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MCC Advisory Board Agenda 11-21-2002MONTICELLO COMMUNITY CENTER ADVISORY BOARD AGENDA THURSDA Y, NO VEMBER 21, 2002 4: 30 p. m. - WEST PRAIRIE CONFERENCE ROOM Board Members: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair, Idella Ziegler, Bob Murray and Roger Belsaas Staff Members: Jeff O'Neill -Deputy Administrator and Kitty Baltos-Director 1. Call meeting to order 2. Consideration of approving minutes from June 27, 2002 regular meeting 3. Consideration of approving minutes from August 22, 2002 regular meeting 4. Consideration of approving minutes from September 26, 2002 regular meeting 5. Consideration of addition items to the agenda 6. Update items: a. Landscaping and the sculpture in the plaza b. Pool theme painting C. Monument sign 7. Consideration of National Guard's request for overnight use of the Community Center on their scheduled drill weekend. Discussion of agreement between City of Monticello and Army National Guard. 8. Consideration of landscape change to the patio area adjacent to the Mississippi Room. 9. Consideration of request for release from the Advisory Board for Idella Ziegler and Wanda Kraemer. 10. Consideration of volunteer applications for the Advisory Board open positions 11. Consideration of again offering the discount on membership to Charter members of the Community Center 12. Consideration of fee change for Drop -In Childcare use to include a member rate 13. Adjourn MONTICELLO COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES THURSDAY, JUNE 279 2002 4:30 p.m. - WEST PRAIRIE CONFERENCE ROOM Board Members Present: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair and Idella Ziegler Board Members Absent: Bob Murray and Roger Belsaas Staff Members Present: Kitty Baltos-Director 1. Meeting called to order by Harvey Kendall, Chair at 4:38 p.m. 2. MOTION BY Idella Ziegler to approve the April 25, 2002 regular meeting minutes as written, SECOND BY Wanda Kraemer, MOTION PASSED. 3. Items added to the agenda: Daycare room 4. Short discussion on pool toys research. More information will be brought to the August meeting. 5. Consideration of special usage rate for the Monticello Firemen. After a lengthy discussion is was decided that the issue would need to be brought to the attention of the City Administrator. It was felt that any special consideration made should be offered to all City employees which is against the Council's original wishes. Kitty Baltos will discuss the issue with Rick Wolfsteller and report back to the board. 6. Consideration of revised pricing structure for the Mississippi Room banquet facilities. The Community Center is down this year on banquet facility rentals. The staff believes that we may be priced to high and require too many add-ons to the cost of the room. MOTION BY Harvey Kendall to have a one price rental fee of $950 for the Mississippi for weekend regular renters. This new rate would include the police officer, the dishes, an event hostess and the room rental. The only additional money needed from the renter would be the security deposit. SECOND BY Wanda Kraemer, MOTION PASSED. 7. Consideration of additional member only benefits. The board discussed the idea and will spend the next month thinking of ideas and there will be further discussion at the next board meeting. 8. Discussion about the Bike Park opening events. Kitty Baltos informed the board that the grand opening celebration for the bike park is scheduled for Saturday, August 3". The staff is working to get a band to play, pros to perform and have a lot of activities for the kids for the day. The Board suggested a grand opening special of 20% for the rest of the summer for the bike park pass. 9. Consideration of continuing with KCLD Radio advertising for 26 more weeks. After a discussion about visit numbers and revenue for the first half of the year, it was agreed by the board that even with the perks offered by the station to continue, the $12,000 price tag was too far out of budget for this year. The advertising program will be reviewed at our preliminary budget meeting for 2003. 10. Added item: Daycare. Kitty Baltos discussed with the board the concerns she has about letting the daycare away from MCC's control. The board still feels that this is a very viable and successful option to pursue. Kitty will revisit the plan and move forward. 