MCC Advisory Board Agenda 04-29-2004.1COMMUNITY CENTER ADVISORY BOARD
AGENDA
THURSDA Y, APRIL 29, 2004
ACADEMY ROOM
Board Members: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros and
Bruce Thielen
Staff Members: Kitty Baltos-Director
1. Call meeting to order
2. Consideration of approving minutes from January 22, 2004 regular Advisory Board
Meeting, tabled from February meeting and March meeting cancelled.
Consideration of adding items to the agenda
4. Presentation from Jeff O'Neill, Deputy Administrator, on the proposed movement of th
Old Methodist Church to the west end of the Community Center parking lot.
5. Update Items:
a. Wheel Park opening and planned competition
b. Swim lessons and pool closure to accommodate
C. Financial and Membership Update
d. Mississippi Room Fence
6. Consideration of accepting Bob Grabinski as a Board member to replace the position
vacated by Tom Neumann. This position would expire on December 31, 2004.
7. Consideration of allowing partnerships with businesses as sponsors of departments of the
Community Center and defining policies or parameters for such ventures. (Fantastic
Sams)
8. Consideration of making the Monticello Community Center a smoke free facility,
exempting the Mississippi Room Patio, based on recommendation by TATU (Teens
Against Tobacco Use) to the Parks Commission on April 22, 2004.
9. Consideration of allowing the Community Center to use collection agency for certain
accounts and defining a policy as to when this would be initiated.
10. Adjourn
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COMMUNITY CENTER AD VISOR Y BOARD
REGULAR MEETING MINUTES
JANUARY 22, 2004 - 4:30 P.M.
BOOM ISLAND ROOM
Board Members Present: Harvey Kendall -Chair, Tom Neumann, and Sandra Theros
Board Members Absent: Dick Quick -Vice Chair and Bruce Thielen
Staff Members Present: Kitty Baltos-Director
l . Meeting called to order by Harvey Kendall at 4:41 p.m.
2. MOTION by Tom Neumann to approve the December 18, 2003 regular meeting minutes as
presented, SECOND by Sandra Theros, MOTION PASSED.
3. Consideration of adding items to the agenda:
a. Security Problems added as item 9.
b. Advertising signs for gymnasium added as item 10.
4. Update Items:
a. Fitness Area purchases: Recap by Kitty Baltos on the items purchased in 2004 and the
response by the members. Also discussed the problems with Tae Kwon Do and the loss of
their space waiting for classes.
b. Trophy Case: Reported by Kitty Baltos that she had seen Dale Theis' portfolio and ordered
the trophy case as per the approved design. No delivery date as yet.
5. Consideration of appointing new committee Chair. MOTION by Tom Neumann to appoint
Harvey Kendall to act as committee chair for the Advisory Board, SECOND by Sandra Theros,
MOTION PASSED.
6. Review of 2003 financial and usage totals. Kitty Baltos reported the financial and usage totals for
2003. The Board was happy with the numbers and felt that we should do more to get that
information out to the general public.
7. Consideration of proposal for Automatic Teller Machine (ATM) from ATM Merchant Services.
The Board reviewed the plans for putting the ATM machine into the community center. They
expressed concern over Kitty Baltos taking on the responsibility of filling the machine from a
safety stand point. Kitty said that she could have the machine filled by the overnight custodian
Mick Gresser. He has been with the City for a number of years and is very trustworthy. Kitty
Baltos reported that she would be having Rick Wolfsteller look over the proposal before signing.
8. Discussion of personnel policies for the community center for submission to the personnel
committee. Kitty Baltos reported some difficulties with the fact that the City Employee policies
differ slightly from the Community Center policies. The differences fall in the treatment of
Holidays, Cost of Living raises annually, and definition of permanent part-time employees. Kitty
wants to have the City create the community center employees as a separate class of employees
and define employee policies specifically for them. There has been discussion with Rick
Wolfsteller on this issue with no resolution. The concern is discrimination and if the City will
have difficulties in defining a separate class of employees. Harvey Kendall expressed
disappointment in the fact that Bruce Thielen was unable to be at the meeting, due to other City
commitments. Bruce Thielen is a member of the personnel committee. Harvey Kendall requested
that Kitty Baltos put this item on the next Advisory Board agenda to discuss when Bruce is here.
In the meantime the Board requested Baltos research what other Cities do.
9. Added Item: Security Problems. Harvey Kendall wanted an update on the thefts reported prior to
the last meeting. Melissa Larson had a check that had been in her possession cashed and there is
surveillance of the individual. There is difficulty getting the Hennepin Sherriff's department to get
the tape to Wright County. The other victim, Jennifer Tsai, had her purse and wallet found with
the credit cards and money gone in a dumpster in Big Lake. No suspects reported. The signs on
the locker rooms have been helpful in deterring any other thefts and we are giving out quarters if
someone needs one. Tom Neumann expressed that he would like to see that stopped. He feels
that it is clear enough that people should lock their lockers and we're enabling them. Kitty Baltos
is in the process of getting quotes on upgrades for the security cameras for the community center.
