MCC Advisory Board Agenda 02-16-2006COMMUNITY CENTER ADVISORY BOARD
AGENDA
THURSDAY, FEBRUARY 16, 2006
4:30 P.M. -ACADEMY ROOM
Board Members: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob
Grabinski and Clint Herbst
Staff Member: Kitty Baltos-Director
1. Call the meeting to order
2. Consideration of adding items to the agenda.
3. Consideration of approving the minutes from the January 19, 2006 regular meeting
4. Update Items:
a. Financial summary through 12/31 /2005 and usage summary through 1 /31 /2006
b. Warehouse teen center visitor review
5. Consideration of electronic sign for the community center.
6. Discussion about additional health insurance fitness discount programs to be offered at
the community center.
7. Meeting adjourned
COMMUNITY CENTER ADVISORY BOARD
MEETING MINUTES
THURSDAY, JANUARY 19, 2006
4:30 P.M. -ACADEMY ROOM
Board Members Present: Harvey Kendall -Chair, Dick Quick -Vice Chair, Sandra Theros and Bob
Grabinski
Board Members Absent: Clint Herbst
Staff Member Present: Kitty Baltos-Director
1. Meeting called to order at 4:31 p.m. by Chair, Harvey Kendall.
2. Consideration of adding items to the agenda:
a. Item 7: Law change for Adult Lap swimming only
b. Item 8: Swan River Update
C. Item 9: Open Skate Update
d. Item 10: DMV Update
e. Item 11: Breakfast with the Bunny Update
3. Consideration of approving the minutes from the December 15, 2005 regular meeting. MOTION
by Sandra Theros to approve the minutes as submitted, SECOND BY Dick Quick, MOTION
PASSED unanimously.
4. Update Items:
a. Financial Summary through November 2005: The Board reviewed the information
provided. Kitty reported that the community center did come in under budget. The Board
questioned why we didn't use the money we budgeted? Kitty explained that since the 2006
budget was not significantly cut and there was no pressing item needed, she did not pursue
purchasing additional items.
b. Usage Summary through December 2005: The Board questioned the attendance numbers
in the skating column usually reserved for the Wheel Parks, Kitty advised that she was
using that column in October, November and December for the Public Skate attendance
numbers. The Board was pleased with the usage numbers for 2005.
C. BCBS update: At the last Board meeting, Kitty had reported 15 participants in the BCBS
program. She explained that the advertisement of the program had not been heavy since at
that time, none of the software had been installed on the MCC's computers. Since then
they have advertised more heavily and received 38 applications in December and 28 in
January. Of the 28 applications in January, 10 of them were new memberships and 18 of
them were for existing members or renewals. Kitty expressed that while the program was a
lot of time commitment so far, it was worth it for the members. She is working with the
Finance Department to shift this program to them.
5. Consideration of fitness equipment purchase for the Community Center. Kitty reviewed with the
Board how she would like to restructure the upstairs area and what equipment she would like to
purchase. She had received two quotes for Life Fitness and Precor equipment. They both have
excellent maintenance histories, are easy to use and are will liked by users. A MOTION was made
by Sandra Theros for Kitty to purchase for the community center two elliptical trainers, two
recumbent bikes, a Lat Pulldown machine, an Olympic Bench Press and mats to cover the aerobic
room floor for a total of approximately $13,900. They advised to hold on purchasing another
treadmill until later this year or into 2007. The MOTION WAS SECONDED BY Bob Grabinski,
MOTION PASSED unanimously. The Board did ask Kitty to move some fans into the Aerobic
room.
6. Consideration for renewing Board membership for Dick Quick for another three year term. A
MOTION was made by Bob Grabinski to accept Dick's renewal request, SECOND by Sandra
Theros, MOTION PASSED with Dick Quick abstaining from the vote.
7. Added Item -Law Change for Adult Lap Swimming only and Life Guard requirements. Kitty
reported that of the members surveyed, they do feel safer lap swimming with a life guard on duty
and a few admitted to beginning to lap swim because a guard was on duty. The Board agreed that
this could be reviewed in the less busy season and tabled the item.
8. Added Item -Swan River Update: Kitty reported that the cleaning issues were resolved and that
things were moving much more smoothly. No other information to report.
9. Added Item -Open Skate Update: Kitty reported that the community center added Friday morning
public skate time. Approximately 20 people have been attending this public skate time. Also, the
rental skates are in and the rentals are going well. The sizes that most women would wear though
are on back order, no known delivery date on those. Kitty and Brandon Klement are checking on
them. Sandra Theros reported that at the last weekend public skate, people did have to wait in line
to get in and that some people were not paying. Kitty advised that they had already taken steps to
correct the waiting in line problem and will look into how to address the not paying problem. The
Board also asked Kitty to let them know who would actually own the skates when the repayment
was done, the Hockey Association or the School?
