MCC Advisory Board Agenda 07-29-2004COMMUNITY CENTER ADVISORY BOARD
MEETING AGENDA
JULY299 2004
4:30 P.M. -ACADEMY CONFERENCE ROOM
Board Members: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob
Grabinski and Bruce Thielen
Staff Members: Kitty Baltos-Director
1. Call meeting to order
2. Consideration of approving May 27, 2004 regular Advisory Board meeting minutes,
Tabled from June meeting. (Kendall, Quick and Theros)
3. Consideration of approving June 24, 2004 regular Advisory Board meeting minutes.
(Kendall, Quick & Thielen)
4. Consideration of adding items to the agenda.
5. Update Items:
6. Discussion of and consideration of preliminary 2005 budget, purchases and general
operation.
7. Meeting adjourned
COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
MAY 279 2004
4:30 P.M. - WEST PRAIRIE ROOM
Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair and Sandra Theros
Board Members Absent: Bruce Thielen and Bob Grabinski
Staff Present: Kitty Baltos-Director
1. Meeting called to order at 4:35 p.m. by Harvey Kendall as a joint session with the Parks
Commission in the Academy room.
2. No Smoking Policy.
Chair Larry Nolan informed those present that there would be a joint meeting with MCC Advisory
Board to discuss the proposed "No Smoking" policy for city parks/pathways. Larry Nolan stated
that the Parks Commission did not want to make a recommendation on anything outside their
jurisdiction. At this point, MCC Advisory Board Chair Harvey Kendall called the MCC Advisory
Board meeting to order. The commission members were given copies of the comments received
during the public comment period. There was general discussion on the comments received and
Fran Fair asked if the respondents were aware that the City was proposing a policy rather than an
ordinance.
Allison Hortzman, Wright County Health Department stated that approximately 49 communities in
Minnesota have adopted "No Smoking" regulations and that 5 out of the 49 communities have
adopted ordinances. She felt that education is the primary means of compliance to the "No
Smoking" policy and noted that most communities that had adopted "No Smoking" policies had
received positive comment. Larry Nolan felt that a policy rather than an ordinance was the way to
go.
Harvey Kendall and Kitty Baltos explained how the proposed "No Smoking" policy would impact
the MCC especially since the MCC is rented out for private events. Harvey Kendall indicated his
belief that if signs are posted people will expect that they are enforced and it is not realistic to try
to enforce this policy. There was some discussion on the sign content of the TATU sign that
would be installed if a "No Smoking" policy is adopted. Adam Hawkinson suggested rather than
having another set of signs in the park, the "No Smoking" policy be listed on the parks rules and
regulations signs. Fran Fair felt the TATU signs should be used because listing the "No Smoking"
policy on the rules and regulations sign would not be as effective. In discussing the wording of the
sign, the Parks Commission felt that "Smoking is discouraged as it is known to cause cancer"
gives a different connotation that "No Smoking is allowed." It was felt that "No Smoking is
allowed" might be offensive to some. It was also suggested placing the "No Smoking" signs only
the area around the play structures.
Harvey Kendall stated that personally he didn't like the idea of government telling him what habits
are good and what habits are bad. He didn't feel smoking had the impact on outdoor activities the
way it does indoors or in a confined area. Kitty Baltos noted there would be difficulty in trying to
enforce this policy in any of the parking lot areas. Richard Quick felt it was good to go forward
with the policy and stated his belief that education about the effects of tobacco would bring
compliance. The validity of setting out a regulation that is not going to be enforced was
questioned. It was generally felt that the policy was making a statement regardless of whether it
was enforced or not. Nancy McCaffrey concurred stating there are a number of good health
messages out there.
5:10 p.m. Advisory Board reconvened in the West Prairie Conference room to continue discussion
on Tobacco Free Policy for Community Center. MOTION by Richard Quick in moving to make
the Community Center a smoke free facility, smoking will be allowed on the Mississippi Room
Patio for renters of the room, smoking will not be allowed in the immediate entrances of the
community center and smoking will not be allowed in the south parking lot and area surrounding
the parking lot, SECOND by Sandra Theros, MOTION PASSED.
