MCC Advisory Board Agenda 10-17-2006COMMUNITY CENTER ADVISORY BOARD
AGENDA
OCTOBER 17, 2006 - 4:30 P.M.
WEST PRAIRIE CONFERENCE ROOM
Board Members: Harvey Kendall -Chair, Dick Quick -Vice Chair, Sandra Theros, Bob
Grabinski and Clint Herbst
Staff Members: Kitty Baltos-Director
1. Call meeting to order
2. Consideration of adding items to the agenda.
3. Consideration of approving the minutes from the September 19, 2006 regular meeting.
4. Update Items:
a. Financial review through September 2006
b. Usage review through September 2006
5. Consideration of Wheel Park usage information and financial information through Wheel
Park closing, October 1, 2006. Discussion about future uses of area for further follow up.
6. Consideration of adopting fees and policies for 2007 and beyond caterers and liquor
providers for the community center.
7. Consideration of Friendship Island -Latchkey program for further feasibility studies.
S. Consideration of Concession Trailer program.
9. Adjourn
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•
COMMUNITY CENTER ADVISORY BOARD
MEETING MINUTES
SEPTEMBER 19, 2006 - 4:30 P.M. - WEST PRAIRIE CONFERENCE ROOM
Board Members Present: Harvey Kendall -Chair, Dick Quick -Vice Chair, Sandra Theros and Bob
Grabinski
Board Members Absent: Clint Herbst
Staff Members Present: Kitty Baltos-Director
l . Meeting called to order at 4:30 p.m. by Harvey Kendall -Chair
2. Consideration of adding items to the agenda:
a. Community Education Advisory Board Meeting -Sandra Theros
b. UV System update -Dick Quick
C. Budget Review -Harvey Kendall
d. Sampler class comments -Sandra Theros
3. Consideration of approving the minutes from the August 15, 2006 regular meeting. MOTION by
Sandra Theros to approve the minutes as submitted, SECOND by Dick Quick, MOTION PASSED
with Bob Grabinski abstaining.
4. Updates:
a. Usage summary through August 2006: Kitty Baltos provided the information through
August 2006. The facility saw approximately 1,000 more people in August 2006 in
comparison to the same month 2005. The Board discussed the Wheel Park which was
1,084 visits year to date August 2006. Harvey Kendall requested an in-depth review of the
wheel park for 2006 at the October 2006 meeting.
b. Financial Summary July and August 2006 Kitty reported that she had just received the
financial information for August the previous day and was able to provide financial
information for July and August. This gave the Board the opportunity to not only see the
overall revenue and expenses, but also to review those months changes to the financials.
Some of the line items were discussed. In general, the Board was pleased that the numbers
continue to increase every year. Harvey Kendall asked Kitty to report to the Board any
surpluses in the budget as we get closer to the end of the year. The Board would also like
to see the community center track actual City, National Guard and Senior Center rentals to
ensure that the appropriate amount is being credited to the community center's revenue
annually.
C. Annual pool shut down update: Kitty provided what was accomplished in the pool during
the shut down. Most notably the addition of the UV system bypass. Also provided was a
list of the few items that were not gotten to.
d. Public Skating schedule for 2006 and early 20007: Kitty provided the Board with a
schedule of the public skate times through March 2007. She reported that when the
schedule first came out, the MCC didn't get some weekends in January and February,
however, she was able to sit down with Jim Johnson and Brandon Klement, Arena
Manager, and fill the open weekends with public skate times.
e. Discussion on upcoming projects and activities at MCC: Kitty provided a list of events,
programs or facility use changes to increase facility usage and increase revenue. This was
just a discussion with updates to the Board to follow at future meetings.
5. Consideration of hours for Christmas Holiday for MCC: Kitty reported that seven years ago when
Christmas Eve fell on a Sunday, the MCC was closed for the day. Christmas Eve 2006 will again
be on a Sunday. Traditionally holiday hours for the community center are noon to 8:00 p.m. with
the exception of Christmas Eve which are that days open to Noon. The Board's consensus was
that a policy should be established that if Christmas Eve falls on a Sunday that the facility will be
closed for that day as well as Christmas Day.
6. Continue discussion about Wheel Park area and options: Kitty reported that she has had good
conversations with some Recreation Planners and is putting together a Request for Proposal to be
sent out. She anticipates more information at the next meeting.
