MCC Advisory Board Agenda 12-18-2003COMMUNITY CENTER ADVISORY BOARD MEETING
REGULAR MEETING AGENDA
DECEMBER 18, 2003 - 4:30 P.M. - ACADEMY ROOM
Board Members: Harvey Kendall -Chair, Richard Quick -Vice Chair, Tom Neumann, Bruce
Thielen and Sandra Theros
Staff Members: Kitty Baltos-Director
l . Call meeting to order
2. Consideration of approving minutes from the November 20, 2003 regular Advisory Board
meeting.
3. Consideration of adding items to the agenda
4. "Update Items:
a. Wellness Program for City of Monticello
5. Review trophy case design provided by Custom Cabinets.
6. Discussion on locker room break-ins and possible proactive solutions before the "busy"
season.
7. Adjourn
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COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
NOVEMBER 20, 2003 - 4:30 P.M.
ACADEMY ROOM
Board Members Present: Harvey Kendall -Chair, Richard Quick, Tom Neumann, Bruce Thielen and
Sandra Theros
Staff Members Present: Kitty Baltos-Director
l . Meeting called to order at 4:29 p.m. by Harvey Kendall, Chair. Harvey Kendall and the rest of the
Board extended a welcome to Sandra Theros sitting for her first meeting as Advisory Board
member.
2. MOTION by Dick Quick to approve the minutes from the October 23, 2003 regular Advisory
Board meeting, SECOND by Tom Neumann, MOTION PASSED.
3. Consideration of adding items to the agenda:
a. Harvey Kendall's term expiration 12/31/2003
b. River Room lease
C. , Advisory Board meeting minutes
d. Review membership price increase
e. Signs for the Gymnasium
4. Update Items:
a. Mississippi Room Fence - Kitty Baltos reported that the underground work should start this
week, Mike Cyr at MLC Construction will be doing the work. The actual issue will be on
the City Council agenda 11/24/2003. The price for the total project is $19,936. Board
reviewed the plans with Kitty and discussed the budget for the item.
b. Land of Lake Choirboys donation — Kitty Baltos reported that the Community Center
received a donation from the Land of Lakes Choirboys in the amount of $4,000 to purchase
or build a show case or trophy case. The Board discussed about where the case would go.
Kitty would like to see it along the glass wall across from the Senior Center door. This
would give it excellent visibility and near the main desk for security. Kitty has a design
idea in mind that she saw at the Shoreview Community Center, she has contacted one
cabinet maker to request a price quote, Custom Cabinets in Buffalo and will be contacting
more vendors.
5. Consideration of appointing a new Vice Chair for the Board with the departure of Bob Murray.
MOTION by Tom Neumann to appoint Dick Quick as Vice Chair, SECOND by Bruce Thielen,
MOTION PASSED.
6. Consideration of providing a membership to all current employees of the Community Center.
Bruce Thielen felt that it would be discrimination to offer it to only the community center city
employees. He would like to see it tied to a wellness package for all City employees. Some of the
concerns raised by the Board were; employees using equipment during peak times at the
inconvenience of paying members or guests, free membership would be an excellent enticement
for employee recruitment and retention, employees would need to meet minimum working hours
requirement before being given this benefit or possibly offer at a discount on payroll deduct so
membership is only active as long as they are an active employee. Kitty Baltos will review
suggestions and bring ideas back to the Board at the next meeting.
7. Discussion on disabled member rate for the Community Center, this was a community member's
request. This request has been posed to Kitty Baltos just a few times in the past, but she wanted to
raise the issue with the Advisory Board to put it to rest. Kitty Baltos would not recommend a
disabled rate as the community center is fully handicapped accessible except the climbing wall.
She also felt that it would discriminate against able bodied individuals. The Board agreed that
there should not be a special disabled individual rate.
8. Discussion on policy to close pool periodically for swim lessons or gym closing for events or
National Guard. Kitty Baltos presented information on the problems encountered on both sides of
the issue. The Board agreed that the Community Center should keep all closings to a minimum
and keep them consistent i.e. always close the pool from 4:00 p.m. to 5:00 p.m. on Monday for
lessons. Special events should be planned with this policy in mind.
9. Added Item: Harvey Kendall's term is due to expire on December 31, 2003. He agreed that he
would like to continue on the Board for another term to expire December 31, 2006. He will decide
in January 2004 if he will continue to Chair the Board. MOTION by Dick Quick to accept
Harvey Kendall's request to remain on the Board for another term to expire December 31, 2006,
SECOND by Tom Neumann, MOTION PASSED.
10. Added Item: River Room leased out. Kitty Baltos reviewed a request by a local business to lease
the River Room as their office. Kitty did not feel this was a good idea at this time because the
River Room will be fully operational in the beginning of 2004 and it will be an excellent overflow
meeting room and conference room. Tom Neumann expressed concern about the fact that as a
public building the lease of the space would have to go out to public bid. The general consensus
was that the River Room should be kept for MCC use. The Board did request that the December
meeting be held in the room so they could see what it's like.
11. Added Item: Kitty Baltos asked if anyone on the Board would be interested in taking meeting
minutes. She is having a difficult time taking minutes as she is doing a lot of the talking and
presenting. MOTION by Tom Neumann to have Kitty talk to the Deputy Administrator about
finding someone to take minutes, SECOND by Dick Quick, MOTION PASSED.
12. Added Item: Kitty Baltos wanted to review specifically the Three Month Pass rate increase with
the Board before advertising. She was concerned about the fact that often Three month pass
purchasers buy three such passes and take the summer off. In this scenario, the monthly payers
pay more for a full year than the Three Month pass purchasers. The monthly payers are committed
for a year, including the unappealing summer months. MOTION by Tom Neumann to raise Three
Month rates to $130 for residents and $150 for regular families, NO SECOND. MOTION by
Dick Quick to leave pass rates as approved by the Board in October, NO SECOND. With no
approved motion, pass rates stay as approved in October, Family resident $120 and family regular
at$135.
13. Added Item: Harvey Kendall would like to see more impressive signs for advertisers in the
gymnasium. They should encompass one or two sections of the rail area on the walking track.
They would be visible to all gym users and be a better value to the advertisers.
14. MOTION to adjourn the meeting at 6:15 p.m. by Dick Quick, SECOND by Tom Neumann,
MOTION PASSED, meeting adjourned.
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