Consideration of approving the minutes from the April 29, 2004 Advisory Board meeting.
MOTION by Richard Quick to approve the minutes with the change in item four from "A
structural engineer stated 20 years ago that the building would need to be destroyed in the 20
years" to what he actually said "A structural engineer stated 20 years ago that the building would
require renovation within 20 years", SECOND with that change by Sandra Theros, MOTION
PASSED.
3. Update Item: Financial Information through April, 2004 - Kitty Baltos reviewed with the
Board the revenue and expenses through April 2004. She noted areas of concern are (1)
why the revenue for the programming department is down by $7,000 to date, and (2)
salaries are up over 2003. Richard Quick questioned the fact that $14,400 has been spent
of the $18,250 budget for general operating supplies. Kitty Baltos explained that is due to
the fact that MCC purchases a years worth of wrist bands in January and that makes up a
large portion of the $14,400. Richard Quick also noted that there is no expense as yet for
electricity. Kitty Baltos informed the Board that she had inquired about that but has not yet
received a response as yet. Kitty also reported that we're having a very good May.
4. Update Item: Changes to Personnel Policies: Kitty Baltos reported that she did meet with
the personnel committee regarding changes to the City's policies to better accommodate
the large number of part-time employees of the community center. The personnel
committee did request that the City update its policies and include policies for part-time
employees. At this time Rick Wolfsteller, when questioned by Kitty, was not aware if this
process has even been started.
5. Update Item: Safety Training.Update: Kitty Baltos presented the position requirements for
training to the board. MCC has purchased a video program they looks to be very good.
Staff will be required to participate in all training annually as an employee or get training
on their own at their own cost. This will become a part of their job description. Richard
Quick suggested that MCC add orientation documentation as part of training for a
permanent record in each employee's personnel file and also not to called it "safety"
training. Just call it employee training. Also suggested include life guard and management
categories.
6. Discussion on 2004 capital purchases to date and proposed ideas for 2005. Kitty Baltos
went over the purchases to date and what is coming up before year end. Harvey Kendall
requested that if a planned item is not purchased, that Kitty Baltos bring back to the
Advisory Board any change requests.
7. The Board agreed that the June 24th meeting would be preliminary budget discussion. Kitty
Baltos asked that Board members assist with ideas for capital purchases for improvement
to the Community Center.
8. Discussion about Teen Advisory meeting suggestions. Kitty Baltos reported some of the
ideas that came from the meeting, at which one person attended, and the polling that was
done by the Warehouse Supervisor. They would like a snack time once per week, music
for the room, to be able to decorate the room, etc. Kitty Baltos wanted the Board's input as
to how much more MCC should do for free for the Warehouse. Richard Quick suggested
that the teen dances be used as fund-raising specifically for programs in the Warehouse.
He and Sandra Theros suggested that MCC meet with students to encourage more
participation, get a school group to take over the concessions as a fund-raiser and get more
activities going on at the dance.
9. Harvey Kendall congratulated Kitty Baltos on her MRPA for outstanding contributions
toward the betterment of the MRPA. He suggested that it be displayed in the trophy case.
10. MOTION by Richard Quick to adjourn the meeting at 6:25 p.m., SECOND by Sandra
Theros, MOTION PASSED, meeting adjourned.
COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
JUNE 249 2004
4:30 P.M. -ACADEMY ROOM
Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair and Bruce Thielen
Board Members Absent: Sandra Theros and Bob Grabinski
Staff Members Present: Kitty Baltos-Director
1. Meeting called to order by Chair Harvey Kendall at 4:55 p.m.
2. Consideration of approving minutes from the May 27, 2004 regular Advisory Board meeting.
TABLED due to no quorum.
3. Consideration of adding items to the agenda:
a. Discussion about meeting date change. MOTION by Bruce Thielen to change the meeting
date to the third Thursday of each month beginning the August meeting August 19, 2004,
SECOND by Dick Quick. The Advisory Board will still meet the fourth Thursday in July on
July 22°d.
b. Discussion about partnership with schools Life Science Teachers Suggestion by Harvey
Kendall that the Community Center work with the Life Sciences teacher and students for
community service work for example middle school dances and other youth events. Kitty
Baltos will have Amy Dean follow up with Karen Smith.
