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MCC Advisory Board Minutes 06-23-2005COMMUNITY CENTER ADVISORY BOARD MEETING MINUTES THURSDAY, JUNE 23, 2005 - 4:30 p.m. Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros and Bob Grabinski. Board Members Absent: Clint Herbst Staff Member Present: Kitty Baltos-Director 1. Meeting called to order at 4:32 p.m. by Harvey Kendall 2. Consideration of adding items to agenda. Kitty Baltos requested that they discuss a billboard proposal presented to her earlier this week. (Added as item 6 on the agenda) Consideration of approving the minutes from the May 19, 2005 regular Advisory Board meeting. Sandra Theros requested a change in item 5-2. She remembered the discussion as the Board deciding to not rent the patio instead of tabling the discussion. MOTION by Sandra Theros to approve the minutes with the change to 5-2 to reflect that the patio will not be a separate rental, SECOND by Richard Quick, MOTION PASSED unanimously. 4. Update Items: a. Facility usage summary through May 2005. The Board reviewed the information as presented by Kitty Baltos. The month of May saw 10,896 visitors which Kitty reported was a very terrific May. The Board question how the Wheel Parks were doing and Kitty reported that their numbers are down, however, May was a very wet month. She has not checked to see how other facilities are doing. Harvey Kendall asked the Board to begin to consider what to do with the wheel parks and what could be in that area if the wheel parks were not there. Kitty reported that she is putting together small focus groups of current and previous wheel park users to help her determine if skating and biking was a trend, if it's coming back or if there is some other reason that the park is seeing low usage and if those numbers might go up or stay down. b. Financial Statements: Financial information was made available earlier in the week so Kitty was able to provide May 2005 financial statements to the Board for review. Bob Grabinski questioned if the increased visitor numbers for May meant that the revenues surpassed the expenses. Kitty reported that there were some capital purchases in May and the annual insurance payment was paid in May that showed expenses to be higher than revenue. C. Web Site update: Kitty reported that after long discussions with many different technical people, she was able to point the community center's new web address to the community center's current pages on the City's web site. The community centers new web address is www.monticellocommunitycenter.com Kitty will be able to make improvements to the community centers pages instead of purchasing a new web site and paying another hosting fee. 5. Review for consideration of price increase for 2006: a. Membership Rates: The Board thoroughly discussed the membership rates. Some of the issues discussed were where the community centers prices are in relation to other local facilities, current members maintaining their current rate if they remain continuous, adding a dual senior rate, etc. Sandra Theros indicated that she'd like to see the MCC maintain as low a rate as possible to be available for all community members. Bob Grabinski questioned if the community center should adopt an annual increase amount, however, the Board felt that it would be best to review annually and increase if necessary. MOTION by Richard Quick to adopt the recommend increase (as outlined in attached) with the change to the Adult regular annual rate increased $10 and to allow current members, who remain continuous to keep the same rate. All changes to take effect January 1, 2006. SECOND by Sandra Theros, MOTION PASSED unanimously. MOTION by Bob Grabinski to add a Dual Senior rate (as outlined in attached) to the Community Center's membership rates, SECOND by Sandra Theros, MOTION PASSED unanimously. b. Room Rental Rates: The Board reviewed the information provided by Kitty Baltos indicating the requested 25% and 50% increase in room rates. The Board again thoroughly questioned and discussed issues such as why weekday vs weekend rates, the usage weekend to weekday, size of room for equitable rental rates, adding the River Room as a separate category, going with an hourly rate as opposed to a three hour minimum and then hourly after that, etc. A MOTION was made by Sandra Theros to adopt new rates for 2006 (see attached for detail), add separate rates for the North and South Bridge Room and the River Room, go to an hourly rate, except where indicated a minimum rental and get staff s approval of all. Bring back for the final approval at the July meeting. SECOND by Richard Quick, MOTION PASSED unanimously. 6. Added Item: Billboard proposal. Tabled to future meeting due to time. 7. MOTION by Sandra Theros to hold a special budget meeting on Wednesday, July 13, 2005 at 10:00 a.m., SECOND by Richard Quick, MOTION PASSED. 8. MOTION by Bob Grabinski to adjourn the meeting at 6:45 p.m., SECOND by Richard Quick, MOTION PASSED and meeting adjourned.