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MCC Advisory Board Minutes 10-27-2005COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES THURSDAY, OCTOBER 279 2005 4:30 P.M. - WEST PRAIRIE CONFERENCE ROOM Board Members Present: Dick Quick -Vice Chair, Sandra Theros, Bob Grabinski and Clint Herbst Board Members Absent: Harvey Kendall -Chair Staff Members Present: Kitty Baltos-Director 1. Meeting called to order by Vice Chair Dick Quick at 4:29 p.m. 2. Consideration of adding items to agenda: Items added (8) Ice time, (9) Swan River memberships, (10) Utility cost and possible savings plan. 3. Consideration of approving the September 15, 2005 regular meeting minutes. MOTION made by Bob Grabinski to approve the September 15, 2005 regular meeting minutes as submitted, SECOND by Sandra Theros, MOTION PASSED unanimously. 4. Update Items: a. Facility usage through September 2005: MCC saw another month of lower usage numbers, however Kitty indicated that September and October are the two slowest months and that October so far has been steady with good membership sales. b. Financial Information through September 2005: The Board reviewed the financial information as provided by Kitty. Some areas of concern indicated by Kitty two of the lines items for maintenance due to compressor replacements and problems with the DuMont systen. over the year. Also the expense for electricity was high and Kitty was unsure why. C. Little Mountain Chapel Use: Kitty reported to the Board that they have been unable to rent out the Chapel thus far because a mandatory exterior hand railing has not been installed. This has caused the MCC to lose $1,055 in revenue through Monday October 23rd. She has been in communication with Nelson Builders and Swan River as to the reason and when there will be a resolution. Kitty expressed extreme concern about the upcoming Bridal Expo, November 12t", as MCC planned to decorate and highlight the Chapel on that day. If the railing was not in, an inexpensive yet visible marketing opportunity will be lost. Clint Herbst said that he would contact Swan River on Friday to try to get a firm opening date or what possible follow up would be required from the City. 5. Consideration of approving membership in the Minnesota Independent Health Club Association (MIHCA) program that provides for member reimbursement for health club membership costs. The Board reviewed the information provided about the program and the benefits as submitted by Kitty Baltos. The Board expressed concern about the man hours necessary to provide this program, the expense of program participation based on possible return and the appearance of treating some members better than others. After much discussion a MOTION was made by Bob Grabinski to approve membership in the MIHCA program with modifications to the plan administration to possibly include reimbursement dollars towards other MCC items or other options as they become apparent in the future, SECOND by Sandra Theros, MOTION PASSED unanimously. 6. Discussion in consideration of possible changes to the community center Wheel Parks. Kitty provided financial information for the current season and use information form 2000 to current. She also reported that Park Commissions desire to establish a dirt bike park in a local park. Kitty reviewed the possible options of cutting the equipment down to Tier One height or to selling the equipment. Dave Benson, from TrueRide, indicated that a small amount of the equipment could be cut down, however, most of it would not work to be cut down. He also stated that while they don't usually deal in used equipment, they would help us out in any way they could to sell our equipment if we decided to go that route. The Board asked that Kitty map out the area of the parks and find out what the "hot" item is now or determine a suitable alternative to that space and bring that information back at the next meeting. The Board also wanted to meet with the Parks Commission at some point in the future to discuss their willingness to look at providing a wheel park option in a park setting. 7. Discussion of increasing the grade level for a select number of part time employees to encourage recruitment. Kitty reported to the Board the difficulty MCC is having in recruiting for some part time positions, particularly the slide attendant position. With Monticello's growing retail and restaurant trade, there are many options for employment for the teens of the area. The Department of Labor has also notified Park and Recreation Departments that pools with elevated slides, due to the pumps required to push the water up, cannot employee teens under the age of 15 years. This significantly diminishes the eligible employee pool further creating a hardship for employee recruitment. Kitty is proposing that all Level 3 employees (slide attendants) move to Level 4, Level 4 employees (childcare workers) move to Level 5, and Level 5 employees (Guest Service 2 and Climbing Wall Attendants move to Level 6. She noted that this would be an increase in salaries of approximately $3,200 per year and had not been budgeted for. Kitty indicated that the ability to accommodate groups has already been compromised and will continue without an influx of new employees. A MOTION was made by Bob Grabinski to approve the level change as recommended, SECOND by Clint Herbst, MOTION PASSED unanimously. 8. Add Item, Ice Time: Kitty Baltos reported that she and Clint Herbst had met with the Arena Manager, Brandon Klements, and made our request for ice time mid March through July and that MCC has already secured the weekend of August 12t', 2006 for a sportsman show. It was also reported that the first three open skates averaged 61 attendees, which from reports is very good. Clint Herbst suggested that the Community Center look to purchase ice skates that could be rented by the general public and have the Hockey Association pay MCC back with the rental revenue and once they are paid off the Association would then own the skates. The Board then discussed all aspects of this proposal and directed Kitty to work on making this happen. If additional direction or follow up is required she should contact Board members through email and to get it done as soon as possible. 9. Add Item, Swan River Memberships: Bob Grabinski questioned if the memberships were coming through from Swan River. Kitty reported that they were, however, it did take a long time to get the information and it did not come in to MCC in a format that was workable. She noted that next year she would set things up differently for a more smooth set up. Kitty reported that Swan River is paying for the memberships on a monthly basis. All other areas or communication with Swan River are moving fairly well, some glitches and bugs that are getting worked out. 10. Add Item, Utility Cost and Possible Savings Plan: Kitty indicated that the maintenance supervisor is having annual maintenance to ensure efficiency and is looking into a plan provided by our gas supplier. Nothing much to report beyond that. 11. Meeting adjourned at 6:25Am. by Dick Quick.