MCC Advisory Board Agenda 10-25-2001MONTICELLO COMMUNITY CENTER AD VISOR Y BOARD
AGENDA
THURSDA Y, OCTOBER 25, 2001
4:30 P.M. - WEST PRAIRIE CONFERENCE ROOM
Board Members: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair, Idella Ziegler, Bob
Murray and Roger Belsaas
Staff Members: Jeff O'Neill -Deputy Administrator and Kitty Baltos-Director
1. Call to order
2. Consideration of approving minutes from the August 23, 2001 regular meeting
3. Consideration of approving minutes from the September 27, 2001 regular meeting
4. Consideration of adding items to the agenda
5. Update Items:
a. Coffee makers
b. Health Fair Event review
6. Review and recommend fee changes to take effect January 1, 2001
7. Third quarter financial review
8. Adjourn
Monticello Community Center Advisory Board Minutes
Thursday, August 23, 2001
Regular Meeting
Board Members Present: Wanda Kraemer -Vice Chair, Idella Ziegler and Bob Murray
Board Members Absent: Harvey Kendall -Chair and Roger Belsaas
Staff Present: Jeff O'Neill and Kitty Baltos
1. Meeting called to order by Wanda Kraemer at 4:29 p.m.
2. Minutes from regular meeting on July 26, 2001 not available at this time.
3. MOTION by Idella Ziegler to approve the minutes from the August 9, 2001 special
budget meeting, second by Wanda Kraemer - motion passed.
4. Request from Bob Murray to discuss youth and skating in parking lot on 6` Street West.
Bob relayed concerns from senior citizens parking on that side of the building that the
kids are skating recklessly and on the side walks and in the parking area causing safety
issues for walkers and drivers.
Baltos shared ideas for that area, as the center's staff has been trying to police that area
better. Some ideas are: Installing planters to discourage skating or biking circles around
the door area, when the skate and bike park open in 2002 change the entry point to the
back of the building encouraging the youth traffic to go out the back door, install
temporary drinking fountains to the spigots to slow the traffic inside the building, use of a
video camera on offenders to discourage use and request assistance from the police with
loiters.
5. Update Items:
a. Senior parking signs are in. The cost was under $1200 and they are very
attractive.
b. Dishwasher in the Catering Kitchen - Kitty spoke with St. Cloud Restaurant
Supply on Wednesday finally. It would require getting permission from the Dept.
of Public Health to take out the hand sink, moving the coffee maker and trading in
the big mobile work table for a smaller one. Kitty expects to have an idea of price
by the end of next week (8/31 /01)
C. Bike Park - The Council agreed to purchase the TrueRide Bike ramps that are
currently at the State Fair. Kitty discussed the advertising we are receiving on the
ramps and that the installation will be discussed at the budget workshop.
d. MCP Sculpture and Landscaping - The Council approved $1,000 to have a
landscape plan done to feature the swan sculpture. Kitty met with Steve Grittman
NWA on Thursday, 8/23/01. A request has been made in MCC budget for
$30,000 for this project in 2002.
e. Added Items: Lock In information - The community center will have its first lock -
in with a girl scout group on Friday November 9"
6. Discussed Kate Broman, the Assistant Director's, resignation. Kitty and Jeff are in the
process of reviewing the positions points evaluation before posting the position.
7. Discussed the 2002 Preliminary Budget and the discrepancy between the growth in
revenue versus the growth in expenses. Areas that the Advisory Board wanted Kitty to
relay to the Council that we are researching are:
a. Charging for the walking track, even if only for non-residents
b. Market the Warehouse availability for rental more as a teen party room
C. Increase the cost of the special passes to the community center for example; the
splash pass, gym pass, etc., to encourage purchasing an annual pass more.
d. Increasing the prices of the three month pass
e. Reduce facility hours in May through June by one hour each day.
f. Review concession prices and costs for possible increase.
g. Charge for use of pool table and fooseball table by youth
h. Plan for new employee carefully for what facility really needs to focus on;
programming.
i. Market facility better to seniors by producing brochure that makes it easier for
specific populations to see what the center has as a benefit for them.
