MCC Advisory Board Agenda 12-16-2004COMMUNITY CENTER ADVISORY BOARD
AGENDA
DECEMBER 16, 2004 - 4:30 P.M. - ACADEMY ROOM
Board Members: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob
Grabinski, Bruce Thielen.
Staff Members: Kitty Baltos-Director
1. Call the meeting to order
2. Consideration of adding items to the agenda
3. Consideration of approving the November 18, 2004 Advisory Board regular meeting
minutes.
4. Update Items:
a. 2004 budget surplus and plans for use
b. Community Center usage totals through November 2004 and financial
information through October 2004
5. Discussion and determination of how Bernick's Pepsi money will be spent.
6. Review of the Wheel Park history for the past five years and discussion of future plans for
the Wheel Parks.
7. Meeting Adjourned
COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
NOVEMBER 18, 2004 - 4:30 P.M. - ACADEMY ROOM
Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob
Grabinski and Bruce Thielen.
Staff Members Present: Kitty Baltos-Director
Guests Present: Duane Gates, Director of the Monticello Community Education
1. The meeting was called to order by Harvey Kendall, Chair at 4:32 p.m.
2. Items to be added to the agenda: The Little White Church and a possible intern for the community
center.
3. Guest Duane Gates was present. Kitty Baltos started the discussion reviewing the discussion at the
City Council budget meeting in early October. At this meeting the Council was trying to
determine the importance of the City's continued contribution to the Community Education
program versus what the community center is able to do currently with their own programming
department. The Council did ask that the two organizations meet to discuss cooperative
advertising and programming. The discussion center around MCC using the Community
Education Journal to advertise its programs, how much cooperation is happening between
Community Education and the community center and how to show value to the City for the
contribution the City currently makes to the summer recreation program at Community Education.
Bruce Thielen wanted each organization to think outside the agreement, not to just continue on just
because its what we've always done. Duane Gates expressed concern about their own budget and
the additional cost to add the community centers classes to the journal. Bruce Thielen made a
MOTION to have the two Directors work together to determine a way to show value to the City
for the $12,700 contribution to Community Education. Included in the motion was the need for
the Advisory Board to review the Joint Powers agreement between the City and Community
Education that began this relationship. The MOTION was SECONDED by Richard Quick,
MOTION PASSED unanimously.
4. Consideration of approving the October 21, 2004 regular meeting minutes. A MOTION was made
by Bruce Thielen to accept the minutes as submitted, SECOND by Sandra Theros, MOTION
PASSED unanimously.
5. UPDATE ITEMS:
a. Community Center usage totals through October. Kitty Baltos reported that the community
center is on track to exceed 130,000 visitors for 2004. This number is up significantly
from 2003. Each year the community center has been in operation, we have surpassed the
number of the previous year.
b. ATM Proposal - Kitty reported that she added this item because at the time the agenda was
done up, the individual Kitty is working with said that a proposal was coming and that she
would like it. However, the proposal did come in and there was no difference except that
the cost to have an armored car was included to the monthly cost thereby increasing the
expense of the ATM machine for the community center.
6. Final review and approval of five year plan for capital purchases. Kitty Baltos explained that most
of the items to be purchased in the next five years are major maintenance items. They attempted to
make the best guess when items will need to have major repair or be replaced. Kitty wanted the
Board to specifically look at the items at the bottom titled Major Improvements for the next two to
twenty years. Richard Quick suggested that Kitty put those items into priority order and that the
MCC Advisory Board begin to review the item listed "Close and sell Wheel Park." Kitty informed
that Board that she would pull all the financial information for the Wheel Parks for the December
meeting for further discussion. The Board agreed that the Five Year plan should be forwarded to
Rick Wolfsteller as presented by Kitty Baltos with the change in the Major Improvements
priorities.
7. Consideration of policy change for security during non -wedding alcohol events. Kitty clarified for
the Board that at the October meeting the policy changed was for wedding events only and that the
difference was that some of the other social or professional events that wish to include alcohol
won't last for four hours. A MOTION was made by Bruce Thielen to approve the new policy with
the listed changes; In paragraph two should read The officer will be scheduled instead of will be
reserved, in paragraph three the word should be criteria instead of criterion, item seven should be
an a instead of and before MCC, and the last line of the policy should read "The officer will be
scheduled by the community center and paid for by the renter." A SECOND was made by Richard
Quick, MOTION PASSED unanimously.
8. Added Items to the Agenda:
a. Exclusive Beverage Contract up for renewal December 1, 2004. The proposals from
Viking Coca Cola and Bernick's Pepsi had not been received. How did the Board want to
handle getting the information and making a final decision. The Board agreed that they
would be available to go over the contract and assist with the decision after the proposals
come in.
b. Little White Church, Kitty advised the Board that the five year plan did not include the
little white church. The plan and ownership was still up in the air. This might be an item
that needs to be discussed more as decisions are made by the City Council.
C. Possible intern for community center. Kitty has spoken to an individual who is looking for
an internship at MCC for 15 weeks 40 hours per week. She is planning to meet with him
on Friday the 19' to find out more of the internship requirements.
9. MOTION by Richard Quick to adjourn the meeting at 6:05 p.m., SECOND by Bob Grabinski,
MOTION PASSED unanimously and meeting adjourned.
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REVENUE & EXPENSE STATEMENT 2004 - as of October 31, 2004
2004
2004
FULL YEAR
MTD
REVENUE
BUDGET
ACTUAL
1
ROOM RENTAL
81,695
56,787.42
2
PARTY ROOM RENTAL
23,046.94
3
CONCESSIONS
72,000
65,900.89
4
USER FEES
75,000
47,284.82
5
MEMBERSHIPS/DAILY
400,000
369,491.34
6
PROGRAM FEES
60,000
43,162.36
7
OTHER SERVICES
6,000
10,249.26
8
INTEREST
0.00
9
EQUIPMENT RENTAL
500
463.06
10
CONTRIBUTIONS
3,000
0.00
11
SALE OF PROPERTY
0.00
375.00
12
MISC REVENUE
250
171.61
NSF FEE COLLECTION
100.00
13
TOTAL REVENUE BEFORE TAXES
698,445
14
TAXES
1,018,355
498, 567.31
15
TRANSFER FROM LIQUOR STORE
250,000
16
TOTAL REVENUE
1,966,800
1,115,600.01
EXPENSES:
17
SALARIES
561,540
470,781.90
18
EMPLOYEE TAXES / BENEFITS
110,945
85,520.06
19
PRINTED FORMS
2,000
930.24
20
OFFICE SUPPLIES
6,500
3,498.87
21
