MCC Advisory Board Agenda 04-24-2003COMMUNITY CENTER ADVISOR Y BOARD
AGENDA
THURSDA Y, APRIL 24, 2003
4:30 P.M. -ACADEMY CONFERENCE ROOM
Board Members: Harvey Kendall -Chair, Bob Murray -Vice Chair, Richard Quick, Tom
Neumann and Bruce Thielen
Staff Members: Jeff O'Neill -Deputy Administrator and Kitty Baltos-Director
1. Call meeting to order 4.31 Pr„—
2. Consideration of approving i tes from the March 27, 2003 regular Advisory Board
meeting J
P
3. Consideration of adding items to the agenda
H
5.
6.
7.
8.
Update Items: I
a. Wheel Park opening �(CLA.)
b. First quarter financial summa G�-
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Discussion f64!i s fo the communi yzc enter �chl*ldcare room Ouringclos�ed hou s.
Discussion of budget cuts to be s bmi ed from the 2Q03�bjge
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Review of Mississippi oom fenc'ng before installation
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Adjourn�-
COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
THURSDAY, MARCH 27, 2003
Board Members Present: Harvey Kendall -Chair, Bob Murray -Vice Chair, Richard Quick, Tom
Neumann and Bruce Thielen
Staff Member Present: Kitty Baltos-Director
I.
2.
3.
4.
5
Meeting called to order at 4:35 p.m. by Harvey Kendall -Chair
MOTION by Bob Murray to approve the February 27, 2003 regular meeting minutes as presented,
SECOND by Richard Quick, MOTION PASSED
No items added to the agenda
Update Items:
Youth Policies - Kitty Baltos relayed information about the first use of City of Monticello
Ordinance enforcement on an individual skateboarding on the main sidewalk. Kitty
received two phone calls from parents and an email from a youth regarding the ordinances.
Deputy Leander from the High School informed Kitty that the news of the ordinances and
their enforcement spread quickly around the Middle and High School. Thanks to Richard
Quick for his help with this project.
�0
b. Financial review through February 2003 - Revenue was up for both January and February,
memberships sold were about the same for January but up about 50 fro February, facility
usage was up almost 2,000 for each month over last year. March is on track to match if not
exceed March 2002 even though membership sales for March 2003 are slightly down.
C. Kitty Baltos relayed two items of interest (1) that the Senior Center will honoring the
Monticello Community Center staff for their assistance and willingness to volunteer and
help the seniors, (2) the Minnesota Public Radio will be hosting a debate with Senators
Dayton and Coleman sometime in mid April, Kitty will confirm the date with the Board.
Discussion on possible budget cuts to the community center budget for 2003 - Kitty Baltos
provided information on some of the line items for the current budget and areas that she believe
could be cut.
a. Misc. Professional Services could be cut $7,000 that was put in for mural painting which
ultimately paid for by the Land of Lakes Choirboys
b. Conferences and Schools could be cut by $3,000 for Diamond Brite School that Brian
Weldon, Maintenance Supervisor, was expected to attend, however, due to proprietary
rights he will be unable to attend.
C. Improvements included $9,000 to replace the iron filtration system that it now appears
Wigen may be able to fix. The potential savings may be as high as $8,000
d. The planned tropical tree, lily pad walk and the float able toy for the pool have not yet been
purchased, those budget items total $29,500.
e. Kitty Baltos would like to upgrade the CSI Software that the community center uses. This
is not a budgeted item and would cost up to $10,000.
f. The board requested that Kitty bring back prioritized list to the next meeting for review.
6. Consideration of safety equipment change to not require knee pads in the skate and bike parks.
Kitty Baltos informed that board of the continual battle to enforce the knee pad requirement in the
parks. She spoke with the League of MN Cities and their Risk Assessment Lawyer said that she
could not see that it would increase the cities liability to not enforce their use, however, they
strongly recommend all safety equipment. MOTION by Tom Neumann to remove the mandatory
knee pad policy along with ensuring that included in the Wheel Park waivers it states that the City
of Monticello strongly recommends that use of all safety equipment, SECOND by Bob Murray,
MOTION PASSED.
