MCC Advisory Board Minutes 08-3-2006COMMUNITY CENTER ADVISORY BOARD
MEETING MINUTES
SPECIAL BUDGET MEETING
THURSDAY, AUGUST 3, 2006
9:00 a.m. - West Prairie Conference Room, City Hall
Boar d Members Present: Harvey Kendall -Chair, Dick Quick -Vice Chair, Sandra Theros, Bob Grabinski
and Clint Herbst.
Staff Member Present: Kitty Baltos-Director
l . Special budget meeting called to order by Harvey Kendall -Chair at 9:02 a.m.
2. The discussion about the 2007 preliminary budget focused on the questions that came up from the
July 20th, 2006 regular Advisory Board meeting.
a. Gym Floor resurfacing: Brian Weldon, maintenance supervisor for the community center, felt
that the cracking visible on the floor is surface deep and after speaking more with the
company (Dynamic Sports Construction) who bought out the originally vendor (SouthWest
Sport Flooring), they feel that if the top layer of wax is striped off and the floor re -waxed we
should see the life of the floor extended. The Board asked that the amount budgeted for
resurfacing remain in the budget in case this does not work.
b. 2006 Expense Projections: The Board wanted to know if there might be a surplus at the end of
2006 in which some of the 2007 budget purchases could be ordered. Kitty Baltos felt that
with the unanticipated maintenance expenses that MCC has seen this year, that she was unable
to accurately predict if there would be a surplus until later in the year. Harvey Kendall
requested that this item be on the October agenda for continued review.
C. Community Center Five Year Plan: Kitty reviewed that five year plan for possible budget
inclusion when producing the current budget. The Board did not feel that there was any items
missing at this time from the budget.
d. Ball Field Concessions Lights: Kitty spoke with Cathy Shuman, Senior Finance Assistant, and
she concurred that the ballfield light should not be paid out of the concession profits. The
electrical needs or the concession stand and the security light though would be paid out of
concession revenue and that has averaged $1,000 per year in the past. The Board wanted it
made clear that if it was expected that the community center pay the ballfield lights out of the
concession revenue, that the community center would no longer run or have responsibility for
the ballfield concessions.
e. Debt Payment Increase for 2007: Kitty provided a worksheet produced by the City's bond
writing company showing the payment record. The explanation from Rick Wolfsteller of this
worksheet noted that there is an increase in the interest rate and the debt repayment is
structured so that the debt payment remains somewhat constant. As items are paid off the
community centers debt payment increased. Rick did not know how this might change with
the inclusion of the interchange in our debt load.
f. UV System for the pool: The Board discussed that concerns about air quality in the pool
environment. Kitty suggested that if there was a way to make this improvement in 2006 it
should be done. The Board agreed from a liability standpoint. They asked Rick Wolfsteller
to step in to the meeting to discuss surplus amounts in the fund balance and the amount in the
escrow and if that could be used to make this improvement this year. Rick will get back to
Kitty with the information, however, he agreed that somehow this improvement should be
made for the health and safety of the employees and our customers. Harvey Kendall
stipulated that if this improvement went in, the contract must have some productivity
guarantee with a plan in place if goals are not met. Kitty will talk to Aqua Logic and have
them make a presentation to the Council, Advisory Board and staff so that everyone has an
ability to understand how the improvement will work and ask any questions.
g. Exterior Door Information: Kitty provided information about the materials for the new doors
to be installed. It is budgeted to replace three doors this year and then phase in the other 13
doors as appropriate.
h. Bank Charges Breakdown: Kitty reported that Paula Mastey, from the Finance Department,
said that the whole of what we are currently being charged is just for the credit card payments
we receive monthly. We are not currently being charged for the transactions fees for our
automatic payments.
i. Snow Removal Equipment: This is for a blower to attach to the GroundMaster tractor we
currently own. The Public Works department has a quick release system to allow us to
quickly change out the blower from the brush that is on there now.
j. Pool Table replacement: Kitty currently has a $600 donation from the Choirboys and can ask
for additional monies to replace the table. The Board was split on whether to have a table that
the user paid for its use or having a free table. Kitty will bring information about a pay to play
table to the Board at their August 151h meeting.
k. Fitness Equipment Lease: A quote from Push Pedal Pull was presented to the Board for new
equipment on a four year lease at approximately $1,000 per month. The Board agreed that the
fitness area is a high priority for our customers.
3. The Board reviewed the most current Wheel Park usage and financial information through July 2006.
Clint Herbst recommended that a general RFP go out stating that this space is available, what could
your company do in this space and see what we get.
4. The Board agreed that the budget should be submitted as presented to Rick Wolfsteller on Friday,
August 4, 2006
5. Meeting adjourned at 10:55 a.m.