MCC Advisory Board Agenda 09-27-2001MONTICELL O COMMUNITY CENTER AD VISOR Y BOARD
AGENDA
THURSDAY, SEPTEMBER 2 71 2001
4:30 P.M. - WEST PRAIRIE CONFERENCE ROOM
Board Members: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair, Idella Ziegler, Bob
Murray, and Roger Belsaas
Staff Members: Jeff O'Neill -Deputy Administrator and Kitty Baltos-Director
1. Call to order
2. Consideration of approving minutes from the July 26, 2001 regular meeting
3. Consideration of approving minutes from the August 23, 2001 regular meeting
4. Consideration of adding items to the agenda
5. Update Items:
a. Dishwasher in Catering Kitchen
b. Bike Park
C. MCP Sculpture and Landscape request
d. EXPOs past and upcoming
6. Consideration of proposed changes in fee structure for Community Center and re-evaluate
the 2002 budget
7. Discussion on staffing into the future
8. Consideration of purchasing coffee makers for the community center
9. Maintenance update - reminder pool is closed September 24 through October 1
10. Adjourn
Community Center Advisory Board Minutes
Thursday — July 26, 2001
Members Present: Harvey Kendall - Chair, Wanda Kraemer — Vice Chair, Idella Ziegler, Bob
Murray, Roger Belsaas
Staff Present: Jeff O'Neill — Deputy Administrator, Kitty Baltos — MCC Director, Kate Broman —
MCC Assistant Director
1. Call meeting to order.
The meeting was called to order by Chairman Harvey Kendall.
2. Approve minutes from Advisory Board Meeting of May 24, 2001.
Idella Ziegler made a motion to approve the minutes of the May 24, 2001 Advisory Board
Meeting. Bob Murray seconded the motion. Motion passed unanimously.
I Agenda item additions.
Swan sculpture donation
MCC landscaping
Mississippi Room rental rates
4. Update Items:
a. Senior Parking Signs — Director Baltos told the advisory board she has had a hard time
finding options for parking signage. The board discussed several options, including
ordering poles and chains from a company magazine (Option # 1) or going through
Menards (Option #2). Board members had concerns about the durability and cost of
Option # 1, and agreed that Option #2 was the best solution to situation. Option #2 would
cost about $1200-1300 total (poles, chains, & signs), and the project could be completed in
less than a week. The Advisory Board agreed to the cost of up to $1500 to install the posts
and signs in the Senior Center parking lot. Idella made a motion to approve the Board's
suggestion. Wanda Kraemer seconded the motion. Motion passed unanimously.
b. Gymnasium Advertising — Baltos reported she had not made any progress on the gym
advertising since the last meeting.
c. Dishwasher in Catering Kitchen — Baltos reported she has had no luck getting in touch
with St. Cloud Restaurant Supply concerning a new dishwasher, but the condition of the
kitchen has improved in the past month.
d. National Guard Sleepovers — Baltos informed the Board she met with a National Guard
representative several weeks ago and discussed concerns about a sleepover. Sergeant
Serbus told Baltos he would address her concerns and solutions to them in a letter and give
it to the City, but the letter has yet to be presented.
5. Discussion of the 2002 Preliminary Budget Requests.
Baltos briefly went over the budget with the Advisory Board. Annual passes need to increase —
Baltos will work with staff to come up with some ideas to generate pass sales. Baltos also offered
an overview of the Community Center's non -revenue areas:
a. Walking Track — The Board recognized the cost of the track, which is minimal. Members
discussed whether to keep the track free, or free only to residents of the City of Monticello.
The Board decided to continue to offer the track free of charge to everyone.
b. The Warehouse — Baltos discussed usage, hours, and rental of the room — noting that the
Warehouse was recently closed on Saturdays due to low usage and staff schedule changes.
