MCC Advisory Board Agenda 08-23-2001MONTICELLO COMMUNITY CENTER ADVISORY BOARD
AGENDA
THURSDAY, AUGUST 23, 2001
4:30 P.M. - WEST PRAIRIE CONFERENCE ROOM
Board Members: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair, Idella Ziegler, Bob
Murray and Roger Belsaas
Staff Members: Jeff O'Neill -Deputy Administrator, Kitty Baltos, Director and Kate
Broman-Assistant Director
1. Call to order
2. Consideration of approving minutes from the July 26, 2001 regular meeting - Unavailable
with packet
3. Consideration of approving minutes from the August 9, 2001 special budget meeting
4. Consideration of adding items to the agenda
5. Update Items:
a. Senior Parking Signs
b. Dishwasher in Catering Kitchen
C. Bike Park
d. MCP Sculpture and Landscape request
6. Consideration of accepting the 2002 Preliminary Budget
7. Consideration of accepting Kate Broman, Assistant Director's resignation
8. Adjourn
Community Center Advisory Board Minutes
Special Budget Meeting
Thursday, August 9, 2001
Members Present: Harvey Kendall, Wanda Kraemer, Idella Ziegler and Roger Belsaas
Members Not Present: Bob Murray
Staff Present: Kitty Baltos-Director and Kate Broman-Assistant Director
1. Meeting called to order by Harvey Kendall -Chair
2. Reviewed budget information line item by item with questions being answered by Kitty
Baltos.
3. Suggestions for changes on format:
a. Group advertising in one column
b. Change format to reflect Value of Services from the Community Center to City
Hall, National Guard and Senior Center outside of the normal operations
(example: room rentals)
C. Indicate the debt and non operating revenue after operating budget information
d. Prioritize maintenance and capital improvement items
e. Prioritize Construction complete items
f. Discuss with Council how to escrow for future maintenance expenditures
4. Kitty Baltos will continue to research and define budget line items for the next meeting
on Thursday, August 23, 2001
5. Adjourn
FUDGE-1 2002 - PRELIMINARY - MONTICELLO COMMUNITY CENTER
REVENUE
2001
2002
1
Room/Space Rental
83,695
58,000
2
Kitchen Rental
1,000
2,400
3
Concessions
42,000
48,200
4
User Fees
58,000
68,000
5
Memberships/Daily Fees
300,000
320,000
6
Other Charges for Services
35,000
25,000
7
Contributions
1,050
8
Programming Revenue
24,000
40,000
9
Equipment Rental
4,200
6,000
10
Misc. Revenue
3,000
2,000
11
TOTAL OPERATION REVENUE
550,895
570,650
EXPENSES - ADMINISTRATIVE
12
Salaries F/T - Re ular**
165,500
234,000
13
Salaries FIT - Overtime
6,000
2,000
14
Salaries P/T - Re ular**
216,000
265,000
15
PERA Contributions**
111000
16,000
16
FICA Contributions
24,000
38,400
17
Medicare Contributions
6,000
7,300
18
Health/Dental/Life Insurance
24,110
35,000
19
UC Benefits
1,000
4,000
20
WC Benefits
2,800
3,000
21
Office Supplies
2,000
6,400
22
Clothin Supplies**
1,200
7,000
23
Cleaning Supplies
8,760
6,500
24
Chemical Supplies
20,000
18,000
25
General Operating Supplies**
7,300
14,000
26
Building Repair Supplies
1,500
2,500
27
Maintenance Supplies
6,000
8,000
28
Small Tools and Equipment
6,000
5,000
29
Professional Services - M mt Fees
500
700
30
Professional Services - Website/email
500
400
31
Professional Services - Custodian
3,000
500
32
Professional Services - Laundry
5,000
3,000
33
Maintenance Agreements"
9,000
9,000
34
Professional Services - Bldg & Equip
6,000
35
Professional Services - Misc
1,500
700
36
Telephones
9,000
17,000
37
Postage
500
1,200
38
Cable / Network Services
600
2,200
39
Conference & Schools
1,000
2,000
40
Travel Expense
500
600
41
Freight
300
300
42
Advertising
15,000
15,000
43
General Public Information
6,000
6,000
44
Brochures**
10,000
45
Property Insurance
18,560
18,500
46
Building Contents Insurance
6,000
7,000
47
Bike Park Liabilit **
7,800
48
Electric
76,375
70,000
49
Gas
597200
76,000
50
Repairs & Maintenance Building
5,000
5,000
51
Repairs & Maintenance Mach/Equip
5,000
5,000
52
Equipment Rental
20,000
15,000
�P3
Uniform Rental
3,500
1,500
54
Dues, Membership & Subscriptions
500
500
55
License & Permits
600
700
56
Bank Charges
2,000
2,600
57
Misc. Other Expense
1,500
1,500
58
Furniture & Fixtures"
5,000
4,000
59
Office Equipment'
1,500
2,000
60
Computer Equipment**
2,500
3,000
61
Other Equi ment**
44,000
2,500
62
Administrative Total
812805
969,300
EXPENSES - RECREATION
63
Operating Supplies Concessions
600
1,000
64
Concession Food Products
25,000
38,000
65
Prof. Services Fitness Instructors
6,000
3,700
66
Prizes & Event
2,000
67
Rental Room Supplies
3,000
1,000
68
Party Room Supplies
4,000
6,000
69
Climbing Wall Supplies
1,000
1,000
70
Fitness Area Supplies**
2,000
6,000
71
Gymnasium Supplies
2,000
1,000
72
Indoor Play Supplies
2,000
500
73
Pool Supplies"
3,000
6,500
74
Warehouse Supplies
2,000
500
75
Skate/Bike Park Supplies
1,000
500
76
Recreation Total
51,600
67,700
77
TOTAL EXPENSES
864,405
1,037,000
*" See budget worksheet for descriptions of change.
