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MCC Advisory Board Agenda 09-26-2002MONTICELL O COMMUNITY CENTER AD VISOR Y BOARD A GENDA THURSDA Y, SEPTEMBER 26, 2002 4: 30 p. m. - WEST PRAIRIE CONFERENCE ROOM Board Members: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair, Idella Ziegler, Bob Murray and Roger Belsaas Staff Members: Jeff O'Neill -Deputy Administrator and Kitty Baltos-Director 1. Call meeting to order 2. Consideration of approving minutes from June 27, 2002 regular meeting 3. Consideration of approving minutes from August 8, 2002 special budget meeting 4. Consideration of approving minutes from August 22, 2002 regular meeting 5. Consideration of adding items to the agenda 6. Update items: a. Monument sign b. Pool theme painting C. Plaza Landscaping 7. Consideration of National Guards request to allow overnight use of the Community Center on their scheduled drill weekends. Memo request from National Guard enclosed. 8. Consideration of non -wedding after hours facility use, regulating policies and applicable fees. 9. Consideration of donation request for a 3 month pass to the Wings of Mercy for silent auction. 10. Adjourn MONTICELLO COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES THURSDAY, JUNE 27, 2002 4:30 p.m. - WEST PRAIRIE CONFERENCE ROOM Board Members Present: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair and Idella Ziegler Board Members Absent: Bob Murray and Roger Belsaas Staff Members Present: Kitty Baltos-Director 1. Meeting called to order by Harvey Kendall, Chair at 4:38 p.m. 2. MOTION BY Idella Ziegler to approve the April 25, 2002 regular meeting minutes as written, SECOND BY Wanda Kraemer, MOTION PASSED. 3. Items added to the agenda: Daycare room 4. Short discussion on pool toys research. More information will be brought to the August meeting. 5. Consideration of special usage rate for the Monticello Firemen. After a lengthy discussion is was decided that the issue would need to be brought to the attention of the City Administrator. It was felt that any special consideration made should be offered to all City employees which is against the Council's original wishes. Kitty Baltos will discuss the issue with Rick Wolfsteller and report back to the board. 6. Consideration of revised pricing structure for the Mississippi Room banquet facilities. The Community Center is down this year on banquet facility rentals. The staff believes that we may be priced to high and require too many add-ons to the cost of the room. MOTION BY Harvey Kendall to have a one price rental fee of $950 for the Mississippi for weekend regular renters. This new rate would include the police officer, the dishes, an event hostess and the room rental. The only additional money needed from the renter would be the security deposit. SECOND BY Wanda Kraemer, MOTION PASSED. 7. Consideration of additional member only benefits. The board discussed the idea and will spend the next month thinking of ideas and there will be further discussion at the next board meeting. 8. Discussion about the Bike Park opening events. Kitty Baltos informed the board that the grand opening celebration for the bike park is scheduled for Saturday, August 3`d. The staff is working to get a band to play, pros to perform and have a lot of activities for the kids for the day. The Board suggested a grand opening special of 20% for the rest of the summer for the bike park pass. 9. Consideration of continuing with KCLD Radio advertising for 26 more weeks. After a discussion about visit numbers and revenue for the first half of the year, it was agreed by the board that even with the perks offered by the station to continue, the $12,000 price tag was too far out of budget for this year. The advertising program will be reviewed at our preliminary budget meeting for 2003. 10. Added item: Daycare. Kitty Baltos discussed with the board the concerns she has about letting the daycare away from MCC's control. The board still feels that this is a very viable and successful option to pursue. Kitty will revisit the plan and move forward. 11. MOTION BY Idella Ziegler to adjourn meeting at 5:40 p.m., SECOND BY Wanda Kraemer, MOTION PASSED meeting adjourned. Minutes approved by Harvey Kendall -Chair Date MONTICELLO COMMUNITY CENTER ADVISORY BOARD - PRELIMINARY BUDGET MEETING MINUTES THURSDAY, AUGUST 8, 2002 4:30 P.M. - WEST PRAIRIE CONFERENCE ROOM Board Members Present: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair, Roger Belsaas and Idella Ziegler Board Members Absent: Bob Murray Staff Member Present: Kitty Baltos-Director 1. Meeting called to order at 4:30 p.m. by Harvey Kendall, Chair 2. Consideration of change to Banquet Room Rental Room rates. MOTION by Roger Belsaas to approve Banquet Hall rental rates to Alcohol Events $850 to include police officer, dish rental, video equipment use, event hostess, kitchen rental, table and chair set up and tear down, the patio, the portable bar and head table covering. Non Alcohol Events $600 to include all of the above EXCEPT the police officer. SECOND by Wanda Kraemer, MOTION PASSED. 