MCC Advisory Board Minutes 07-29-2004COMMUNITY CENTER ADVISORY BOARD
REGULAR MEETING MINUTES
JULY, 29, 2004 - 4:30 P.M. - ACADEMY ROOM
Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bruce
Theelen and Bob Grabinski
Staff Members Present: Kitty Baltos-Director
l . Meeting called to order at 4:20 p.m. by Harvey Kendall, Chair with welcome to Bob Grabinski
who was attending his first Advisory Board meeting.
2. Consideration of approving the May 27, 2004 regular meeting minutes, MOTION by Richard
Quick, SECOND by Sandra Theros, MOTION PASSED.
3. Consideration of approving the June 24, 2004 regular meeting minutes, MOTION by Bruce
Thielen, SECOND by Richard Quick, MOTION PASSED.
4. Update Items: Kitty Baltos informed Board that she had been working with Jeff O'Neill to turn the
green space behind the City garage on Sixth Street into a passive park. There would be a small
fence along Sixth Street and the park area would be picnic tables. This would give the MCC
programming department a place to do outside classes and activities and also give large groups or
MCC guests a place to bring their own lunch and have a place to eat.
5. Consideration of adding items to the agenda: None added.
6. Discussion of and consideration of preliminary 2005 community center operations and capital
purchases budget. After review the list of capital purchases for each department of the community
center, the Board with Kitty assigned A, B and C priorities to each item. The Board requested that
this be sent to the City Council for approval. Kitty Baltos reviewed the operations budget
specifically identifying line items that showed significant changes. These changes included:
a. Dividing the Room Rental Revenue into Room Rentals and Birthday Party Rentals.
Expenses are already tracked separately.
b. In expenses, Employee salaries and benefits was increased to raise the level of pay for the
Lead Guest Service employees and the Guest Service 1 employees.
C. Pool Maintenance supplies includes tile repair, zero entry gutters replaced, repaint pool
area, floor mats in the family locker room, and pool heater intake replaced for a total of
$8.500.
d. Professional Services: Website and email: To purchase software to upgrade the community
center's website and make it more appealing.
e. Conferences and Schools increased to allow MCC to bring in speakers for harassment and
customer service.
f. Advertising, Kitty questioned the Board of their desire to advertise on radio again or to get
a billboard on I-94. Bruce Thielen suggested that the community center either have a local
university take community center marketing on as a class project or hire an intern to
develop a marketing program for the community center.
g. Expo Exhibitor Admission as a separate line item. The community center uses EXPO's as
their main method of advertising the banquet facilities.
h. Bruce Thielen asked Kitty to talk to Rick Wolfsteller about the Liquor Store revenue and
the possibility of putting more of their revenue towards the community center. There was
also a suggestion to contact Excel regarding a light replacement program. Sandra Theros
requested that MCC look into a milk machine and a flat bench for the fitness area. Kitty
Baltos mentioned to the Board that the Council Diaz is de -laminating and will need to be
fixed soon. The Board wanted MCC to investigate other avenues of repair before going.
Kitty also mentioned the possibility of changing hours of the community center during the
slower summer months. The Board asked that Kitty research this option more.
7. Harvey Kendall reminded the Board that the next Advisory Board meeting will be the third
Thursday of the month or August 19, 2004.
8. Bob Grabinski requested that the maintenance department tighten up the banners that are
advertising in the gymnasium.
9. MOTION by Richard Quick to adjourn the meeting at 6:00 p.m., SECOND by Sandra Theros,
MOTION PASSED, Meeting adjourned.