7. MOTION by Tom Neumann to adjourn the meeting at 5:50 p.m., SECOND by Bob Murray,
MOTION PASSED meeting adjourned.
prx/FNI IF K FXPFNSF STATEMENT 2002
2003
2003
FULL YEAR
YTD
REVENUE
BUDGET
ACTUAL
1
ROOM RENTAL
107,000
15,316.51
2
PARTY ROOM RENTAL
6,957.34
3
CONCESSIONS
70,000
21,527.82
41
USER FEES
70,500
20,507.12
5
MEMBERSHIPS/DAILY
400,000
142,978.51
6
PROGRAM FEES
52,000
14,941.09
7
OTHER SERVICES
17.000
600.00
8INTEREST
1,950
0.00
9
EQUIPMENT RENTAL
4,000
0.00
10
CONTRIBUTIONS
3,000
0.00
11
SALE OF PROPERTY
0.00
0.00
12
MISC REVENUE
2,000
86.31
13
TOTAL REVENUE BEFORE TAXES
727,450
222,914.70
14
TAXES
894,945
0.00
15
TRANSFER FROM LIQUOR STORE
200,000
16
TOTAL REVENUE
1,822,395
222,914.70
FYPFN-qFS•
17
SALARIES
538,500
124,618.40
18
EMPLOYEE TAXES / BENEFITS
108,130
29,907.70
19
PRINTED FORMS
750
0
20
OFFICE SUPPLIES
7,500
1,225.82
21 ICLEANING
SUPPLIES
9,500
1,851.42
22
CLOTHING SUPPLIES
7,000
861.40
23
CHEMICAL PRODUCTS
12,000
1,370.15
24
POOL MAINTENANCE SUPPLIES
2,500
0.00
25
GENERAL OPERATING SUPPLIES
18,000
18 501.55
26
EQUIPMENT REPAIR PARTS
3,400
790.08
27
BUILDING REPAIR PARTS
9,100
0.00
28
LANDSCAPING MATERIALS
0.00
0.00
29
MISC REPAIR & MAINT SUPPLIES
5,000
3,787.82
30
SMALL TOOLS & EQUIPMENT
4,000
1,124.05
31 IT&E
COMPUTER EQUIPMENT
0.00
3,818.03
32
PROF SERVICE MGMT FEE
700
0.00
33
PROF SERVICE WEBSITE/EMAIL
4,400
807.50
34
PROF SERVICE CUSTODIAL
500
0.00
35
PROF SERVICE LAUNDRY
3,000
586.54
36
PROF SERVICE BLDG / EQUIP
5,000
- 98.09
37
PROF SERVICE MAINT AGREE
10,000
243.26
38
MISC PROF SERVICES
9,000
206.50
39
TELEPHONE
12,000
2,660.96
40
POSTAGE
1,000
0.00
41
CABLE/NETWORK SERVICES
2,200
499.20
42
TRAVEL EXPENSE
600
87.99
43
CONFERENCE & SCHOOLS
5,000
28.34
44
FREIGHT
300
0.00
45
ADVERTISING - GENERAL
28,000
6,482.84
46
GEN'L PUBLIC INFORMATION
2,000
0.00
47
BROCHURES
15,000
740.26
48
GEN-L LIABILITY INSURANCE
20,000
5,000
49
PROPERTY INSURANCE
5,420
0.00
50
MISC GENERAL INSURANCE
12,120
0.00
50
ELECTRIC
70,000
10,169.58
51
GAS
62,000
16,680.58
52
REPAIR & MAINT - BUILDING
5,000
23.74
53
REPAIR & MAINT -MACH/EQUIP
5,000
3,705.81
54
REPAIR & MAINT - OTHER
0.00
0.00
2002
YTD
ACTUAL
15,665.78
k76 20, 383.84
�al
Kt- 16,847.02
tZI, 128,723.30
q`'i 12, 582.10
6,583.23
0.00
164.31
