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MCC Advisory Board Minutes 11-20-2003COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES NOVEMBER 20, 2003 - 4:30 P.M. ACADEMYROOM Board Members Present: Harvey Kendall -Chair, Richard Quick, Tom Neumann, Bruce Thielen and Sandra Theros Staff Members Present: Kitty Baltos-Director 2. 3. 0 5. 0 7. Meeting called to order at 4:29 p.m. by Harvey Kendall, Chair. Harvey Kendall and the rest of the Board extended a welcome to Sandra Theros sitting for her first meeting as Advisory Board member. MOTION by Dick Quick to approve the minutes from the October 23, 2003 regular Advisory Board meeting, SECOND by Tom Neumann, MOTION PASSED. Consideration of adding items to the agenda: a. Harvey Kendall's term expiration 12/31/2003 b. River Room lease C. Advisory Board meeting minutes d. Review membership price increase e. Signs for the Gymnasium Update Items: a. Mississippi Room Fence - Kitty Baltos reported that the underground work should start this week, Mike Cyr at MLC Construction will be doing the work. The actual issue will be on the City Council agenda 11/24/2003. The price for the total project is $19,936. Board reviewed the plans with Kitty and discussed the budget for the item. b. Land of Lake Choirboys donation — Kitty Baltos reported that the Community Center received a donation from the Land of Lakes Choirboys in the amount of $4,000 to purchase or build a show case or trophy case. The Board discussed about where the case would go. Kitty would like to see it along the glass wall across from the Senior Center door. This would give it excellent visibility and near the main desk for security. Kitty has a design idea in mind that she saw at the Shoreview Community Center, she has contacted one cabinet maker to request a price quote, Custom Cabinets in Buffalo and will be contacting more vendors. Consideration of appointing a new Vice Chair for the Board with the departure of Bob Murray. MOTION by Tom Neumann to appoint Dick Quick as Vice Chair, SECOND by Bruce Thielen, MOTION PASSED. Consideration of providing a membership to all current employees of the Community Center. Bruce Thielen felt that it would be discrimination to offer it to only the community center city employees. He would like to see it tied to a wellness package for all City employees. Some of the concerns raised by the Board were; employees using equipment during peak times at the inconvenience of paying members or guests, free membership would be an excellent enticement for employee recruitment and retention, employees would need to meet minimum working hours requirement before being given this benefit or possibly offer at a discount on payroll deduct so membership is only active as long as they are an active employee. Kitty Baltos will review suggestions and bring ideas back to the Board at the next meeting. Discussion on disabled member rate for the Community Center, this was a community member's request. This request has been posed to Kitty Baltos just a few times in the past, but she wanted to raise the issue with the Advisory Board to put it to rest. Kitty Baltos would not recommend a disabled rate as the community center is fully handicapped accessible except the climbing wall. She also felt that it would discriminate against able bodied individuals. The Board agreed that there should not be a special disabled individual rate. 8. Discussion on policy to close pool periodically for swim lessons or gym closing for events or National Guard. Kitty Baltos presented information on the problems encountered on both sides of the issue. The Board agreed that the Community Center should keep all closings to a minimum and keep them consistent i.e. always close the pool from 4:00 p.m. to 5:00 p.m. on Monday for lessons. Special events should be planned with this policy in mind. 9. Added Item: Harvey Kendall's term is due to expire on December 31, 2003. He agreed that he would like to continue on the Board for another term to expire December 31, 2006. He will decide in January 2004 if he will continue to Chair the Board. MOTION by Dick Quick to accept Harvey Kendall's request to remain on the Board for another term to expire December 31, 2006, SECOND by Tom Neumann, MOTION PASSED. 10. Added Item: River Room leased out. Kitty Baltos reviewed a request by a local business to lease the River Room as their office. Kitty did not feel this was a good idea at this time because the River Room will be fully operational in the beginning of 2004 and it will be an excellent overflow meeting room and conference room. Tom Neumann expressed concern about the fact that as a public building the lease of the space would have to go out to public bid. The general consensus was that the River Room should be kept for MCC use. The Board did request that the December meeting be held in the room so they could see what it's like. 11. Added Item: Kitty Baltos asked if anyone on the Board would be interested in taking meeting minutes. She is having a difficult time taking minutes as she is doing a lot of the talking and presenting. MOTION by Tom Neumann to have Kitty talk to the Deputy Administrator about finding someone to take minutes, SECOND by Dick Quick, MOTION PASSED. 12. Added Item: Kitty Baltos wanted to review specifically the Three Month Pass rate increase with the Board before advertising. She was concerned about the fact that often Three month pass purchasers buy three such passes and take the summer off. In this scenario, the monthly payers pay more for a full year than the Three Month pass purchasers. The monthly payers are committed for a year, including the unappealing summer months. MOTION by Tom Neumann to raise Three Month rates to $130 for residents and $150 for regular families, NO SECOND. MOTION by Dick Quick to leave pass rates as approved by the Board in October, NO SECOND. With no approved motion, pass rates stay as approved in October, Family resident $120 and family regular at $135. 13. Added Item: Harvey Kendall would like to see more impressive signs for advertisers in the gymnasium. They should encompass one or two sections of the rail area on the walking track. They would be visible to all gym users and be a better value to the advertisers. 14. MOTION to adjourn the meeting at 6:15 p.m. by Dick Quick, SECOND by Tom Neumann, MOTION PASSED, meeting adjourned.