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MCC Advisory Board Agenda 08-07-2003COMMUNITY CENTER ADVISORY BOARD MEETING REGULAR MEETING -AUGUST 7, 2003 4:30 p.m. -ACADEMY CONFERENCE ROOM Board Members: Harvey Kendall -Chair, Bob Murray -Vice Chair, Richard Quick, Tom Neumann and Bruce Thielen Staff Members: Kitty Baltos-Director l . Call meeting to order 2. Consideration of approving minutes from the June 26, 2003 regular Advisory Board meeting 3. Consideration of adding items to the agenda 4. Update Items: a. Mississippi Room fence b. Monument signs C. CSI Software 5. Consideration of accepting Bob Murray's resignation from the Community Center Advisory Board and authorization of advertising for a replacement member. 6. Review 2004 preliminary budget for the Community Center for presentation to the City Council. 7. Adjourn E� 1 � Cho �o U4 COMMUNITY CENTER ADVISORY BOARD MEETING REGULAR MEETING -AUGUST 7, 2003 4:30 p.m. -ACADEMY CONFERENCE ROOM Board Members: Harvey Kendall -Chair, Bob Murray -Vice Chair, Richard Quick, Tom Neumann and Bruce Thielen Staff Members: Kitty Baltos-Director 1. Call meeting to order 4 .K . + 37— pt*. 2. Consideration of approving minutes from the June 26, 2003 regular Advisory Board meeting 3. Consideration of adding items to the agenda NOW G 4. Update Items: � f a. Mississippi Room fence�y„�,,, ��� }'� r PA b. Monument signs C. CSI Software Pbo L.- CCOSC. 5. Consideration of accepting Bob Murray's resignation from the Community Center Advisory lioardd alithorization of advertisi g for a replacement mem er ZY�es - a 6. Review 04 preliminary budget for the Community Center or presen atio�n to the City Council. �' a &4*(yt.�t% 7. Adjourn i ` I COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES JUNE 26, 2003 4:30 p.m. - WEST PRAIRIE CONFERENCE ROOM Board Members Present: Bruce Thielen-Acting Chair, Richard Quick and Tom Neumann Staff Present: Kitty Baltos-Director l . Meeting called to order by Bruce Thielen, Acting Chair, at 4:40 p.m. 2. MOTION by Tom Neumann to approve the minutes from the May 22, 2003 regular Advisory Board meeting, SECOND by Bruce Thielen, MOTION PASSED. 3. Items added to the agenda: a. Collaborative meeting b. Wheel Park Security - Dick Quick 4. Update Items: a. Mississippi Room Fence - Kitty Baltos showed the Board the drawing done by Fred Patch. She is in the process of soliciting quotes for the work. b. Increasing the Childcare hourly rate - Kitty Baltos postponed that increase start date. She informed the Board that many of our users for the summer are swim lesson parents who registered knowing they would be using the childcare and what the current rates are. Kitty is proposing that the rates go up effective the Tuesday after Labor Day 2003. C. Financial Review through May 2003 - Kitty Baltos presented an Income and Expense statement through May 31, 2003. The Board reviewed without action. 5. Review of Skate and Bike Exhibition event planned for Riverfest weekend, Saturday, July 12, 2003 - Kitty Baltos shared information on the planned event for the wheel parks for Riverfest weekend. The event will be live broadcast by KCLD Radio. Prizes have been gotten from many sponsors. The Board was please with the plans as presented. 6. Consideration of adopting a fee structure and policy structure for Group Home memberships - Kitty Baltos presented a plan defining who would fit in this category, expectations of the User, the Personal Care Attendant and the Community Center along with pricing structure. Kitty recommended that an upper limit of six (6) "members" be allowed and would required that a head supervisor name and number be identified in case of problems. The Board recommended that Kitty add that the membership would allow for transfers of the membership and to make a plan for homes with more than six (6) residents. The Annual paid -in -full membership would cost $432, the Annual Membership paid monthly through automatic withdrawal would be $42 a month or $504 per year and a three month membership would be $150. MOTION by Tom Neumann to approve the plan as presented including the Board's recommendations, SECOND by Richard Quick, MOTION PASSED. 7. Added Item: Collaborative Meeting - Kitty Baltos shared a newspaper article on the City, School, Township, Hospital Collaborative meeting that was held in June 2003. The article stated that the Community Center was not doing enough to attract youth to the center. Kitty Baltos expressed concern that this impression was out there and thought it would be appropriate to examine if the Community Center was doing enough to attract the youth. Bruce Thielen recommended that a joint meeting be scheduled in August or September to include Duane Gates, Community Education, Larry Nolan, Parks Commissioner and Robbie Smith, City Councilman to discuss further this issue with the Advisory Board. 8. Added Item: Wheel Park Security Team - Richard Quick presented a letter that he was sending out to individuals who expressed an interest in helping out with this project. He designated weekends from 4 p.m. to 7 p.m. as the times to have these patrols with a special emphasis on Saturday, July 12" during the Riverfest Street Dance. 9. MOTION to adjourn at 5:30 p.m. by Tom Neumann, SECOND by Richard Quick, MOTION PASSED.