MCC Advisory Board Agenda 02-20-2007COMMUNITY CENTER ADVISORY BOARD
AGENDA
FEBRUARY 20, 2007
4:30 P.M. -ACADEMY ROOM
Board Members: Dick Quick -Chair, Sandra Theros-Vice Chair, Bob Grabinski, Ron
Broekemeier, Robin Morrin and Clint Herbst.
Staff Members: Kitty Baltos-Director
1. Call meeting to order
2. Welcome to new Board members Ron Broekemeier and Robin Morrin.
3. Consideration of adding items to the agenda.
4. Consideration of approving the minutes from the January 16, 2007 regular Advisory
Board meeting.
5. Update Items:
a. Usage information through January 2007
b. Financial information - current information not available. Review of 2007 budget
for new Board members.
6. Discussion regarding change of hours on the weekend, per members and customers
requests.
7. Consideration of wheel park area options for further research.
8. Adjourn
COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
JANUARY 16, 2007 - 4:30 P.M.
Board Members Present: Dick Quick, Sandra Theros, Bob Grabinski and Clint Herbst
Staff Member Present: Kitty Baltos-Director
1. Meeting called to order by Dick Quick -Vice Chair at 4:30 p.m.
2. Items added or deleted from the agenda: Deleted item number 6 per request from Jeff O'Neill, City
Administrator. He wanted this item to be addressed by the Personnel committee before coming to the
Advisory Board. Add item, (7) Update on MN Liquor Control Board, Sandra Theros, (8) BCBS,
Medica and Health Partners update, Kitty Baltos.
3. Consideration of approving the minutes of the December 19, 2006 regular Advisory Board meeting.
MOTION by Sandra Theros to approve the minutes with one spelling correction. In item number six
(6) cater should be caterer. SECOND by Bob Grabinski, MOTION PASSED unanimously.
4. Update Items:
a. Facility usage for 2006 - Facility usage was 165,701 for 2006. There were 1300 memberships
sold for 2006 and the Ice Arena had 3,140 skaters during public skate time for 2006.
b. Financial information for 2006 - Kitty pointed out to the Board the increase in rental revenue
as compared to 2005. There was an increase of over $42,000 in this item. Dick Quick
questioned line 16, NSF revenue. Kitty reported that this was NSF fees charged mainly on
monthly automatic payments that come back unpaid. A small amount is the NSF fees from
Ecap the company used for checks received that are NSF. The Board questioned line 66, Misc
General Insurance which was over $13,000 less than budgeted. Kitty said that she would look
into this item. The Finance Director gives those budget numbers to each department and this
bill does not come to Kitty for approval or review before paying. She will report back to
Board on this. Kitty also provided a four year review of revenue taken in at point -of -sale and
expenses so the Board could see revenue increases for the previous four years as well as
expense increases. The Board thanked Kitty for the overview.
C. Ice Arena Update for 2006 - Kitty shared an ice arena usage memo that she had prepared for
Jeff O'Neill reviewing 2006 usage numbers. The Board was pleased to see the revenue from
the arena and also the number of hours used was above what they had expected to use for the
year.
5. Consideration of Board Chair and Vice Chair positions for 2007. A motion was made by Bob
Grabinski to install Dick Quick as Chair and Sandra Theros as Vice Chair for 2007, SECOND by
Clint Herbst, MOTION PASSED unanimously. Kitty then asked the Board how they would like to
handle interviews for the open position on the Board. Dick Quick asked that the minutes reflect the
Board and the Community Center's extreme thanks for Harvey Kendall's hard work at the
Community Center. The Board then asked Kitty to keep them updated as the deadline for
applications closes and a decision will be made on if a special meeting will be called. Bob Grabinski
asked Clint to talk with the Council if they wish to be involved in the interviews. Clint will check
with Council members at the next Council meeting and let Kitty know.
