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MCC Advisory Board Minutes 09-19-2006COMMUNITY CENTER ADVISORY BOARD MEETING MINUTES SEPTEMBER 199 2006 - 4:30 P.M. - WEST PRAIRIE CONFERENCE ROOM Board Members Present: Harvey Kendall -Chair, Dick Quick -Vice Chair, Sandra Theros and Bob Grabinski Board Members Absent: Clint Herbst Staff Members Present: Kitty Baltos-Director 1. Meeting called to order at 4:30 p.m. by Harvey Kendall -Chair 2. Consideration of adding items to the agenda: a. Community Education Advisory Board Meeting -Sandra Theros b. UV System update -Dick Quick C. Budget Review -Harvey Kendall d. Sampler class comments -Sandra Theros 3. Consideration of approving the minutes from the August 15, 2006 regular meeting. MOTION by Sandra Theros to approve the minutes as submitted, SECOND by Dick Quick, MOTION PASSED with Bob Grabinski abstaining. 4. Updates: a. Usage summary through August 2006: Kitty Baltos provided the information through August 2006. The facility saw approximately 1,000 more people in August 2006 in comparison to the same month 2005. The Board discussed the Wheel Park which was 1,084 visits year to date August 2006. Harvey Kendall requested an in-depth review of the wheel park for 2006 at the October 2006 meeting. b. Financial Summary July and August 2006. Kitty reported that she had just received the financial information for August the previous day and was able to provide financial information for July and August. This gave the Board the opportunity to not only see the overall revenue and expenses, but also to review those months changes to the financials. Some of the line items were discussed. In general, the Board was pleased that the numbers continue to increase every year. Harvey Kendall asked Kitty to report to the Board any surpluses in the budget as we get closer to the end of the year. The Board would also like to see the community center track actual City, National Guard and Senior Center rentals to ensure that the appropriate amount is being credited to the community center's revenue annually. tty provided what was accomplished in the pool during C. Annual pool shut down update: Ki the shut down. Most notably the addition of the UV system bypass. Also provided was a list of the few items that were not gotten to. d. Public Skating schedule for 2006 and early 20007: Kitty provided the Board with a schedule of the public skate times through March 2007. She reported that when the schedule first came out, the MCC didn't get some weekends in January and February, however, she was able to sit down with Jim Johnson and Brandon Klement, Arena Manager, and fill the open weekends with public skate times. e. Discussion on upcoming projects and activities at MCC: Kitty provided a list of events, programs or facility use changes to increase facility usage and increase revenue. This was just a discussion with updates to the Board to follow at future meetings. 5. Consideration of hours for Christmas Holiday for MCC: Kitty reported that seven years ago when Christmas Eve fell on a Sunday, the MCC was closed for the day. Christmas Eve 2006 will again be on a Sunday. Traditionally holiday hours for the community center are noon to 8:00 p.m. with the exception of Christmas Eve which are that days open to Noon. The Board's consensus was that a policy should be established that if Christmas Eve falls on a Sunday that the facility will be closed for that day as well as Christmas Day. 6. Continue discussion about Wheel Park area and options: Kitty reported that she has had good conversations with some Recreation Planners and is putting together a Request for Proposal to be sent out. She anticipates more information at the next meeting. 7. Add item, Community Education Advisory Board meeting: Kitty reported that they were not able to attend the meeting due to the length of the last budget meeting for the City. However, she does expect that she and/or Sara will attend the next available one and report back. 8. Add item, UV System update: As reported in the update on the pool closing maintenance update, the by-pass for the UV system has been installed. There is a four to six week lead time on ordering the rest of the equipment. The installation should be completed by early October. Kitty provided the Board with the agreement written up by Aqua Logic for performance promises and recourse if not meeting promises on the UV system. They basically promise to work with the community center staff if the combined chlorine raise above the .5 maximum requirement as by the Department of Health. Kitty reported that the relationship with Aqua Logic has and is excellent. They have always gone above and beyond in working with the community center for any issues that have come up. She feels that this letter and the history of their relationship will ensure a good running system. 9. Add item, Budget review: Harvey Kendall was interested in where budget review is with the City Council. Kitty stated that at this time she has not been asked to cut items, but that discussions are on going. 10. Add item, Sampler Classes Comments: This item was added by Sandra Theros and she left the meeting early. The Board was not able to get to this item before she left. Kitty will follow up via email with Sandra. 11. MOTION to adjourn the meeting by Bob Grabinski at 5:56 p.m.