C. Tour of Mississippi Room patio: The Board was very please with how the patio turned out
and congratulated Kitty and Fred Patch on the work accomplished.
4. Update Items:
a. Tobacco Free Policy - Kitty Baltos presented information of the policy adopted by the City
Council on June 14, 2004. The policy reflected the changes requested by the Advisory Board.
The Council did request a six (6) month trial period for this new policy to be brought to the
Council for review in December 2004.
b. Methodist Church movement - The process has been pushed back a few weeks, but the church
is still moving. It should be on the Community Center site by the end of July. The National
Guard will be temporarily put on the west side of Linn Street.
C. Storm Damage from June 7tn storm - Kitty Baltos described the damage to the copper siding
on the south side of the building. The insurance already approved the fix and Donlar
Construction was in fixing the area currently.
5. Consideration of donation and contract requests coming up this year, Land of Lakes Choirboys and
Bernick's Pepsi. Some of the ideas suggested by the Board to consider would be Display Center for
the concession counter, finish the aquatic mural, scoreboards for the gymnasium and the lily pad walk
for the pool.
6. Consideration of items to include on the 2005 preliminary budget for the community center.
Consideration of items that are major purchases, marketing ideas and salaries and hours for 2005.
Suggestions from the Advisory Board included:
a. Consideration raising wedding prices with the addition of the patio
b. Using the Wright Way Shopper
C. Billboard on I-94
d. Permanent signs in the building
e. Christmas decorations for the inside and outside the building
f. Patio furniture
g. Additional items for safety training
h. Improving the website
i. Coat hooks for the Council members
j . Case to enclose the City's bulletin board
k. All other suggestions already submitted by Kitty Baltos
7. MOTION by Bruce Thielen to adjourn meeting at 5:40 p.m., SECOND by Richard Quick, MOTION
PASSED.
2005 PURCHASE REQUESTS BY DEPARTMENT
PRELIMINARY BUDGET 2005
GENERAL
Concession showcase front counter
Made by Custom Cabinets
$500
TV's mounted in Fitness Area
Would require radio to hear
$2,000
Fitness Equipment
Replace 2 bikes, cross trainer, back row
$115000
Community Center sign on building
Facing the West Parking lot
$3,500
Landscaping
Move irrigation, trees, south side
$51P000
Add onto Indoor Play area
$45,000
Christmas Decorations
$55000
Picnic Tables
Miss. Rm Patio & Park area
$85000
Staging Material
$59100
Security Camera
Closer view of the pool
$19000
Permanent signs
Take down paper that we currently use
$55000
Website
MCC on own website
