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MCC Advisory Board Agenda 03-28-2002MONTICELLO COMMUNITY CENTER ADVISORY BOARD AGENDA THURSDAY, MARCH 28, 2002 4:30 P.M. - WEST PRAIRIE CONFERENCE ROOM Board Members: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair, Idella Ziegler, Bob Murray and Roger Belsaas Staff Members: Jeff O'Neill -Deputy Administrator and Kitty Baltos-Director 1. Call to order 2. Consideration of approving minutes from December 27, 2001 regular meeting 3. Consideration of approving minutes from February 28, 2002 regular meeting 4. Consideration of adding items to the agenda 5. Update Items: a. Office remodeling project b. Bike Park construction project C. Landscape design since D.A.T. committee met 6. Review pool air quality concerns 7. Consideration of financial and use review for the Childcare Center and review proposals for leasing the space to a licensed provider. 8. Consideration of request by resident to offer reduced rate for the pool use in the later evening hours. (Individual may come to meeting) 9. Adjournment Monticello Community Center Advisory Board Minutes Regular Meeting - December 27, 2002 Board Members Present: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair and Bob Murray Board Members Absent: Idella Ziegler and Roger Belsaas Staff Present: Kitty Baltos-Director 1. Meeting called to order by Harvey Kendall at 4:30 p.m. 2. Motion by Wanda Kraemer to approve November regular meeting minutes, second by Bob Murray, MOTION PASSED 3. Board listened to the jingle produced by Creative Radio. Marketing campaign on radio station KCLD began on Wednesday December 26, 2002. Management beginning to watch and educate staff on customer service to ensure that the Community Center is Something Fun For Everyone! 4. 5. 6. 7. 8. 9. 10. 12. Began Lead Life Guards on December 1, 2002. They saved the community center 70 hours on payroll on the last pay period and there is much more control in the pool area. Amy Dean, the new Program / Operations Coordinator will start on January 2, 2002. Update on what is being discussed for MCC staff offices, using the West Prairie Conference room and turning the Fireplace room into a conference room. Kitty received a grant application from the DNR and a lot of encouragement to get the application in or ask for any assistance needed. Kitty is still working on finding an individual to open a childcare business in the childcare room. More information to follow. Class registration has started slowly for the January classes. May have to do additional advertising. Discussion about turning the janitors closet near the Mississippi Room into a unisex bathroom. This is very preliminary. Board approved telephone polling of Advisory Board members to approve meeting minutes and to request that Idella Ziegler consider serving another term on the Advisory Board. Motion by Bob Murray to adjourn meeting at 5:20 p.m., second by Wanda Kraemer, MOTION PASSED. Minutes approved: Harvey Kendall, Chair Date: MONTICELLO COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES THURSDAY, FEBRUARY 28, 2002 Board Members Present: Wanda Kraemer -Vice Chair, Idella Zielger, Bob Murray and Roger Belsaas Board Members Absent: Harvey Kendall -Chair Staff Present: Kitty Baltos-Director 1. Meeting called to order by Wanda Kraemer at 4:32 p.m. 2. MOTION by Idella Ziegler to approve the January 24, 2002 regular meeting minutes, SECOND by Bob Murray, MOTION PASSED. 3. Update Items: a. Bike Park information tabled to March meeting. Plans have not been made available from WSB Engineers. b. Bridal Expo numbers were down slightly, possible reasons; St Cloud Bridal Show the weekend before or Minneapolis Bridal Show on the same day. Exhibitors seemed happy with attendees interest and ability to speak with them one on one. 4. Reviewed landscape proposal by Buffalo Landscape for revisions. Revision suggestions for redesign; move the monument sign to the corner of Walnut Street and West Sixth Street, make planting beds small with low maintenance plants, have beds almost fully frame the plaza, use pavers to create a pathway through plaza, and create four or more sitting areas with shade trees. Kitty Baltos will draw redesign and present to the D.A.T. on Wednesday, March 6, 2002. 5. MOTION by Idella Ziegler to approve the changes to the West Prairie Conference room as presented and make appropriate recommendation to the City Council at their March I I, 2002 meeting, MOTION AMENDED by Idella Ziegler to include the improvements to the Fireplace conference room, SECOND by Wanda Kraemer, MOTION PASSED. Discussion included the proposed design as drawn by Fred Patch for four office spaces utilizing a portion of the West Prairie Conference Room, the Hallway leading to the Director's office, the Director's Office and a portion of the main hallway directly outside the Director's office. The expected cost would be no more than $40,000, this quote is an estimate by Fred Patch and includes putting a door on the fireplace room and a vent to convert this room into a conference room for the general public. 