10. MOTION by Tom Neumann to adjourn the meeting, SECOND by Sandra Theros, MOTION
PASSED meeting adjourned at 5:55 p.m.
COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
FEBRUARY26, 2004 - 4:30 P.M.
ACADEMY ROOM
Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair and Sandra Theros
Board Members Absent: Bruce Thielen and Tom Neumann
Staff Present: Kitty Baltos-Director
1. Meeting called to order at 4:39 p.m. by Harvey Kendall.
2. TABLED - Consideration of approving minutes from the January 22, 2004 regular Advisory Board
meeting.
3. Consideration of adding items to agenda.
A. Building Update: Kitty Baltos presented some maintenance items of significance that are in
process currently.
i. The spa pool heater cores needed to be replaced and have required a lengthier down
time for the family spa than anticipated.
ii. Pool Air Heaters, the preheat units for the bringing in outside air into the pool area
were never hooked up and therefore when bringing in outside air cools the pool
environment down significantly. This is something that was included in the budget
for 2004.
iii. Due to the increase in equipment in the fitness area, a strain has been put on the
outlets and circuits. We are having additional circuits added to the system to give
us better coverage for the area.
iv. We will be adding a heating coil to the locker room heaters. This was something
set up during construction, however, not fully hooked up.
B. Employee Update:
i. Brian Weldon had given his notice to take a job for the Buffalo School District.
Kitty Baltos talked with Rick Wolfsteller and was able to re-evaluate his points and
his grade. An offer was made to Brian and he accepted. He will remain at MCC.
ii. Tricia Menth has agreed to a change in her job description. She will be adding
Employee Training to her job description. This means that she will be developing
training programs and schedules for all employees. Kitty Baltos will be working
with Rick Wolfsteller to determine if this will mean a change in her points and
grade.
4. Update Items:
A. Security Camera Additions: Kitty Baltos selected a company that will be providing an
upgrade to the security system. It has a digital recording system and the video will be able
to be seen on each manager's desktop computer. The price came in under the $10,000
price tag.
B. Middle School Dance held February 13t" was a huge success! We are planning to do
another again before the end of school.
5. Consideration of accepting resignation from Tom Neumann from the Advisory Board and further
discussing method and time -line for replacement. MOTION by Richard Quick to accept Tom
Neumann's resignation with the Advisory Board's thanks for a job well done, SECOND by Sandra
Theros, MOTION PASSED. The Board requested that Kitty begin to advertise immediately so
that interviews could be put on the March agenda.
6. MOTION by Sandra Theros to move the next Advisory Board meeting from Thursday, March 251h,
2004 to Thursday, March 18th, 2004 due to Spring Break schedule conflicts, SECOND by Richard
Quick, MOTION PASSED.
7. MOTION by Dick Quick to adjourn the meeting at 5:30 p.m., SECOND by Sandra Theros,
MOTION PASSED.
REVENUE & EXPENSE STATEMENT 2004 - as of Feb. 29, 2004
2004
2004
FULL YEAR
MTD
REVENUE
BUDGET
ACTUAL
1
ROOM RENTAL
81,695
10,205.26
2
PARTY ROOM RENTAL
6,007.53
3
CONCESSIONS
72,000
15,176.81
4
USER FEES
75,000
10,453.55
5
MEMBERSHIPS/DAILY
400,000
93,853.46
6
PROGRAM FEES
60,000
4,167.08
7
OTHER SERVICES
6,000
725.00
8
INTEREST
0.00
9
EQUIPMENT RENTAL
500
32.86
10
CONTRIBUTIONS
3,000
0.00
11
SALE OF PROPERTY
0.00
0.00
12