8. MOTION to adjourn by Idella Ziegler, second by Bob Murray, motion passed, meeting
adjourned at 6:00 p.m.
Submitted for approval by: Kitty M. Baltos, secretary
Wanda Kraemer, Vice Chair
MONTICELLO COMMUNITY CENTER
AD VISOR Y BOARD MINUTES
SEPTEMBER 27, 2001
Board Members Present: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair and Roger Belsaas
Board Members Absent: Idella Ziegler and Bob Murray
Staff Present: Kitty Baltos-Director
l . Meeting called to order at 4:29 p.m. by Harvey Kendall
2. MOTION by Roger Belsaas to approve the July 26, 2001 regular board minutes, second by Wanda
Kraemer - motion passed
3. Unable to approve the minutes of the August 23, 2001 regular board minutes as Wanda Kraemer
was the only board member present who was also present at the August 23`a meeting - TABLED to
October meeting
4. No items were added to the agenda - decision to move item six (6) to the end of the agenda.
5. Update Items:
a. The cost of the equipment only for a commercial dishwasher for the catering kitchen from
St. Cloud Restaurant Supply is $12, 950. We would need to add on the cost to vent, plumb
and electrical work. Board would like Kitty to continue to pursue other options such as:
raising the current dishwasher off the floor, checking with Butch Lindenfelser with regards
to used equipment.
b. The Land of Lakes Choirboys donated $11,000 to the Bike Park. Suggestion from Wanda
to recognize the Choirboys with a plaque displayed in the park. The ramps are currently
being stored in the FayMar Building owned by Ron Musich for $100 per month.
C. The landscaping plan is still being worked on by Northwest Associates. The Council will
then need to review allocating funds in 2002 to complete the project.
d. We just held a successful home based business expo and the health fair is coming up on
October 23, 2001. Kitty apprized the board of other expos they are pursuing.
6. Kitty will be advertising for the vacant Assistant Director position very soon. She is also
reorganizing current positions at MCC to ensure that projects that are not getting attention will in
the future.
7. Kitty informed the Board that Aramark, our coffee provider, wants to take our coffee makers due
to the fact that we do not purchase enough coffee from them to cover the cost of leasing the
equipment from them. Decision from the Board to have Kitty purchase a big brewer for the
catering kitchen for approximately $1,800, let the Senior Center purchase their own coffee maker,
City Hall purchase their own coffee maker, the National Guard purchase their own coffee maker
and use our airpots for coffee in the meeting rooms.
8. Maintenance update - Kitty informed the Board of the projects that the custodial staff is
undertaking with the pool closed. They will be ready to re -open on Tuesday October 2na
9. Discussion about changing rates for 2002 to enhance the purchase of annual passes. Preliminary
fee changes to be reviewed at the October meeting:
Three (3) month pass rates:
Regular
Resident
Family
$125
$110
Adult
$110
$90
JR/SR
$80
$65
Climbing Wall now included in pass rate
Daily Rates:
Regular or Resident
JR/SR $5 Climbing Wall rate $5 additional
ADULT $6
Family $20
Increase the price of the Splash Pass, Gym Pass and establish a Climbing Pass
Childcare - Income from 1 / 1 /01 to 8/31 /01 - $4,3 00
Payroll expenses in Childcare annually $12,000
Kitty will be looking at having a preschool, etc take that facility over, still allow drop -in and they
the community center a rental fee.
Board approved raising birthday party packages by $1 each effective 1 / 1 /02
10. MOTION to adjourn by Roger Belsaas at 5:50 p.m., second by Wanda Kraemer, motion passed
meeting adjourned.
Approved by Harvey Kendall - Chair
Date