6. MOTION by Idella Ziegler to approve the report of the Climbing Wall Policies as presented, SECOND by Bob Murray, MOTION PASSED. The policies as reported will be presented to our insurance risk management company for approval of non staff operated climbing wall use. 7. Added Items to Agenda: a. Locker room locker controls, Bob Murray suggested that unrented rental lockers be secured so patrons are required to use quarter rental lockers. Suggestion was to use a plastic tie system to secure them until rented. Also discussed suggestions by Maintenance Supervisor, Brian Weldon, regarding the muddy shoes in the locker rooms and installing a shoe locker system before entering the locker rooms. The Board felt that this would be difficult to enforce and cost to install. The Board would like to see the maintenance staff try to mop regularly. b. Reviewed sign characteristic and specifications as presented by Kitty Baltos for a monument sign and raised lettering for the south wall. The only change requested was the location of the monument sign from immediately in front of the Walnut Street entrance to the corner of Walnut Street and West Sixth Street and to make the sign curved or angled so as to be visible from more directions. 8. Discussion of 2002 membership specials for future was tabled to the March meeting, however, the Board agreed to offer the 10% discount special for continuing Charter members and an annual pass special to start immediately that would offer a choice of (1) a junior splash pass, (2) dollars off a room rental, or (3) dollars off a program. Suggestion to offer an early bird deadline with a greater enticement. 9. MOTION by Roger Belsaas to adjourn the meeting at 5:30 p.m., SECOND by Bob Murray, MOTION PASSED meeting adjourned. Minutes Approved by: Wanda Kraemer, Vice Chair Date: MONTICELLO COMMUNITY CENTER CHILDCARE INFORMATION JANUARY 2002: Salaries for January 2002 $840 gross hourly wage Revenue for January 2002 $374.87 ($399.50 gross) MCC Supplement of expenses $465 % of expenses covered 45% # of non -duplicate families using 41 FEBRUARY 2002: Salaries for February 2002 $820 gross hourly wage Revenue for February 2002 $388.35 ($413.75 gross) MCC Supplement of expenses $432 % of expenses covered 47% # of non -duplicating families using 32 (14 new families) CHILDCARE ROOM: Usable room space: 924.12 square feet* *This square footage does not include reception area (124.4 sf) or the bathroom Furniture available to use: 1. Small storage cabinet 2. 4 tables with 6 chairs for each 3. Crib 4. TV in stand 5. Storage cabinets (most are currently being used by MCC) with counter top and sink Additional amenities that would (or might) be required: 1. Outdoor play area with 4 pieces of large motor play equipment, ideally in a fenced area. 2. Refrigerator/freeze space 3. Security for room when childcare is closed * *IMPORTANT MCC REQ UIREMENT * * We would need for them to allow us drop -ins limited hours of the day for our members and ability to maintain our own evening drop in childcare MONTICELLO COMMUNITY CENTER ADVISORY BOARD AGENDA THURSDAY, MARCH 28, 2002 4:30 P.M. - WEST PRAIRIE CONFERENCE ROOM Board Members: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair, Idella Ziegler, Bob Murray and Roger Belsaas Staff Members: Jeff O'Neill -Deputy Administrator and Kitty Baltos-Director 1. Call to order 2. Consideration of approving minutes from December 27, 2001 regular meeting 3. Consideration of approving minutes from February 28, 2002 regular meeting 4. Consideration of adding items to the agenda 5. Update Items: a. Office remodeling project b. Bike Park construction project C. Landscape design since D.A.T. committee met 6. Review pool air quality concerns 7. Consideration of financial and use review for the Childcare Center and review proposals for leasing the space to a licensed provider. 8. Consideration of request by resident to offer reduced rate for the pool use in the later evening hours. (Individual may come to meeting) 9. Adjournment MONTICELLO COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES THURSDAY, FEBRUARY 28, 2002 Board Members Present: Wanda Kraemer -Vice Chair, Idella Zielger, Bob Murray and Roger Belsaas Board Members Absent: Harvey Kendall -Chair Staff Present: Kitty Baltos-Director 1. Meeting called to order by Wanda Kraemer at 4:32 p.m. 2. MOTION by Idella Ziegler to approve the January 24, 2002 regular meeting minutes, SECOND by Bob Murray, MOTION PASSED. 3. Update Items: a. Bike Park information tabled to March meeting. Plans have not been made available from WSB Engineers. b. Bridal Expo numbers were down slightly, possible reasons; St Cloud Bridal Show the weekend before or Minneapolis Bridal Show on the same day. Exhibitors seemed happy with attendees interest and ability to speak with them one on one. 4. Reviewed landscape proposal by Buffalo Landscape for revisions. Revision suggestions for redesign; move the monument sign to the corner of Walnut Street and West Sixth Street, make planting beds small with low maintenance plants, have beds almost fully frame the plaza, use pavers to create a pathway through plaza, and create four or more sitting areas with shade trees. Kitty Baltos will draw redesign and present to the D.A.T. on Wednesday, March 6, 2002. 5. MOTION by Idella Ziegler to approve the changes to the West Prairie Conference room as presented and make appropriate recommendation to the City Council at their March 11, 2002 meeting, MOTION AMENDED by Idella Ziegler to include the improvements to the Fireplace conference room, SECOND by Wanda Kraemer, MOTION PASSED. Discussion included the proposed design as drawn by Fred Patch for four office spaces utilizing a portion of the West Prairie Conference Room, the Hallway leading to the Director's office, the Director's Office and a portion of the main hallway directly outside the Director's office. The expected cost would be no more than $40,000, this quote is an estimate by Fred Patch and includes putting a door on the fireplace room and a vent to convert this room into a conference room for the general public. 