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MCC Advisory Board Minutes 10-17-2006COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES OCTOBER 17, 2006 - 4:30 P.M. - ACADEMY ROOM Board Members Present: Harvey Kendall -Chair, Bob Grabinski and Clint Herbst Board Members Absent: Sandra Theros and Dick Quick Staff Member Present: Kitty Baltos-Director 1. Meeting called to order at 4:45 p.m. by Harvey Kendall -Chair. 2. Consideration of adding items to the agenda. Public address system in Mississippi Room, Bob Grabinski. 3. Consideration of approving the minutes from the September 19, 2006 regular meeting. Unable to approve, no quorum of September 19`h attending Board members in attendance. 4. Update Items: a. Financial Review through September 2006 - Kitty Baltos reported that the revenue numbers were looking very good. September is a slower month and the pool was down for half the month, so payroll expenses are down for the month. Maintenance purchases were up because a lot of maintenance can be accomplished during September and October due to lower attendance numbers. b. Usage review through September 2006 - Kitty reported that the general facility usage numbers were up almost 1,500 people over September 2005. 5. Consideration of Wheel Park usage and financial information for the season. Discussion of future uses for the area for staff follow up. Kitty provided information for the Wheel parks for the season that showed 1,178 visits in the park for the season. She also provided financial information showing Wheel Park revenue at $2,779 and expenses at $15,685. This indicates that each visit to the Wheel Park cost the community center $10.96. Kitty had sent out a Request for Proposal inviting recreational planners to submit possible ideas for the approximately 16,000 square feet that currently holds the Wheel Park. One firm, of the three solicited, responded back with ideas and a presentation. The Board reviewed the presentation briefly. Clint Herbst asked that a memo be forwarded to the City Council to let them know what the Advisory Board has been working on in this area. The Board will review the presentation through the month and further discuss options at the November meeting. Kitty will get revenue projections for the ideas submitted for the November meeting. 6. Consideration of adopting fees and policies for caterers and liquor providers at the MCC. Kitty presented a proposal that would limit the number of caterers and liquor providers on the MCC preferred list, and require a surcharge of 8 to 12% for caterers and 25% for liquor providers. Kitty reported that this an industry standard and most facilities are adopting this policy. Bob Grabinski wanted to be sure that we weren't pricing ourselves out of the market. MOTION by Clint Herbst to approve the proposal as submitted, SECOND by Bob Grabinski, DISCUSSION by Bob Grabinski questioning how this money is paid to MCC, Kitty reported that the money is charged to the caterer or liquor and they will collect it in their per plate or drink charges. MOTION PASSED unanimously. 7. Consideration of Friendship Island Latchkey program for further feasibility study. Kitty reviewed program objectives, curriculum, menu and budget for the Board's consideration. If the Board felt that this was a good program idea, she planned to research what the need is in the community to ensure the success of the program. The Board felt that this was a good program idea and wanted to know who the competition was, how much need there is in the community and if the need is already being met by the competition. Kitty will follow up with that information and report at the next Board meeting. 8. Consideration of Concession Trailer program. Kitty proposed that the MCC purchase and furbish a concession trailer that could be rented by organizations to sell concessions at the Freeway Fields. The proposal would have the MCC purchasing and stocking the inventory and organizations reserving sales times. Then the MCC would take the cost of the inventory and a percentage of the sales and cut a check to the organization for the balance as a fund raiser for them. The Board had concerns about the liability in towing the concession trailer and vandalism. They asked Kitty to research a permanent structure using the same idea or even having MCC staff it and have that be direct revenue for the City. Kitty will talk to Seth Nelson, Parks Superintendent, to determine if the Parks Commission has it in there plans to provide a permanent structure within five years and discuss the MCC plan with them. 9. Added item: Public Address System in the Mississippi Room - Bob Grabinski reported that at Chamber lunch that day, there was difficulty with the microphone system and significant feedback. Kitty advised that Board that the equipment the Cable Commission gave to the City only allows one wireless microphone to be used at the same time as they are on the same frequency and receiver. The Chamber has been made aware of this system shortcoming, however, did forget because of the confusion with their presenter being late and not having his presentation available until very late in the lunch. Kitty said that she would check with the Cable Commission representative to see if this can be changed, however, the Cable Commission will provide the equipment that they feel the City needs to ensure that public meetings are recorded for playback on the Government Access channel. They may or may not see the necessity of this addition. 10. Meeting adjourned at 5:45 p.m.