$49000
TOTAL GENERAL PURCHASES
$999600
AQUATICS
Replace Pool Furniture
1/2 of chairs need replaced
$3,750
Pool Games
Basketball nets, water polo
$1,000
Shoe cubby/bench unit
Placed outside family locker room
$55000
Signs
Pool rules, Gator Rules, Slide Rules
$21-500
Deck Storage and carts
$25000
Mural Painting
Around Family Hot Tub
$25000
Water Toy
Zero Entry area / Palm Tree
$3,000
TOTAL AQUATICS
$199250
PROGRAMMING
Permanent Information sign
In Main Hallway/Info Kiosk
$69000
TOTAL PROGRAMMING
$69000
RENTAL DEPARTMENT
Table Replacement
Eight foot tables
$41200
Shallow Depth Refrigerator
To be used by the Alcohol Providers
$200
Fake Trees
Down Gallery Hallway
$15000
Conference Call Equipment
For meeting rooms
$600
Mural Painted
In Birthday Party Room Parker McDonald
$25000
Carpet Bridge Meeting Room
Noise reduction, more comfortable
$2,700
Counter replacement & Ice Machine
In Catering Kitchen/storage/efficiency
$1100
Concession Equipment
Commercial Microwave & Pizza Oven
$1,200
TOTAL RENTAL
1
1 $249700
MAINTENANCE
Upgrade Electrical
Front Counter & Gymnasium
$6,000
Air Handling Improvements
As recommend by Engineer
$125,000
Replace Pulley Unit
De -humidification Unit
$4,500
Cap Door Frames
In Family Locker Room to start
$4,400
Fix window sills in Pool area
Rusting due to standing water
$200
Replace benches
In family locker room / pedestal & bench
$7,750
Snow Removal Equipment
Snowblower for tractor/Mini snowblowers
$7,500
TOTAL MAINTENANCE
$1579150
REVENUE & EXPENSE STATEMENT 2004 - as of June 30. 2004
2004
2004
FULL YEAR
MTD
REVENUE
BUDGET
ACTUAL
1
ROOM RENTAL
81,695
33,801.46
2
PARTY ROOM RENTAL
13,237.56
3
CONCESSIONS
72,000
43,263.10
41
USER FEES
75,000
30,554.68
5
MEMBERSHIPS/DAILY
400,000
242,327.30
6
PROGRAM FEES
60,000
29,117.42
7
OTHER SERVICES
6,000
3,665.00
8
INTEREST
0.00
9
EQUIPMENT RENTAL
500
319.57
10
CONTRIBUTIONS
3,000
0.00
11
SALE OF PROPERTY
0.00
0.00
12
MISC REVENUE
250
-17.49
NSF FEE COLLECTION
65.00
13
TOTAL REVENUE BEFORE TAXES
698,445
14
TAXES
1,018,355
15
TRANSFER FROM LIQUOR STORE
250,000
16
TOTAL REVENUE
1,966,800
396,333.60
EXPENSES:
17
SALARIES
561,540
266,056.90
18
EMPLOYEE TAXES / BENEFITS
110,945
49,518.50
19
PRINTED FORMS
2,000
807.39
20
OFFICE SUPPLIES
6,500
2,110.53
21
ICLEANING SUPPLIES
7,300
4,603.23
22
CLOTHING SUPPLIES
7,000
2,622.52
23
CHEMICAL PRODUCTS
12,000
4,591.62
24
POOL MAINTENANCE SUPPLIES
5,000
92.23
25
GENERAL OPERATING SUPPLIES
18,250
7,955.67
26
EQUIPMENT REPAIR PARTS
5,000
1,724.48
27
BUILDING REPAIR PARTS
4,000
93.69
28
LANDSCAPING MATERIALS
3,000.00
1,105.00
29
MISC REPAIR & MAINT SUPPLIES
5,000
5,313.04
30
SMALL TOOLS & EQUIPMENT
4,000
0.00
31
T&E/FURNITURE
0
2,230.00
32
T&E COMPUTER EQUIPMENT
0.00
0.00
T&E OTHER