CLEANING SUPPLIES
7,300
10,837.02
22
CLOTHING SUPPLIES
7,000
4,090.02
23
CHEMICAL PRODUCTS
12,000
8,165.83
24
POOL MAINTENANCE SUPPLIES
5,000
2,300.10
25
GENERAL OPERATING SUPPLIES
18,250
14,221.49
26
EQUIPMENT REPAIR PARTS
5,000
4,727.92
27
BUILDING REPAIR PARTS
4,000
1,417.53
28
LANDSCAPING MATERIALS
3,000.00
-831.00
29
MISC REPAIR & MAINT SUPPLIES
5,000
7,567.25
30
SMALL TOOLS & EQUIPMENT
4,000
509.07
31
T&E/FURNITURE
0
2,230.00
32
T&E COMPUTER EQUIPMENT
0.00
0.00
33
T&E OTHER
5,785.37
34
COST OF GOODS SOLD
0.00
0.00
35
PROF SERVICE MGMT FEE
400
269.70
36
PROF SERVICE DATA PROCESS
4,000
1,867.77
37
PROF SERVICE-Website/Email
400
74.90
38
PROF SERVICE CUSTODIAL
500
796.62
39
PROF SERVICE LAUNDRY
3,000
2,372.71
40
PROF SERVICE BLDG / EQUIP
5,000
9,020.91
41
PROF SERVICE MAINT AGREE
15,000
4,654.91
42
MISC PROF SERVICES
2,000
4,670.47
43
TELEPHONE
12,000
8,681.62
44
POSTAGE
500
0.00
45
CABLE/NETWORK SERVICES
2,200
1,747.09
46
TRAVEL EXPENSE
500
575.89
47
CONFERENCE & SCHOOLS
2,500
3,235.73
48
FREIGHT
0
0.00
49
ADVERTISING - GENERAL
10,000
4,497.89
50
GEN'L PUBLIC INFORMATION
1,000
182.40
51
BROCHURES
6,0001
6,739.58
2003
2003
MTD
YTD
ACTUAL
ACTUAL
43,252.83
50,230.32
21,653.35
24,862.88
56,302.91
66,455.87
52,857.80
60,693.74
337,038.83
417,468.13
43,773.28
50,419.08
9,795.00
12,419.85
466.00
480.08
500.00
500.00
45.42
55.99
683, 585.94
444,786.78
863.643.26
1,010,472.20
1,547,229.20
445, 572.53
525,159.65
87,428.63
103,301.21
1,556.18
1,679.72
4,470.33
5,833.85
11,445.52
12,674.22
4,017.93
4,896.86
10,888.95
12,422.81
4,547.62
4,547.62
26,663.19
27,822.60
3,159.08
31658.99
7,336.90
7,336.90
498.04
498.04
6,802.47
7,351.72
7,372.38
71221.15
-1,120.00
3,818.03
3,818.03
18.17
18.17
313.36
371.17
14,982.76
3,841.25
1,275.00
14,982.76
2,025.69
2,025.69
2,358.83
2,669.30
6,566.63
7,241.63
4,533.89
51082.32
5,066.75
6,200.30
8,573.05
10,431.12
149.36
163.13
1,530.68
1,809.54
424.61
534.41
964.94
1,219.94
0.00
25,379.91
36,022.23
0.00
3,376.91
4,833.82
52 GEN'L LIABILITY INSURANCE 34,345 27,017.00
53 PROPERTY INSURANCE 7,075 8,223.00
54 MISC GENERAL INSURANCE 10.190 17.29
55
ELECTRIC
74,000
64,038.66
56
GAS
76,000
52,287.85
57
REPAIR & MAINT - BUILDING
20,800
22,510.90
58
REPAIR & MAINT -MACH/EQUIP
95,700
52,590.07
59
REPAIR & MAINT - OTHER
0.00
0.00
60
EQUIPMENT RENTAL
15,000
9,278.99
61
UNIFORM RENTAL
1,500
1,092.48
62
TOWEL RENTAL
1,100
917.48
63
DUES, MEMBERSHIP & SUBSCRIP
1,500
1,314.74
64
LICENSE & PERMITS
700
70.00
65
BANK CHARGES
5,500
5,506.04
66
MISC OTHER EXPENSES
300
138.61
67IMPROVEMENTS
0
31,140.64
68
HEAVY EQUIPMENT
0
6,600.11
69
FURNITURE & FIXTURES
0
70
OFFICE EQUIPMENT
0
71
COMPUTER EQUIPMENT
0
72
OTHER EQUIPMENT
23,900
6,997.15
73
SUB TOTAL
1,184,145
960,880.87
74
ROOM RENTAL SUPPLIES
2,000
2,003.99
75
PROGRAM OFFICE SUPPLIES
0
0.00
76
CONCESSION STAND SUPPLIES
3,000
462.95
77
PARTY ROOM SUPPLIES
6,500
5,837.57
78
CLIMBING WALL SUPPLIES
500
729.51
79
FITNESS AREA SUPPLIES
1,000
836.00
80
GYMNASIUM SUPPLIES
500
73.69
81
INDOOR PLAY SUPPLIES
500
453.33
82
POOL SUPPLIES
2,000
943.32
83
WAREHOUSE SUPPLIES
500
260.91
84
WHEEL PARK SUPPLIES
500
212.67
85
GEN'L PROGRAM OPER SUPPLIES
7,300
3,144.95
86
T&E FITNESS EQUIPMENT
7,550.85
87
T&E FURNITURE
20,550
6,914.81
88
T&E CONCESSION EQUIPMENT
724.09
89
T&E OTHER
11,300
90
CONCESSION FOOD SUPPLIES
50,000
41,434.57
91
NON-FOOD CONCESSION PROD.
1,031.73
92
PROF SERVICE - FITNESS
3,800
925.00
93
PROF SERVICE - PROG INSTRUCT
1,500
815.55
94
PROF SERVICE-GEN'L PROGRAM
1,500
1,006.77
95
PROGRAM ADVERTISING
3,500
2,997.03
96
EQUIPMENT RENTAL - PROGRAM
2,000
373.43
97
DUES,MEMBERSHIP & SUBSCRIP
250
98
PRIZES
1,500
271.77
99
RECREATION EQUIPMENT
5,682.84
100
TOTAL PROGRAM EXPENSES
120,200
84,687.33
101
TOTAL ALL EXPENSES
1,304,345
1,045,568.20
11021
NET
70,031.81
38,513.001 38, 513.00
6,434.001 6,434.00
0.00
55,392.91
69,249.66
45, 711.59
55,465.69
3,347.76
4,558.56
14, 455.83
21, 069.74
0.00
7,589.56
10,289.35
1,258.80
1,491.83
891.62
1,002.33
909.88
943.85
155.00
868.63
4,173.49
4,942.94
174.89
177.81
10,338.57
10,338.57
50.00
0.00
0.00
15,450.85
15,450.85
907,916.07
1,065,396.96
2,318.55
2,318.55
0.00
687.30
580.81
5,179.99
6,376.59
25.40
141.56
2,168.29
4,972.44
118.50
118.50
143.31
209.35
1,190.09
1,191.07
236.87
439.82
230.99
230.99
3,693.81
4,246.23
0.00
0.00
36, 928.10
43, 592.03
1,972.50
2,867.50
544.00
544.00
336.69
2,539.57
2,941.69
4,703.99
766.30
2,515.03
0.00
943.96
943.96
60,426.34
78,531.99
968,342.41
1,143,928.95
421129.79
5. Discussion and determination of how Bernick's Pepsi money should be spent.
A. REFERENCE AND BACKGROUND:
The Community Center signed a new five year contract with Bernick's Pepsi to begin on
December 13, 2004 and run through December 13, 2009. As a part of the agreement to allow
them to be the exclusive beverage provider at MCC, they agreed to pay the Community Center
$20,000 up front money. They will also purchase promotional products for the community
center like a new menu board and a new smaller portable bar for the Mississippi Room Patio.
We need to focus on how best to use the money given to us by Bernick's Pepsi for maximum
benefit to the community center and its users.
I have enclosed our 2005 budget items to enable us to review the items that we had budgeted for
2005 and also the items that were assigned lower priorities. I have also enclosed the five year
plan that was approved at the last Advisory Board meeting and turned into Rick Wolfsteller.
Both of these items can be used as a tool to assist us in determining the best use of the money.
I believe that it's important to try and improve as many areas of the community center as
possible. As you know, I am specifically targeting the Mississippi Room and the concession area
for 2005 and have more ideas for improvements in either of those areas above and beyond the
current plans.
B. ALTERNATIVE ACTIONS:
Not applicable. This is a discussion to determine the best use of the money available.
C. STAFF RECOMMENDATIONS:
As I stated in the body of this report, I am particularly interested in improvements to the
Mississippi Room and the concession area. However, in speaking with staff, they have some
terrific ideas of how the money could be used. Most of their ideas though are covered in either
the capital purchases for 2005 or are listed on the five year plan.
D. SUPPORTING DATA:
2005 Capital Purchases as approved by Council
Five Year Plan as approved by the Advisory Board and submitted to Rick Wolfsteller
2005 PURCHASE REQUESTS
PUPT IMTNARV RUDGET
"A" PRIORITY ITEMS
TV's Mounted in Fitness Area
Changing to FM radio signal for audio
$200
Fitness Equipment
Replace 2 bikes, new cross trainer & back row
$115000
Picnic Tables
Patio and Areas around MCC
$8,000
Security Camera
East end of pool to cover blind spots
$15000
Permanent Signs
Around building, Pool Rules, etc.
$7,000
Web -Site for MCC
Software Purchase
$400
Replace Pool Furniture
26 of 52 Chairs
$3,800
Table Replacement
Eight foot tables
$45200
Conference Call Equipment
For meeting rooms
$600
Counter Replacement & Ice Machine
Catering Kitchen by Miss. Room
$11 NO
Concession Equipment
Commercial microwave & pizza ovens
$15200
Upgrade Electrical
Front Counter and Gymnasium
$6,000
Air Handling Improvements
For Aquatic Area as recommended by Eng.