G. 00
25.00
278.67
a`'r1 201,253.25
0.00
201,253.25
108,225.07
18, 802.20
164.01
978.02
2,617.46
2,048.46
2,322.02
0.00
11,582.13
58.99
787.62
0.00
288.07
700.57
0.00
135.39
20.00
0.00
533.75
1,968.06
0.00
0.00
2,595.99
460.92
504.94
77.28
781.28
0.00
4,943.54
0.00
0.00
0.00
0.00
0.00
10,641.87
11,472.46
552.12
2,317.12
0.00
55
EQUIPMENT RENTAL
15,000
899.93
56
UNIFORM RENTAL
1,800
263.55
57
TOWEL RENTAL
750
204.92
58
DUES, MEMBERSHIP & SUBSCRIP
500
806.06
591
LICENSE & PERMITS
700
0.00
60
BANK CHARGES
4,000
1,082.41
61
MISC OTHER EXPENSES
1,500
5.54
62IMPROVEMENTS
29,000
0.00
63
FURNITURE & FIXTURES
6,000
0.00
64
OFFICE EQUIPMENT
2,000
0.00
65
COMPUTER EQUIPMENT
2,500
0.00
66
OTHER EQUIPMENT
85,000
0.00
67
SUB TOTAL
1,152,370
239,140.02
68
ROOM RENTAL SUPPLIES
1,000
168.35
69
PROGRAM OFFICE SUPPLIES
500
0.00
70
CONCESSION STAND SUPPLIES
1,000
47.37
71
PARTY ROOM SUPPLIES
7,000
1,234.82
72
CLIMBING WALL SUPPLIES
500
25.40
73
FITNESS AREA SUPPLIES
5,000
2,059.61
74
GYMNASIUM SUPPLIES
500
53.22
75
INDOOR PLAY SUPPLIES
500
0.00
76
POOL SUPPLIES
2,200
269.19
77
WAREHOUSE SUPPLIES
500
88.50
78
WHEEL PARK SUPPLIES
700
230.99
79
GEN'L PROGRAM OPER SUPPLIES
5,500
591.67
80
CONCESSION FOOD SUPPLIES
50,000
11,270.04
81
PROF SERVICE - FITNESS
3,000
1,042.50
82
PROF SERVICE - PROG INSTRUCT
3,000
272.00
83
PROF SERVICE-GEN'L PROGRAM
4,500
0.00
84
PROGRAM ADVERTISING
7,000
340.25
85
EQUIPMENT RENTAL - PROGRAM
3,400
0.00
86
DUES,MEMBERSHIP & SUBSCRIP
0
0.00
87
PRIZES
1,000
176.91
881
TOTAL PROGRAM EXPENSES
96,800
17,870.82
89
TOTAL ALL EXPENSES
1,249,170
257,010.84
90
NET
-573,225
-34,096.14
2,805.90
631.61
212.98
75.00
0.00
913.73
244.68
3,052.00
5,661.04
0.00
1,805.18
6,836.26
207,817.72
113.36
0.00
235.26
1,599.33
913.21
5,996.56
127.64
65.88
4.24
-5.06
0.00
914.27
10, 609.19
67.50
915.00
1,498.36
5,819.30
1,669.92
0.00
0.00
30,543.96
238,361.68
-37,098.43
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PROPOSED BUDGET CUTS
MCC 2003 BUDGET
1
Misc Professional Services
$7,000
2
Conferences & Schools
$3,000
3
Improvements
$8,000
41
Palm Tree & Pool Floatable
$4,500
51
Lily Pad Walk Pool
$25,000
6
Software Upgrade
$10,000
7
Total MCC Budget Cuts
$375500
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