11. MOTION BY Idella Ziegler to adjourn meeting at 5:40 p.m., SECOND BY Wanda Kraemer, MOTION PASSED meeting adjourned. Minutes approved by Harvey Kendall -Chair Date MONTICELLO COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES THURSDAY, AUGUST 22, 2002 4:30 p.m. - ACADEMY CONFERENCE ROOM Board Members Present: Harvey Kendall -Chair, Wanda Kraemer -Vice Chair and Bob Murray Board Members Absent: Idella Ziegler and Roger Belsaas City Staff Present: Kitty Baltos-Director 1. Harvey Kendall, Chair call the meeting to order at 4:35 p.m. 2. Consideration of approving minutes from June 27, 2002 regular meeting - TABLED 3. Consideration of approving minutes from August 8, 2002 special budget meeting - TABLED 4. Items added to the agenda: Iron Filtration System 5. Consideration of sketch presentation by Parker McDonald for "theme" painting for the Community Center. Parker McDonald was present and showed the Board three or four sketches that he planned to paint in the Community Center. Kitty Baltos reported that the Land of Lakes Choirboys donated $6,000 to the Community Center for the painting of this theme "The Oasis." The Board walked around the Community Center to see the areas that would be painted. MOTION by Bob Murray that the painting begin in the pool area and then have the Advisory Board review that and then move out to the hallway area of the center, SECOND by Wanda Kraemer, MOTION PASSED. 6. Updates Items: a. Bike Park Grand Opening was successful. Operation of the park has been trying the crowd using the park is older and more aggressive. MCC Management has instituted regular walk through checks to help the Skate Park Attendants. b. Banquet Hall rate change - report from Kitty from Tricia Menth that the price change has been well received. She has received a number of calls from the St. Cloud bridal expo she attended in August. C. Annual Pool Maintenance Shut Down - Sept. 3`d through the 1 oth. The pool will be drained and cleaned. At this time Parker McDonald will begin painting in the pool. The locker rooms are having new shower valves put on. This will require retileing. The stairs to the slide will be repainted for the fourth of fifth time. The play structure will be repainted and have a new stainless steel frame installed. d. Landscaping in the Plaza - The plan was approved by D.A.T. Cost quotes are being sent out with the plan that the work will begin in September and be finished in 2002. 7. Consideration of sketches for monument sign for the Community Center. Presentation by Kitty Baltos of sketches of possible sign designs done by DuMont Sign Company. The Board all choose design number one to have a to scale, with color drawing done for further review before bidding the project. 8. Iron Filtration System - Report by Kitty Baltos that there has been no movement lately with regards to the iron filtration system. Kitty had been working with Chuck Keyes at the waste water treatment plant to facilitate discussions with US Filter and Culligan. Kitty will follow up on this. 9. MOTION by Harvey Kendall to adjourn the meeting at 5:35 p.m. SECOND by Wanda Kraemer, MOTION PASSED meeting adjourned. Minutes approved by Harvey Kendall -Chair Date MONTICELLO COMMUNITY CENTER ADVISORY BOARD REGULAR MEETING MINUTES THURSDAY, SEPTEMBER 26, 2002 4:30 p.m. - WEST PRAIRIE CONFERENCE ROOM Board Members Present: Harvey Kendall -Chair, Idella Ziegler and Roger Balsaas City Staff Present: Kitty Baltos-MCC Director Guests Present: Sgt. Sleshovsky and Sgt. McCoy from the MN Army National Guard 1. Meeting called to order at 4:48 p.m. 2. Consideration of National Guard's request to allow overnight use of the Community Center on their scheduled drill weekends. Sgt's Sleshovsky and McCoy explained the concerns on behalf of the Guard due to additional costs with no travel benefits to the soldiers. Roger Belsaas expressed his dismay that the City Council was not informed of this need at the time that the original agreement was being created and signed. MOTION by Idella Ziegler to have the original agreement reviewed by all parties, Advisory Board, City Council, City Staff and National Guard, and open a discussion at the October 24, 2002 MCC Advisory Board meeting for possible recommendation to the City Council. SECOND by Roger Belsaas, MOTION PASSED. 3. Consideration of approving minutes from June 27, 2002 regular meeting - TABLED 4. Consideration of approving minutes from August 8, 2002 special budget meeting, MOTION by Roger Belsaas, SECOND by Idella Ziegler, MOTION PASSED. 