7. Add item, Community Education Advisory Board meeting: Kitty reported that they were not able to
attend the meeting due to the length of the last budget meeting for the City. However, she does
expect that she and/or Sara will attend the next available one and report back.
8. Add item, UV System update: As reported in the update on the pool closing maintenance update,
the by-pass for the UV system has been installed. There is a four to six week lead time on
ordering the rest of the equipment. The installation should be completed by early October. Kitty
provided the Board with the agreement written up by Aqua Logic for performance promises and
recourse if not meeting promises on the UV system. They basically promise to work with the
community center staff if the combined chlorine raise above the .5 maximum requirement as by
the Department of Health. Kitty reported that the relationship with Aqua Logic has and is
excellent. They have always gone above and beyond in working with the community center for
any issues that have come up. She feels that this letter and the history of their relationship will
ensure a good running system.
9. Add item, Budget review: Harvey Kendall was interested in where budget review is with the City
Council. Kitty stated that at this time she has not been asked to cut items, but that discussions are
on going.
10. Add item, Sampler Classes Comments: This item was added by Sandra Theros and she left the
meeting early. The Board was not able to get to this item before she left. Kitty will follow up via
email with Sandra.
11. MOTION to adjourn the meeting by Bob Grabinski at 5:56 p.m.
REVENUE & EXPENSE STATEMENT 2005 - as of September 30, 2006
2006
2006
FULL YEAR
MTD
REVENUE
BUDGET
ACTUAL
1
ROOM RENTAL
91,000
72,974.63
2
ROOM RENTAL INTERNAL USE
46,000
3
CHAPEL RENTAL
9,968.49
4
PARTY ROOM RENTAL
33,700
27,150.33
5
CONCESSIONS
89,500
70,871.57
6
USER FEES
52,000
39,375.34
7
MEMBERSHIPS/DAILY
500,000
422,177.24
8
PROGRAM FEES
65,000
56,268.78
9
APEX REBATES
86.67
10
OTHER SERVICES
10,000
7,044.59
11
INTEREST
3,000
12
EQUIPMENT RENTAL
500
342.68
13
CONTRIBUTIONS
3,000
14
SALE OF PROPERTY
15
MISC REVENUE
500
183.01
16
NSF FEE COLLECTION
695.00
17
TOTAL REVENUE BEFORE TAXES
894,200
707,138.33
18
TAXES
908,895
444,594.12
19
FEDERAL GRANT PROGRAM
20
TRANSFER FROM LIQUOR STORE
250,000
21
TOTAL REVENUE
2,053,095
1,151,732.45
EXPENSES:
SALARIES
626,000
454, 893.65
-J
EMPLOYEE TAXES / BENEFITS
132,570
101,946.53
24
PRINTED FORMS
1,000
609.82
25
OFFICE SUPPLIES
4,500
3,455.88
26
CLEANING SUPPLIES
8,000
7,960.76
27
CLOTHING SUPPLIES
4,000
2,704.09
28
MOTOR FUELS
11.62
29
CHEMICAL PRODUCTS
11,000
11,057.12
30
POOL MAINTENANCE SUPPLIES
5,000
5,261.35
31
GENERAL OPERATING SUPPLIES
21,720
18,148.48
32
EQUIPMENT REPAIR PARTS
6,000
4,216.90
33
BUILDING REPAIR PARTS
4,000
985.17
34
LANDSCAPING MATERIALS
2,000
1,110.23
35
MISC REPAIR & MAINT SUPPLIES
12,000
7,775.03
36
SMALL TOOLS & EQUIPMENT
2,000
37
T&E/MACHINERY
34.78
38
T&E/FURNITURE
575.12
39
T&E/OFFICE EQUIPMENT
