600
852.84
86
PROGRAM OFFICE SUPPLIES
87
CONCESSION STAND SUPPLIES
3,000
347.71
88
PARTY ROOM SUPPLIES
6,500
4,917.84
89
CLIMBING WALL SUPPLIES
750
249.05
90
FITNESS AREA SUPPLIES
500
1,669.37
91
GYMNASIUM SUPPLIES
500
67.03
92
INDOOR PLAY SUPPLIES
500
537.64
93
POOL SUPPLIES
1,000
664.92
94
WAREHOUSE SUPPLIES
800
274.62
95
WHEEL PARK SUPPLIES
1,500
96
GEN'L PROGRAM OPER SUPPLIES
8,000
2,495.25
97
T&E FITNESS EQUIPMENT
2,540.50
98
T&E FURNITURE
4,786.91
5,070.04
5,024.24
6,040.39
9,634.88
10,770.11
2.61
11.70
1,858.81
2,026.98
632.14
829.40
3,535.73
3,855.73
0.00
5,009.75
7,432.40
182.40
296.40
7,249.98
8,337.14
27,017.00
27,017.00
8,223.00
8,223.00
17.29
17.29
70, 550.77
82, 882.36
56,235.84
63,883.49
23,604.75
27,074.99
52,783.32
64,230.34
4,215.53
10,178.92
11, 078.85
1,119.10
1,325.60
965.28
1,209.42
1,449.56
1,466.54
70.00
611.04
6,108.95
6,658.32
143.14
145.60
31,140.64
27, 032.00
6,600.11
6,600.11
6,997.15
6,997.15
1,044,399.57
1,183,923.24
2,005.29
2,735.11
0.00
462.95
462.95
6,006.06
7,333.62
735.87
735.87
836.00
836.00
73.69
139.74
453.33
453.33
1,111.02
1,529.85
260.91
354.09
212.67
202.67
3,297.95
4,267.17
7,550.85
12,258.15
6,914.81
6,914.81
99
T&E CONCESSION EQUIPMENT
100
T&E/RECREATION EQUIPMENT
101
T&E OTHER
102
CONCESSION FOOD SUPPLIES
52,000
46,664.42
103
NON-FOOD CONCESSION PROD.
2,000
1,557.26
104
PROF SERVICE - FITNESS
2,000
840.00
105
PROF SERVICE - PROG INSTRUCT
1,500
1,475.21
106
PROF SERVICE-GEN'L PROGRAM
1,000
3,201.00
107
PROGRAM ADVERTISING
3,500
3,524.00
108
EQUIPMENT RENTAL - PROGRAM
2,000
112.50
109
DUES,MEMBERSHIP & SUBSCRIP
250
110
PRIZES
2,500
431.28
111
MISC OTHER EXPENSES
5,244.92
112
RECREATION EQUIPMENT
113
TOTAL PROGRAM EXPENSES
92,400
77,667.36
114
GRANT PROGRAM EXPENSES
1,274.26
115
TOTAL ALL EXPENSES
2,071,835
1,103,852.56
11161
NET
0
111,027.70
724.09
724.09
584.69
0.00
43,708.53
50,040.20
1,114.77
1,262.36
925.00
1,275.00
815.55
1,161.81
1,356.77
5,126.62
2,997.03
5,366.42
373.43
2,501.39
0.00
271.77
271.77
25.00
25.00
5,682.84
5,682.84
875916.18
112,245.55
1,132,315.75
1,296,168.79
441478.68
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Jars"10" 2006 11 :15AN1
Prepared By: Eric Johnson
Proposal
SHIP TO INFORMATION BILL TO INFORMATION
.ompany:
Monticello Community Center
Location Contact:
Kitty Baltos
Address:
City.