6. Item pulled from the agenda for prior review by the personnel committee.
7. Added Item: Update on MN Liquor Control Board: Kitty reported that Tricia, the Event Coordinator,
is in the process of confirming with caterers, liquor providers and brides to determine who is working
what wedding. This is needed to ensure that the community center is compliant with the new
interpretation of the word "adjacent" provided by the Liquor Control Board. Clint questioned the
ability to have Cornerstone Cafe as a Liquor Provider. Kitty will follow up with Jeff O'Neill to see if
this item is included on the next City Council agenda and follow up with Clint. Kitty also informed
the Board that The Flaming June, a restaurant who was on the Caterer and Liquor Provider list for
MCC, is no longer in business and has been taken off the list.
8. Added Item: BCBS, Medica and Health Partners Update: Kitty reported to the Board that we had 77
members that were on the Medica Fitness program, and 192 members who were on the BCBS Fitness
program. These programs provide a credit to the participating facility based on member's attendance.
Medica only allows one adult to participate, while BCBS allows two adults to participate from one
family. That's why the numbers for BCBS are so much higher. Kitty reported that it has been very
slow going but, the MRPA is negotiating with Health Partners to be included on their fitness
program. Bob Grabinski asked about the time involved in administering this program. Kitty reported
that there is definitely time involved, but not more than was anticipated. The Community Center has
seen memberships increase because we have this program.
9. Dick Quick asked that we have information at the next meeting about ideas for the wheel park area.
Kitty suggested that a joint roundtable meeting be held between the Parks Commission and the
Advisory Board to see what types of ideas could be generated. Kitty will follow up and notify the
Board.
10. MOTION by Bob Grabinski to adjourn the meeting at 5:55 p.m.
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SPECIAL REVENUE FUND
2007 Budget
Community Center
R F\/F AI 1 IF:
2006 2007
Current Ad Valorem Taxes
226.31011
$908,895
$1,246,570
Delinquent Ad Valorem Taxes
226.31021
$0
$0
Mobile Home Tax
226.31031
$0
$0
Penalty & Interest - Ad Valorem Taxes
226.31910
$0
$0
Homestead Credit
226.33402
$0
$0
State Grants & Aids - Other
226.33429
$0
$0
Room/Space Rental
226.34101
$137,000
$150,000
Kitchen Rental
226.34102
$0
$0
Chapel Rental
226.34104
$0
$15,000
NSF Fee
226.34198
$0
$500
Concessions
226.34740
$89,500
$90,000
Ballfield Concessions
226.34772
$0
$22,500
Room Rental
226.34755
$33,700
$38,000
-Party
User Fees
226.34790
$52,000
$52,000
Memberships
226.34791
$500,000
$545,000
Program Activity Fees
226.34792
$65,000
$70,000
Other Charges for Services
226.34999
$10,000
$8,000
Interest Earnings
226.36210
$3,000
$8,945
Rental of Equipment
226.36221
$500
$300
Contributions - Private
226.36230
$3,000
$0
Other Misc Revenue
226.36299
$500
$0
Transfers from General Fund
226.39201
$0
$0
Transfer from Liquor Fund
226.39207
$250,000
$250,000
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EXPENDITURES
Pprcnnnl Sprvi(`pc
Salaries, Full -Time - Reg
226.45122.1010
$296,000
$309,150
Salaries, Full -Time - OT
226.45122.1020
$4,500
$6,500
Salaries, Part -Time - Reg
226.45122.1030
$320,000
$330,000
Salaries, Part -Time OT
226.45122.1031
$500
$250
Salaries, Temporary - Reg
226.45122.1040
$0
$0
Salaries, Temporary - OT
226.45122.1050
$0
$0
Salaries, Other
226.45122.1090
$0
$0
Severance Pay
226.45122.1110
$5,000
$0
PERA Contributions
226.45122.1210