3. Consideration of preliminary budget figures for 2003. After summary from Kitty Baltos, Director and discussion of significant items, MOTION by Harvey Kendall to approve forwarding the preliminary budget as written to the City Council, SECOND by Wanda Kraemer, MOTION PASSED. 4. Meeting adjourned at 5:30 p.m. Minutes approved by Harvey Kendall -Chair Date MONTICELLO COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES THURSDAY, AUGUST 22, 2002 4:30 p.m. - ACADEMY CONFERENCE ROOM Board Members Present: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair and Bob Murray Board Members Absent: Idella Ziegler and Roger Belsaas City Staff Present: Kitty Baltos-Director 1. Harvey Kendall, Chair call the meeting to order at 4:35 p.m. 2. Consideration of approving minutes from June 27, 2002 regular meeting - TABLED 3. Consideration of approving minutes from August 8, 2002 special budget meeting - TABLED 4. Items added to the agenda: Iron Filtration System 5. Consideration of sketch presentation by Parker McDonald for "theme" painting for the Community Center. Parker McDonald was present and showed the Board three or four sketches that he planned to paint in the Community Center. Kitty Baltos reported that the Land of Lakes Choirboys donated $6,000 to the Community Center for the painting of this theme "The Oasis." The Board walked around the Community Center to see the areas that would be painted. MOTION by Bob Murray that the painting begin in the pool area and then have the Advisory Board review that and then move out to the hallway area of the center, SECOND by Wanda Kraemer, MOTION PASSED. 6. Updates Items: a. Bike Park Grand Opening was successful. Operation of the park has been trying the crowd using the park is older and more aggressive. MCC Management has instituted regular walk through checks to help the Skate Park Attendants. b. Banquet Hall rate change - report from Kitty from Tricia Menth that the price change has been well received. She has received a number of calls from the St. Cloud bridal expo she attended in August. C. Annual Pool Maintenance Shut Down - Sept. Yd through the 1 Oth. The pool will be drained and cleaned. At this time Parker McDonald will begin painting in the pool. The locker rooms are having new shower valves put on. This will require retileing. The stairs to the slide will be repainted for the fourth of fifth time. The play structure will be repainted and have a new stainless steel frame installed. d. Landscaping in the Plaza - The plan was approved by D.A.T. Cost quotes are being sent out with the plan that the work will begin in September and be finished in 2002. 7. Consideration of sketches for monument sign for the Community Center. Presentation by Kitty Baltos of sketches of possible sign designs done by DuMont Sign Company. The Board all choose design number one to have a to scale, with color drawing done for further review before bidding the proj ect. 8. Iron Filtration System - Report by Kitty Baltos that there has been no movement lately with regards to the iron filtration system. Kitty had been working with Chuck Keyes at the waste water treatment plant to facilitate discussions with US Filter and Culligan. Kitty will follow up on this. 9. MOTION by Harvey Kendall to adjourn the meeting at 5:35 p.m. SECOND by Wanda Kraemer, MOTION PASSED meeting adjourned. Minutes approved by Harvey Kendall -Chair Date Minnesota Army National Guard Delta Battery 216Ih Air Defense Artillery National Guard Training and Community Center 505 Walnut Street, Suite 2 Monticello, Minnesota 55362-8822 11 September 2002 MEMORANDUM FOR Director, Monticello Community Center, Attn: Kitty Baltos, 505 Walnut Street, Suite #1, Monticello, MN 55362 SUBJECT: Soldiers staying overnight at MCC 1. This memorandum will serve as Standing Operating Procedures for soldiers staying overnight at the Monticello Community Center on Drill Weekends and Unit Functions. All concerns for security and cleanliness have been addressed and will be adhered to by all soldiers staying after hours in this facility. 