Monticello
State:
MN Zip Code -
Location Phone:
Cell:
Location Fax:
Enter Cell Number Here
Additional Contact:
Alternative Phone:
'Company -
Purchaser Contact:
Address:
City:
State,
Purchaser Phone:
Purchaser Fax:
Email:
Additional Info:
No'7746 ErP.:-L on
7585 Equitable Drive
Eden Prairie, MN 55344
Phone : 612-861-8848
Fax, 612-866-9634
ejoh nson@2ndwindexercise, com
i Z46�d i
Zip Code:
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1 /9/2006
QTY SKU
• Yes No
Description Frame Pads List
Price
Extend Price
* Treadmills
1
91TI
Life Fitness Self Waxing Medium Commercial Outy
$5,195.00
$4,050.00
4,050.00
1
93T
Life Fitness Heavy Duty Full Feature
$6,495^00
$4,975.00
4,975.00
* Elliptical Cross Trainers *
2
91X
Life Fitness Total Body W l Contact HR
$4,995.00
$3,800.00
7,600.00
Pro-350
Octane Cordless Total god W / Contact HR
$3,795,00
$2.600.00
6,200,00
* Recumbent Bikes *
-
2
LC950OR-C
Life Fitness Total Facto Refurb W / Contact HR
$2,995.00
$1,550.00
3,100.00
* Stretcher
-
1
Life Span
Basically a Icarian Coy
$695.00
$450,00
450.00
Olympic Ad' Bench W 1 Storage Racks-
1
Paramount
Show Room Demo Incline / Decline / Flat
$1,595^00
$800.00
800,00
1
Hampton
7 Foot Olympic Bar W / Clamps
$199,00
$125.00
125.00
1
Hampton
Grip plates for Oly Bench 500lbs
$995.00
$460.00
450.00
" Compact Cable Cross Over's "
-
1
HD-1900
Hoist Dual Adj. Pulley
$2,995.00
$2,200.00
2,200.00
1
FSDAP
Life Fitness Dual Adj, Pulley Standard
$3,195"00
$2,500.00
2,500.00
1
CMDAP
Life Fitness Gable Motion Dual Adj, Pulley
$4.896,00
$4,200.00
4,200.00
Lat Pull down *
-
1
CSLAT
Life Fitness Club Series
$2,195.00
$1,750.00
1,750.00
1
PSLAT
Life Fitness Pro 2 Series
$2.496,00
$2,050.00
2,050.00
Rubber Flooring`
-
44
SV-1002
4 X 6 Gym Mats installed
$99.00
$46.00
2,024,00
Equipment Total:
Special Instructions & Notes Trade In:
Factory Freight:
,livery price does not include Relocating the existing Delivery/Installation,
Equipment. Disposal Fee:
Subtotal:
Tax:
INVOICE # ' Maintenance Agreement:
Authorized Signature, Sign Here Date, Date Total:
$ -
$ 175.00
$ 275.00
$ -
$ 450.00
6.50%
$ -
$ 479,25
Jan'10. 2006 11:15AM
* , b, Prepared By: Eric ,Johnson
11i Lri f ""Of j
Proposal
SHIP TO INFORMATION BILL TO INFORMATION
Company:
Monticello Community Center
Location Contact:
Kitty Baltos
Address -
City;
Monticello
State:
MN Zip Code.
Location Phone:
Cell:
Location Fax:
Enter Cell Number Here
Additional Contact:
Alternative Phone:
Company:
Purchaser Contact:
Address:
City:
State:
Purchaser Phone:
Purchaser Fax:
Email:
Additional Info -
No.7746 EP' 1/3son
7586 Equitable Drive
Eden Prairie, MN 55344
Phone : 612-861-8848
Fax: 612-866-9634
ejohnson@2ndwindexercise.com
Zip Code:
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1/9/2006
2
• Yes No[E]
{QTY
SKU
description
Frame
Rads
List
Price
Extend Price
* Life Fitness Pro 2
1
PSFPD
Fixed Free Pull Gown
$2,995.00
$2,350.00
2,350.00
HD-2000
Hoist Multi Hip / Glute Combo
$2,395.00
$1,700.00
1.700.00
1
PSLE
Log Extension
$2,995.00
$2,650.00
2.650.00
1
PSSLC
Seated Leg Curl W / Ad-. Start
$3,195.00
$2,750,00
2,750.00
1
PSF'LY
Pec Fly / Dear Delt
$2,995,00
$2,450.00
2,450-00
1
PSCP
Seated Chest Press
$2,995.00
$2,450.00
2,450.00
Equipment Total:
Special Instructions & Notes Trade In:
Factory Freight:
eft out the Trlcep Press. I felt that you have that piece Deliveryllnstallation_
Covered already. A possible replacement is the Horizontal Disposal Fee:
Calf. Subtotal:
lax:
INVOICE # : Maintenance Agreement:
Authorized Signature: Sign Here Date: Date Total:
$ 14,350.00
$ -
$ 275.00
$ 375.00
$ -
$ 15,000.00
6, 50%
$ -
$ 15,975.00
janr10r 2006 11:16AM No-7746 P. 3/3
Mirror
HONNe 'rd� o
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ri: T
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T MAIN"
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PRECOR=)
Cn
moue beyond'�'
Bill To:
Monticello Community Center
505 Walnut Street
Monticello, MN 55362
Kitty Baltos
Phone: (763)271-3268
Fax: (612)295-4404
E-Mail: kitty.baltos@ci.monticello.mn.us
COMMERCIAL PRODUCTS PROPOSAL
Date
Quote #
01/03/06
TFEBQ1242
Precor Sales Representative:
Sold To/Install At:
Tim Block
Monticello Community Center
Key Account Manager
505 Walnut Street
(888) 704-6676
Monticello, MN 55362
block@precor.com
Kitty Baltos
Fax or Mail Signed Proposal to:
Phone: (763)271-3268
Catherine Schroeder
Fax: (612)295-4404
Inside Sales Representative
E-Mail: kitty.baltos@ci.monticello.mn.us
Tel:425-482-5490
Fax: 425-398-3037
Email: schroeder@precor.com
Product #
Description
Qty
List Price
Unit Price
Ext. Price
C6113EO2
C846i Recumbent Cycle w/THR
2
$3,195.00
$2,195.00
$4,390.00
CE123E02
EFX 554i Total Body w/THR
1
$4,995.00
$3,395.00
$3,395.00
CT109E12
C954i 120v Treadmill w/THR
1
$6,695.00
$4,250.00
$4,250.00
CW408
Olympic Bench
1
$645.00
$516.00
$516.00
CW816
Vertical Plate Tree
1
$345.00
$276.00
$276.00
Shipping and Installation
1
$950.00
$950.00
$950.00
Paint - 101
Sky White
1
$0.00
$0.00
$0.00
UP - 101
Black
1
$0.00
$0.00
$0.00
Notes:
Customer Type: Customer PO:
Terms: Net 30 PO Required
Shipping Via: Assembled with Inside
Cardio & Cardio Theater F.O.B. Woodinville, WA.