$95,000
Replace Pulley Unit
De -humidification Unit
$45500
Cap Door Frames
Family Locker Room to start
$45400
Pool Area window sill improvements
Pitting due to standing water
$200
Snow removal equipment
Smaller snowblowers for entryways
$1,200
TOTAL "A" PRIORITIES
$1669900
Christmas Decorations
MCC Hallways and exterior
$55000
Shoe Cubby/Bench
Placed outside the family locker room
$5,000
Deck Storage and Carts
Swim lesson equipment
$200
Information Kiosk
Permanent in Main Hallway
$65000
Replace benches
In Family Locker room
$7,750
TOTAL "B" PRIORITIES
$259750
Community center sign
Building mounted facing west parking lot
$35500
Landscaping
Move irrigation lines, trees & south side
$500
Indoor Play Structure
Add on large component
$4500
Staging Material
For theater group and other functions
$5,100
Council Dias
Fix De -lamination
???
Pool Games
Bball nets, water polo nets
$15000
Mural Painted
Around Family hot tub
$25000
Water Toy
Zero Entry area palm tree
$35000
Shallow depth refrigerator
Miss. Room Alcohol providers use
$200
Ornamental Trees
Along interior Gallery Hallway
$1,000
Carpet Bridge Meeting Room
Noise reduction, comfort
$29700
TOTAL "C" PRIORITIES
— $70,300
YEAR WIWI;
1. Replace pool furniture 1/2
$31800
2. Website software
$41000
3. Table replacement
$45200
4. Conference call equipment
$600
5. Upgrade Catering Kitchen
$11 NO
6. TV's mounted in fitness area
$2,000
7. Fitness Equipment
$11 NO
8. Picnic Tables
$800
9. Security cameras
$1,000
10. Permanent signs
$7,000
11. Concession Equipment
$15200
12. Upgrade Electrical
$6,000
13. Air Handling improvements - pool
$9500
14. Replace pulley unit
$4,500
15. Cap Door Frames
$45400
16. Pool area window sill improvements
$200
17. Snow removal equipment
$15200
TOTAL
$1669900
YEAR 2006
1. Paint pool ceiling and walls
$30,000
2. Replace lockers
$50,000
3. Re -carpet as necessary
$105000
4. Upgrade catering kitchen, finish
$1000
5. Outside door replacement (3)
$12,500
6. Compressor replacement (3)
$27,000
7. Lily pad walk
$4000
8. Replace pool furniture
$400
9. Window shades in pool area
$20,000
10. Murals
$6,000
11. Trees for Gallery Hallway
$2,500
12. Color cameras for security
$6,000
13. Increase indoor play area
$455000
14. POS and registration software upgrades
$3000
15. Display case for concessions
$5,500
16. Additional staff Aquatics and Finance part time
$3600
17. Fitness Equipment add or replace
$10,000
TOTAL
$3449500
vF au 2007
1. Re -carpet as necessary
$105000
2. Outside door replacement (8)
$33,000
3. Compressor replacement (3)
$275000
4. Murals
$6,000
5. Dehumidification unit coils and pulleys replaced
$9,000
6. Diamond Brite pool and Spas
$40,000
7. Life Guard chair replace
$8,000
8. Building sign West end
$35500
9. Replace concession tables / chairs
$6,000
10. Replace all pool pumps
$30,000
11. Upgrade fitness area air handling
$105000
12. Replace boiler burners and circulating pumps
$20,000
13. Replace kitchen appliances
$10,000
14. Add or replace fitness equipment
$10,000
TOTAL
$2229500
YEAR 2008
1. Re -carpet as necessary
$10,000
2. Outside door replacement (4)
$16,500
3. Compressor replacement (3)
$27,000
4. Murals
$6,000
5. Pool toys and decorations
$7,000
6. Parking lot seal coated and striped
$7,000
7. Windows replaced in Gallery Hallway V2
$251000
8. Improvements for outside park area
$25,000
9. Replace lights in Warehouse
$10,000
10. Maintenance vehicle
$155000
11. Replace meeting room chairs %2
$800
12. Replace pool heater
$10,000
13. Replace kitchen appliances
$10,000
14. Add or replace fitness equipment
$10,000
TOTAL
$1869500
YCAR 2009
1. Re -carpet as necessary
$101000 11
2. Murals
$6,000
3. Replace pool lighting
$6000
4. Windows replaced in Gallery Hallway '/2
$25,000
5. Electronic reader board sign
$50,000
6. Replace sand in sand filter system
$20,000
7. Roof maintenance
$151000
8. Replace booth seating in Warehouse
$125000
9. Party room redo
$5,000
10. Replace facilities TV's (10)
$7,000
11. Replace meeting room chairs 1/2
$800
12. Move irrigation system & plant trees, west parking
$6,000
13. Replace kitchen appliances
$10,000
TOTAL
2349000
MAJOR IMPROVEMENTS to look at in two to ten years
Prices are no known at this time
5. Add second gymnasium
1. Close and sell wheel parks
6. Add outdoor water park
8. Outdoor play structure
4. Move MCC front counter to a more central and visible location
2. Take out aerobic room and expand fitness area and add more equipment
7. Out building for MCC
3. Increase size of family spa
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52
GEN'L LIABILITY INSURANCE
34,345
27,017.00
53
PROPERTY INSURANCE
7,075
8,223.00
54
MISC GENERAL INSURANCE
10,190
17.29
55
ELECTRIC
74,000
64,038.66
56
GAS
76,000
52,287.85
57
REPAIR & MAINT - BUILDING
20,800
22,510.90
58
REPAIR & MAINT -MACH/EQUIP
95,700
52,590.07
59
REPAIR & MAINT - OTHER
0.00
0.00
60
EQUIPMENT RENTAL
15,000
9,278.99
61
UNIFORM RENTAL
1,500
1,092.48
62
TOWEL RENTAL
1,100
917.48
63
DUES, MEMBERSHIP & SUBSCRIP
1,500
1,314.74
64
LICENSE & PERMITS
700
70.00
65
BANK CHARGES
5,500
5,506.04
66
MISC OTHER EXPENSES
300
138.61
67IMPROVEMENTS
0
31,140.64
68
HEAVY EQUIPMENT
0
6,600.11
69
FURNITURE & FIXTURES
0
70
OFFICE EQUIPMENT
0
71
COMPUTER EQUIPMENT
0
72
OTHER EQUIPMENT
23,900
6,997.15
73
SUB TOTAL
11184,145
960,880.87
74
ROOM RENTAL SUPPLIES
2,000
2,003.99
75
PROGRAM OFFICE SUPPLIES
0
0.00
76
CONCESSION STAND SUPPLIES
3,000
462.95
77
PARTY ROOM SUPPLIES
6,500
5,837.57
78
CLIMBING WALL SUPPLIES
500
729.51
79
FITNESS AREA SUPPLIES
1,000
836.00
80
GYMNASIUM SUPPLIES
500
73.69
81
INDOOR PLAY SUPPLIES
500
453.33
82
POOL SUPPLIES
2,000
943.32
83
WAREHOUSE SUPPLIES
500
260.91
84
WHEEL PARK SUPPLIES
500
212.67
85
GEN'L PROGRAM OPER SUPPLIES
7,300
3,144.95
86
T&E FITNESS EQUIPMENT
7,550.85
87
T&E FURNITURE
20,550
6,914.81
88
T&E CONCESSION EQUIPMENT
724.09
89
T&E OTHER
11,300
90
CONCESSION FOOD SUPPLIES
50,000
41,434.57
91
NON-FOOD CONCESSION PROD.
