Loading...
MCC Advisory Board Minutes 10-21-2004COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES OCTOBER 219 2004 - 4:30 P.M. - ACADEMY ROOM Board Members Present: Harvey Kendall -Chair, Richard Quick -Vice Chair, Sandra Theros, Bob Grabinski and Bruce Thielen Staff Members Present: Kitty Baltos-Director 1. The meeting was called to order by Harvey Kendall, Chair at 4:30 p.m. 2. Consideration of adding items to the agenda. Kitty Baltos added two items to the update items the first was election security and the second was financial and usage summary through September 2004 3. MOTION by Richard Quick to approve the September 16, 2004 regular meeting minutes with one correction. The correction was for item number eight in the meeting minutes. The minutes should reflect that Kitty Baltos was going to try and get either police reservists or individuals to stand guard over the entrance to the walking track. SECOND by Bruce Thielen, MOTION PASSED unanimously. 9 0 Update Items: Proposed 2005 budget. Kitty Baltos reported that the proposed cuts to the budget did go through the Council. Bruce Thielen reported that Duane Gates from Community Education was at the meeting discussing the City's contribution to Comm. Ed. Bruce asked Duane why the community center is not allowed to advertise in their journal or in the schools and could the two organizations get together to discuss this? Kitty Baltos reported that Duane Gates will be attending the next Advisory Board Meeting on Thursday, November 18, 2004. b. Added Item: Election Security. Kitty Baltos reported that she will be unable to get police reservists to help with the walking track on election day. She did talk to Rick Wolfsteller, City Administrator, about the City hiring police officers for the day and he said that he would not. Kitty advised that she did not have the manpower or the budget to bring MCC staff in for the day. Bob Grabinski volunteered to work security from 4:00 p.m. to 8:00 p.m. that day. Richard Quick requested that Kitty try to get MCC Staff or advise her on - duty staff to make frequent rounds in the fitness area. It was also requested that the television be turned off or at the very least muted for the day. C. Added Item: Financial and Usage Summary through September 30, 2004. Kitty Baltos provided a current Revenue and Expense report through September 30' and also figures that show facility usage through September 30th. Bob Grabinski questioned the contribution from the Liquor Store and why it wasn't shown in the 2003 year-to-date information. Kitty explained that this is done in April with the auditors, so none of her financial statements reflect it, however, it should have been identified on the report supplied. Kitty briefly touched on some of the revenue items and then with no further questions moved to the usage report. The report indicates that the Community Center has seen over 100,000 visitors through September. In 2002 we had just under 100,000 for the year and 102,000 for 2003. So the Community Center is on track to significantly better again this year. 5. Review and discussion of Community Center Five year Plan. Kitty Baltos provided a view for the Board of the items that she would like to see purchased over the next five years along with major changes or additions to the building. The Board requested that Kitty bring to the next meeting these same items laid out by year for a more clear understanding of where the community center is going. Kitty asked the Board to give their ideas, suggestions and dreams for the community center as well to add to this list. 6. Consideration of changing the policy requiring a police officer for non wedding events at the community center. The Board reviewed what the decision was that was made at the last Board meeting regarding police officers at weddings. Kitty is requesting the ability to use their own discretion for non -wedding alcohol events to make the community center more available for smaller social events. The Board requested that Kitty draft the new policy for their approval and bring it back to the next meeting. 7. Consideration of hours change beginning January 2005 to a 5:30 a.m. opening time. Kitty Baltos provided information about the budget requirements for such an addition of time. She strongly recommended the change of hours for the members who come in early to workout. MOTION by Richard Quick to approve the change our building opening hours Monday through Friday from 6:00 a.m. to 5:30 a.m. to begin January 2, 2005, SECOND by Sandra Theros who feels that this change will make a lot of people very happy, MOTION PASSED unanimously. 8. Discussion on new ATM proposal for the community center. The Board had a lengthy discussion about an ATM machine and it's convenience for users as opposed to the economic value to the community center. The Board agreed that the convenience to the customer is not great enough to overcome the expenses of the ATM machine at this time. The Board felt that this was a proposal that we should pass on at this time. 9. MOTION by Richard Quick to adjourn the meeting at 5:43 p.m., SECOND by Bob Grabinski, MOTION PASSED unanimously.