Strength F.O.B. Valencia, CA. Other conditions may apply.
Page 1 of 2
$20,020.00 SubTotal $13,777.00
6.500% Sales Tax $895.51
Shipping $0.00
Grand Total $14,672.51
Affordable Lease Option $479.79
With approved lease application. Estimated monthly
payment based on 36-month lease term. Other lease
options available.
All lease approvals and terms are based upon credit
approval by Precor Leasing and its financial partners.
$2,000 minimum requirements for all lease options.
20031 142nd Avenue NE
PO Box 7202
Woodinville WA 98072
www.precor.com
This proposal is valid for a period of 30 days.
TFEBQ1242
TERMS AND CONDITIONS OF SALE:
Customer is responsible for the following on Entertainment, Cardio & Strength products
TVs with audio output jack and speaker off functions.
Live Cable and dedicated electrical to each TV/Personal Screen location prior to
installation. Installation is not included unless specified.
CSafe retrofit kits and installation of kits. (XTV Receivers require power from Csafe
cardio equipment or 110V outlet.)
Confirmation of Treadmill electrical requirements.
Confirmation of Paint and Upholstery color specifications.
Custom orders are non -returnable and non-refundable.
No refunds after 30-days. Refunds after 30-days are subject to restocking fees. No
refunds on shipping costs.
PAYMENT TERMS:
Payment due in full, unless otherwise specified on this contract.
Authorized purchase orders required for: Leases, Hospitals, Military, School Systems,
Municipalities and Corporate Facilities.
Proof of tax-exempt status required if applicable.
WARRANTY:
Personal Screens: 1 year (parts and labor at service center only).
Receivers: 1 year (parts and labor at service center only).
Transmitters: 3 years (parts and labor at service center only).
Cardio: 5 yrs. Touch -Sensitive display housing, 2 yrs. parts, 1 yr. labor
Strength: 5 yrs. Rotary Bearings, Weight Stacks, Pulleys, Guide Rods, Structural
Moving Parts. 1 yr. Cable, Linear Bearings, Springs
Acceptance:
Customer Signature
Name (Please Print)
Date
I understand that my signature above constitutes acceptance
of the terms and conditions of sale.
M-1 ECM
U i 11P
20031 142nd Avenue NE
PO Box 7202
Woodinville WA 98072
Page 2 of 2 www.precor.com
This proposal is valid for a period of 30 days.
AL A�A
CLUBG 1
TFEBQ1242
FITNESS EQUIPMENT
2" Wind Exercise
Equipment
Precor USA
Treadmill - 1
93T
$4975
C954i
$4250
Elliptical Trainer - 2
Octane
$$5200 ($2600 each)
EFX 554i
$6790 ($3395 each)
Recumbent Bike - 2
Life Fitness
$3100 ($1550 each)
C846i
$4390 ($2195 each)
Lat Pull Down Machine
$1750
NA
Olympic Bench
$1375
$792
Flooring
$2024
NA
Freight/Installation
$450
$950
TOTAL
$179324
$179172
Propose to:
1. Move most of the selectorized equipment into the aerobic room, while maintaining an
area for abdominal work and stretching
2. All free weight equipment in the current spot
3. All Cardio equipment on the main floor facing the TV's
4. Brian, Maintenance Supervisor, feels that he and his staff will be able to disassemble for
moving and reassemble any equipment as needed.