10. Added Item-DMV Update: Kitty reported that she has not heard anything yet on what is happening
if anything.
11. Added Item -Breakfast with the Bunny: Kitty reported that the breakfast will be taken over by the
Blue Line Hockey Association. The community center will maintain the activities.
12. MOTION by Bob Grabinski to adjourn the meeting at 5:45 p.m., SECOND by Sandra Theros,
MEETING ADJOURNED.
REVENUE & EXPENSE STATEMENT 2005 - as of December 31. 2005
2005
2005
FULL YEAR
MTD
REVENUE
BUDGET
ACTUAL
1
ROOM RENTAL
68,000
70,526.00
2
ROOM RENTAL INTERNAL USE
45,000
3
PARTY ROOM RENTAL
26,000
30,377.09
4
CONCESSIONS
82,000
84,689.13
5
USER FEES
62,000
50,797.17
6
MEMBERSHIPS/DAILY
460,000
480,688.65
7
PROGRAM FEES
60,000
60,497.39
8
OTHER SERVICES
6,000
12,381.67
9
INTEREST
1,650
10
EQUIPMENT RENTAL
500
385.95
11
CONTRIBUTIONS
3,000
12
SALE OF PROPERTY
1,250.00
13
MISC REVENUE
450
173.36
14
NSF FEE COLLECTION
105.00
15
TOTAL REVENUE BEFORE TAXES
814,600
791,871.41
16
TAXES
1,007,235
960,283.16
17
FEDERAL GRANT PROGRAM
1,311.06
18
TRANSFER FROM LIQUOR STORE
250,000
250,000
191
TOTAL REVENUE
2,071,835
2,003,465.63
EXPENSES:
20
SALARIES
591,500
594,544.72
21
EMPLOYEE TAXES / BENEFITS
120,500
118,210.22
22
PRINTED FORMS
2,000
1,878.79
23
OFFICE SUPPLIES
6,500
4,686.83
24
CLEANING SUPPLIES
9,000
7,970.04
25
CLOTHING SUPPLIES
71000
4,134.68
26
MOTOR FUELS
77.87
27
CHEMICAL PRODUCTS
10,000
10,427.09
28
POOL MAINTENANCE SUPPLIES
13,500
4,049.58
29
GENERAL OPERATING SUPPLIES
18,250
36,716.13
30
EQUIPMENT REPAIR PARTS
5,000
41902.80
31
BUILDING REPAIR PARTS
4,000
160.81
32
LANDSCAPING MATERIALS
2,000
302.46
33
MISC REPAIR & MAINT SUPPLIES
10,000
11,811.01
34
SMALL TOOLS & EQUIPMENT
2,000
35
T&E/MACHINERY
5,700
1,437.75
36
T&E/FURNITURE
10,600
6,552.92
37
T&E/OFFICE EQUIPMENT
1,000
38
T&E COMPUTER EQUIPMENT
7,000
39
T&E OTHER
8,600
4,900.00
40
COST OF GOODS SOLD
41
PROF SERVICE MGMT FEE
400
323.82
42
PROF SERVICE DATA PROCESS
4,000
5,402.19
43
PROF SERVICE-Website/Email
4.000
44
PROF SERVICE CUSTODIAL
1,000
45
PROF SERVICE LAUNDRY 1
3,000
21089.23
46
PROF SERVICE BLDG / EQUIP 1
6,5001
12,650.39
2004
2004
MTD
YTD
ACTUAL
ACTUAL
67,336.29
26,157.74
78,444.44
54,701.61
445,783.10
53,440.17
14,291.96
494.74
375.00
8,773.83
120
0.00
7491918.88
976,732.69
0.001
1,726,651.57
575, 965.56
117,628.99
1,469.18
4,913.05
12,213.69
4,465.75
9,768.81
2,569.94
15,488.85
5,691.84
2,135.81
-1,352.84
13,537.71
1,166.07
638.95
2,230.00
8,791.87
299.45
4,710.27
74.90
796.62
2,908.60
12,468.64
47
PROF SERVICE MAINT AGREE
10,000
8,669.29
48
MISC PROF SERVICES
6,000
5,035.57
49
TELEPHONE
12,000
10,876.73
50
POSTAGE
1,000
181.03
51
DELIVERY MAIL SERVICE (UPS)
52
CABLE/NETWORK SERVICES
2,500
1,551.63
53
TRAVEL EXPENSE
900
774.80
54
CONFERENCE & SCHOOLS
