Loading...
MCC Advisory Board Minutes 07-21-2005COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES THURSDAY, JULY 219 2005 4:00 P.M. - ACADEMY CONFERENCE ROOM Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros and Clint Herbst Board Members Absent: Bob Grabinski Staff Members Present: Kitty Baltos-Director 1. Meeting called to order by Harvey Kendall at 3:58 p.m. 2. Consideration of adding items to the agenda. No items were added. 3. Consideration of approving the minutes from the June 23, 2005 regular Advisory Board meeting. MOTION by Richard Quick to approve the minutes as submitted, SECOND by Sandra Theros, MOTION PASSED with Clint Herbst abstaining. 4. Consideration of approving the minutes from the July 13, 2005 special budget meeting. MOTION by Richard Quick to approve the minutes as submitted, SECOND by Sandra Theros, MOTION PASSED with Clint Herbst abstaining. 5a. Update Item: Facility usage number through June 2005. The Board reviewed the numbers as submitted by Kitty Baltos with no questions. 5b. Update Item: Review of the Wheel Park usage. Kitty Baltos reported that the numbers for Wheel park usage are down significantly from 2004 by half to 75%. The Board questioned if other facilities were experiencing the same down turn. Kitty indicated that she had not been in touch with other facilities since the season opened. She advised that she would contact other facilities to find out how their seasons were doing. Kitty also reported that she had not yet sold any Multi -park passes, Maple Grove had sold eight and Buffalo had not sold any either. The Board discussed some options for that space if the park was not there. Kitty reported that she had been in contact with TrueRide, our equipment vendor, about equipment value or if they could assist us with the sale if it came to that. They were not able to give her a possible value since the skate park equipment is custom and they don't get involved in resale very often. Clint Herbst felt the the community center should continue to pursue ways to make the park attendance go up and continue to operate them. He also requested that Kitty put together numbers for the Board to show park operation costs and a per user cost figure. Richard Quick suggested that MCC staff go to the Middle School in the fall to promote the parks. The Board would also like staff to determine a way to have a late night skate once per month. No other decision was made at this time. 5c. Electronic Reader Board. Kitty reported that at the last City Countil meeting a new liquor store sign was discussed without including the community center on with a reader board. Kitty advised that while she was not excited about the mix of liquor store and community center advertising, she did not want to lose the opportunity to advertise the community center along highway 25. Richard Quick made a MOTION to use the $20,000 from the upfront Bernick's money towards a sign with the liquor store and a reader board for the MCC. The community center would request sole use and control of the reader board for MCC and city hall information only. The Advisory Board would also want final approval of any sign erected, SECOND by Sandra Theros, MOTION PASSED unanimously. 6. Discussion, as directed by City Council, to determine the possibility of relocating the Department of Motor Vehicles (DMV) into the community center. Clint Herbst reviewed for the Board the reasons why the Council is looking to move the DMV. There have been complaints about mold in the facility and testing is being done, the outside of the building looks bad and does not meet with the downtown revitalization plans. Clint told the Board that he did not feel that the Child center was the best location for the DMV, but that he did feel that space was under utilized. He suggested that the community center look to use that room for additional birthday parties, for example. Kitty reported that they do turn parties away, and that the prime party time is Friday evening and Saturday and Sunday afternoon and evening. The community center could accommodate parties in that space with very little upfront cost. Kitty felt that the addition of a folding table, similar to the party room table and a screen for the counter to provide privacy could make that a very nice room for parties. Kitty reported that she and the Board had looked in the past at renting the space out for a daycare or a preschool. Both options fell through or did not meet with the community center's needs as a drop in childcare and were abandoned. Kitty advised that she could reopen that research for review at a future meeting. Sandra Theros made a MOTION to use the childcare as a party room during its off hours and to purchase a table and divider to accommodate this use. She agreed that staff should discuss pricing and start using the space as soon as possible. SECOND by Richard Quick. MOTION PASSED unanimously. 7. Discussion of the water problems at the community center as they relate to the pool and staining of the pool. Kitty Baltos discussed the maintenance history of the iron filteration system and the pool staining for the Board. Kitty and the MCC Maintenance Supervisor Brian Weldon are attempting to bring the interested parties together to try and determine a workable solution. Clint Herbst advised that his brother is a water specialist and he will contact him for follow up at MCC. 8. Review for preliminary approval of the 2006 annual budget. Kitty Baltos presented the operations budget for 2006. She reported that there were no major changes in the operation budget except for general inflation increases. The Board then review with Kitty the capital purchase budget. Kitty went through each item with some discussion about each item. Sandra Theros made a MOTION to approve the preliminary budget as is except for the addition of the display case for the community center front counter. The budget, with this change, should be forwarded to the City Administrator for submission to the Council budget workshops. SECOND by Richard Quick. MOTION PASSED unanimously. 9. MOTION by Harvey Kendall to adjourn the meeting at 6:35 p.m.