6. MOTION by Idella Ziegler to approve the report of the Climbing Wall Policies as presented, SECOND by Bob Murray, MOTION PASSED. The policies as reported will be presented to our insurance risk management company for approval of non staff operated climbing wall use. 7. Added Items to Agenda: a. Locker room locker controls, Bob Murray suggested that unrented rental lockers be secured so patrons are required to use quarter rental lockers. Suggestion was to use a plastic tie system to secure them until rented. Also discussed suggestions by Maintenance Supervisor, Brian Weldon, regarding the muddy shoes in the locker rooms and installing a shoe locker system before entering the locker rooms. The Board felt that this would be difficult to enforce and cost to install. The Board would like to see the maintenance staff try to mop regularly. b. Reviewed sign characteristic and specifications as presented by Kitty Baltos for a monument sign and raised lettering for the south wall. The only change requested was the location of the monument sign from immediately in front of the Walnut Street entrance to the corner of Walnut Street and West Sixth Street and to make the sign curved or angled so as to be visible from more directions. 8. Discussion of 2002 membership specials for future was tabled to the March meeting, however, the Board agreed to offer the 10% discount special for continuing Charter members and an annual pass special to start immediately that would offer a choice of (1) a junior splash pass, (2) dollars off a room rental, or (3) dollars off a program. Suggestion to offer an early bird deadline with a greater enticement. 9. MOTION by Roger Belsaas to adjourn the meeting at 5:30 p.m., SECOND by Bob Murray, MOTION PASSED meeting adjourned. Minutes Approved by: Wanda Kraemer, Vice Chair Date: Monticello Community Center Advisory Board Minutes Regular Meeting - December 27, 2002 Board Members Present: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair and Bob Murray Board Members Absent: Idella Ziegler and Roger Belsaas Staff Present: Kitty Baltos-Director l . Meeting called to order by Harvey Kendall at 4:30 p.m. 2. Motion by Wanda Kraemer to approve November regular meeting minutes, second by Bob Murray, MOTION PASSED 3. Board listened to the jingle produced by Creative Radio. Marketing campaign on radio station KCLD began on Wednesday December 26, 2002. Management beginning to watch and educate staff on customer service to ensure that the Community Center is Something Fun For Everyone! 4. 5. 6. 7. 8. 9. 10. 11. 12. Began Lead Life Guards on December 1, 2002. They saved the community center 70 hours on payroll on the last pay period and there is much more control in the pool area. Amy Dean, the new Program / Operations Coordinator will start on January 2, 2002. Update on what is being discussed for MCC staff offices, using the West Prairie Conference room and turning the Fireplace room into a conference room. Kitty received a grant application from the DNR and a lot of encouragement to get the application in or ask for any assistance needed. Kitty is still working on finding an individual to open a childcare business in the childcare room. More information to follow. Class registration has started slowly for the January classes. May have to do additional advertising. Discussion about turning the janitors closet near the Mississippi Room into a unisex bathroom. This is very preliminary. Board approved telephone polling of Advisory Board members to approve meeting minutes and to request that Idella Ziegler consider serving another term on the Advisory Board. Motion by Bob Murray to adjourn meeting at 5:20 p.m., second by Wanda Kraemer, MOTION PASSED. Minutes approved: Harvey Kendall, Chair Date: MONTICELLO COMMUNITY CENTER CHILDCARE INFORMATION JANUARY 2002: Salaries for January 2002 $840 gross hourly wage Revenue for January 2002 $374.87 ($399.50 gross) MCC Supplement of expenses $465 % of expenses covered 45% # of non -duplicate families using 141 FEBRUARY 2002: Salaries for February 2002 $820 gross hourly wage Revenue for February 2002 $388.35 ($413.75 gross) MCC Supplement of expenses $432 % of expenses covered 47% # of non -duplicating families using 32 (14 new families) CHILDCARE ROOM: Usable room space: 924.12 square feet* *This square footage does not include reception area (124.4 sf) or the bathroom Furniture available to use: 1. Small storage cabinet 2. 4 tables with 6 chairs for each 3. Crib 4. TV in stand 5. Storage cabinets (most are currently being used by MCC) with counter top and sink Additional amenities that would (or might) be required: 1. Outdoor play area with 4 pieces of large motor play equipment, ideally in a fenced area. 2. Refrigerator/freeze space 3. Security for room when childcare is closed 'IMPORTANT MCC REQUIREMENT We would need for them to allow us drop -ins limited hours of the day for our members and ability to maintain our own evening drop in childcare 1 March 701371 2 February 60,210 3 January 477616 4 December 451600 5 April 421526 6 June 427266 7 August 401793 8 July 361055 9 May 341666 10 October 311869 11 November 301565 12 September 291631 Total 512,168