5. Consideration of approving minutes from August 22, 2002 regular meeting - TABLED 6. Consideration of items added to agenda: a. Roger Belsaas seat on the Advisory Board in January 2002. Roger believes that he should step down and allow a City Council member to have a seat on the Board. At this time the by- laws of the Advisory Board do not require this. Roger recommended that a change be made to require a City Council member sit on the Advisory Board. Recommended that Kitty talk to Rick Wolfsteller on how to amend the by-laws. b. Idella Ziegler's seat on the Advisory Board. Due to medical problems with her husband, the October 24" meeting will be her last meeting. The Board will have to discuss at the October meeting possible replacements. C. Senior Center concerns regarding the youth in the parking area being disrespectful and scaring away guests. Kitty informed that Board that she has been working with the Sheriff's department about regular patrols to discourage the youth who are not paying to use the facility but hanging out in the parking lot. Roger Belsaas recommend that if we don't get satisfaction to bring it to the City Council. 7. Update items: a. Monument sign - Kitty is hoping to get some additional money from the National Guard. This would enable MCC to put raised lettering on two sides of the building not just one. Kitty is waiting for the sign specs from DuMont Signs. b. Pool theme painting - Parker McDonald hopes to begin the first or second week of October. His schedule depends on how the swan schedule works out. C. Plaza Landscaping - Special thanks to Adam Hawkinson, Parks Superintendent, for all his hard work. Work has begun and should be completed, depending on the weather, within ten days. Board recommend that when the swan sculpture is placed to make sure all involved parties are invited, Channel 11 and the newspapers. 8. Consideration of non -wedding after hours facility use, regulating policies and applicable fees. It was recommended by the board that if individuals or organizations want to host events after hours, they must pay the wedding rates established. � i 9. Consideration of donation request for a Three Month Pass to the Wings of Mercy for their silent auction. MOTION by Idella Ziegler to provide pass, SECOND by Roger Belsaas, MOTION PASSED. 10. Meeting adjourned at 5:45 p.m. Minutes approved by Harvey Kendall -Chair Date Approved CITY OF MONTICELLO AND ARMY NATIONAL GUARD DEFINITION OF SHARED FACILITIES FOR THE MONTICELLO COMMUNITY CENTER Monticello Community Center - Dedicated and Shared Facilities Dedicated Shared Charge for Use City Offices City Conference Rooms off of City Offices City National Guard Offices NG Gymnasium Shared Kitchen facility - near gym Shared Weight Room/Cardio Area Determined by City Aerobic Room City Walk/Jog Track Determined by City Pool/Pool Slide Determined b Cit Hot Tubs Determined by City Locker Rooms Shared Senior Center/Ceramics Room City Climbing Wall City Indoor Play Area City Child Care Area City Teen Center City Meeting Room D109 Shared Meeting Room D110 Shared Meeting Room D111 Shared Banquet Hall/Council Chambers Shared Kitchen Facility - Banquet Hall Shared Audio-Visual/Cable Room Determined b Cit Fireplace Room Shared Sundeck City Wheel Park Determined by City Parking Areas 5 NG fenced Storage Area define A108 NG Audio -Visual Equipment in shared areas Shared City will train/NG will use only trained individual NG = National Guard City = City of Monticello Signed Army National Guard Date: Signed City of Monticello Date: SIC, 2-C C I J C, J • • 8. Consideration of landscape change to the patio area adiacent to the Mississippi Room. The City Council authorized $30,000 in our 2002 budget for landscaping. We used $23,498.97 to landscape the plaza along Walnut Street, which leaves a balance of $6,500. I would like to see us use the balance to provide landscaping and privacy fencing along the patio outside of the Mississippi Room. Since the opening of the Bike Park in July 2002, we have received many concerned comments from potential renters of the Mississippi Room regarding the view from the room's windows and also from the patio. Another concern expressed is the noise level of the two parks. I don't believe that it is just the parks that concern the renters or we would have heard this concern from the beginning. I think that the concerns are due in a large part to the congregation of youth in the parks and the parking lots. We can pinpoint four lost rentals due to the fact that the "view" was unappealing and three or more of the current renters have expressed dissatisfaction with the what they see outside the window. The Mississippi Room is a big dollar rental for usually fairly elegant affairs. The concerns expressed are understandable. Tricia Menth, our event coordinator, has been researching fencing options for along that area. We hope to do something about seven feet high and enclosed to provide visual privacy and also act as a sound barrier. See enclosed sample