1,031.73
92
PROF SERVICE - FITNESS
3,800
925.00
931
PROF SERVICE - PROG INSTRUCT
1.500
815.55
94
PROF SERVICE-GEN'L PROGRAM
1,500
1,006.77
95
PROGRAM ADVERTISING
3,500
2,997.03
96
EQUIPMENT RENTAL - PROGRAM
2,000
373.43
97
DUES,MEMBERSHIP & SUBSCRIP
250
98
PRIZES
1,500
271.77
99
RECREATION EQUIPMENT
5,682.84
100
TOTAL PROGRAM EXPENSES
120,200
84,687.33
101
TOTAL ALL EXPENSES
1,304,345
1,045,568.20
11021
NET
70,031.81
38, 513.00
38, 513.00
6,434.00
6,434.00
0.00
55,392.91
69,249.66
45,711.59
55,465.69
3,347.76
4,558.56
14,455.83
21,069.74
0.00
7,589.56
10,289.35
1,258.80
1,491.83
891.62
1,002.33
909.88
943.85
155.00
868.63
4,173.49
4,942.94
174.89
177.81
10,338.57
10,338.57
50.00
0.00
0.00
15,450.85
15,450.85
907,916.07
1,065,396.96
2,318.55
2,318.55
0.00
687.30
580.81
5,179.99
6,376.59
25.40
141.56
2,168.29
4,972.44
118.50
118.50
143.31
209.35
1,190.09
1,191.07
236.87
439.82
230.99
230.99
3,693.81
4,246.23
0.00
0.00
36,928.10
43,592.03
1,972.50
2,867.50
544.00
544.00
336.69
2,539.57
2,941.69
4,703.99
766.30
2,515.03
0.00
943.96
943.96
60,426.34
78,531.99
968, 342.41
1,143,928.95
42,129.79
REVENUE & EXPENSE STATEMENT 2004 - as of October 31, 2004
2004
2004
FULL YEAR
MTD
REVENUE
BUDGET
ACTUAL
1
ROOM RENTAL
81,695
56,787.42
2
PARTY ROOM RENTAL
23,046.94
3
CONCESSIONS
72,000
65,900.89
4
USER FEES
75,000
47,284.82
5
MEMBERSHIPS/DAILY
400,000
369,491.34
6
PROGRAM FEES
60,000
43,162.36
7
OTHER SERVICES
6,000
10,249.26
8
INTEREST
0.00
9
EQUIPMENT RENTAL
500
463.06
10
CONTRIBUTIONS
3,000
0.00
11
SALE OF PROPERTY
0.00
375.00
12
MISC REVENUE
250
171.61
NSF FEE COLLECTION
100.00
13
TOTAL REVENUE BEFORE TAXES
698,445
14
TAXES
1,018,355
498, 567.31
15
TRANSFER FROM LIQUOR STORE
250,000
16
TOTAL REVENUE
1,966,800
1,115,600.01
EXPENSES:
17
SALARIES
561,540
470, 781.90
18
EMPLOYEE TAXES / BENEFITS
110,945
85,520.06
19
PRINTED FORMS
2,000
930.24
20
OFFICE SUPPLIES
6,500
3,498.87
21
CLEANING SUPPLIES
7,300
10,837.02
22
CLOTHING SUPPLIES
7,000
4,090.02
23
CHEMICAL PRODUCTS
12,000
8,165.83
24
POOL MAINTENANCE SUPPLIES
5,000
2,300.10
25
GENERAL OPERATING SUPPLIES
18,250
14,221.49
26
EQUIPMENT REPAIR PARTS
5,000
4,727.92
27
BUILDING REPAIR PARTS
4,000
1,417.53
28
LANDSCAPING MATERIALS
3,000.00
-831.00
29
MISC REPAIR & MAINT SUPPLIES
5,000
7,567.25
30
SMALL TOOLS & EQUIPMENT
4,000
509.07
31
T&E/FURNITURE
0
2,230.00
32
T&E COMPUTER EQUIPMENT
0.00
0.00
33
T&E OTHER
5,785.37
34
COST OF GOODS SOLD
0.00
0.00
35
PROF SERVICE MGMT FEE
400
26-9.70
36
PROF SERVICE DATA PROCESS
4,000
1,867.77
37
PROF SERVICE-Website/Email
400
74.90
38
PROF SERVICE CUSTODIAL
500
796.62
39
PROF SERVICE LAUNDRY
3,000
2,372.71
40
PROF SERVICE BLDG / EQUIP
5,000
9,020.91
41
PROF SERVICE MAINT AGREE
15,000
4,654.91
42
MISC PROF SERVICES
2,000
4,670.47
43
TELEPHONE
12,000
8,681.62
44
POSTAGE
500
0.00
45
CABLE/NETWORK SERVICES
2,200
1,747.09
46
TRAVEL EXPENSE
500
575.89
47
CONFERENCE & SCHOOLS
2,500
3,235.73
48
FREIGHT
0
0.00
49
ADVERTISING - GENERAL
10,000
4,497.89
50
GEN'L PUBLIC INFORMATION
1.000
182.40
51
BROCHURES
6,000
6,739.58
2003
2003
MTD
YTD
ACTUAL
ACTUAL
43,252.83
50,230.32
21, 653.35
24, 862.88
56, 302.91
66,455.87
52,857.80
60,693.74
337,038.83
417,468.13
43,773.28
50,419.08
9,795.00
12,419.85
466.00
480.08
500.00
500.00
45.42
55.99
683, 585.94
444, 786.78
863.643.26
15010,472.20
1,547,229.20
445, 572.53
525,159.65
87,428.63
103,301.21
1,556.18
1,679.72
4,470.33
5,833.85
11,445.52
12,674.22
4,017.93
4,896.86
10,888.95
12,422.81
4,547.62
4,547.62
26,663.19
27,822.60
3,159.08
3,658.99
7,336.90
7,336.90
498.04
498.04
6,802.47
7,351.72
7,372.38
7,221.15
-1,120.00
3,818.03
3,818.03
18.17
18.17
313.36
371.17
14, 982.76
3,841.25
1,275.00
14,982.76
2,025.69
2,025.69
2,358.83
2,669.30
6,566.63
7,241.63
4,533.89
5,082.32
5,066.75
6,200.30
8,573.05
10,431.12
149.36
163.13
1,530.68
1,809.54
424.61
534.41
964.94
1,219.94
0.00
25,379.91
36,022.23
0.00
3,376.911
4,833.82
6. Review of the Wheel Park history for the past five years and discussion of future plans for
the Wheel Parks.
A. REFERENCES AND BACKGROUND:
At our previous Advisory Board meeting, we discussed the decreased use of the wheel parks and felt that
the time was right to begin discussions about the future of the Wheel Parks. I have prepared information
for you outlining the Wheel Parks revenues over the past five years, the Wheel Park usage over the past
five years and the Wheel Park employee costs over the past five years. As you can see, our revenue and
usage totals have come down significantly over time, however, our employee costs have increased.
While sometimes it is a struggle to maintain order in the wheel parks, I feel that we are very fortunate to
have such a fantastic skate and bike park area. The revenue and expense review clearly shows them to be
a losing proposition, however, reviewing this information makes me feel like it's a challenge I want to
undertake to get their usage up. At least before we look at closing them down for good. I think it would
be interesting as a group to discuss how this can happen. I'd like us to brainstorm to come up with any
idea to make them more successful. A couple of the ideas that I have in mind are(1) to talk to other Tier 2
parks around us and develop a package plan to encompass all three parks, (2) a punch card system that
would be more expensive then a season pass but less expensive than paying a daily fee, or (3) trying to
again determine a safe way to allow skaters and boarders to use the bigger ramps in the bike park.
B. ALTERNATIVE ACTIONS:
Not applicable at this time. This is a discussion topic during which time ideas to be implemented can be
agreed upon.
C. STAFF RECOMMENDATIONS:
I would like to put some real effort into improving the Wheel Parks. Some of the improvements that
we've tried in the past have been to decrease the requirement for safety equipment and to add equipment
into the parks. While neither of those items worked to increase revenue, I still think there are ways that
we can come up with to boost sales.
D. SUPPORTING DATA:
Wheel park financial and usage recap for the past five years.