5,785.37
33
COST OF GOODS SOLD
0.00
0.00
341
PROF SERVICE MGMT FEE
400
179.89
351
PROF SERVICE DATA PROCESS
4,000
1,786.20
361
PROF SERVICE-Website/Email
400
0.00
371
PROF SERVICE CUSTODIAL
500
748.00
38
PROF SERVICE LAUNDRY
3,000
1,362.34
39
PROF SERVICE BLDG / EQUIP
5,000
3,353.83
40
PROF SERVICE MAINT AGREE
15,000
4,060.94
41
MISC PROF SERVICES
2,000
4,912.44
42
TELEPHONE
12,000
5,260.84
43
POSTAGE
500
0.00
44
CABLE/NETWORK SERVICES
2,200
1,017.96
45
TRAVEL EXPENSE
500
439.87
46
CONFERENCE & SCHOOLS
2,500
3,065.94
47
FREIGHT
0
0.00
48
ADVERTISING - GENERAL
10,000
1,520.93
49
GEN'L PUBLIC INFORMATION
1,000
182.40
50
BROCHURES
6,000
4,697.98
2003
2003
MTD
YTD
ACTUAL
ACTUAL
26,470.61
50,230.32
12,201.09
24,862.88
37,880.48
66,455.87
37,500.37
60,693.74
222,265.37
417,468.13
31,050.96
50,419.08
2,615.00
12,419.85
243.35
480.08
500.00
94.96
55.99
683,585.94
863.643.26
370,322.19
1,547,229.20
255,840.87
525,159.65
55,490.11
103,301.21
1,420.32
1,679.72
3,032.59
5,833.85
5,179.04
12,674.22
2,460.60
4,896.86
5,933.31
12,422.81
4,547.62
23,569.25
27,822.60
2,682.18
3,658.99
7,336.90
266.04
498.04
6,050.26
7,351.72
7,221.15
7,221.15
-1,120.00
3,818.03
3,818.03
18.17
18.17
175.55
371.17
1,275.00
3,841.25
14,982.76
550.69
2,025.69
1,401.41
2,669.30
6,005.13
7,241.63
3,025.72
5,082.32
1,012.78
6,200.30
5,570.23
10,431.12
55.56
163.13
1,000.53
1,809.54
198.85
534.41
871.84
1,219.94
0.00
13,517.09
36,022.23
0.00
2,072.96
4,833.82
51
GEN'L LIABILITY INSURANCE
34,345
27,017.00
52
PROPERTY INSURANCE
7,075
7,723.00
53
MISC GENERAL INSURANCE
10,190
0.00
54
ELECTRIC
74,000
28,335.11
55
GAS
76,000
42,259.47
561
REPAIR & MAINT - BUILDING 1
20,800
1,862.22
57
REPAIR & MAINT -MACH/EQUIP 2
95,700
23,668.37
58
REPAIR & MAINT - OTHER
0.00
0.00
59
EQUIPMENT RENTAL
15,000
5,919.27
60
UNIFORM RENTAL
1,500
727.84
61
TOWEL RENTAL
1,100
499.81
62
DUES, MEMBERSHIP & SUBSCRIP
1,500
1,144.11
63
LICENSE & PERMITS
700
20.00
64
BANK CHARGES
5,500
3,518.97
65
MISC OTHER EXPENSES
300
45.48
661MPROVEMENTS
0
9,351.00
67
FURNITURE & FIXTURES
0
68
OFFICE EQUIPMENT
0
69
COMPUTER EQUIPMENT
0
70
OTHER EQUIPMENT
23,900
27,015.25
71
SUB TOTAL
1,184,145
566,306.63
72
ROOM RENTAL SUPPLIES
2,000
175.27
73
PROGRAM OFFICE SUPPLIES
0
0.00
74
CONCESSION STAND SUPPLIES
3,000
1,032.18
75
PARTY ROOM SUPPLIES
6,500
2,712.72
76
CLIMBING WALL SUPPLIES
500
593.12
77
FITNESS AREA SUPPLIES
1,000
8,134.44
78
GYMNASIUM SUPPLIES
500
73.69
79
INDOOR PLAY SUPPLIES
500
453.33
80
POOL SUPPLIES
2,000
429.31
81
WAREHOUSE SUPPLIES
500
258.57
82
WHEEL PARK SUPPLIES
500
127.49
83
GEN'L PROGRAM OPER SUPPLIES
7,300
2,531.30
84
T&E FURNITURE 4
20,550
1,870.97
85
T&E OTHER 5
11,300
86
CONCESSION FOOD SUPPLIES
50,000
25,243.80
87
NON-FOOD CONCESSION PROD.