picture. The quotes came in as follows: Authority Fence and Decks, Inc $4,890 Plus $450 iron fence install Bemboom's Fence $6,330 No iron fence install D&H Fencing Company $5,936 Includes iron fence install Option 1 To use the balance of the landscape account to provide privacy fencing along the Mississippi Room Patio Option 2 To investigate other options to create privacy for the Mississippi Room Option 3 To not further landscape or create a private area outside the Mississippi Room Mississippi Room Patio ewalk � I RnN F:gu CS lS uauSEt") RVJesNL PZW VVE6 'fD $dwfl TifV -&K� pkRK 11. Consideration of again offering the discount on membership to Charter members of the Community Center. In 1999, for 2000, we offered a 10% discount to individuals and families who were our first pass holders. The Advisory Board approved this same discount in 2000 for 2001 and again in 2001 for 2002. Would the Advisory Board like to continue this discount for 2003 or 2003 and beyond? Originally we sold 100 Charter memberships in 1999. For 2002, there are currently 25 active charter memberships. Option 1 To offer the charter discount for 2003 Option 2 To offer the charter discount for 2003 and beyond Option 3 Not to offer the charter discount My recommendation would be to option 2. At the current active charter membership numbers, if they were all to renew, the total discount would be less than 750. We lose a few each year so that amount would decrease as the charter members goes down. It is, on the other hand, a nice way to recognize those individuals and families who supported us before we were even open. 12. Consideration offee change for Drop -In Childcare use to include a member (pass holder) rate. Currently our fee structure for the childcare is as follows: Regular Rate Resident Rate Per Hour, Per Child $3/child $2/child 10 hour pass $27.50 $18.50 20 hour pass $50.00 $34.00 L30 hour pass $67.50 $46.50 Approximately 95% of the users of the childcare center are pass holders and have requested a "break" or discount over the non member users. I feel that such a request has merit. We currently offer pass holder discounts in our class and activities pricing. Our pass holders now pay based on residency and are not recognized for their support of the community center with their membership dollars. Option 1 Would be to change the above rate columns from (1) Regular Rate change to Non Pass Holder Rate and (2) Resident Rate change to Pass Holder Rate Option 2 Would be to change the above rate columns from (1) Regular Rate change to All Others Rate and (2) Resident Rate change to Annual Pass Holder Rate Option 3 Would be to add a third rate column discounted from the Resident rate for pass holders Option 4 Would be to continue with the price structure as is My recommendation would option 1. This would be less confusing to daily users and pass holders and would not discount our current prices any more than they already are. • l� r Monticello Community Center Please accept my resignation from the Community Center Advisory Board. Serving on a board requires attendance at all board meetings and I find that my schedule has become uncertain and I cannot guarantee that I can be available for scheduled meetings, It would be unfair for me to continue on this committee at this time. I have enjoyed being part of the Center as I consider it a real gem for the citizens of Monticello. It is my hope that usage will continue to grow and the community will fully recognize the many opportunities offered for residents of all ages. The Center is an outstanding bargain for families seeking ways to stay healthy through physical fitness. The place should be bulging with participants. Monticello was successful in getting the Stop Smoking campaign to branch out to state and national media---- with dramatic results. Maybe now is the time to get all citizens involved in a new venture---------- walk, run, swim, exercise, no couch potatoes in Monticello------ get feeling great by going to the Monticello Community Center! I am sure there are many new residents of Monticello that will be interested in serving on the Advisory Board as I was. It was a good way to feel part of the community. Thank you and best wishes for a bright future. Sincerely, Idella Ziegler -AV MONTICELL O COMMUNITY CENTER ADVISOR Y BOARD APPLICA TION Application Date: r 7 0 Z Applicant's Name 1cme/1 S Address '�60__? W6Sf' �_CvV S •ne_f' a Must be within the City timits of Monticello City MONTICELLO State MN Zip Code 55362 Daytime Phone 76 3 - 2-67 S - ©el O e-1 Evening Phone Briefly why you are interested in being on the Community Center Advisory Board: MY &rAdV Gil 0 v" L ,4' AA ��c � � i t 5e c)-P U ,r /vl GG lti e,, k4 IWO tj c'f`e5S Cjt�_r Mcc.4� , 0 rC_:�oAAs - - We -I e. i:.eSj 7c C1l (� lkf�,h .M y Ise , ..