REVENUE & EXPENSE STATEMENT 2004 - as of October 31, 2004
2004
2004
FULL YEAR
MTD
REVENUE
BUDGET
ACTUAL
1
ROOM RENTAL
81,695
56,787.42
2
PARTY ROOM RENTAL
23,046.94
3
CONCESSIONS
72,000
65,900,89
4
USER FEES
75,000
47,284.82
5
MEMBERSHIPS/DAILY
400,000
369,491.34
6
PROGRAM FEES
60,000
43,162.36
7
OTHER SERVICES
6,000
10,249.26
8
INTEREST
0.00
9
EQUIPMENT RENTAL
500
463.06
10
CONTRIBUTIONS
3,000
0.00
11
SALE OF PROPERTY
0.00
375.00
12
MISC REVENUE
250
171.61
NSF FEE COLLECTION
100.00
13
TOTAL REVENUE BEFORE TAXES
698,445
14
TAXES
1,018,355
498,567.31
15
TRANSFER FROM LIQUOR STORE
250,000
16
TOTAL REVENUE
1,966,800
1,115,600.01
EXPENSES:
17
SALARIES
561,540
470,781.90
18
EMPLOYEE TAXES / BENEFITS
110,945
85,520.06
19
PRINTED FORMS
2,000
930.24
20
OFFICE SUPPLIES
6,500
3,498.87
21
CLEANING SUPPLIES
7,300
10,837.02
22
CLOTHING SUPPLIES
7,000
4,090.02
23
CHEMICAL PRODUCTS
12,000
8,165.83
24
POOL MAINTENANCE SUPPLIES
5,000
2,300.10
25
GENERAL OPERATING SUPPLIES
18,250
14,221.49
26
EQUIPMENT REPAIR PARTS
5,000
4,727.92
27
BUILDING REPAIR PARTS
4,000
1,417.53
28
LANDSCAPING MATERIALS
3,000.00
-831.00
29
MISC REPAIR & MAINT SUPPLIES
5,000
7,567,25
30
SMALL TOOLS & EQUIPMENT
4,000
509.07
31
T&E/FURNITURE
0
2,230.00
32
T&E COMPUTER EQUIPMENT
0.00
0.00
33
T&E OTHER
5,785.37
34
COST OF GOODS SOLD
0.00
0.00
35
PROF SERVICE MGMT FEE
400
269.70
36
PROF SERVICE DATA PROCESS
4,000
1,867.77
37
PROF SERVICE-Website/Email
400
74.90
38
PROF SERVICE CUSTODIAL
500
796.62
39
PROF SERVICE LAUNDRY
3,000
2,372.71
40
PROF SERVICE BLDG / EQUIP
5,000
9,020.91
41
PROF SERVICE MAINT AGREE
15,000
4,654.91
42
MISC PROF SERVICES
2,000
4,670.47
43
TELEPHONE
12,000
8,681.62
44
POSTAGE
500
0.00
45
CABLE/NETWORK SERVICES
2,200
1,747.09
46
TRAVEL EXPENSE
500
575.89
47
CONFERENCE & SCHOOLS
2,500
3,235.73
48
FREIGHT
0
0.00
49
ADVERTISING - GENERAL
10,000
4,497.89
50
GEN'L PUBLIC INFORMATION
1.000
182.40
51
BROCHURES
6,000
6,739.58
2003
2003
MTD
YTD
ACTUAL
ACTUAL
43,252.83
50,230.32
21,653.35
24,862.88
56,302.91
66,455.87
52,857.80
60,693.74
337,038.83
417,468.13
43,773.28
50,419.08
9,795.00
12,419.85
466.00
480.08
500.00
500.00
45.42
55.99
683, 585.94
444,786.78
863.643.26
1,010,472.201
1, 547, 229.20
445,572.53
525,159.65
87,428.63
103,301.21
1,556.18
1,679.72
4,470.33
5,833.85
11,445.52
12,674.22
4,017.93
4,896.86
10,888.95
12,422.81
4,547.62
4,547.62
26,663.19
27,822.60
3,159.08
3,658.99
7,336.90
7,336.90
498.04
498.04
6,802.47
7,351.72
7,372.38
7,221.15
-1,120.00
3,818.03
3,818.03
18.17
18.17
313.36
371.17
14,982.76
3,841.25
1,275.00
14,982.76
2,025.69
2,025.69
2,358.83
2,669.30
6,566.63
7,241.63
4,533.89
5,082.32
5,066.75
6,200.30
8,573.05
10,431.12
149.36
163.13
1,530.68
1,809.54
424.61
534.41
964.94
1,219.94
0.00
25,379.91
36,022.23
0.00
3,376.91
4,833.82
52
GEN'L LIABILITY INSURANCE
34,345
27,017.00
53
PROPERTY INSURANCE
7,075
8,223.00
54
MISC GENERAL INSURANCE
10,190
17.29
55
ELECTRIC
74,000
64,038.66
56
1 GAS
76,000
52,287.85
57
REPAIR & MAINT - BUILDING
20,800
22,510.90
58
REPAIR & MAINT -MACH/EQUIP
95,700
52,590.07
59
REPAIR & MAINT - OTHER
0.00
0.00
60
EQUIPMENT RENTAL
15,000
9,278.99
61
UNIFORM RENTAL
1,500
1,092.48
62
TOWEL RENTAL
1,100
917.48
63
DUES, MEMBERSHIP & SUBSCRIP
1,500
1,314.74
64
LICENSE & PERMITS
700
70.00
65
BANK CHARGES
5,500
5,506.04
66
MISC OTHER EXPENSES
300
138.61
67
IMPROVEMENTS
0
31,140.64
68
HEAVY EQUIPMENT
0
6,600.11
69
FURNITURE & FIXTURES
0
70
OFFICE EQUIPMENT
0
71
COMPUTER EQUIPMENT
0
72
OTHER EQUIPMENT
23,900
6,997.15
73
SUB TOTAL
11184,145
960,880.87
74
ROOM RENTAL SUPPLIES
2,000
2,003.99
75
PROGRAM OFFICE SUPPLIES
0
0.00
76
CONCESSION STAND SUPPLIES
3,000
462.95
77
PARTY ROOM SUPPLIES
6,500
5,837.57
78
CLIMBING WALL SUPPLIES
500
729.51
79
FITNESS AREA SUPPLIES
1,000
836.00
80
GYMNASIUM SUPPLIES
500
73.69
81
INDOOR PLAY SUPPLIES
500
453.33
82
POOL SUPPLIES
2,000
943.32
83
WAREHOUSE SUPPLIES
500
260.91
84
WHEEL PARK SUPPLIES
500
212.67
85
GEN'L PROGRAM OPER SUPPLIES
7,300
3,144.95
86
T&E FITNESS EQUIPMENT
7,550.85
87
T&E FURNITURE
20,550
6,914.81
88
T&E CONCESSION EQUIPMENT
724.09
89
T&E OTHER
11,300
90
CONCESSION FOOD SUPPLIES
50,000
41,434.57
91
NON-FOOD CONCESSION PROD.
1,031.73
92
PROF SERVICE - FITNESS
3,800
925.00
93
PROF SERVICE - PROG INSTRUCT
1,500
815.55
94
PROF SERVICE-GEN'L PROGRAM
1,500
1,006.77
95
PROGRAM ADVERTISING
3,500
2,997.03
96
EQUIPMENT RENTAL - PROGRAM
2,000
373.43
97
DUES,MEMBERSHIP & SUBSCRIP
250
98
PRIZES
1,500
271.77
99
RECREATION EQUIPMENT
5,682.84
100
TOTAL PROGRAM EXPENSES
120,200
84,687.33
101
TOTAL ALL EXPENSES
1,304,345
1,045,568.20
102
NET 1
70,031.81
38,513.00
38,513.00
6,434.00
6,434.00
0.00
55,392.91
69,249.66
45,711.59
55,465.69
3,347.76
4,558.56
14,455.83
21,069.74
0.00
7,589.56
10,289.35
1,258.80
1,491.83
891.62
1,002.33
909.88
943.85
155.00
868.63
4,173,49
41942.94
174.89
177.81
10, 338.57
10, 338.57
50.00
0.00
0.00
15,450.85
15,450.85
907,916.07
1,065,396.96
2,318.55
2,318.55
0.00
687.30
580.81
5,179.99
6,376.59
25.40
141.56
2,168.29
4,972.44
118.50
118.50
143.31
209.35
1,190.09
1,191.07
236.87
439.82
230.99
230.99
3,693.81
4,246.23
0.00
0.00
36,928.10
43,592.03
1,972.50
2,867.50
544.00
544.00
336.69
2,539.57
2,941.69
4,703.99
766.30
2,515.03
0.00
943.96
943.96
60,426.34
78,531.99
968,342.41
1,143,928.95
42,129.79
5A. Consideration of installation of fence surroundin Mississi i Room Patio. KB/FP
A. REFERENCE AND BACKGROUND:
The community center staff and Advisory Board continue to actively pursue ways to make our facility more attractive to rental clients. The Mississippi Room is a favored site for weddingreceptions and
s
functions. We host weddings, community events P and social
g ty , professional meetings and various other social
functions.
We have received complaints from rental clients that the view out of the west windows is not attractive
and invades the privacy of their events. We have lost clients to other facilities due to the "view." The
west side of the building is subject to a lot of pedestrian and vehicle traffic. For half of the year skaters skate boarders and trick bikers hang out on that side of the building. Uninvited individuals have
'`crashed" events looking for alcohol, food, and fun.
The patio area west of the Mississippi Room is intended to be an integral part of the rentable space. The
glass walls bring the building exterior to the interior. During original planning of the Mississippi Room
and patio space, options were considered for providing privacy and garden space in the patio area.
Installation of a fence that is architecturally compatible with the building is the first step.