699.45
88
PROF SERVICE - FITNESS
3,800
775.00
89
PROF SERVICE - PROG INSTRUCT
1,500
159.75
90
PROF SERVICE-GEN'L PROGRAM
1,500
745.00
91
PROGRAM ADVERTISING
3,500
1,824.88
92
EQUIPMENT RENTAL - PROGRAM
2,000
93
DUES,MEMBERSHIP & SUBSCRIP
250
94
PRIZES
1,500
112.50
95
TOTAL PROGRAM EXPENSES
120,200
47,952.77
96
TOTAL ALL EXPENSES
1,304,345
614,259.40
96
NET
1
-217,925.80
5,000.00
38,513.00
6,434.00
0.00
37,037.43
69,249.66
38,171.89
55,465.69
1,598.27
4,558.56
9,307.11
21,069.74
0.00
4,748.65
10,289.35
672.56
1,491.83
535.87
1,002.33
806.06
943.85
125.00
868.63
2,736.97
4,942.94
71.01
177.81
5,169.29
10,338.57
50.00
0.00
0.00
14,274.00
15,450.85
529,969.37
1,065,396.96
989.21
2,318.55
0.00
116.30
580.81
2,909.93
6,376.59
25.40
141.56
2,168.29
4,972.44
96.16
118.50
141.49
209.35
874.15
1,191.07
148.38
439.82
230.99
230.99
2,492.93
4,246.23
0.00
0.00
24,204.52
43,592.03
1,882.50
2,867.50
544.00
544.00
336.69
2,539.57
1,287.95
4,703.99
537.83
2,515.03
0.00
541.66
943.96
39,528.38
78,531.99
569,497.75
1,143,928.95
r--1199'175.56
FINANCIAL STATEMENT
ADDITIONAL BUDGET INFORMATION
Sealcoat & stripe parking lot ......................................... 1 ......... $15,000
Recarpet Party Room.............................................................$ 800
................................................................................................$15,800
2. Replace Slide Stairs...........................................................$70,000
A/C Pool Equipment Room✓ .............................................$ 3,500
Heating System — Fresh Air Intake✓...................................$12,000
Replace 8' Tables..,/ .............................................................$ 4,000
................................................................................................$89,500
3. Purchase Gator✓..................................................................$55600
2 Life Guard Chairs.........................................................$19200
New Table Cover Mississippi Room.................................$1,500
Ping Pong Table Warehousef.........................................$
250
Window Blinds — Fitness Area..........................................$55000
Key Board Trays✓...............................................................$
800
Concession Equipment ...................
$2 500
Play Structure Add On......................................................$4,000
................................................................................................$205850
4. Replacement Doors............................................................$4,800
Landscape Patio✓................................................................$2,000
Sound Proof River Room...................................................$4,500
................................................................................................$115300
5. New Fitness Equipment✓....................................................$7,500
(actually went into line 77, Fitness Area Supplies)
m cti PY-e) � nk coos
2004
2005
REVENUE
Actual
Proposed
1
ROOM RENTALS
81,695
68,000
2
PARTY ROOM RENTALS
267000
3
CONCESSIONS
72,000
827000
4
USER FEES
757000
621000
5
MEMBERSHIPS/DAILY FEES
400,000
460,000
6
PROGRAM FEES
60,000
607000
7
OTHER SERVICES
61000
6,000
8
INTEREST
9
EQUIPMENT RENTAL
500
500
10
CONTRIBUTIONS
3,000
3,000
11
SALE OF CITY PROPERTY
12
MISC REVENUE
