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MCC Advisory Board Minutes 08-18-2005COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES THURSDAY, AUGUST 18, 2005 4:30 P.M. - ACADEMY ROOM Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob Grabinski and Clint Herbst Staff Members Present: Kitty Baltos-Director 1. Meeting called to order by Harvey Kendall at 4:29 p.m. 2. Consideration of adding items to the agenda. Kitty Baltos requested to add (1) Church name and rental request (item 5) and (2) Teen Center discussion (item 6). 3. Consideration of approving the minutes from the July 21, 2005 regular meeting. A MOTION by Richard Quick to approve the minutes from the July 21, 2005 as submitted, SECOND by Sandra Theros, MOTION PASSED unanimously with Bob Grabinski abstaining. 4. Update Items: a. Childcare Birthday Parties: Kitty reported that party package names selected, party times and prices have been determined and the information has been given to MAJIRS! Advertising and Design for brochure production. A table has been ordered and a divider and toy cabinet will be ordered. As soon as a delivery date is confirmed, parties will begin to be booked. Richard Quick requested that MCC staff keep track of party room calls and future parties turned away due to unavailability. b. Iron Filtration System: Kitty reviewed what had happened since the previous meeting; Kent Herbst, water specialist, came in and gave his recommendation for a fix, a meeting was called with Culligan and Wigen to discuss this recommendation and possible others. Currently Culligan is doing water testing of the wells that the MCC uses to assist the two vendors in making their recommendations. C. Wheel Park Update: Kitty reported that the attendance numbers are still low, about 56% of where we were at the same time last year. Kitty talked to Tanya at the Maple Grove Community Center and she says they're up 231 visits from the same time last year. She said that she had heard that the skate park in Brooklyn Park, which is a Tier 1 park, is doing very well. Kitty was unable to talk to anyone at the Underpass in Hopkins or anyone in Buffalo. The Board asked that Kitty continue to watch the attendance and report back at the end of the season number of users and revenue figures. d. Electronic Reader Board: Kitty reported that nothing has happened as yet with the Liquor Store sign. Joe Hartman, from the Liquor Store, has been getting quotes on a new sign. e. Facility Usage through July 2005: Kitty reported that the community center is up is visitors approximately 13,000 over the same time last year. 5. Added Item: Church name and rental information: Kitty Baltos provide information about the church including its first wedding booking for November 19. The community center has been unofficially using the name Little Mountain Chapel, but would like to officially name the facility for the purposes of advertising for weddings. A MOTION was made by Bob Grabinski to approve the name Little Mountain Chapel for the little white church, SECOND by Richard Quick, MOTION PASSED unanimously. The Board then discussed the rental inquiry from the Harvest Bible Church for a regular Sunday rental and a rent amount recommendation. A MOTION was made by Sandra Theros to approve the rental request from the Harvest Bible Church from 9 a.m. to 11 a.m. on Sundays for a one year period at the rental amount of $200 per week, the agreement should stipulate that chair set up and take down would be done by the church group and they should be offered the ability to reduce their rent to $175 if they sweep and vacuumed the facility weekly. There was a SECOND by Clint Herbst. In the discussion that followed Harvey Kendall questioned whether we were then establishing a $100 rental rate for the facility. A decision on this was tabled until the Board and the staff knew what amenities would be available in the facility. The MOTION PASSED unanimously. The Board planned on going over to the chapel after the meeting adjourned to review the space. 6. Added Item: The Warehouse Teen Center: Kitty Baltos updated the Board how things were going in the Teen Center. She reported that they have periodic episodes of bad behavior, suspected drug use, etc. and they have to clamp down on the kids, bring in the police, kick some kids out and no trespass some then things go smoothly for a while. This area does cost approximately $7500 per year for supervision staff and supplies. The Board agreed that the Warehouse is an important amenity of the community center and felt that it should continue to operate as it has with the staff continuing to monitor the kids as they have been. Bob Grabinski felt that it was important to maintain the warehouse so that the kids have a place to go. Harvey Kendall felt that the Warehouse was unlike the skate park. The skate park has only one use and so watching its use and loses is important, however, the Warehouse has other uses for the community. Richard Quick supported the staff s use of police when necessary and Clint Herbst felt that it was more important to ensure that each area of the facility is used to its maximum not necessarily to make money. 7. MOTION by Sandra Theros to adjourn the meeting at 6:07 p.m., SECOND by Bob Grabinski, MEETING ADJOURNED. The Board went over to the Chapel for a tour of the construction to date.