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MCC Advisory Board Minutes 03-17-2005COMMUNITY CENTER ADVISORY BOARD MEETING MINUTES THURSDAY, MARCH 17, 2005 - 4:30 P.M. Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros and Bob Grabinski Board Members Absent: Clint Herbst Staff Members Present: Kitty Baltos - Director r l . Meeting called to order by Harvey Kendall at 4:30 p.m. 2. Consideration of adding items to the agenda. Bob Grabinski requested that we add tax payer subsidy to the community center on the agenda (Item 9) 3. Consideration of approving the minutes from the February 17, 2005 regular meeting. MOTION by Bob Grabinski to approve the minutes as submitted, SECOND by Sandra Theros, MOTION PASSED unanimously. 4. Update Items: a. Aerobic Room door removal: Kitty Baltos reported that the door had not yet been removed for two reasons. (1) March is the community center's busiest month so the volume level is loud thus creating a distraction for the Tae Kwon Do, (2) as soon as the monitors are up in the Council Chambers, the TV that the Council is currently using will become the second TV in the fitness area. When that happens, the community center will be purchasing radio frequency transmitters for each TV so that area users will need to dial in a particular radio station to hear the television. Currently the volume of the TV would be a big distraction to the Tae Kwon Do and aerobic class participants. b. Breakfast with the Easter Bunny. This event is being held Saturday March 261" from8 to 11 a.m. Kitty Baltos asked if any Board members might be able to assist with cooking detail. Harvey Kendall had already volunteered. Bob Grabinski and Richard Quick volunteered to work the 6 to 9 a.m. shift. Kitty also reported concern about the fact that the National Guard will be drilling the same weekend and is working with them to find alternate parking solutions for the anticipated over 170 guard vehicles at the same time of the breakfast. Suggestions from the Board were to run a shuttle from another parking area, use the Sunny Fresh parking lot or use the Third Street municipal parking lot. C. Air Quality - Natatorium: Kitty Baltos followed up on Clint Herbst's suggestion about installing overhead ceiling fans in the pool area. Our pool vendor did agree that in limited areas this might help with air flow. Also, it was thought that there might be a number of closed dampers, however, this was not the case. There were two that showed open but were closed. This has been fixed. Brian Weldon and Kitty have been talking about how to proceed with the improvements. Brian Weldon has asked Kitty if they could change the pulleys on the dehumidification unit, which has been budgeted for, add the overhead fans in a couple of locations and balance the whole system and see if that improves the air quality in the pool. The community center would still maintain the budget line item for air quality improvements if this did not resolve the problem. The Board questioned if any of these fixes would compromise the current equipment? Kitty reported that she did not believe it would. d. Facility usage numbers from February 2005. Kitty Baltos reviewed the information provided with the Board. This February we saw a usage increase of over 4,000 visits as compared to February 2004. Bob Grabinski questioned the walking track count. He noticed that many people sign in with two people on one line. Kitty reported that they do count each person on the list. 5. Consideration of financial review of community center Birthday Party room revenue and expenses for 2004 for potential rate increase. Kitty Baltos went over the information she provided in the packet for party room revenue and expenses and the comparison to other community centers and also to what is available locally and the cost. Bob Grabinski pointed out that the report had the Monticello community centers rates for resident and regular reversed. After a lengthy discussion about prices, demand, etc, a MOTION was made by Richard Quick to raise the package prices by $2 per child, raise the Wave package minimum to six (6) child minimum, to allow the first four (4) adults to pay only $4 each and have these changes become effective on June 1, 2005. A SECOND was made by Sandra Theros. The motion PASSED unanimously. 6. Consideration of a bulletin board display system provided by Sports Display for the main hallway. Kitty Baltos informed that the hope was to give the program department a more visible display area for our classes and activities. Kitty was concerned about losing visibility in the hallway and also about the additional advertising requests and whether or not they would hurt the community center banner program. Bob Grabinski felt that the display board as shown was too busy. Harvey Kendall felt that he also MCC should be receiving the advertising revenue. He did not like the idea of sharing the revenue. The Board asked Kitty to look into other options. They did not like the design from Sport Display and wanted to see us to our own thing. 7. Consideration of changes to the Community Center mission statement. Bob Grabinski brought suggestions for changes to the mission statement. The old one reads as follows: "The Monticello Community Center, through quality service and good planning, will strive to excel in providing friendly fun and multi -generational health, recreational, social and professional opportunities for individuals, groups, organizations and businesses. We will maintain a clean healthy environment, and support community events whenever possible." The suggested change reads as follows: "The Monticello Community Center, through quality service and planning, will provide friendly, fun and safe multi -generational health, recreational, social and professional opportunities for individuals, groups, organizations and businesses. They will maintain a healthy environment, and support community events whenever possible. " A MOTION was made by Richard Quick to accept the new version of the mission statement. There was a SECOND from Sandra Theros and the MOTION PASSED unanimously. 8. Discussion and consideration of an electronic reader board for Highway 25. Kitty Baltos spoke with Fred about this issue. He gave to Kitty, who shared the information with the Board, information about a proposal from Top Line Advertising for two used matrixes measuring 24" by 96". The cost was $25,950 plus$600 for jobsite training. There would also be an expense for electrical work of an unknown amount. The Board was concerned about putting the display under Town Center and not having any real visible way to identify the community center. They asked about partnering with the Liquor Store. Kitty expressed concern about the cost. This option would require tearing down and replacing the Liquor sign and putting the electronics with the new sign. Kitty was also felt that it was not a good mix to advertise alcohol and family recreation in the same venue. The Board felt that perhaps the best option would be to do our own display sign on our site with signs on Highway 25 identifying where the community center is. Kitty will continue to look into other options and bring them back as they are researched. 9. Added Item: Tax payer subsidy of the community center. Because Bob Grabinski had to leave, he asked that this item be tabled to the April meeting. He also asked if we could discuss the Mississippi Room capacity and fire code requirements at the next meeting. Kitty also informed the Board of the additional donation from the Land of Lakes Choirboys for additional mural work on the west side of the climbing wall. 10. MOTION made by Harvey Kendall to adjourn the meeting at approximately 5:45 p.m. MOTION SECONDED by Sandra Theros, MOTION PASSED and meeting adjourned.