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MCC Advisory Board Minutes 01-16-2007COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES JANUARY 16, 2007 - 4:30 P.M. Board Members Present: Dick Quick, Sandra Theros, Bob Grabinski and Clint Herbst Staff Member Present: Kitty Baltos-Director 1. Meeting called to order by Dick Quick -Vice Chair at 4:30 p.m. 2. Items added or deleted from the agenda: Deleted item number 6 per request from Jeff O'Neill, City Administrator. He wanted this item to be addressed by the Personnel committee before coming to the Advisory Board. Add item, (7) Update on MN Liquor Control Board, Sandra Theros, (8) BCBS, Medica and Health Partners update, Kitty Baltos. 3. Consideration of approving the minutes of the December 19, 2006 regular Advisory Board meeting. MOTION by Sandra Theros to approve the minutes with one spelling correction. In item number six (6) cater should be caterer. SECOND by Bob Grabinski, MOTION PASSED unanimously. 4. Update Items: a. Facility usage for 2006 - Facility usage was 165,701 for 2006. There were 1300 memberships sold for 2006 and the Ice Arena had 3,140 skaters during public skate time for 2006. b. Financial information for 2006 - Kitty pointed out to the Board the increase in rental revenue as compared to 2005. There was an increase of over $42,000 in this item. Dick Quick questioned line 16, NSF revenue. Kitty reported that this was NSF fees charged mainly on monthly automatic payments that come back unpaid. A small amount is the NSF fees from Ecap the company used for checks received that are NSF. The Board questioned line 66, Misc General Insurance which was over $13,000 less than budgeted. Kitty said that she would look into this item. The Finance Director gives those budget numbers to each department and this bill does not come to Kitty for approval or review before paying. She will report back to Board on this. Kitty also provided a four year review of revenue taken in at point -of -sale and expenses so the Board could see revenue increases for the previous four years as well as expense increases. The Board thanked Kitty for the overview. C. Ice Arena Update for 2006 - Kitty shared an ice arena usage memo that she had prepared for Jeff O'Neill reviewing 2006 usage numbers. The Board was pleased to see the revenue from the arena and also the number of hours used was above what they had expected to use for the year. 5. Consideration of Board Chair and Vice Chair positions for 2007. A motion was made by Bob Grabinski to install Dick Quick as Chair and Sandra Theros as Vice Chair for 2007, SECOND by Clint Herbst, MOTION PASSED unanimously. Kitty then asked the Board how they would like to handle interviews for the open position on the Board. Dick Quick asked that the minutes reflect the Board and the Community Center's extreme thanks for Harvey Kendall's hard work at the Community Center. The Board then asked Kitty to keep them updated as the deadline for applications closes and a decision will be made on if a special meeting will be called. Bob Grabinski asked Clint to talk with the Council if they wish to be involved in the interviews. Clint will check with Council members at the next Council meeting and let Kitty know. 6. Item pulled from the agenda for prior review by the personnel committee. 7. Added Item: Update on MN Liquor Control Board: Kitty reported that Tricia, the Event Coordinator, is in the process of confirming with caterers, liquor providers and brides to determine who is working what wedding. This is needed to ensure that the community center is compliant with the new interpretation of the word "adjacent" provided by the Liquor Control Board. Clint questioned the ability to have Cornerstone Cafe as a Liquor Provider. Kitty will follow up with Jeff O'Neill to see if this item is included on the next City Council agenda and follow up with Clint. Kitty also informed the Board that The Flaming June, a restaurant who was on the Caterer and Liquor Provider list for MCC, is no longer in business and has been taken off the list. 8. Added Item: BCBS, Medica and Health Partners Update: Kitty reported to the Board that we had 77 members that were on the Medica Fitness program, and 192 members who were on the BCBS Fitness program. These programs provide a credit to the participating facility based on member's attendance. Medica only allows one adult to participate, while BCBS allows two adults to participate from one family. That's why the numbers for BCBS are so much higher. Kitty reported that it has been very slow going but, the MRPA is negotiating with Health Partners to be included on their fitness program. Bob Grabinski asked about the time involved in administering this program. Kitty reported that there is definitely time involved, but not more than was anticipated. The Community Center has seen memberships increase because we have this program. 9. Dick Quick asked that we have information at the next meeting about ideas for the wheel park area. Kitty suggested that a joint roundtable meeting be held between the Parks Commission and the Advisory Board to see what types of ideas could be generated. Kitty will follow up and notify the Board. 10. MOTION by Bob Grabinski to adjourn the meeting at 5:55 p.m.