$27,660
$34,370
FICA Contributions
226.45122.1220
$38,500
$40,045
Medicare Contributions
226.45122.1250
$9,005
$9,365
Health/Dental/Life Insurance
226.45122.1310
$57,405
$77,930
U.C. Benefit Payments
226.45122.1420
$0
$0
Worker's Comp Benefit Payments
226.45122.1520
$0
$0
QT*.�PERSONAL,SERVI.CES
r$7t8,570
;d$807MIND,_
SIInnIinc
Printed Forms & Paper
226.45122.2030
$1,000
$1,000
Program Operating Costs
226.45122.2065
$0
$0
Misc Office Supplies
226.45122.2099
$4,500
$3,000
Cleaning Supplies
226.45122.2110
$8,000
$8,000
Clothing Supplies
226.45122.2111
$4,000
$4,000
Motor Fuels
226.45122.2120
$0
$100
Lubricants & Additives
226.45122.2130
$0
$0
Chemical Products
226.45122.2160
$11,000
$11,000
Pool Maintenance Supplies
226.45122.2161
$5,0001
$6,200
Misc Operating Supplies
226.45122.2199
$21,7201
$22,000
Equipment Repair Parts
226.45122.2210
$6,0001
$7,500
2076 BUDGET.XLS:Spec Revenue Fund -Comm. Ctr.:1/8/2007 99
SPECIAL REVENUE FUND
2007 Budget
Communitv Center
Vehicle Repair Parts
226.45122.2211
$0
$0
Tires
226.45122.2220
$0
$0
Building Repair Supplies
226.45122.2230
$4,000
$4,000
Landscaping Materials
226.45122.2250
$2,000
$2,000
Misc Repair & Maintetnance Supplies
226.45122.2299
$12,000
$12,000
Small Tools & Equipment
226.45122.2410
$2,000
$2,500
T&E - Machinery
226.45122.2440
$0
$3,000
T&E - Furniture
226.45122.2460
$0
$2,000
T&E - Office Equipment
226.45122.2471
$0
$2,500
T&E - Other
226.45122.2499
$0
$4,000
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TO ,AL' Sclip MAE .a :.
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Professional Services - Management Fee
226.45122.3070
$400
$1,800
Professional Services - Data Processing
226.45122.3090
$4,000
$5,000
Professional Services - Software/Programming
226.45122.3091
$0
$500
Professional Services - Website/E-mail
226.45122.3092
$4,000
$0
Professional Services - Custodial
226.45122.3110
$1,000
$1,000
Professional Services - Laundry
226.45122.3111
$3,000
$2,500
Professional Services - Bldg/Equipment
226.45122.3112
$6,500
$9,000
Maintenance Agreement
226.45122.3190
$10,000
$10,000
Professional Services - Newsletter
226.45122.3195
$0
$1,000
Misc Professional Services
226.45122.3199
$6,000
$5,000
Telephone
226.45122.3210
$12,000
$11,000
Postage
226.45122.3220
$1,000
$500
Cable/Network Services
226.45122.3250 1
$2,500
$1,500
Travel Expense
226.45122.3310
$900
$1,000
Conferences & Schools
226.45122.3320
$6,000
$3,000
Expo Exhibitor Admission
226.45122.3490
$4,500
$1,500
Advertising
226.45122.3499
$12,000
$10,000
General Public Information
226.45122.3520
$1,000
$500
Brochures
226.45122.3560
$7,200
$3,000
General Liability Insurance
226.45122.3610
$29,715
$19,095
Property Insurance
226.45122.3620
$8,500
$10,515
Misc General Insurance Work Comp
226.45122.3699
$13,670
$18,160
Electric
226.45122.3810
$74,000
$95,000
Gas
226.45122.3830
$77,000
$120,000
Repair & Maintenance - Building
226.45122.4010
$5,000
$93,000
Repair & Maintenance - Machinery & Equipment
226.45122.4044
$6,000
$62,500
Repair & Maintenance - Pool
226.45122.4050
$0
$13,500
Repair & Maintenance - Other
226.45122.4099
$2,000
$1,500
Equipment Rental
226.45122.4150
$12,000
$14,000
Uniform Rental
226.45122.4170
$1,500
$1,000
Towel Rental
226.45122.4171
$1,100
$1,500
Dues, Memberships & Subscriptions
226.45122.4330
$1,800
$1,000
Towing Charges
226.45122.4360
$0
$0
Licenses & Permits
226.45122.4370
$700
$500
Customer Discounts
226.45122.4379
$0
$0
Prizes
226.45122.4390
$0
$100
Bank Charges
226.45122.4398
$7,000
$15,000
Misc Other Expense
226.45122.4399
$300
$300
Opening Celebration Expense
226.45122.4429
$0
$0
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...r - '.