40
T&E COMPUTER EQUIPMENT
41
T&E OTHER
42
COST OF GOODS SOLD
43
PROF SERVICE MGMT FEE
400
1,313.78
441
PROF SERVICE DATA PROCESS
4,000
852.50
PROF SERVICE SOFTWARE/PROG
695.00
45
PROF SERVICE-Website/Email
1,000
35.00
PROF SERVICE CUSTODIAL
1,000
47
PROF SERVICE LAUNDRY
2,500
1,600.17
481
PROF SERVICE BLDG / EQUIP
9,000
5,015.55
49
PROF SERVICE MAINT AGREE
12,000
5,520.99
50
PROF SERVICE NEWSLETTER
513.12
51
MISC PROF SERVICES
6,500
1,696.11
2005
2005
MTD
YTD
ACTUAL
ACTUAL
51, 942.19
70, 526.00
21, 797.73
30, 377.09
67,766.92
84,689.13
39, 501.81
50, 797.17
364,257.34
480,688.65
49,290.84
60,497.39
8,080.93
12, 381.67
371.87
385.95
1,250.00
1,250.00
165.01
173.36
40.00
105.00
604,464.64
791,871.41
491,584.50
960,283.16
1,311.06
1,311.06
250,000.00
1,097,360.20
2,003,465.63
443,130.06
594, 544.72
86,651.30
118,210.22
917.78
1,878.79
2,841.96
4,686.83
5,271.82
7,970.04
331.92
4,134.68
19.90
77.87
7,947.62
10,427.09
1,699.51
4,049.58
26,114.66
36,716.13
2,996.46
4,902.80
93.81
160.81
302.46
302.46
6,323.20
11,811.01
1,437.75
1,437.75
678.94
6,552.92
4,900.00
4,900.00
323.82
323.82
1,834.04
5,402.19
1,463.04
2,089.23
7,827.84
12,650.39
7,964.39
8,669.29
3,440.74
5,035.57
52
TELEPHONE
11,000
7,286.97
53
POSTAGE
1,000
33.58
54
DELIVERY MAIL SERVICE (UPS)
55
CABLE/NETWORK SERVICES
1,800
1,154.96
56
TRAVEL EXPENSE
900
575.80
57
CONFERENCE & SCHOOLS
3,000
709.95
58
FREIGHT
59
PROMOTIONS/EXHIBIT ADMISSION
3,000
170.00
60
ADVERTISING - GENERAL
12,000
5,039.33
61
GEN'L PUBLIC INFORMATION
500
62
BROCHURES
4,500
1,941.06
63
GEN'L LIABILITY INSURANCE
20,820
16,604.00
64
PROPERTY INSURANCE
8,300
9,142.00
65
MISC GENERAL INSURANCE
13,670
66
ELECTRIC
74,000
83,356.03
67
GAS
100,000
64,205.94
68
REPAIR & MAINT - BUILDING
3,000
8,219.37
69
REPAIR & MAINT -MACH/EQUIP
15,000
10,706.82
70
REPAIR & MAINT - OTHER
2,000
581.85
71
EQUIPMENT RENTAL
4,000
1,917.73
72
UNIFORM RENTAL
1,000
507.36
73
TOWEL RENTAL
1,100
1,267.41
74
DUES, MEMBERSHIP & SUBSCRIP
1,000
825.00
75
LICENSE & PERMITS
500
220.17
76
PRIZES DONATED
100.00
77
BANK CHARGES
10,000
9,845.46
78
MISC OTHER EXPENSES
300
330.71
79
BUILDINGS
5,600
80
IMPROVEMENTS
67,900
81
HEAVY EQUIPMENT
82
FURNITURE & FIXTURES
18,950
83
OFFICE EQUIPMENT
84
COMPUTER EQUIPMENT
85
OTHER EQUIPMENT
86
TRANSFER TO DEBT SERVICE
669,950
87
SUB TOTAL
1,930,980
862,730.25
88
ROOM RENTAL SUPPLIES
2,000
730.08
89
PROGRAM OFFICE SUPPLIES
90
CONCESSION STAND SUPPLIES
3,000
212.10
91
PARTY ROOM SUPPLIES
6,200
5,305.21
92
CHAPEL SUPPLIES
103.95
93
CLIMBING WALL SUPPLIES
1,000
785.82
941
FITNESS AREA SUPPLIES
500
1,845.09
95
GYMNASIUM SUPPLIES
500
527.44
96
INDOOR PLAY SUPPLIES
1,000
10.37
97
POOL SUPPLIES
2,500
3,773.09
98
WAREHOUSE SUPPLIES
1,000
70.02
99
WHEEL PARK SUPPLIES
250
239.88
100
GEN'L PROGRAM OPER SUPPLIES
6,000
669.16
101
T&E FITNESS EQUIPMENT
14,900
12,513.75
102
T&E FURNITURE
6,500
806.58
103
T&E CONCESSION EQUIPMENT
104
T&E/RECREATION EQUIPMENT
3,200
105
T&E OTHER
106
CONCESSION FOOD SUPPLIES
56,000
45,903.64
107
NON-FOOD CONCESSION PROD.