P
A decorative fence has been designed. Quotes have been received from Anderson Metal Fabricating and
MLC Construction with the total cost of the fence expected to be $19,936.00. Monticello Communi
Partners has granted to the City $3,500 to landscape the patio area after the fence is built. y
It is expected that the fence project will be built this fall and landscaping will be completed in Spring
2004. P g
The Community Center Advisory Board has discussed this issue at length and fully recommends a roval
of the fence enclosure and landscaping for the Mississippi Room patio. PP
B. ALTERNATIVE ACTIONS:
1. Motion to approve the purchase and installation of the fence for the Mississippi Room patio er
the enclosed drawings. P P
2. Motion to not approve the purchase and installation of the fence for the Mississippi Room patio.
C. STAFF RECOMMENDATIONS:
The Community Center Advisory Board and the City Administrator recommend Alternative 1.
D. SUPPORTING DATA:
Patio fence design plans.
Quote from MLC Construction
10/28/2003 17:31 7632953227 MLC BUILDING REMODEL PAGE 02
MLC Building & Remodeling
Design - Construction - Project Management
Residential - Comawrciial
MN Lic. 0 2005461 e
WORK ORDER
Mike Cyr
Ph: 295 - 0717 Fax: 295 - 3227
PO Box 1338 — W1 Minnesota Street
Monticello, Minnesota SS362
CLIENT: City of Monticello 763.295.2711 27 October 2003
Kitty Baltos — Fred Patch
505 Walnut Street, Monticello, Minnesota, 55M-
This is to authorize MLC Building & Remodeling to do, or have done. the following described work:
Construct patio enclosure on West side of Community Center per the approved plans and site approved
layout
Supply and install materials and labor for the following -work:
100 General Conditions
Layout and site supervision
Liability and Worker's Compensation Insurance
Cleanup, trash removal and disposal
Building permit by Owner `
200 Site Work
Saw concrete sidewalk in location of column 1
Excavate pier foundations for brick columns
"Bell" bottoms of pier foundations
300 Concrete
Form tops of foundations same size as brick columns
Pour pier foundations with 30000 concrete and 4 #5 vertical rebar in each pier
Set prefabricated concrete column tops when delivered. Column top is the rase bid top, not the alternate
400 Masonry
Construct brick columns as per plan and approved by Owner
500 Steel
Install iron fence structure as approved by Owner and fabricated by Anderson Metal Fabricating of Sartell,
Minnesota
600 Carpentry
Install wood panels as per plan
Wood panels are 02 b Better Rough -Sawn 2x6 Cedar boards
900 Finishes
Metal components pre -finished by fabricator with powder coat finish, color approved by Owner
Wood components pre -finished by fabricator (either Anderson or MLC)
1600 Electrical
Wiring as approved by Owner
Elecihcol cost detailed below does not include fixture cost. That cost will be determined when factures chosen
Proposal amount
$19,936.00
The price includes the following allowance costs.
1
10/ 28/ 2003 17: 31 7632953227 MLC BUILDING REMODEL PAGE 03
4208.00 Metalwork by Anderson Meta! FaWcating
617.00 Electrical work by Wes Olson Electric, does not include fixtures
Owner. All other costs of labor, material, and equipment are fixed by MLC provided changes are not made by the
Work in addition to that described will be extra.
Carpenter / Laborer invoked at $35.00 / hour
Materials invoiced at cost
Subcontractors invoked at cost
15% is added to the sum of the above three Items for Contractor OH&P
Payment Terms
' Work completed is invoiced bi-monthly. Payment is due upon owner's receipt of invoice.
Comments
"Please sign signature page, then return to MLC. Retain a copy for your records."'
ACCEPTANCE
-io-� OWNER
OWNER
MLC Building & Remodeling
Date
1. !;pnZgct This document constitutes a binding contract and as such is subject to the terms and conditions.
Z. Standard Exclusions- Unless specifically included In the described work section above, this Agreement does not
include labor or materials for the following work: Plans, engineering fees, or governmental permits and fees of any
kind. Testing, removal and disposal of any materials containing asbestos ( or any other hazardous material as
defined by the EPA). Custom milling of any wood for use in project. Moving Owner's property around the site. Labor
or materials required to repair or replace any Owner -supplied materials. Repair of concealed underground utilities not
located on prints or physically staked out by Owner which are damaged during construction. Surveying that may be
required to establish accurate property boundaries for setbactc purposes (fences and old stakes may not be located on
actual property lines). Final construction cWWng (Contractor will leave site in 'broom swept' condition). landscaping
and irrigation work of any kind. Temporary sanitation, power, or fencing. Removal of soils under house in order to
obtain 18 inches (or code -required height) of dear space between bottom of joists and soil. Removal of filled ground
or rock or any other materials not removable by ordinary hand tools (unless heavy equipment is specified in
Described Work section above), correction of existing out -of -plumb or out -of -level conditions in existing structure.
Correction of concealed substandard framing. Reroutingfremoval of vents, pipes, ducts, structural members, wiring or
conduits, steel mesh which may be discovered in the removal of walls or the cutting of openings in walls. Removal
2
10/28/2003 17:31 7632953227 MLG BU11LD1NG REMODEL PAGE 04
and replacement of existing rot or insect infestatlon. Failure of surrounding part of existing structure p nails in adjacent
Contractors good faith efforts to minimize damage, such as plaster or drywall cracking and Pop
rooms or blockage of pipes or plumbing fudurss caused by Wsened rust within pipes: construction of a continuously
level foundation around structure Of lot Is sloped more than 8 inches from front to back �nlside s tosid
o�nprivater Mntl
of the lot).Exact matching of existing
step the foundation in accordance with the slope
utility connection fees_ Repair of damage to roadways, driveways, or sidewalks that could occur when construction
equipment and vehicles are being used In the normal course of construction.
3, e o ons: This agreement is based solely on the observations Contractor each le to conditions area
the structure in its current condition at the time this A®reemetaw�hmade. � dditional agreement made, Contractor will
discovered once work has commenced which were not visible
stop work and point out these unforeseen concealed conditions to Owner so that Owner and Contractor can execute a
Change Order for any additional work.
4. ha the Changes in the scope of the work or the amount of the contract are by signed change order
only. Change order must be signed by Contractor and Owner.
b, n : Contractor provides a limited warranty on all Contractor- and Subcontractor -supplied w labor and
materials used in this project for a period of one year following substantial completion
of
No warranty is provided by Contractor on any materials furnished by the Owner for installation. No ariawelling chiding
provided on any existing materials that are moved and/or reinstalled by the Contractor
an warranty that existing/used materials will not be damaged during the removal and re d 18bo`oon a! materials that
process). One
year after substantial completion of the project, ect, the Owner's sole remedy (for materials r}
are covered by a manufacturer's warranty is strictly with the manufacturer, not with the Contractor.
Repair of the following items is spedficaily excluded from Contractor's warranty: magesateionsrt�hat a se surf as
Omer maintenance: damages resulting from Owner abuse or ordinary wear and tear,
the minor cracking of concrete, stucco and plaster, minor stress fractures in drywall due to the curing of lumber,
warping and deflection of wood: shrinking/cracking of grouts and caulking; fading of paints and finishes exposed to
sunlight.
THE EXPRESS WARRANTIES CONTAINED HEREIN ARE IN LIEU OF ALL OTHER WA A FITNESS FORIESv SS
OR IMPLIED, INCLUDING ANY WARRANTIES OF MERCHAAEB'CICL.ITYOE�.� CONSEQUENTIAL AND PARTICULAR USE OR PURPOSE- THIS LIMITED WARRANTY
INCIDENTAL DAMAGES AND LIMITS THE DURATION OF IMPLIED WARRANTIES TO THE FULLEST EXTENT
tNC1D
PERMISSIBLE UNDER STATE AND FEDERAL LAW.
6. Dispute resolution
• : Any controversy or claim arising out of or related to this
Agreement involving an amount of less than $7,000 (or the maximum limit of the court) must be heard in the
� where the Contractors office is located. Any
Small Claims Division of the Municipal Court in the county
controversy or claim arising out of or related to this Agreement which is over the dollar limit of the SinArbitratio111 in
Claims Court must be settled by binding arbitration administered by the American
accordance with the Construction Industry Arbitration Rules. Judgment upon the award may be entered in any
Court having jurisdiction thereof.
The prevailing party in any legal proceeding related to this Agreement shall be entitled to payment of
reasonable attomey's fees, costs, and expenses.