MISC REVENUE
250
19.47
13
TOTAL REVENUE BEFORE TAXES
698,445
14
TAXES
1,018,355
15
TRANSFER FROM LIQUOR STORE
250,000
16
TOTAL REVENUE
1,966,800
140,641.02
EXPENSES:
17
SALARIES
561,540
89,778.70
18
EMPLOYEE TAXES / BENEFITS
110,945
17,079.16
19
PRINTED FORMS
2,000
0.00
20
OFFICE SUPPLIES
6,500
695.74
21
CLEANING SUPPLIES
7,300
862.79
22
CLOTHING SUPPLIES
7,000
56.81
23
CHEMICAL PRODUCTS
12,000
1,601.05
24
POOL MAINTENANCE SUPPLIES
5,000
75.58
25
GENERAL OPERATING SUPPLIES
18,250
9,576.45
26
EQUIPMENT REPAIR PARTS
5,000
417.65
27
BUILDING REPAIR PARTS
4,000
93.69
28
LANDSCAPING MATERIALS
3,000.00
0.00
29
MISC REPAIR & MAINT SUPPLIES
5,000
2,374.60
30
SMALL TOOLS & EQUIPMENT
4,000
0.00
31
T&E/FURNITURE
0
2,230.00
32
T&E COMPUTER EQUIPMENT
0.00
0.00
33
COST OF GOODS SOLD
0.00
0.00
34
PROF SERVICE MGMT FEE
400
59.77
35
PROF SERVICE DATA PROCESS
4,000
42.50
36
PROF SERVICE-Website/Email
400
0.00
37
PROF SERVICE CUSTODIAL
500
0.00
38
PROF SERVICE LAUNDRY
3,000
359.78
39
PROF SERVICE BLDG / EQUIP
5,000
441.83
40
PROF SERVICE MAINT AGREE
15,000
284.36
41
MISC PROF SERVICES
2,000
560.00
42
TELEPHONE
12,000
840.83
43
POSTAGE
500
0.00
44
CABLE/NETWORK SERVICES
2,200
335.28
45
TRAVEL EXPENSE
500
132.84
46
CONFERENCE & SCHOOLS
2,500
619.00
2003
2003
MTD
YTD
ACTUAL
ACTUAL
10,965.29
50,230.32
5,034.45
24, 862.88
12,114.16
66,455.87
12,282.84
60,693.74
88,431.44
417,468.13
7,798.60
50,419.08
580.00
12,419.85
480.08
500.00
78.17
55.99
683, 585.94
863.643.26
137,284.95
1,547,229.20
82,264.86
525,159.65
12,763.60
103,301.21
1,679.72
816.44
5,833.85
1,075.59
12,674.22
4,896.86
1,172.55
12,422.81
4,547.62
17,292.56
27,822.60
699.55
3,658.99
7,336.90
498.04
2,351.02
7,351.72
1,124.05
71221.15
-1,120.00
3,818.03
3,818.03
18.17
371.17
807.50
3,841.25
14,982.76
2,025.69
366.94
2,669.30
3.30
7,241.63
219.88
5,082.32
137.50
6,200.30
1,647.25
10,431.12
163.13
332.09
1,809.54
10.95
534.41
28.34
1,219.94
47
FREIGHT
0
0.00
48
ADVERTISING - GENERAL
10,000
-1,300.67
49
GEN'L PUBLIC INFORMATION
1,000
0.00
50
BROCHURES
6,000
2,656.38
51
GEN'L LIABILITY INSURANCE
34,345
-4,791.00
52
PROPERTY INSURANCE
7,075
0.00
53
MISC GENERAL INSURANCE
10,190
0.00
541
ELECTRIC
74,000
0.00
55
GAS
76,000
9,990.89
56
REPAIR & MAINT - BUILDING
20,800
293.61
57
REPAIR & MAINT -MACH/EQUIP
95,700
653.89
58
REPAIR & MAINT - OTHER
0.00
0.00
59
EQUIPMENT RENTAL
15,000
1,799.86
60
UNIFORM RENTAL
1,500
177.97
61
TOWEL RENTAL
1,100
121.96
62
DUES, MEMBERSHIP & SUBSCRIP
1,500
1,005.00
63
LICENSE & PERMITS
700
0.00
64
BANK CHARGES
5,500
1,333.29
65
MISC OTHER EXPENSES
300
2.35
66
IMPROVEMENTS
0
67
FURNITURE & FIXTURES
0
68
OFFICE EQUIPMENT
0
69
COMPUTER EQUIPMENT
0
70
OTHER EQUIPMENT
23,900
711
SUB TOTAL
1,184,145
140,461.94
72
ROOM RENTAL SUPPLIES
2,000
27.78
73
PROGRAM OFFICE SUPPLIES
0
0.00
74
CONCESSION STAND SUPPLIES
3,000
65.13
75
PARTY ROOM SUPPLIES
6,500
514.37
76
CLIMBING WALL SUPPLIES
500
0.00
77
FITNESS AREA SUPPLIES
1,000
8,051.37
78
GYMNASIUM SUPPLIES
500
53.59
79
INDOOR PLAY SUPPLIES
500
42.57
80
POOL SUPPLIES
2,000
202.69
81
WAREHOUSE SUPPLIES
500
68.12
82
WHEEL PARK SUPPLIES
500
0.00
83
GEN'L PROGRAM OPER SUPPLIES
7,300
155.87
84
T&E FURNITURE
20,550
85
T&E OTHER
11,300
86
CONCESSION FOOD SUPPLIES
50,000
6,347.63
87
PROF SERVICE - FITNESS
3,800
881
PROF SERVICE - PROG INSTRUCT
1,500
891
PROF SERVICE-GEN'L PROGRAM
1,500
90
PROGRAM ADVERTISING
3,500
114.40
91
EQUIPMENT RENTAL -PROGRAM
2,000
92
DUES,MEMBERSHIP & SUBSCRIP
250
93
PRIZES
1,500
94
TOTAL PROGRAM EXPENSES
120,200
15,643.52
95
TOTAL ALL EXPENSES
1,304,345
156,105.46
96j
NET
0.00
4,193.40
36, 022.23
0.00
370.13
41833.82
38,513.00
