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MCC Advisory Board Minutes 07-20-2006COMMUNITY CENTER ADVISORY BOARD MEETING MINUTES THURSDAY, JULY 209 2006 - 4:30 P.M. Board Members Present: Dick Quick -Vice Chair, Sandra Theros, Bob Grabinski and Clint Herbst Board Members Absent: Harvey Kendall -Chair Staff Member Present: Kitty Baltos-Director 1. Meeting called to order by Dick Quick, Vice Chair at 4:38 p.m. 2. Consideration of adding items to the agenda: a. Consideration of changing meeting day b. Swim Lessons information, Sandra Theros C. Sportsman show update d. Senior program, Silver Sneakers 3. Consideration of approving the minutes from the June 15, 2006 regular meeting. MOTION by Sandra Theros to approve the minutes with a change request on item number 4, the name should be Clint not Cling as printed, SECONDED by Bob Grabinski, MOTION PASSED unanimously. Additional comment from Sandra Theros that she has not received program email from the community center. Could Kitty make sure that the Advisory Board is on the list. 4. Updates Items: a. Financial review through June 2006: Kitty Baltos reported that unless there were questions, there wasn't any item that really stood out on the financial summary. b. Usage review through June 2006: The Board reviewed the numbers with no additional comments. C. Community program survey review: Kitty provided the Board with a program survey that will be submitted in the utility bill that will be mailed Friday July 21 ", requesting input on what the community would like to see the community center provide for programs. All survey submissions will be put into a random drawing and the winner will receive $50 off their next quarters utility bill paid by MCC. They suggested that we have a MCC representative on the Community Education Advisory Board. The Board felt that the survey looked good and felt that the response would be good. d. Riverfest Event review, Open Skate and Wheel Park Competition: Kitty reported that the Open Skate had at least 60 people in attendance. The question came up about skate rental reimbursement. Kitty noted that she had not received a reimbursement as yet, but will check on that. The wheel park competition had 22 competitors and went off extremely well. Dick Quick requested that a wheel park financial summary be made available at the next Board meeting to help us in our continuing wheel park review. e. Review of City Council presentation: Kitty provided a copy of the power point presentation that was made to the Council on Monday July 101h. She expressed her happiness at the positive and prominent article recapping the presentation in the Monticello Times. 5. Discussion about Wheel Park and future uses: Kitty provided financial and use information for the Bunker Beach facility and the Maple Grove outdoor pool facility. She reported that as she continues to seek water park options for that area, the comments have been that the space will be too small to accommodate something to fit the community. The Board agreed that they did not want to look into doing something that would be viewed as too small at the start and questioned what other options should be looked . One option suggested by Sandra Theros was a sandbox area similar to Bunker Beach. They directed Kitty to continue talking to staff and reviewing suggestions. 6. Review and discussion of the Community Center 2007 preliminary budget. Kitty Baltos provided preliminary budget information for all revenue, administrative expenses, program expenses and the addition of ballfield concession expenses for Board review. In each budget are the items capital purchases and large maintenance items that being requested or needed for 2007. The Board had questions on some general questions and concerns about some of the larger items. They proposed that a full review of the budget only be held at a separate meeting to allow some of their questions to be researched. It was decided that the special budget meeting be held Thursday, August 3Td at 9 a.m. at City Hall. The questions to be reviewed include: a. Other options for replacing the gym floor b. See a preview of where Kitty thought the expense totals might be at the end of 2006. C. To see last years purchase list and our five year plan. d. Find out about ballfield concession light expense of $6,000 e. Why debt payment went up $187,000 in 2007 f. More information of the requested UV system g. More information on exterior door replacements h. A breakdown of bank charges i. What specifically is to be purchased as snow removal equipment and what do we currently have j . Could we possible request to have the pool table replaced through a donation from the Land of Lakes Choirboys k. What could we get in a fitness equipment lease of the amount that is being proposed. 7. Added Item: Change meeting day: MOTION by Bob Grabinski to change the meeting day to the third Tuesday of each month at 4:30 p.m., SECOND by Clint Herbst, MOTION PASSED unanimously. 8. Added Item: Swim Lesson Information from Sandra Theros: Sandra explained that due to her son's fear of the water, she went to community education for lessons to see if a change of venue might make a difference. It seems that there is misinformation about class size and experience level. The classes at Comm. Educ. are smaller and cost less than MCC classes. Kitty thanked Sandra for the input and will follow up with her aquatic director. 9. Added Item: Sportsman Show: The show has been canceled due to low booth sales. Kitty explained some of the difficulties that were encountered; starting late, conflicting vendor shows, etc. They were able to commit Cabela's to a future show with the promised of world renown hunters and fishermen to come in as celebrities and speakers. The intern that MCC had on staff to set the show up laid down excellent ground work and all that is needed is to find out from the Hockey Association when the ice will come off at the arena to set a 2007 show date. 10. Added Item: Silver Sneakers Program for Seniors: Bob Grabinski questioned why MCC did not have this program available now. Kitty advised that you must have an instructor on staff trained and able to provide the Silver Sneakers class and up until recently, the community center did not have an available employee to provide this class. Currently they do and Kitty is attempting to get this employee into the training so that the class can be offered and once that is available then MCC will be able to offer this program to seniors. This program pays for membership for participating seniors. 11. MOTION to adjourn meeting at 6:43 p.m.