7. Entire AgMment: This agreement represents ar4 contains the entire agreement between the parties. Prior
discussions or verbal representations by the parties that are not contained in this agreement are not a part of this
agreement.
1
10/ 26/ 2003 17: 31 7632953227 ALC BUILDING REMODEL
MLD BUILDING & REMODELING
P.O. Box 1336, C-,'01 Minnesota Street
Monticallo; MN 55362
Telephone: 763.295.0717
Fax: 763,295.3227
E Mail: mlcyr@aol.com
FAX TRANSMITTAL COVER PAGE
DATE: Z F3 Q C7`- 3
70: �r''� of
COMPANY:
20
Fax #: 7 C 3 2 �S
FROM:
MESSAGE:
TONAL PAGES INCLUDING COVER PAGE:
PAGE 01
if you do not receive d to pages plwsa coat d us owrwols *. The infonntion conbined in this facsimile w intended 01*
for the use of its imWdigl named above. The reader of ttois mmssp ghoUM only be the reoipWK or Ow emp"w or agent
raeporwibis to deliver A to the redplent.
Council Agenda - 6/14/04
10. Consideration of recommendation of Parks Commission and MCC Advisory Board on
adoption of a Tobacco Free Policy.
A. REFERENCE AND BACKGROUND:
At the April 22, 2004 Parks Commission meeting representatives from the Wright County
Health Services and Monticello Teens Against Tobacco Use requested that the Parks
Commission consider implementing a tobacco free policy for the Monticello parks and trail
and the entrance area to the Community Center. Approximately 49 cities have adopted
tobacco free policies and since Monticello historically has been active in promoting
awareness of the health hazards relating to tobacco use these groups felt a tobacco free policy
was a policy the City would be interested in pursuing.
The Parks Commission established a 30 day period for accepting public comment on the
proposed tobacco free policy which was published in the Times and posted on the City's
website. In addition, the MCC did an e-mail campaign soliciting comments. The responses
received, the majority of which were in favor of a tobacco free policy, were discussed at a
joint meeting of the Parks Commission and MCC held on May 27, 2004.
Because the Parks Commission did not want to set policy for areas outside their jurisdiction,
their tobacco free policy covers only the parks and trail system and you will note there are
some exemptions to the tobacco free policy such as the River Fest celebration. The MCC as a
separate entity discussed the tobacco free policy particularly as it relates to the Community
Center and their recommendations were included with draft policy attached to this agenda
item. Also attached is the current city smoke free policy which covers smoking in city
buildings and vehicles.
B. ALTERNATIVE ACTIONS:
1. Adopt the tobacco free policy as proposed.
2. Direct that the appropriate commission(s) make revisions to the tobacco free policy as
recommended by the Council.
3. Do not adopt a tobacco free policy at this time.
C. STAFF RECOMMENDATION:
Both the Parks Commission and MCC Advisory Board have reviewed this issue and have
sought public input on the proposed policy. The Parks Commission did not want to adopt a
tobacco free policy that would put the City in a difficult position of enforcing an unwieldy
policy. The policy should not create unnecessary work for parks staff. The policy as proposed
is seen by the Parks Commission as a policy to discourage people from smoking in City parks
and pathways and not to penalize them for smoking or have the City police their smoking
activities.
D. SUPPORTING DATA:
Tobacco Free Policy approved by Parks Commission and MCC Board on 5/27/04
Minutes of the 5/27/04 joint Parks Commission/MCC Advisory Board Meeting
Current Smoke Free Policy
CITY OF MONTICELLO
TOBACCO -FREE POLICY
Subject: Prohibition of tobacco product use in the City of Monticello's park and trail
system and the Monticello Community Center building.
Purpose: In order to protect the health and welfare of the citizens of Monticello and the
people who use the City's parks and trails, the City of Monticello prohibits the use
of tobacco products on City owned park land, trails and open space. Tobacco
products are also prohibited:
l . Anywhere within the Monticello Community Center building.
2. Outside the Community Center at the immediate entrances to the facility.
3. Anywhere near the Wheel Parks including the adjacent pool patio.
4. In the South (Sixth street West) parking lot and all adjoining sidewalks to
that parking lot.
Policy: No person shall use tobacco products on City owned park land, trails and open
spaces or at the Monticello Community Center building except for the following:
l . At the Xcel Ballfields, except during exclusively youth activities.
2. At Ellison Park during the Riverfest celebration.
3. The patio immediately accessible from the Mississippi Room will be
available for smoking for renters of the Mississippi Room only.
Implementation:
The emphasis on enforcing the Tobacco -Free park policy is through voluntary
compliance.
1. Signs shall be posted at all City owned parks, trails and open space.
2. City staff will make periodic observations of park land, trail and open
space to monitor for compliance.
3. Support for community education program implemented to assist in
enforcing this policy.
4. Youth athletic associations that utilize city owned facilities must commit
to enforcing this policy during all scheduled activities.
Adoption date by City Council: VJ J t+1 d 4
Recommended for approval by Parks Commission: May 27, 2004
Recommended for approval by MCC Advisory Board: May 27, 2004
Parks Commission Minutes - 5/27/04
MINUTES
PARKS COMMISSION - REGULAR MEETING
May 27, 2004 - 4:30 p.m.
"To enhance community pride through developing and
maintaining city parks with a high standard of quality"
Members Present: Fran Fair, Ben Hitter, Nancy McCaffrey, Larry Nolan, Rick Traver and Council
Liaison Robbie Smith
Members Absent: None
Staff Present: Adam Hawkinson, Parks
1. Call to Order.
Chair Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum present.
2. Approve minutes of the April 22, 2004 regular Parks Commission meeting
FRAN FAIR MOVED TO APPROVE THE MINUES OF THE APRILL 22, 2004 PARKS
COMMISSION MEETING WITH CORRECTION THAT THE CLIMBING WALL IS
LOCATED AT WEST BRIDGE PARK. RICK TRAVER SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
3. Consideration of adding items to the agenda
Rick Traver added an update on Balboul Park. Adam Hawkinson added park sign information.
Fran Fair added the plantings at East Bridge Park and Larry Nolan added an updated on the
pathway along County Road 18.
4. Citizens comments and requests.
No one was present under the citizens comment portion of the meeting.
6. No Smoking Policy.
Chair Larry Nolan informed those present that there would be a joint meeting with MCC
Advisory Board to discuss the proposed "No Smoking" policy for city parks/pathways. Larry
Nolan stated that the Parks Commission did not want to make a recommendation on anything
outside their jurisdiction. At this point, MCC Advisory Board Chair Harvey Kendall called the
MCC Advisory Board meeting to order. The commission members were given copies of the
comments received during the public comment period. There was general discussion on the
comments received and Fran Fair asked if the respondents were aware that the City was
proposing a policy rather than an ordinance.
Allison Hortzman, Wright County Health Department stated that approximately 49
communities in Minnesota have adopted "No Smoking" regulations and that 5 out of the 49
communities have adopted ordinances. She felt that education is the primary means of
Parks Commission Minutes - 5/27/04
compliance to the "No Smoking" policy and noted that most communities that had adopted
"No Smoking" policies had received positive comment. Larry Nolan felt that a policy rather
than an ordinance was the way to go.
Harvey Kendall and Kitty Baltos explained how the proposed "No Smoking" policy would
impact the MCC especially since the MCC is rented out for private events. Harvey Kendall
indicated his belief that if signs are posted people will expect that they are enforced and it is
not realistic to try to enforce this policy. There was some discussion on the sign content of the
TATU sign that would be installed if a "No Smoking" policy is adopted. Adam Hawkinson
suggested rather than having another set of signs in the park, the "No Smoking" policy be listed
on the parks rules and regulations signs. Fran Fair felt the TATU signs should be used because
listing the "No Smoking" policy on the rules and regulations sign would not be as effective. In
discussing the wording of the sign, the Parks Commission felt that "Smoking is discouraged as
it is known to cause cancer" gives a different connotation that "No Smoking is allowed." It
was felt that "No Smoking is allowed" might be offensive to some. It was also suggested
placing the "No Smoking" signs only the area around the playstructures.
Harvey Kendall stated that personally he didn't like the idea of government telling him what
habits are good and what habits are bad. He didn't feel smoking had the impact on outdoor
activities the way it does indoors or in a confined area. Kitty Baltos noted there would be
difficulty in trying to enforce this policy in any of the parking lot areas. Richard Quick felt it
was good to go forward with the policy and stated his belief that education about the effects of
tobacco would bring compliance. The validity of setting out a regulation that is not going to be
enforced was questioned. It was generally felt that the policy was making a statement
regardless of whether it was enforced or not. Nancy McCaffrey concurred stating there are a
number of good health messages out there.