ii'1cV�' I� z4'�-.
• .., _M
$53, 470
2076 BUDGET.XLS:Spec Revenue Fund -Comm. Ctr.:1/8/2007 100
SPECIAL REVENUE FUND
2007 Budget
Community Center
rnnital Oi itlav
Buildings
226.45122.5201
$5,600
$0
Improvements
226.45122.5301
$67,900
$0
Motor Vehicles
226.45122.5501
$0
$0
Furniture & Fixtures
226.45122.5601
$18,950
$0
Office Equipment
226.45122.5701
$0
$0
Computer Equipment
226.45122.5702
$0
$0
Other Equipment
226.45122.5801
$0
$46,000
TOTAL CAPIT�AI O.UTLA `,
$92,450'
' $46;000
Dpht Service
Lease Payment to HRA - Principal
226,45122.6040
$0
$0
Lease Payment to HRA - Interest
226.45122.6140
$0
$0
Tranfer to Debt Service Fund
226.45122.7205
$669,950
$857,750
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rnmmunity Cpntpr Prnnrammina
Rental Room Supplies
226.45127.2075
$2,000
$3,500
Office Supplies - Progamming
226.45127.2099
$0
$0
Office Supplies - Concessions
226.45127.2145
$3,000
$2,500
Party Room Supplies
226.45127.2146
$6,200
$8,000
Chapel Supplies
226.45127.2147
$0
$500
Climbing Wall Supplies
226.45127.2171
$1,000
$1,200
Fitness Area Supplies
226.45127.2172
$500
$1,000
Gymnasium Supplies
226.45127.2173
$500
$700
Indoor Play Supplies
226.45127.2174
$1,000
$1,000
Pool Supplies
226.45127.2175
$2,500
$4,000
"The Warehouse" Supplies
226.45127.2176
$1,000
$500
Wheel Park Supplies
226.45127.2177
$250
$300
General Programming - Operating Costs
226.45127.2198
$6,000
$6,000
T&E - Fitness Equipment
226.45122.2445
$14,900
$0
T&E - Furniture & Improvements
226.45122.2460
$6,500
$3,000
T&E - Recreation Equipment
226.45122.2490
$3,200
$2,000
T&E/Other
226.45127.2499
$0
$9,800
Concession Food Products
226.45127.2541
$56,000
$60,000
Outside Concessions
226.45127.2542
$0
$27,350
Non -Food Products
226.45127.2549
$2,000
$3,000
Professional Services - Fitness
226.45127.3012
$1,000
$1,000
Professional Services - Program Instructor
226.45127.3013
$2,000
$1,000
Professional Services - General Programming
226.45127.3199
$1,200
$4,000
Advertising - Programming
226.45127.3499
$2,000
$2,500
Equipment Rental - Programming
226.45127.4150
$1,000
$500
Dues, Memberships & Subscriptions - Programming
226.45127.4330
$0
$0
Prizes
226.45127.4390
$1,200
$500
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5048REAONOMMUNTYCENTFRTOC
G ,RAN O,WTWA _ COMM F _ CENTER . ,� 2 03.9;25 _. ,4,,;,,y _$0
Salaries: Full-time: Kitty, Sara, Brian, Tricia, (3) custodians
Transfer Out: Transfer to Debt Service to cover payment due on Community Center Bond
2076 BUDGETALS:Spec Revenue Fund -Comm. Ctr.:1/8/2007 101