MCC Advisory Board Minutes 08-15-2006COMMUNITY CENTER ADVISORY BOARD
MEETING MINUTES
AUGUST 15, 2006 - 4:30 P.M. -WEST PRAIRIE CONFERENCE ROOM
Board Members Present: Harvey Kendall -Chair, Dick Quick -Vice Chair and Sandra Theros
Board Members Absent: Bob Grabinski and Clint Herbst
Staff Member Present: Kitty Baltos-Director
1. Meeting called to order at 4:30 p.m. by Harvey Kendall, Chair
2. Consideration of adding items to the agenda:
a. Wheel Park Financial Summary, Sandra Theros (Item 9)
b. User Comments, Harvey Kendall (Item 10)
C. Request for Proposal for Wheel Park Space, Dick Quick (Item 11)
3. Consideration of approving the minutes from the regular Advisory Board meeting on July 20, 2006.
MOTION by Dick Quick to approve the minutes as submitted, SECOND by Sandra Theros,
MOTION PASSED unanimously.
4. Consideration of approving the minutes from the Special Budget Meeting on August 3, 2006.
MOTION by Dick Quick to approve the minutes as submitted, SECOND by Sandra Theros,
DISCUSSION Sandra Theros asked to have added to the minutes the discussion on item 2.k. Fitness
Equipment Lease, that other proposals were being solicited. MOTION PASSED unanimously with
the changes requested.
5. Update Items:
a. Facility usage summary through July 2006 - Kitty reported an extremely good month, as
July's go. The hot weather definitely had and impact on facility use. The Board noted that the
number of visitors to the community center through July is more than two thirds of the total
visits for 2005. Kitty reminded that Board that the two slowest months for the community
center, September and October, were coming, but that the visit numbers were looking
extremely good. Kitty also provided a public skate schedule update for September through
May. She is working with Jim Johnson to secure better public skate times in February and
March. She will keep the Board updated.
b. Financial summary through July 2006: Kitty reported that financial information had not been
made available to the community center as yet. No report.
C. UV System Update: Kitty reported that the purchase of the UV system was approve by the
City Council on the previous Monday evening. Kitty had already spoken to Aqua Logic about
ordering the item and scheduling installation. Harvey Kendall reminded Kitty that goals and
resolutions still need to be negotiated with Aqua Logic. Kitty will be working with Bob
LaDuke to confirm these in writing.
d. Community Survey Update: Kitty reported that through today, August 15th, 320 surveys had
been received. Sara Cahill has staff compiling the surveys, but so far the highest program
vote getters are Farmers Market, Landscape Design, Home Improvement, Weight Loss, Arts
and Craft Shows, Cooking Classes, Wine Tasting and Gardening.
6. Discussion about pay for play pool table or purchase a pool table for the Warehouse. The Board had
requested more information for the 2007 budget on these options. Kitty reported that pay to play
table are $1.25 per play, which is high. They are set up as a revenue sharing with the community
center receiving 40% of the revenue. Out of that revenue would be the cost to replace any sticks,
balls or chalk that were broken, lost or used up. Kitty spoke with a company in St. Cloud that
maintains pay for play tables that have been converted to commercial play tables and are available for
purchase. The cost is $1,000 and they usually have a supply of them available. The Board agreed
that in 2007 this would be the best option for the Warehouse.
7. Discussion about community center sign to give final direction to staff Kitty had presented options
for signage to Board that included partnering with the liquor store, partnering with the Chamber or
doing a message center sign on our own building. The Board does not wish to advertise with the
liquor store, they feel that the Chamber location is too far away and is too busy of a corner to get
enough notice and don't feel that there is a good location for a sign at our own building that would
justify the cost. Kitty has planned to have directional signs put up on Highway 25 and possibly
County Road 75. The Board agreed that the Bernick's money should be held for possible future
changes in the wheel park area. Harvey Kendall did suggest that we look into a reader board sign
temporarily on site to determine if it would get enough notice to justify purchasing one.
8. Discussion about Community Education Advisory Board presence on Tuesday, August 22nd at 7 p. m.
Kitty reported that she spoke with Candy Benoit, Assistant Community Education Director, about
attending as a non voting member. She said that the Director was out of town and she would talk to
him about this, in the meantime, these meetings are public meetings and we are welcome to attend.
Kitty reported that she and Sara Cahill would be attending the next meeting.
9. Added item: Wheel Park Financial Summary -Kitty reported that the information was available at the
budget meeting. The Board discussed the wheel park usage and financial information minimally. No
further follow up required.
10. Added Item: User Comments -Harvey Kendall had an opportunity to speak with a man who had his
grandchildren in the pool and had to leave the pool because he was getting a headache. He also
mentioned that this man was renting a room for a large family reunion coming up. Approximately
120 people coming from all over the state for the event. This gentleman also suggested it would be
helpful if there were an aerial view of the community center indicating where parking is.
11. Added Item: Request for Proposal for the Wheel Park space -Kitty admitted that she isn't sure who
and RFP should be sent to. She thought perhaps architects might provide the most information
pertinent to what we're looking for. Dick Quick suggested the University of Minnesota might be
interested in this type of project. Sandra Theros may have a contact that can help us with this process.
She will contact and get back to Kitty.
12. MOTION by Sandra Theros to adjourn the meeting at 5:28 p.m.