2,000
2,747.69
108
PROF SERVICE - FITNESS
1,000
900.00
109
PROF SERVICE - PROG INSTRUCT
2,000
162.00
7,941.68
10,876.73
164.73
181.03
1,167.47
1,551.63
465.29
774.80
2,419.74
2,904.94
0.00
434.00
434.00
8,054.45
9,961.78
2,116.50
2,576.58
21, 509.00
21, 509.00
7,878.00
7,878.00
15,081.00
73,420.58
93,724.73
58,979.51
93,902.39
1,770.53
5,624.06
11,408.41
14,175.95
70.98
110.56
8,691.40
11,490.24
556.40
724.27
892.35
1,257.54
964.88
1,363.88
131.14
916.14
30.00
30.00
7,522.79
9,546.98
353.98
416.94
5,714.79
5,714.79
837,171.62
1,159,662.15
828.47
892.38
328.97
404.55
3,750.77
5,991.66
352.29
283.28
249.05
1,273.78
1,953.73
67.03
138.94
529.78
537.64
581.60
846.37
238.77
403.79
2,239.78
3,708.48
2,540.50
2,540.50
1,528.28
40,436.02
53,347.89
1,343.09
1,557.26
840.00
840.00
1,475.21
1,475.21
110
PROF SERVICE -GENT PROGRAM
1,200
2,239.07
111
PROGRAM ADVERTISING
2,000
2,793.94
EQUIPMENT RENTAL - PROGRAM
1,000
45.00
DUES,MEMBERSHIP & SUBSCRIP
114
PRIZES
1,200
443.59
115
MISC OTHER EXPENSES
116
RECREATION EQUIPMENT
5,995.00
117
TOTAL PROGRAM EXPENSES
114,950
88,822.47
118
DEBT PAYMENT
119
GRANT PROGRAM EXPENSES
1201
TOTAL ALL EXPENSES
2,045,930
951,552.72
1211
NET
0
200,179.73
2,754.00
4,437.00
1,734.85
4,561.31
112.50
2,598.92
411.24
431.28
5,244.92
5,244.92
67,014.56
94,041.45
684, 315.00
1,274.26
1,274.26
905,460.44
1,939,292.86
191,899.76
64,172.77
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12. _Consideration of closing MCC wheel park operations effective 2007; consideration of
authorizing sale of wheel park equipment and authorization to develop alternate uses for
the site. (KB)
A. REFERENCE AND BACKGROUND:
Since the wheel park's hay day in 2001 and 2002, we have continued to see a decline in the use of that
amenity. The community center has seen an increase in use every year in all other amenities. The
Advisory Board has been particularly watchful of the wheel parks for over two years and have received
regular usage and financial updates at their meetings. As you know, we've done periodic updates to
the Council regarding our findings and recommendations. The Advisory Board recently voted to
request the City Council's approval to close the wheel parks effective this spring and to advertise to
sell the equipment in the parks. Their reasoning includes declining usage, financial considerations and
the desire to find an amenity for that space that would appeal to not only teenagers, but all ages.
The usage for the wheel parks is as follows:
YEAR
TOTAL USAGE
PASSES SOLD
2000
1,082*
no info
2001
3,132
no info
2002
2,682
116
2003
1,631
no info
2004
1,386
41
2005
762
15
2006
1,178**
10
*We got better at record keeping in 2001, so this number nugni ne low.
**We cut the admission rate in half to encourage usage. This number in broken down to 229 season pass holder check -ins
and 949 paying guests. We do not have information on unique visits for the paying guests.
At the October 2006 Advisory Board meeting, the financial update to the Board indicated that the gap
between the revenue and expenses for the wheel parks was too great to justify its continued operation,
even though it satisfied an important recreational need. The feeling was that by eliminating this
amenity we wouldn't see a problem in a different area, i.e. skate boarders on the streets of the
community, due to the seemingly drop in popularity of this activity as witnessed in our wheel park.