The Warehouse will now be available to more groups for rental on Saturdays. Baltos also
informed the Board that the Community Center did not receive a grant for the Youth
Coordinator's salary this year. The Advisory Board suggested continuing to keep the
Warehouse closed on the weekends and keeping it open Monday through Friday evenings
during the school year to the teens.
6. Consideration of Pool Policy Change During Unguarded Hours and Update on Pool Use.
Baltos discussed the current pool age policy, and the effects it has on staff and safety of the pool
area during unguarded hours.
Monticello Community Center Advisory Board Minutes
Thursday, August 23, 2001
Regular Meeting
Board Members Present: Wanda Kraemer -Vice Chair, Idella Ziegler and Bob Murray
Board Members Absent: Harvey Kendall -Chair and Roger Belsaas
Staff Present: Jeff O'Neill and Kitty Baltos
1. Meeting called to order by Wanda Kraemer at 4:29 p.m.
2. Minutes from regular meeting on July 26, 2001 not available at this time.
3. MOTION by Idella Ziegler to approve the minutes from the August 9, 2001 special
budget meeting, second by Wanda Kraemer - motion passed.
4. Request from Bob Murray to discuss youth and skating in parking lot on 6`h Street West.
Bob relayed concerns from senior citizens parking on that side of the building that the
kids are skating recklessly and on the side walks and in the parking area causing safety
issues for walkers and drivers.
Baltos shared ideas for that area, as the center's staff has been trying to police that area
better. Some ideas are: Installing planters to discourage skating or biking circles around
the door area, when the skate and bike park open in 2002 change the entry point to the
back of the building encouraging the youth traffic to go out the back door, install
temporary drinking fountains to the spigots to slow the traffic inside the building, use of a
video camera on offenders to discourage use and request assistance from the police with
loiters.
5. Update Items:
a. Senior parking signs are in. The cost was under $1200 and they are very
attractive.
b. Dishwasher in the Catering Kitchen - Kitty spoke with St. Cloud Restaurant
Supply on Wednesday finally. It would require getting permission from the Dept.
of Public Health to take out the hand sink, moving the coffee maker and trading in
the big mobile work table for a smaller one. Kitty expects to have an idea of price
by the end of next week (8/31 /01)
C. Bike Park - The Council agreed to purchase the TrueRide Bike ramps that are
currently at the State Fair. Kitty discussed the advertising we are receiving on the
ramps and that the installation will be discussed at the budget workshop.
d. MCP Sculpture and Landscaping - The Council approved $1,000 to have a
landscape plan done to feature the swan sculpture. Kitty met with Steve Grittman
NWA on Thursday, 8/23/01. A request has been made in MCC budget for
$30,000 for this project in 2002.
e. Added Items: Lock In information - The community center will have its first lock -
in with a girl scout group on Friday November 9 h.
6. Discussed Kate Broman, the Assistant Director's, resignation. Kitty and Jeff are in the
process of reviewing the positions points evaluation before posting the position.
7. Discussed the 2002 Preliminary Budget and the discrepancy between the growth in
revenue versus the growth in expenses. Areas that the Advisory Board wanted Kitty to
relay to the Council that we are researching are:
a. Charging for the walking track, even if only for non-residents
b. Market the Warehouse availability for rental more as a teen party room
C. Increase the cost of the special passes to the community center for example; the
splash pass, gym pass, etc., to encourage purchasing an annual pass more.
d. Increasing the prices of the three month pass
e. Reduce facility hours in May through June by one hour each day.
f. Review concession prices and costs for possible increase.
g. Charge for use of pool table and fooseball table by youth
h. Plan for new employee carefully for what facility really needs to focus on;
programming.
i. Market facility better to seniors by producing brochure that makes it easier for
specific populations to see what the center has as a benefit for them.
8. MOTION to adjourn by Idella Ziegler, second by Bob Murray, motion passed, meeting
adjourned at 6:00 p.m.
Submitted for approval by: Kitty M. Baltos, secretary
Harvey Kendall, Chair