MCC Advisory Board Minutes 02-17-2005COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
FEBRUARY 17, 2005
Board Members Present: Richard Quick -Vice Chair, Sandra Theros, Bob Grabinski and Clint Herbst
Board Members Absent: Harvey Kendall -Chair
Staff Members Present: Kitty Baltos-Director
Meeting called to order by Richard Quick, Vice Chair, at 4:30 p.m.
2. Consideration of adding items to the agenda:
a. Warehouse Supervisor position update (Item 7)
b. Added toys for Romp n Stomp (Item 8)
C. Anniversary Celebration update (Item 9)
3. Consideration of approving the minutes from the January 20, 2005 regular Advisory Board
meeting. MOTION by Sandra Theros to approve the minutes as submitted, SECOND by Clint
Herst, MOTION PASSED unanimously.
4. Update Items:
a. Multi -Park Wheel Park Pass progress: Kitty Baltos reported that she contacted Buffalo and
Maple Grove. They both had been experiencing lower numbers and were anxious to see
them improve this year. They both expressed interest in the multi -park pass and they are,
meeting on Tuesday, February 22"d to discuss how this could work. Clint Herbst
questioned the possibility of setting up a dirt track for kids and would that hurt MCC use?
Kitty Baltos felt that it would. She has noticed a decline every year that a free tier one park
is opened locally.
b. Blue Cross Blue Shield member reimbursement program: Kitty Baltos brought updated
information to the Board about the schools and larger corporations now being eligible for
the program and the opportunity to use the new Finance Department person to take care of
the reporting part of the program. Clint Herbst and Bob Grabinski felt that this was a done
issue and no longer an option for MCC.
C. Opening the Aerobic Room door: Kitty Baltos reported that Rob Ophiem, the Tae Kwon
Do school owner, felt that it would not be a problem to take the doors off. Kitty asked the
Board to not go any further than just the doors off until the end of September. The Swan
River Montessori School is interested in using the facility, and specifically mentioned the
aerobic room in September. They are concerned that their construction will not be
complete for the start of school. The consensus of the Board is that with the doors off the
room, it would make the space more inviting and provide much needed stretching and floor
work space.
d. Facility usage for January 2005. Kitty went over the numbers provided. She informed that
the month was even better than the previous year's January and also provided numbers for
comparison. She explained that we're seeing a drop in the daily passes purchased and the
special passes being used due to the fact that MCC is selling so many more memberships.
Clint Herbst expressed that he is not seeing the use as reported on the Facility Usage report.
He also felt that we should look at our membership cost if it is in such high demand.
Richard Quick asked Kitty to bring to the Advisory Board a review other facility costs to
determine if we need to increase our prices in 2006. He asked that Kitty make this
available at our July meeting. Kitty also provided usage and rental information for the
Warehouse based on an earlier conversation with Clint Herbst. The Board reviewed the
information.
5. Discussion and consideration of proposal from Ericksen Ellison and Associates for mechanical and
electrical services pertaining to the natatorium air quality improvements. Clint Herbst felt strongly
that it was important that someone be held accountable for the problems we've experienced and
the additional money required to correct the problems. The Board felt that the proposal cost was
too high and that we should continue to get quotes for the work needed and to look for other
alternatives to achieve the air quality we desire. The Board asked Kitty to again speak to Rick
Wolfsteller, City Administrator, and our attorney about possible litigation for the problems we
have.
6. Review of the Community Center mission statement to determine if the vision established is still
an accurate reflection of facility operations present and future. Richard Quick and Bob Grabinski
requested some grammatical changes: Take strive out so that the statement reads "We will
maintain a clean and healthy environment and support community events whenever possible."
Bob also questioned the inclusion of "clean" in the mission statement. The Board decided that
they would review the mission statement for changes at the next meeting. Kitty asked the Board if
they were in agreement with the essence of the mission statement as we prepare to review fees and
policies for the community center for possible change in 2006. The general consensus was that
they did agree with the ideas in the mission statement.
7. Added Item: Warehouse Supervisor position - Kitty explained that they were very sorry to see
Marnie, the old supervisor, leave. She was very well liked and will be missed. The new
supervisor, Teri, is nice but different and everyone is getting used to her. The Managers are
working with Teri to ensure a smooth transition and continuance of the policies.
Added Item: New toys in the Romp n Stomp - Kitty advised that she has not had time as yet to get
new toys. She explained that this is not items that can be purchased through a catalog and
delivered. It would require that one or two people go shopping for an afternoon to purchase and
bring the toys back with them.
9. Added Item: Anniversary Celebration Update - Kitty felt that it was successful. We had planned a
fairly low key event, however, we had approximately 150 free guests using the facility. There
were only five memberships sold, that included new and renewal. Kitty reported that everything
went smoothly and was very pleased with the article in the paper about the anniversary.
10. The Board asked for an update on the electronic sign suggested at the March meeting.
11. MOTION by Bob Grabinski to adjourn the meeting at 6:08 p.m., SECOND by Sandra Theros,
MOTION PASSED unanimously.