The Board wanted to see if there might be another amenity that would have overall age appeal, would
see more guests and could increase revenue for the community center. We contacted a couple of
recreational architect firms to help us generate ideas for this approximately 16,000 square foot space,
we've brain -stormed as a staff and as an Advisory Board. Some of the ideas that have been generated
are basketball hoops, batting cages, new fitness area, flow rider (surfing wave machine), splash pad,
miniature golf, outdoor pool, etc. We are planning to meet with the Parks Commission at their March
meeting to further brain -storm ideas. This information would come back to the City Council for
further review and then hopefully to the public for their input.
I have been in touch with True Ride, the firm that built our equipment, over the years to talk about
usage and if they dealt in used equipment. They do not resell equipment, however, they gave me an
idea of what we might be able to ask for our bike park equipment. The skate park equipment was
custom built to sit on the ledges in the park and would not work as a stand alone piece of equipment.
Because the bike park equipment is tier two, higher than four feet, I would advertise the equipment to
current tier two parks specifically or to neighboring states which don't have the tiering system
restrictions that Minnesota does. I would also advertise to all communities, however, our best options
would come from current tier two park owners or out of state. True Ride felt that a minimum bid
should be $10,000 and they would hope to see it go for $15,000. The purchaser would have the
additional costs of deconstruction, shipping and reconstruction that would add to the equipment cost.
If we were to purchase the equipment we currently have in the bike park today, we could expect to
spend $65,000 to $70,000. So given the good condition of our bike park equipment, this price increase
could work well in our favor.
B. ALTERNATIVE ACTIONS:
1. To approve closing the wheel parks effective 2007 and to authorize the sale of equipment.
2. To require the continuation of service in the wheel park for 2007 and continue to monitor its
usage and financial information.
3. To take no action pending further discussion.
C. STAFF RECOMMENDATIONS:
The City Administrator and the Community Center Advisory Board recommend alternative number
one.
D. SUPPORTING DATA:
None
✓ENUE SUMMARY WHEEL PARK
SKATE
JR RS PASS
7
$280.00
JR RS Daily
502
$1,255.00
AD RS Dail
19
$57.00
JR RG PASS
1
$45.00
JR RG Daily
265
$795.00
AD RG Daily
5
$15.00
791
BIKE
JR RS PASS
2
$80.00
JR RS Dail
95
$237.50
AD RS Dail
3
$9.00
JR RG Dail
52
$156.00
AD RG Dail
8
$24.00
83%
158 17%
XTREME JJR RG Daily I 1 1 $6.00
TOTALS 1 949 1 $2,959.50
SKATE PARK
$2,447.00
$2,297.65
$149.35
BIKE PARK
$506.50
$475.59
$30.91
XTREME PASS
$6.00
$5.63
$0.37
$2,959.501 $2,778.871 $180.63
PASS HOLDER
CHECK -INS SKATE 152
BIKE 77
229
TOTAL VISITS 1,178
REVENUE and EXPENSE SKATE & BIKE PARK
2006
REVENUE
1
Skate Park
2,297.65
2
Bike Park
475.59
3
Xtreme Pass
5.63
4
Total Revenue
2,778.87
EXPENSES
5
Payroll
7,527.52
6,City
paid taxes/PERA
638.57
7
Insurance
8
Liability
6799.00
9
Property
480.00
10
Supplies
15.44
11
Maintenance
224.44
12
Total Expenses 15,684,97
Speakers
13 NET1 -12,906.101 1,178 $10.96 per visit
Wheel Park Payroll Accounting
HOURS RATE
SALARY
TAXES
1 Avila, Eduardo
56.77
8.76
497.31
56.77
1.23
1
69.83
12J Emanuel, Annie
86.83
8.76
760.63
86.83
0.68
59.04
3 Emmel, Danielle
84.52
8.76
740.40
84.52
0.68
1
57.47
141 Farnum, Mary
9.87
9.20
90.80
9.87
1.29
12.73
5 Hermosillo, Lori
32.42
8.76
284.00
32.42
1.23
1
39.88
161 Pavlik, Heather
135.73
8.76
1188.99
135.73
0.68
1
92.30
171 Payne, Christina
166.05
8.76
1454.60
166.05
0.68
1
112.91
8 Schaffer, Julia
119.25
9.20
1097.10
119.25
0.71
1
84.67
9 Solorz, Alicia
161.38
8.76
1413.69
161.38
0.68
109.74
EMPLOYEE GROSS SALARY
7527.52
CITY EMPLOYEE COSTS
638.57
1 $8,214.54
ALL TOTAL EMPLOYEE COSTS
September 28, 2006
Northwest Associated Consultants
ATTN: Steve Grittman
4800 Olson Memorial Highway, Suite 202
Golden Valley, MN 55422
Dear Steve,
The Monticello Community Center has an outdoor area, immediately adjacent to our aquatic area, that is
currently used for a skate park and a bike park. The use of the skate and bike park has diminished, so the
City of Monticello is trying to determine alternative uses for that area that would be better meet the needs
of the community and become a revenue producer for the community center.