250
250
13
NSF COLLECTION FEES
200
14
TOTAL REVENUE BEFORE TAX
15
TAXES
16
TRANSFER FROM LIQUOR STORE
250,000
250,000
17
TOTAL REVENUE
94814451
17017,950
2004
2005
EXPENSES
ACTUAL
PROPOSED
1
SALARIES
561,540
591,000
2
EMPLOYEE TAXES / BENEFITS
110,945
118,000
3
PRINTED FORMS
2,000
2,000
4
OFFICE SUPPLIES
6,500
6,500
5
CLEANING SUPPLIES
7,300
9,000
6
CLOTHING SUPPLIES
7,000
7,000
7
CHEMICAL PRODUCTS
12,000
10,000
8
POOL MAINTENANCE SUPPLIES
5,000
13,500
9
GENERAL OPERATING SUPPLIES
18,250
18,250
10
EQUIPMENT REPAIR PARTS
5,000
51000
11
BUILDING REPAIR PARTS
4,000
41000
12
LANDSCAPING MATERIALS
3,000
2,000
13
MISC REPAIR & MAINT SUPPLIES
5,000
10,000
14
SMALL TOOLS & EQUIP
4,000
27000
15
T&E FURNITURE
16
T&E COMPUTER EQUIPMENT
3,000
17
T&E OTHER
18
PROF SERVICE MGMT FEE
400
400
19
PROF SERVICE DATA PROCESS
47000
4,000
20
PROF SERVICE WEBSITE/EMAIL
400
4,000
21
PROF SERVICE CUSTODIAL
500
1,000
22
PROF SERVICE LAUNDRY
3,000
3,000
23
PROF SERVICE BLDG / EQUIP
5,000
6,500
24
PROF SERVICE MAINT AGREE
151000
101000
25
MISC PROF SERVICES
2,000
61000
26
TELEPHONE
127000
12,000
27
POSTAGE
500
11000
28
CABLE / NETWORK SERVICES
2,200
27500
29
TRAVEL EXPENSE
500
900
30
CONFERENCE & SCHOOLS
2,500
6,000
31
ADVERTISING - GENERAL
10,000
12,000
32
EXPO EXHIBITOR ADMISSION
4,500
33
GENERAL PUBLIC INFORMATION
1,000
1,000
34
BROCHURES
6,000
71200
35
GEN'L LIABILITY INSURANCE
341345
34,350
36
PROPERTY INSURANCE
7,075
77200
37
MISC. GENERAL INSURANCE
10,190
10,200
38
ELECTRIC
741000
74,000
39
GAS
761000
80,000
40
REPAIR & MAINT BUILDINGS
20,800
5,000
41
REPAIR & MAINT MACH/EQUIP
95,700
6,000
42
REPAIR & MAINT OTHER
2,000
43
EQUIPMENT RENTAL
15,000
12,000
44
UNIFORM RENTAL
11500
17500
45
TOWEL RENTAL
1,100
1,100
46
DUES, MEMBERSHIP & Subscrip
1,500
1,800
47
LICENSE & PERMITS
700
700
48
BANK CHARGES
5,500
7,000
49
MISC OTHER EXPENSE
300
300
50
IMPROVEMENTS
51
FURNITURE & FIXTURES
52
OFFICE EQUIPMENT
1,000
53
COMPUTER EQUIPMENT
54
OTHER EQUIPMENT
23,900
55
SUB TOTAL - ADMINISTRATIVE
11184,145
191279400
56
ROOM RENTAL SUPPLIES
2,000
2,600
57
CONCESSION STAND SUPPLIES
3,000
37000
58
PRATY ROOM SUPPLIES
61500
6,500
59
CLIMBING WALL SUPPLIES
500
750
60
FITNESS AREA SUPPLIES
1,000
500
61
GYMNASIUM SUPPLIES
500
500
62
INDOOR PLAY SUPPLIES
500
500
63
POOL SUPPLIES
2,000
11000
64
WAREHOUSE SUPPLIES
500
800
65
WHEEL PARK SUPPLIES
500
1,500
66
GEN'L PROGRAM SUPPLIES
7,300
8,000
67
T&E FURNITURE
20,550
68
T&E OTHER
11,300
69
CONCESSION FOOD SUPPLIES
50,000
521000
70
NON-FOOD CONCESSION PRODUCT
21000
71
PROF SERVICE FITNESS
3,800
2,000
72
PROF SERVICE PROG INSTRUCT
1,500
1,500
73
PROF SERVICE GEN'L PROGRAM
1,500
1,000
74
PROGRAM ADVERTISING
3,500
37500
75
EQUIPMENT RENTAL - PROGRAM
27000
2,000
76
DUES, MEMBERSHIP & Subscrip
250
250
77
PRIZES
1,500
27500
78
TOTAL PROGRAM EXPENSES
1205200
929400
79
TOTAL ALL EXPENSES
1,3049345
1,2195800
80
NET
PROPOSED MCC BUDGET
Significant Changes to Line Items
REVENUE
Lines 1 & 2 Divided budget for meeting room rentals and birthday party rentals
EXPENSES:
Line 1 & 2 Moving Lead Guest Service to a higher pay level will mean approximate $11,000
per year increase in salaries.
Line 8 Includes pool maintenance requests; Tile repair, zero entry gutters replaced,
repaint pool area, floor mats in family locker room and pool heater intake
replaced. $8,500
Line 20 To get MCC on its own website with better graphics and easier to make changes
on.