6,000
2,904.94
55
FREIGHT
56
PROMOTIONS/EXHIBIT ADMISSION
4,500
434.00
57
ADVERTISING - GENERAL
12,000
9,961.78
58
GEN'L PUBLIC INFORMATION
1,000
59
BROCHURES
7,200
2,576.58
60
GEN'L LIABILITY INSURANCE
29,715
21,509.00
61
PROPERTY INSURANCE
81500
7,878.00
62
MISC GENERAL INSURANCE
13,670
15,081.00
63
ELECTRIC
74,000
93,724.73
64
GAS
77,000
93, 902.39
65
REPAIR & MAINT - BUILDING
5,000
5,624.06
66
REPAIR & MAINT -MACH/EQUIP
6,000
14,175.95
67
REPAIR & MAINT -OTHER
2,000
110.56
68
EQUIPMENT RENTAL
12,000
11,490.24
69
UNIFORM RENTAL
1,500
724.27
70
TOWEL RENTAL
1,100
1,257.54
71
DUES, MEMBERSHIP & SUBSCRIP
1,800
1,363.88
72
LICENSE & PERMITS
700
916.14
73
PRIZES DONATED
30.00
74
BANK CHARGES
7,000
9,546.98
75
MISC OTHER EXPENSES
300
416.94
76
BUILDINGS
77IMPROVEMENTS
108,000
5,714.79
78
HEAVY EQUIPMENT
79
FURNITURE & FIXTURES
30,000
80
OFFICE EQUIPMENT
81
COMPUTER EQUIPMENT
82
OTHER EQUIPMENT
83
TRANSFER TO DEBT SERVICE
685,000
84
SUB TOTAL
1,979,435
1,159,662.15
85
ROOM RENTAL SUPPLIES
2,600
892.38
86
PROGRAM OFFICE SUPPLIES
87
CONCESSION STAND SUPPLIES
3,000
404.55
88
PARTY ROOM SUPPLIES
6,500
5,991.66
89
CHAPEL SUPPLIES
352.29
90
CLIMBING WALL SUPPLIES
750
249.05
91
FITNESS AREA SUPPLIES
500
1,953.73
92
GYMNASIUM SUPPLIES
500
138.94
93
INDOOR PLAY SUPPLIES
500
537.64
94
POOL SUPPLIES
11000
846.37
95
WAREHOUSE SUPPLIES
800
403.79
96
WHEEL PARK SUPPLIES
1,500
97
GEN'L PROGRAM OPER SUPPLIES
81000
3,708.48
98
T&E FITNESS EQUIPMENT
2,540.50
5,070.04
6,040.39
10, 770.11
2.61
11.70
2,026.98
829.40
3,855.73
0.00
7,432.40
296.40
8,337.14
27,017.00
8,223.00
17.29
82, 882.36
63, 883.49
27,074.99
64,230.34
4,215.53
11,078.85
1,325.60
1,209.42
1,466.54
611.04
6,658.32
145.60
27,032.00
6,600.11
6,997.15
0.00
17183,923.24
2,735.11
0.00
462.95
7,333.62
735.87
836.00
139.74
453.33
1,529.85
354.09
202.67
4,267.17
12,258.15
99
&E FURNITURE
PTT
100E
CONCESSION EQUIPMENT
1,528.28
101
T&E/RECREATION EQUIPMENT
102
T&E OTHER
103
CONCESSION FOOD SUPPLIES
52,000
53,347.89
104
NON-FOOD CONCESSION PROD.
2,000
1,557.26
105
PROF SERVICE - FITNESS
21000
840.00
106
PROF SERVICE - PROG INSTRUCT
1,500
1,475.21
107
PROF SERVICE-GEN'L PROGRAM
1,000
4,437.00
108
PROGRAM ADVERTISING
3,500
4,561.31
109
EQUIPMENT RENTAL - PROGRAM
2,000
2,598.92
110
DUES,MEMBERSHIP & SUBSCRIP
250
111
PRIZES
2,500
431.28
112
MISC OTHER EXPENSES
5,244.92
113
RECREATION EQUIPMENT
114
TOTAL PROGRAM EXPENSES
92,400
94,041.45
115
DEBT PAYMENT
684,315.00
116
GRANT PROGRAM EXPENSES
1,274.26
117
TOTAL ALL EXPENSES
2,071,835
1,939,292.86
118
NET
0
645172.77
6,914.81
724.09
584.69
0.00
50,040.20
1,262.36
1,275.00
1,161.81
5,126.62
5,366.42
2,501.39
0.00
271.77
25.00
5,682.84
0.00
112,245.55
17296168.79
430,842.78
11
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