We are inviting you to submit a proposal identifying amenity options that could work in that area. If your
proposal is selected for further review, we would contract with your company for the design and possible
construction of this new amenity to be added to the community center.
I have enclosed a brochure for the community center to give you an idea of what we already offer. There
is also picture of the area, taken from the roof top of the community center, to show you how the area is
currently laid out. The square footage of the area is approximately 16,500 sf. The area is bordered by the
building on the north and parking lots on the south, east and west sides. Enclosed is a drawing, not to
scale, of the area with measurements. If you need a more detailed drawing, please let me know and I
could have our City Engineer help us with a drawing to scale.
Here is some information to be considered when you are preparing your proposal:
1. I would recommend providing more than one option for the space with a range of costs. Once a
list of options is compiled, we will be forming focus groups to help us determine which option
would be the most desirable option for our residents. After this process, the more desirable
proposal(s) would go to our City Council for review and possible authorization.
2. We'd like to see the proposed options for this area be all age friendly, in particular, that difficult
age group from 10 to 15 years old. At present, many of the amenities we offer at the community
center are for the younger users, particularly in our pool. Currently our recreation pool and fitness
area are the most used amenities at the community center. So addition or expansion ideas are both
welcome options. We don't want to rule out any ideas that you might have.
3. If one of your alternatives has been implemented by another facility, contact information for that
facility would be appreciated so that we would be able to research what their use and revenue is.
4. I am available to answer any questions you might have or thoughts you might want to bounce off
of me to ensure that you are successful in your proposal. My hours are typically Monday through
Friday 7:30 a.m. to 5 p.m. Central Standard time.
Please submit your proposals to the Monticello Community Center by Friday October 13`h, 2006. If you
need more time, please let me know so that we can accommodate that request. If you are not interested in
submitting a proposal, could you let me know that so that I don't wait for a submission? I can be reached
at 763-271-3268 or via email at kitty.balto s(a�ci.:monticell o.mn.us. If you would like more information
about the Community Center our web site address is www.monticellocommunitycenter.com.
I sincerely hope that you will be interested in submitting a proposal for our space. We are excited to see
what options might be out there for this area that will enhance the attraction of the Monticello Community
Center. Thank you for your time and interest.
Sincerely,
CITY OF MONTICELLO
Kitty M. Baltos
Community Center
Director
Enclosures:
1. Community Center brochure
2. Photograph of the proposed area
3. Drawing of area with measurements (drawing not to scale)
4. Business card with contact information
CATERER and LIQUOR PROVIDER SURCHARGE PROGRAM
Most community centers operate as we currently do, they have a "preferred" list of caterers and
an approved list of liquor providers. Traditionally, facilities who operate with an exclusive
caterer charge that caterer a surcharge on the food and beverage invoices for their banquet facility
renters. Typically this amount is 12% of the total food bill and 25% of the total bar bill. The
trend in the past year, for most community centers with banquet facilities, has been to begin this
surcharge program for all approved vendors of their facility. We would like to (1) initiate this
program with our approved caterers and liquor providers and (2) limit the number of caterers and
liquor providers to seven of each.
Caterers and liquor providers (vendors) benefit from the community centers that they service
because as a "preferred" vendor, they have a captive market. We essentially are advertising for
them and providing them with their customers. As the facility, we maintain and upgrade as
necessary the kitchen and equipment, provide heat and lights, provide tables and furniture, supply
ice and appliances that allow them to work efficiently.