2. Battery personnel ensure the following guidelines are met prior to and during use of the facility. a. One Full Time Staff Member or E7 and above will be present. b. A sign -in roster of soldiers staying at the facility will be maintained by the NCOIC staying overnight. c. At no time will soldiers be allowed into City or Senior areas unless prior approval is obtained by FTS through MCC Director. d. At no time after hours will soldiers be allowed into the pool area, on the weight machines or climbing wall. e. Soldiers will be allowed to use the walking track, gymnasium, showers and designated unit areas for physical fitness activities or training while staying at the facility, but should be finished prior to the facility closing. Facility usage fees will need to be paid to use the pool, weight machines and climbing wall. f. After 2200 hours, soldiers will be allowed to sleep in the gymnasium since the public may be using the walking track or weights prior to 2200 hours. g. Outside doors will remain locked for security after 2200 hours. All soldiers should remain inside the facility unless prior approval from NCOIC and soldiers are properly signed out. h. Showers for personal hygiene and sleeping areas will be cleaned and maintained prior to the next days opening formation. Cleaning checklists will be initialed by NCOIC after an inspection of the areas used and given to the Readiness NCO. Giving "Wings" To Those In Need CY M September 19, 2002 Ms. Kitty Baltos, Director D. M. Van Nostrand Monticello Community Center President 505 Walnut Street Donna Purinton Monticello, MN 55362 Operations Manager Glenn Young Dear Kitty; Flight Director Kate Ritzer I know you have a special interest in supporting local 501(c)3 non-profit organizations through Executive Director charitable contributions. These are to be used on a silent and/or live auction fund raising event. Wings David Johnson of Mercy, Minnesota, (Wings), headquartered in St. Cloud, is hosting such an event on November 2, Flight Safety Director 2002 at Henry's Catering & Banquet Facility in Foley MN. Wings primary mission is to supply flee air traVortadon to people with limited financial means who Deborah Bischoff need to travel to receive specialized medical services. Wings assists people aged 6 months to 90 years Director of Nursing receive care for conditions ranging from congenital abnormalities to cancer. The people who utilize Wings live in smaller communities without access to the services they need, or are far away from the BOARD MEMBERS: specialty centers that can treat them. All of the people we serve are low income. Today, hospitals are consolidating and/or becoming specialty centers. The distance a person has Eric Benson to travel is increasing. During the month of January 2002, Wings flew 9 mercy missions as compared Roger Bonn to 1 mercy flight in January of 2001; March, April, May, and June also brought mission increases. In July we flew our most missions ever in one month - 14! This year Wings has flown a total of 69 William Hawkins missions and the year is just half over. Since our inception, we have flown a total of 437 mercy Robert Murray missions with the majority of these flights originating from the St. Cloud airport. Pilots are reimbursed Gary Renick only for the fuel they use on those trips; that's where your donation goes. The event this year will consist of a silent and/or live auction, games of chance for the adult as Terry Schneider well as the young, a dinner and a raffle. We hope to have more than 200 people attend the event. In Mike Tarino addition to this, Wings would like to be able to circulate your businesses name as one of the contributors during the promotion of this event. We are asking for your sponsorship or help in one or more significant areas: 1) Items for the silent auction, 2) sponsorship of one of the cost items for the event, 3) financial contribution, (corporate tables seating 8 with your company's ID are also available), or 4) participation in the raffle. If raffle tickets are purchased before October 15,11, 2002 the early bird packet allows you to receive $140 worth of raffle tickets for $100.00. All items can be sent to Occupational Medicine Clinic. 4180 Thielman Lane, Suite 116 St. Cloud, MN 56302-7826 Please include name, address, and declared value. Donation receipt will be sent for tax purposes. Wings sincerely hopes that you will assist us in our promotion of mercy flights. Please feel free to contact Kate Ritter at the numbers listed below. We hope you can help us help others. Thank you. For more information, please contact: Kate Ritzer Executive Director Wings of Mercy, MN Inc. Bob Murray Email: keritzer@attbi.com Director Fax: 651.483.8188 Wings of Mercy, MN Inc. Voice: 651.484.7277 (320) 693-7773 • 1-800-98-Mercy * Web Site: www.wingsofinercymn.org Mailing Address: Box 198, 56 South 33rd Avenue, St. Cloud, MN 56301