6,434.00
0.00
5,494.18
69,249.66
6,734.19
55,465.69
23.74
4,558.56
1,851.45
21,069.74
0.00
10,289.35
171.81
1,491.83
111.87
1,002.33
722.06
943.85
868.63
733.89
41942.94
-8.05
177.81
10,338.57
50.00
0.00
0.00
15,450.85
147,330.67
1,065,396.96
21.30
2,318.55
0.00
9.77
580.81
793.88
6,376.59
141.56
1,899.86
4,972.44
118.50
209.35
269.19
1,191.07
32.90
439.82
230.99
480.20
4,246.23
0.00
0.00
7,244.25
43,592.03
157.50
2,867.50
272.00
544.00
2,539.57
75.65
4,703.99
2,515.03
0.00
78.72
943.96
11,335.22
78,531.99
158,665.89
1,143,928.95
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MONTICELLO COMMUNITY CENTER
ADVISORY BOARD APPLICATION
Application Date: cl 4
Applicant's Name "0'; kj
Address % C (�' me 2") t C l k a e
Must be within the City Limits of Monticello
City MONTICELLO State MN Zip Code 55362
Daytime Phone L7U) Z'2-?7 Evening Phone
Briefly why you are interested in being on the Community Center Advi.`'ivi�' Beard:
b,.b I ,b i " q, CL4,,�, . K'J-
ADVISORY BOARD INFORMATION
1. This is a volunteer position. This position expires 12/31 /2004
2. The Advisory Board is a five person board (one being a City Council representative) that
works with the Community Center Director to advise and recommend policy changes, fee
changes, program or event ideas, etc. Some recommendations might be passed on to the
City Council for final approval.
3. This board meets the fourth Thursday of each month at 4:30 p.m. in the conference rooms
at Monticello City Hall.
4. If you have additional questions, please call Kitty Baltos, Director at 763-271-3268 or
email at kitty.baltos(a�ci.monticello.mn.us
5. Return this application to Kitty Baltos at the Main Desk of the Community Center or at
the reception desk in City Hall.
APPLICATIONS MUST BE RETURNED BY 4:30 p.m.
TUESDAY,;— -
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Present this Donation Dollar next time you visit Fantastic Sams
for a perm, cut or color. For each Donation Dollar received,
Fantastic Sams will make a donation (see below) to
Elk River Park & Rec
$1 .00 OFF HAIRCUTS & WAXES
AND one REAL dollar donation to Elk River Park & Rec
$2.00 OFF COLOR, HIGHLIGHTING & PERMS
AND two REAL dollars donation to Elk River Park & Rec
r 513 Hwy 25 9175 Quaday Ave NE
Town Centre, Monticello Otsego
763-295-3001 Discount not valid with any other offer. Expires 9/6/04. 763-241-9050
14 .
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Present this Donation Dollar next time you visit Fantastic Sams
for a perm, cut or color. For each Donation Dollar received,
Fantastic Sams will make a donation (see below) to
Elk River Park & Rec
'1 .00 OFF HAIRCUTS & WAXES
AND one REAL dollar donation to Elk River Park & Rec
12.00 OFF COLOR, HIGHLIGHTING & PERMS
AND two REAL dollars donation to Elk River Park & Rec
=' 513 Hwy 25
Town Centre, Monticello
763-295-3001
ww
9175 Quaday Ave NE
tastic SainsOtsego
Discount not valid with any other offer. Expires 9/6/04. 763-241-9050
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-{ Present this Donation Dollar next time you visit Fantastic Sams € '
for a perm, cut or color. For each Donation Dollar received, "
,0 Fantastic Sams will make a donation (see below) to
-- Elk River Park & Rec
'1 .00 OFF HAIRCUTS & WAXES`
AND one REAL dollar donation to Elk River Park & Rec
- $2.00 OFF COLOR HIGHLIGHTING & PERMS
'- AND two REAL dollars donation to Elk River Park & Rec
513 Hwy 25 9175 Quaday Ave NE `
Town Centre, Monticello q ;�,, Otsego
763-295-3001 Discount not valid with any other offer. Expires 9/6/04. 763-241-9050 a .,
,
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