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MCC Advisory Board Agenda 02-26-2004COMMUNITY CENTER AD VISOR Y BOARD MEETING REGULAR MEETING AGENDA FEBR UAR Y 26, 2004 - 4: 30 P.M. - ACADEMY ROOM Board Members: Harvey Kendall -Chair, Richard Quick -Vice Chair, Tom Neumann, Bruce Thielen and Sandra Theros Staff Members: Kitty Baltos-Director l . Call meeting to order 2. Consideration of approving minutes from the January 22, 2004 regular Advisory Board meeting 3. Consideration of adding items to the agenda 4. Update Items: a. Additions to security cameras b. Middle School Dance held Feb. 13, 2004 5. Consideration of accepting the resignation from Tom Neumann from the Advisory Board and further discussing method and time -line for replacement. 6. Adjourn COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES JANUARY 22, 2004 - 4:30 P.M. BOOM ISLAND ROOM Board Members Present: Harvey Kendall -Chair, Tom Neumann, and Sandra Theros Board Members Absent: Dick Quick -Vice Chair and Bruce Thielen Staff Members Present: Kitty Baltos-Director l . Meeting called to order by Harvey Kendall at 4:41 p.m. 2. MOTION by Tom Neumann to approve the December 18, 2003 regular meeting minutes as presented, SECOND by Sandra Theros, MOTION PASSED. Consideration of adding items to the agenda: a. Security Problems added as item 9. b. Advertising signs for gymnasium added as item 10. 4. Update Items: a. Fitness Area purchases: Recap by Kitty Baltos on the items purchased in 2004 and the response by the members. Also discussed the problems with Tae Kwon Do and the loss of their space waiting for classes. b. Trophy Case: Reported by Kitty Baltos that she had seen Dale Theis' portfolio and ordered the trophy case as per the approved design. No delivery date as yet. 5. Consideration of appointing new committee Chair. MOTION by Tom Neumann to appoint Harvey Kendall to act as committee chair for the Advisory Board, SECOND by Sandra Theros, MOTION PASSED. 6. Review of 2003 financial and usage totals. Kitty Baltos reported the financial and usage totals for 2003. The Board was happy with the numbers and felt that we should do more to get that information out to the general public. 7. Consideration of proposal for Automatic Teller Machine (ATM) from ATM Merchant Services. The Board reviewed the plans for putting the ATM machine into the community center. They expressed concern over Kitty Baltos taking on the responsibility of filling the machine from a safety stand point. Kitty said that she could have the machine filled by the overnight custodian Mick Gresser. He has been with the City for a number of years and is very trustworthy. Kitty Baltos reported that she would be having Rick Wolfsteller look over the proposal before signing. 8. Discussion of personnel policies for the community center for submission to the personnel committee. Kitty Baltos reported some difficulties with the fact that the City Employee policies differ slightly from the Community Center policies. The differences fall in the treatment of Holidays, Cost of Living raises annually, and definition of permanent part-time employees. Kitty wants to have the City create the community center employees as a separate class of employees and define employee policies specifically for them. There has been discussion with Rick Wolfsteller on this issue with no resolution. The concern is discrimination and if the City will have difficulties in defining a separate class of employees. Harvey Kendall expressed disappointment in the fact that Bruce Thielen was unable to be at the meeting, due to other City commitments. Bruce Thielen is a member of the personnel committee. Harvey Kendall requested that Kitty Baltos put this item on the next Advisory Board agenda to discuss when Bruce is here. In the meantime the Board requested Baltos research what other Cities do. 9. Added Item: Security Problems. Harvey Kendall wanted an update on the thefts reported prior to the last meeting. Melissa Larson had a check that had been in her possession cashed and there is surveillance of the individual. There is difficulty getting the Hennepin Sherriff's department to get the tape to Wright County. The other victim, Jennifer Tsai, had her purse and wallet found with the credit cards and money gone in a dumpster in Big Lake. No suspects reported. The signs on the locker rooms have been helpful in deterring any other thefts and we are giving out quarters if someone needs one. Tom Neumann expressed that he would like to see that stopped. He feels that it is clear enough that people should lock their lockers and we're enabling them. Kitty Baltos is in the process of getting quotes on upgrades for the security cameras for the community center. 10. MOTION by Tom Neumann to adjourn the meeting, SECOND by Sandra Theros, MOTION PASSED meeting adjourned at 5:55 p.m.