Line 30 Bring in speakers on Harassment and Customer Service Skills
Line 31 Do we want to think about a billboard on freeway or radio again?
Line 32 Break out for EXPO admission fees, specifically Bridal Expos
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2005 PURCHASE REQUESTS BY DEPARTMENT
PRELIMINARY BUDGET 2005
GENERAL
Concession showcase front counter
Made by Custom Cabinets
$500
TV's mounted in Fitness Area
Would require radio to hear
$25000
Fitness Equipment
Replace 2 bikes, cross trainer, back row
$115000
Community Center sign on building
Facing the West Parking lot
$3,500
Landscaping
Move irrigation, trees, south side
$5,000
Add onto Indoor Play area
$45,000
Christmas Decorations
$5,000
Picnic Tables
Miss. Rm Patio & Park area
$800
Staging Material
$5,100
Security Camera
Closer view of the pool
$1,000
Permanent signs
Take down paper that we currently use
$500
Website
MCC on own website
$41,000
TOTAL GENERAL PURCHASES
$999600
AQUATICS
Replace Pool Furniture
V2 of chairs need replaced
$3,750
Pool Games
Basketball nets, water polo
$15000
Shoe cubby/bench unit
Placed outside family locker room
$500
Signs
Pool rules, Gator Rules, Slide Rules
$2,500
Deck Storage and carts
$29000
Mural Painting
Around Family Hot Tub
$200
Water Toy
Zero Entry area / Palm Tree
$3,000
TOTAL AQUATICS
$199250
PROGRAMMING
Permanent Information sign
In Main Hallway/Info Kiosk
$6,000
TOTAL PROGRAMMING
$69000
RENTAL DEPARTMENT
Table Replacement
Eight foot tables
$45200
Shallow Depth Refrigerator
To be used by the Alcohol Providers
$2,000
Fake Trees
Down Gallery Hallway
$1,000
Conference Call Equipment
For meeting rooms
$600
Mural Painted
In Birthday Party Room Parker McDonald
$2,000
Carpet Bridge Meeting Room
Noise reduction, more comfortable
$2,700
Counter replacement & Ice Machine
In Catering Kitchen/storage/efficiency
$115000
Concession Equipment
Commercial Microwave & Pizza Oven
$15200
TOTAL RENTAL
$249700
MAINTENANCE
Upgrade Electrical
Front Counter & Gymnasium
$6,000
Air Handling Improvements
As recommend by Engineer
$1255000
Replace Pulley Unit
De -humidification Unit
$45500
Cap Door Frames
In Family Locker Room to start
$45400
Fix window sills in Pool area
Rusting due to standing water
$21000
Replace benches
In family locker room / pedestal & bench
$75750
Snow Removal Equipment
Snowblower for tractor/Mini snowblowers
$7,500
TOTAL MAINTENANCE
$1579150
FINANCIAL STATEMENT
ADDITIONAL BUDGET INFORMATION
1. Sealcoat & stripe parking lot..................................................$15,000
Recarpet Parry Room.............................................................$ 800
................................................................................................$151800
2. Replace Slide Stairs...........................................................$70,000
A/C Pool Equipment Room ...............................................$ 3,500
Heating System — Fresh Air Intake....................................$12,000
Replace 8' Tables............................................................... $ 4,000
................................................................................................$895500
3. Purchase Gator...................................................................$5,600
2 Life Guard Chairs............................................................$15200
New Table Cover Mississippi Room.................................$1,500
Ping Pong Table Warehouse ..............................................$ 250
Window Blinds — Fitness Area..........................................$5,000
Key Board Trays...............................................................$ 800
Concession Equipment ..............
Play Structure Add On......................................................$4,000
................................................................................................$20,850
4. Replacement Doors............................................................$4,800
Landscape Patio.................................................................$2,000
Sound Proof River Room...................................................$4,500
................................................................................................$11,300
5. New Fitness Equipment.....................................................$7,500
(actually went into line 77, Fitness Area Supplies)