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MCC Advisory Board Minutes 09-16-2004COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES SEPTEMBER 16, 2004 - 4:30 P.M. - ACADEMYROOM Board Members Present: Richard Quick -Vice Chair, Sandra Theros, Bruce Thielen and Bob Grabinski Board Members Not Present: Harvey Kendall -Chair Staff Members Present: Kitty Baltos-Director 1. The meeting was called to order by Richard Quick acting as Chair in Harvey Kendall's absence at 4:30 p.m. 2. Consideration of adding items to the Agenda. Items added: a. Election Security b. Mississippi Room window coverings and police security C. Terazzo repair 3. Consideration of approving the July 29, 2004 regular Advisory Board meeting minutes, MOTION by Bob Grabinski to approve the minutes with a spelling correction in item 6h Excell should be spelled Xcell, SECOND by Bruce Thielen, MOTION PASSED. 4. Update Items: a. Land of Lakes Choirboys Donations. Kitty Baltos reported that the Choirboys donated $2,000 to the community center for the painting of a mural in the birthday party room. At present the work has already been started by Parker McDonald. To date the Choirboys have donated $26,000 to the community center for items associated with kids and/or art. b. Maintenance update, pool closure. Kitty Baltos reported on the amount of work accomplished during the eleven day pool closure. Presently the community center is waiting to take delivery of the new flight of stairs in the pool, much to the dismay of our facility users and birthday party guests. The work accomplished during the closure include pool cleaning, repainting the figures on the pool bottom, new slide tub, new flight of slide stairs, gutter cleaning, painting of the play structure in the pool, painting in all three locker rooms and in the pool area, mural painted in the party room, new carpet installed in the party room, cleaning and new green sand installed in the iron filtration unit, and parking lots sealcoated and striping begun. C. Financial update through July 2004. Kitty Baltos presented the revenues and expenses through July 2004 to the Board for their information. 5. Discussion about 2005 hours of operation changes on Sundays and on weekends. Kitty Baltos presented information regarding check in times on Sundays during the summer months. The fourteen weeks of summer are traditionally slow and while Kitty Baltos does not favor hour changes because of the confusion to users, the community center is spending staffing money with very low revenue returns. Kitty Baltos also requested that the Board consider opening the building at 5:30 a.m. for the individuals who wish to get in to workout early and then get to work on time. Kitty believes that this would mean more memberships for the community center. The Board requested that Kitty put together a specific proposal and return to the next meeting with it for further discussion. 6. Consideration of the Council request to cut $35,500 from the community centers 2005 budget request for capital purchases. Kitty Baltos has been talking with Rick Wolfsteller about the amount that the City gives to Community Education, to the YMCA and to the Library to do programming and the ability for the community center to take this over. The Board was in agreement of the withdrawal of donations to these organizations and the community center taking over any programming that would not be available from these organizations if they lost their funding. The Board came to a consensus to cut from the budget to meet the $35,500 necessary the concession counter showcase and to reduce the request for Air handling Improvements in the pool to $9000. 7. Discussion about position currently held by Bob Grabinski to expire on 12/31/2004. Bob Grabinski agreed that he would like to continue his membership on the Board. MOTION by Sandra Theros to accept Bob Grabinski's membership renewal request, SECOND by Richard Quick, MOTION PASSED with Bob Grabinski abstaining from the vote. 8. Added Item 2a. Election security. Richard Quick advised that the Secretary of State is requiring tight security during the upcoming elections. Richard would like to see the fitness area and the walking track closed during elections. Kitty Baltos requested that we not close the fitness area as it will be an imposition to our facility users, however, she would close the walking track and install something to keep people from looking over the gym area and/or throwing something into the gym area. Kitty Baltos questions whether the City would be installing metal detectors and Richard said that there was no money in the budget for this. 9. Added Item 2b. Mississippi Room a. Window coverings. Kitty Baltos wanted the approval of the Board and the year end nears and there is money available in the budget to have draperies installed in the Mississippi Room. The blinds that are currently in there are falling apart and don't work well. The Board agreed that this would be acceptable with the stipulation that if there is a more pressing need that the money be used there and that the City does not have a policy against purchasing different items than those specifically requested. Kitty Baltos advised the Board that the City does only look at the bottom line to ensure that the actual expenses do not exceed what was approved for the total budget. Capital purchases are included in the operations budget. Kitty advised that she would again verify this with Rick Wolfsteller. Bob Grabinski suggested that if this is the case and the community center is under budget, that we purchase some of the items slated for purchase in 2005 that we are looking to cut. b. Police Security: Kitty Baltos has had a request from Harvey Kendall to review the prices for the Mississippi Room now that we've added the patio. She is adverse to charging more because based on what the going rate is we're are actually perfectly situated as far as price goes. What Kitty did request though is to do away with police security during alcohol events. The police officers usually work eight hours and make $35 per hour or a total of $280. They are often bored and wander around the building while the Wedding Hostess takes care of any problems such as underage drinking, an intoxicated guest, etc. After considerable discussion a MOTION was made by Sandra Theros to cut police security at alcohol weddings back to the final four hours of the wedding when it might be most needed. She did add the stipulation that Kitty Baltos make sure that it is just a community center policy to have police during weddings and not a City requirement, SECOND with the stipulation by Bob Grabinski, MOTION PASSED. C. Terazzo Repair: Grazinni Brothers contract states that they start no early than September 13, 2004. Doug of Grazinni's told Kitty on Monday the 131h that they would schedule the community center would be scheduled in the next couple of weeks. 10. MOTION by Bob Grabinski to adjourn the meeting at 5:45 p.m., SECOND by Sandra Theros, MOTION PASSED.