The Parks Commission reviewed a draft of a "No Smoking" policy. Fran Fair questioned why
The draft included exemptions. Since there is no penalty for non-compliance, there is no
reason to have exemptions. A number of changes were made to the draft policy as follows:
1) "Recreation facilities" was deleted from the proposed policy; 2) an exemption for the MCC
was deleted; 3) The phasing plan was deleted; and 4) In discussion on the section dealing with
implementation of the policy, it was felt that limited staff and budget would keep the city from
implementing an community education program. The language was changed to: The City will
support those education programs" Also changed in the section on implementations was item
#4 which was changed from "Athletic associations" to "Youth athletic associations". Ben
Hitter questioned the City establishing a "No Smoking" policy when cigarettes are sold at the
liquor store. He felt that activity seemed to fly in the face of the policy.
FRAN FAIR MOVED TO RECOMMEND TO THE CITY COUNCIL ADOPTION OF THE
NO SMOKING POLICY DRAFTED BY THE PARKS COMMISSION AS AMENDED.
RICK TRAVER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
5. Review Hunter's Crossing Park Area:
Jay Roos from Bison Development and Bob Schmidt from Sylvia Development came to the
Parks Commission concerning a wetland area that encroaches into the designated park area in
the plat of Hunter's Crossing. Previously the Parks Commission had approved the
Parks Commission Minutes - 5/27/04
designation of a 5 acre tract in the southeast corner of the proposed plat for park land. The
balance of the park dedication for the 94 acre tract would be in cash. When the park land had
initially been located in the southwest corner of the plat it was not impacted by the wetland
encroachment. Had the park remained in the southwest corner, the wetland would have
encroached into the back yards of a couple of lots. However, when the park land was switch to
the southeast corner it was impacted by the wetland. The encroachment is approximately 4800
sq. ft.
Jay Roos stated he did not expect the City to give him park credit for the wetland encroachment
but he was asking the Parks Commission to consider cash in lieu of the 4800 sq. ft. of land lost
to the wetland encroachment. He indicated that redrawing the plat to add 4800 sq. ft. to the
park would mean the lost of possibly 1-2 lots. Because they are so far along in the platting
process they would prefer not to go through the additional time and expense to redraw the plat.
Adam Hawkinson stated that he would prefer not to have wetlands adjacent to park land as
residents expect the City to maintain the wetland area. Jay Roos noted there is a culvert in the
area which may be plugged and this is something they are investigating further. If this is the
case, the developer could make a request for exemption to the LGU. He indicated that
according the wetland regulations, they could fill 2000 sq. ft. of the wetland. Adam
Hawkinson asked if there was enough excess soil to bring the park area to a 958 elevation. Mr.
Roos indicated there was. Since it is still under investigation as to whether this area is actually
a wetland, the Parks Commission asked that this matter come back at their June 24, 2004 Parks
Commission meeting. The developer is planning to bring their preliminary plat before the
Council on June 28,2004 so they should be able to bring back to the Parks Commission and
still make their time line. Rick Traver felt since it was a small area it was not necessary to have
the developer redraw his plat. Bob Schmidt stated that wetland categories # 1, #2 and 43 are
tillable. He stated they will have the information for the Parks Commission for their next
meeting and emphasized they will work with the Parks Department to grade the park land to an
acceptable elevation.
7. Review of proposed ordinance amendment relating to park land, Title XI, Chanter 6
Tabled until the next meeting.
8. Park Maintenance Items.
Adam Hawkinson submitted a list of the work completed. There was discussion on whether
the old shrubs at East Bridge Park should be removed. Adam Hawkinson will meet with the
gardeners of East Bridge Park and determine what materials should be removed. Adam
Hawkinson suggested filling in some of the rock area with dirt and planting ground cover there.
Nancy McCaffrey asked about the status of the remaining entrance signs. Adam Hawkinson
indicated the sign proposed east County Road 75 is being delayed until MnDOT's plan for the
I-94/CR 18 ramp are know. There had been some discussion among staff as to the location of
the sign on TH 25 and it was finally determined that the sign will be located at the northeast
corner of School Boulevard. It is anticipated that the sign along TH 25 would be installed yet
this summer.
9. Updates.
Parks Commission Minutes - 5/27/04
l . Walk and Roll: Larry Nolan updated the Parks Commission on the turnout for Walk
and Roll which they felt was very good considering the weather. They noted that they
had received a number of compliments about the park. They also discussed the
plantings by the Link residence and the need to have some kind of signage on the
pathway at East Bridge Park because of its steepness. Fran Fair asked about the
installation of the pier at West Bridge Park. The DNR had indicated it would be
installed but Adam Hawkinson felt it would more likely be sometime in June.
2. Tree Planting Request: The Parks Commission had received an e-mail regarding tree
planing. Larry Nolan suggested that with the next tree planting activity, planting trees
along the City's pathways should be looked at. Adam Hawkinson will respond to the e-
mail request.
Added item -,-
County Road 18 Pathway - Larry Nolan questioned when the pathway would be paved.
Adam Hawkinson stated the Spirit Hills development created some problems which the
contractor is suppose to correct. The grant for the pathway in the amount of $20,000 needs to
be used in 2004.
Balboul Park: Rick Traver asked if the park area was going to be used for wetland since the
Prairie Road improvement was not going in. Adam Hawkinson said he would check with John
Simola, Public Works Director on that. The Parks Commission felt if the land was taken for
wetland, the Parks Department should be compensated for that taking.
Park Signs: Adam Hawkinson submitted some pictures for the Parks Commission to review.
These would be for replacement signs for the various parks. The signs are sandblasted wood
and have a cost of between $3,000-$5,000. The Parks Commission directed Adam Hawkinson
to proceed with contacting vendors to get design proposals and cost estimates.
Council Update: Council Liaison, Robbie Smith provided a brief update on some of the items
that have recently come before the Council..
10. Adjourn:
RICK TRAVER MOVED TO ADJOURN AT 6:30 P.M. FRAN FAIR SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
Nancy McCaffrey indicated that she will not be present at the June Parks Commission meeting.
Recording Secretary
4
t\
CITY OF MONTICELLO
POLICY FOR
A SMOKE FREE ENVIRONMENT
SECTION:
l: Purpose
2: Policy
3: Exceptions
4: Smoke Cessation Programs
5: Enforcement Provisions
Section 1: PURPOSE: The City Administration is committed to promoting a safe and
healthy environment for its employees and citizens who use City -owned
buildings. It is our intention to provide an environment that is free from the
effects of tobacco smoke and its associated health risks.
Section 2: POLICY: Effective March 1, 1993, smoking and the carrying of lighted
smoking materials in City -owned buildings or vehicles is forbidden.
Section 3: EXCEPTIONS:
(A) City -owned residential buildings under lease or rent for residential
purposes.
(B) City -owned buildings under lease or rent which are accessible to the
general public and for which agreements do not give the City the
authority to enforce a smoking prohibition. In those instances, the
renter or leasee shall be asked to voluntarily comply until the end of
the current lease or rental agreement. All future leases or rental
agreements for such buildings shall prohibit smoking.
Section 4: SMOKE CESSATION PROGRAMS: The City will provide employeeswho wish
to quit smoking support in doing so.
Section 5: ENFORCEMENT PROVISIONS:
(A) Employees. Disciplinary action in accordance with the applicable
labor contract and Civil Service Rules, and/or in appropriate cases,
criminal prosecution under M.S.A. 144.414.
SMOKEFRE.POL: 1/25/93 Page 1
(B) Citizens. Employees observing citizens in violation of the smoke free
policy should:
l . Advise the citizen that the building is smoke free.
2. If the citizen does not extinguish the smoking materials, the
employee should make a direct request of the citizen to do
so.
3. If the request is denied, the employee should direct the citizen
to leave the building.
4. Should noncompliance result, the employee should contact
local law enforcement personnel, in accordance with M.S.A.
144.414. Based on the circumstances, police interventionmay
result in (a) issuance of a summons, or (b) issuance of a
warning letter through the City Attorney's office.
BY ORDER OF THE MONTICELLO CITY COUNCIL
January 25, 1993
SMOKEFRE.POL: 1/25/93 Page 2