We are proposing that we begin the program that requires our vendors pay the Monticello
Community Center a surcharge in the amount of:
12% of the total food bill for evening and weekend catering jobs
8% of the total food bill for daytime Monday through Thursday jobs
25% of the total beverage bill for all alcohol events
We'd like to make this effective immediately, however, it would probably be more realistic to
have a January 1s` start date. Keep in mind, that many of our 2007 brides have already contracted
with their caterers and liquor providers for their wedding, so we would not see the full effect of
this surcharge revenue until 2008.
We have a terrific example of a contract that each vendor would sign. Samples were provided by
Maplewood Community Center, who got it from Eagan, who got it from ... So this is a very
standard practice and well thought out form. We will be advertising for vendors upon approval
or disapproval of this program. Applications will be due by the 1st of December with the 2007
Liquor providers being approved at the City Council at the December 11 th meeting.
FRIENDSHIP ISLAND
Latchkey Program
OBJECTIVE: -qE
To provide a program for kindergarten through fifth grade students at Pinewood
Elementary School who need before and/or after school care.
BASIC PROGRAM STRUCTURE:
Morning shift; 6 a.m. to 8:45 a.m.
Afternoon shift; 3:30 p.m. to 5:30 or 6 p.m.
See activity schedule attached for program curriculum
See menu attached for meal plan
TRANSPORTATION:
To and from Pinewood Elementary school would be provided by the transportation
system already in place with the school district through Hoglund Transportation.
Field Trip Transportation: Field trips would be designed to be within walking distance
of the community center i.e. fire station, library, etc.
INSTRUCTORS:
Main or Lead Instructor would preferably be a college student studying elementary
education. Assistants would be of the same age and background or high school
students. Curriculum would be designed by our Program Coordinator with input from
the Lead Instructor.
MCC AMENITIES USED:
• Childcare Center
• Gymnasium
• Pool
• Climbing wall
• Lagoon Party room
PROJECTED REVENUE AND EXPENSES:
See attached revenue and expense projections
RESEARCH SOURCES TO DATE:
League of MN Cities - Loss Control Services Administration
Wright County Human Services Department website for information
Becker Community Center, currently running a successful program
Various other Latchkey programs within the area
IF APPROVED, NEXT STEP:
Determine if there is a need in the community that this program could fulfill. We would
anticipate hosting focus groups and trying to determine other ways to survey the public
for this program.
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FRIENDSHIP ISLAND
MENU SAMPLE
MORNING SHIFT:
Monday, Wednesday and Friday we would provide a hot breakfast.
Menu Examples:
Hot Items French Toast Sticks, syrup and milk
Oatmeal, yogurt, juice and milk
Breakfast Bites, fruit bowl and milk
Tuesday and Thursday we would provide a cold breakfast.
Menu Examples:
Cool Items Cereal, fruit and milk
Bagel, topping, applesauce and milk
AFTERNOON SHIFT:
The afternoon shift would receive a snack type of meal. Menu examples include:
Beverage, Juice box, milk or hot chocolate
Raisins
Pretzel Twists
Pop Tart
Cookies
Goldfish Graham cracker
Crackers with either cheese or peanut butter
Muffins
Pizza Pockets
String Cheese
Assuming that we're serving 20 children each shift, we would anticipate spending approximately
$80 per week for breakfast (average $2 per child per day) and $72 per week for afternoon snack
(average .750 per child per day).
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CONCESSION TRAILER
ADDITIONAL EQUIPMENT
Cash Drawer
$ 355
Ice Cream Freezer
$1,806
Coffee
$ 512
Refrigerator
$ 841
Hot Dog griller
$1,159
Nachos & Chips
$ 543
Popcorn
$ 884
Electrical Package
$21282
ADDITIONS $83382
Concession Trailer $8,995
Total All $179377
l . MCC purchase concession trailer.
2. MCC responsible for purchasing and stocking trailer for concession sales at Freeway
Fields.
3. MCC has trailer towed to ballfield ready for concession sales.
4. Organizations reserve time for concession sales. They work concession trailer, collect
money, clean trailer and close up for return trip. (Drop off cash box to MCC)
5. Trailer returned to MCC for inventory count and money count.
6. MCC takes cost of inventory and percentage of sales from gross.
7. Check cut to organization for balance left.