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MCC Advisory Board Minutes 09-15-2005COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES THURSDAY, SEPTEMBER 15, 2005 4:30 P.M. -ACADEMY ROOM Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob Grabinski and Clint Herbst. Staff Members Present: Kitty Baltos-Director 1. Meeting called to order at 4:30 p.m. by Harvey Kendall -Chair. 2. Consideration of adding items to the agenda. Bob Grabinski requested that the Board discuss the next meeting date (added as Item 7) and Kitty Baltos requested that and update on Swan River be added (added as item 8). 3. Consideration of approving the minutes from the August 18, 2005 regular meeting. MOTION by Richard Quick to approve the minutes as submitted, SECOND by Sandra Theros, MOTION PASSED unanimously. 4. Update Items: a. Budget Changes 2006: Kitty Baltos advised Board of the deletions from the 2006 budget per the Council's and the City Administrator's request. Taken off the budget was locker replacement for the men's room only, the family locker room remained on the budget. Also deleted was the fire alarms for the fire doors down the Gallery Hallway and the microphone and speaker system was taken off the community center budget and put on the Cities capital purchase budget. b. Donation from the Land of Lake Choirboys: Kitty reported to the Board that the community center received a $6,000 donation from the Choir Boys for 2005. This money will be used to work on the north wall in the aquatic area. The Choir Boys have committed to finishing the mural work in the pool area, which would only be the south side after this year. C. Facility usage through August 2005: Kitty Baltos reported the numbers through August 2005 and that August actually was the first month that the numbers were lower than the previous year, something that Kitty will be watching to make sure this does not become a trend. She feels that the numbers reported are lower in large part because of the decline in use of the wheel parks. d. Financial information through July 2005: The Board reviewed some areas that were significant; electricity and gas were up from last year significantly. Bob Grabinski wondered if MCC could go on a budget or peak program. Kitty will look into this. They also discussed window shades and if they would prove to be a cost savings in our electric bill. 5. Consideration of changes to wedding packages pricing and amenities. Kitty Baltos reviewed the proposal to add water goblets and center pieces to the items rented by brides. She also recommended that the community center only allow caterers on the list who have linens available. The community center would then be responsible for setting the table with linens, napkins, silverware, centerpiece and goblets. The bride could then have florists and cake people after 8 a.m. on the day of the wedding. The Board was concerned about the linen issue. What if our caterers did not have linens? Kitty reported that if that became the case, then Tricia would look into renting linens on our own and adding that to the rental costs. Kitty reported that the cost to purchase the items would be recouped in 18 weddings. The Board recommended that this purchse come out of the operations budget as it will be a revenue producing item. A MOTION was made by Bob Grabinski to go with the proposal as recommended to provide water goblets, centerpieces and a staff person to do the set up for an additional cost of $185, with the recommendation that the Board review the linen issue in the future if needed. A SECOND was made by Sandra Theros. The MOTION PASSED unanimously. 6. Discussion and consideration of ice time use and advertising at the Moose Sherritt Ice Arena. Kitty reported that she and Rick Wolfsteller had met with Brandon Klement the ice arena manager regarding the City's use of the ice arena. Kitty provided a recommendation of programs and activities to be organized by the community center. Kitty had just received a copy of the use agreement from Rick Wolfsteller and had not had a chance to go over the agreement as yet. She was meeting with Brandon that week Friday to begin to finalize plans. The Board approved of the proposed activities for the arena with the recommendation that open skate time be include in community center membership and that there would be a charge for open skate to non members. Clint Herbst advised that he would like to go to the meeting with Brandon. 7. Next meeting date. Bob Grabinski reported that he and Board member Richard Quick would be out of town for the October 20t" meeting and would the rest of the Board consider changing the date? The Board agreed to move the next Advisory Board meeting to Thursday, October 27" at 4:30 p.m. and to meet at the new Ice Arena. Kitty advised that a report on the wheel park usage and revenue would be on that agenda. 8. Update on Swan River and MCC relationship: Kitty reported that there have been some communication issues between the school and the community center that have caused some customer service difficulties. Kitty is working on the problem and believes that they can be resolved. The Board asked that Kitty document the problems and keep them updated. 9. MOTION to adjourn meeting at 5:40 p.m.