79
VALUE ADDED SERVICES*:
80
Room Rental (City, Seniors, NG) 45,000
81
Portion of Expenses allocated to City, NG, Seniors
82
General Operating Supplies -3,500
83
Maintenance Time -5,200
84
REVENUE total after value added services 615,650
85
TOTAL EXPENSES after value added services 1,028,300
'Value added services not included in 2001 budget numbers.
86 NON -OPERATING REVENUE
87 Property Taxes
737,650
88 Transfer from Liquor Fund
200,000
89 TOTAL Non -Operating Revenue
937,650
90 NON -OPERATING EXPENSES
91 Transfer to Debt Service
525,000
92
Capital Purchases not included on Bud et
93
Bike Park
40,000
94
Lift
8,000
95
Washer & Dryer
3,500
96
Office Space
12,000
97
Final Landscaping
30,000
98
Dishwasher in Catering Kitchen
3,500
99
Overhead fans - Main Hallway
5,000
100
Building Signs
20,000
101
Total Capital Purchases
122,000
Increase to revenue
Reduce expenses
Reduce expenses
BUDGET 2002
WORKSHEET
Line 12 Full -Time Employees - factoring an 5* increase
Kitty Grade 13 Level 4
47,500
A.D. Grade 8 Level 3
34,200
Brian Grade 8 Level 5
37,200
Mick Grade 6 Level 4
31,800
Randy Grade 3 Level 3
25,600
New Cust Grade 3 Level 3
25,600
Tricia Grade 3 Level 3
25,600
227,500 add cost of living 3% ($6,825) $234,325
Line 14 Part -Time Employees
Lead Guest Services
M-F 4-10 - 6 hours X 5 days 30 hours
Sat 14 hours 44 hours
Sun 12 hours 56 hours
Rate of Pay $9.50/hour = $532/week or
$27,664/year
Guest Service 1
50 hours per week @ $8.00/hour $400/week or
$20,800/year
Guest Service 2
18 Weeks per year - 76 hours/week @ $7.18/hour $550/week or $9,900/year
34 Weeks per year - 62 hours/week @ $7.18/hour $450/week or $$15,300/year
Total per year
$25,200/year
Childcare Attendant
33 hours / week @ $6.75/hour or @223/week or
$11,600/year
Climbing Wall
22 weeks - 7 hours/week @ $7.20/hour or $51/week or $1,122
30 weeks - 18 hours/week @ $7.20/hour or $130/week or $3,900 or
$5,025/year
Skate Park & Bike Park
April 64 hours
May 164 hours
June 292 hours
July 302 hours
Aug 302 hours
Sept 156 hours
Oct 74 hours 1,354 hour/summer @ $6.60/hour or
$9,000/year
Custodians
4 days/week at 5 hour/day - 20 hours/week @ $10.50 or 210/week or
$10,920/year
Life Guards
39 weeks 13 weeks 194 hours/week x $9.50 $24,000
26 weeks 183 hours/week x $9.50 $45,250
TOTAL $6%250
13 weeks 240 hours/week @ $9.50/hour $30,000
Total Guard Wages per year
$99,250/year
Warehouse Supervisor
16 hours/week or 832 hrs/year @ $9.00/hour
$7,500/year
Event Hostess - Mississippi Room
Approximately 300 hours per year at $10/hour $3,000/year
Water Slide Attendants
39 weeks 56.5 hours/week 2,203.5hr/39 wks @ $6.30/hour ($13,900)
13 weeks 72.5 hours/week or 942.5 hr/13 weeks @ $6.30/hour (5,950) $19,850/year
Water Safety Instructors (Swim Lesson Instructors)
Approximately 850 hours/year - 80% WSI @ $12/hour (680 x $12 = $8,160)
POOL DIRECTOR: 20% WSIA @ $9/hour (170 x $9 = $1,530) $9,700/year
Average 25 hours/week @ $12.50/hour $16,000/year
TOTAL PART TIME PAYROLL $265,000/year
Line 15 PERA Wages estimate $33000 x 4.75%
Line 22 Clothing Supplies Budget additional 5,000 to purchase own uniforms
*See Capital Purchase - Washer and Dryer
Line 25 General Operating Supplies Under estimated cost of wristbands
Currently spending appx. $12,000 purchasing as needed
In 2002 purchasing enough for entire year cost $9,000
Line 33 Maintenance Agreements
Includes: Water softener maintenance, Dehumidification Unit maintenance agreement,
Elevator Maintenance agreement (mandatory), Energy Mgmt system
maintenance agreement, Fire System Inspection agreement (mandatory)
Line 44 Quarterly Class and Activity Brochures - initiated in December 2001 after budget approved.
Line 47 Bike Park Liability Estimate from League of MN Cities
Line 58 Begin Table replacement for Mississippi Room - expect to replace 10/year
Line 59 For new Office for Staff and Break Room *See Capital Purchases
Line 60 New Computer and Facility Software for Maintenance Office
Line 61 Shelving necessary for supply storage
Line 70 To purchase two (2) new pieces of cardio-vascular equipment
Line 73 To add the Lily Pad feature or some other feature to the pool.