�• s �` r(.o1ACj,'V\Cj lVk V e>,�C4&i ACC_ YZ�:, •'� I��cl fi Csvn 5 ( okr a MoS' f (!� i�t�ctt� I e- � � E'nJ L,1 G _N e r a5scf. ADVISORY BOARD INFORMATION l . This is a volunteer position. One of the positions expires 12/31/2004 and one of the positions expires 12/31 /2005. 2. The Advisory Board is a five person board (one being a City Council representative) that works with the Community Center Director to advise and recommend policy changes, fee changes, program or event ideas, etc. Some recommendations might be passed on to the City Council for final approval. 3. This board meets the fourth Thursday of each month at 4:30 p.m. in the conference rooms at Monticello City Hall. 4. If you have additional questions, please call Kitty Baltos, Director at 763-271-3268 or email at kitty.baltosgci.monticello.mn.us v 5. Return this application to Kitty Baltos at the Main Desk of the Community Center or at the reception desk in City Hall. APPLICA TIONS MUST BE RETURNED B Y 4: 3 0 p. m. WEDNESDAY, NOVEMBER 20, 2002 MONTICELLO COMMUNITY CENTER AD VISOR Y BOARD APPLICA TION Application Date: //- / f� - 0 Applicant's Name k",)/z/ /�'L 1'5� IR Address 3 13 P(h/1q1 e 6,k-e6K1,,d1v� Must be within the City Limits of Monticello City MONTICELLO State MN Zip Code 55362 Daytime Phone 763 6 e2 - i % O,6 Evening Phone %(3 Briefly why you are interested in being on the Community Center Advisory Board: -7"A ,3 v e 11? /CA.� P YS R) r,21 Jo b e r wV o /0 If, / )N /" y e-o r►r7dry 1 1/o/oiy.ltoel� lSm he/ pole ke"4'✓ li0Dos1,71' vv'c) "Vela o/�Y e ' /AINky,✓�e,�sf'�cisorv►,el n-(-'Ae ossv�� c-o�c,�ip,✓��'� /3iL tiQ 1 e- u��t 9 f of,�i i N /� �a w e,%1 cy A o7 A e R Ile ADVISORY BOARD INFORMATION 1. This is a volunteer position. One of the positions expires 12/31/2004 and one of the positions expires 12/31 /2005. 2. The Advisory Board is a five person board (one being a City Council representative) that works with the Community Center Director to advise and recommend policy changes, fee changes, program or event ideas, etc. Some recommendations might be passed on to the City Council for final approval. 3. This board meets the fourth Thursday of each month at 4:30 p.m. in the conference rooms at Monticello City Hall. 4. If you have additional questions, please call Kitty Baltos, Director at 763-271-3268 or email at kitty.baltosgci.monticello.mn.us v 5. Return this application to Kitty Baltos at the Main Desk of the Community Center or at the reception desk in City Hall. APPLICATIONS MUST BE RETURNED BY 4:30 p.m. WEDNESDAY, NOVEMBER 20, 2002 MONTICELLO COMMUNITY CENTER AD VISOR Y BOARD APPLICA TION Application Date: / /// 0 ( 0 --�, Applicant's Name Address Must be within the City Limits of Monticello City MONTICELLO State / MN Zip Code 55362 Daytime Phone ;Z `' 5 S- 9 / a Evening Phone S z vn -e- Briefly why you are interested in being on the Community Center Advisory Board: A 3 S. rm- F� a, ADVISORY BOARD INFORMATION 1. This is a volunteer position. One of the positions expires 12/31 /2004 and one of the positions expires 12/31/2005. 2. The Advisory Board is a five person board (one being a City Council representative) that works with the Community Center Director to advise and recommend policy changes, fee changes, program or event ideas, etc. Some recommendations might be passed on to the City Council for final approval. 3. This board meets the fourth Thursday of each month at 4:30 p.m. in the conference rooms at Monticello City Hall. 4. If you have additional questions, please call Kitty Baltos, Director at 763-271-3268 or email at kitty.baltosgci.monticello.mn.us v 5. Return this application to Kitty Baltos at the Main Desk of the Community Center or at the reception desk in City Hall. APPLICA TIONS MUST BE RETURNED B Y 4: 30 p. m. WEDNESDA Y, NOVEMBER 20, 2002 MONTICELLO COMMUNITY CENTER AD VISOR Y BOARD APPLICA TION Application Date: A G C,D1 Applicant's Name e Address lc�q V11 p 1 ' tef- S reet Must be within the City Limits of Monticello City MONTICELLO State Daytime Phone (11(- d �� J — �I 90L MN Zip Code 55362 Evening Phone Briefly why you are interested in being on the Community Center Advisory Board: My rw 40 -4u HOA�ACLUo Lmnll"L Z ' L1 +K V-A orn 4A 0 0 ;Jr, �r CliIi6Lt C►��c�ill%"Ii��', �t,e.i laeo-s � .� l�l �r r�r�r�� ��r,� �;iti ������ 1�. ��u� rho r�� '", �:civo �M��� m own von b�,S�rU3� T Nvt dwelo ed abi ( i ke.- n I ,,�� .. }� enfic� d IC�eGS C�nd v��1ts -�hci+ i�;0�ild C�reat��� ussi, t-+ c�vi r� �r� in i+-s ADVISORY BOARD INFORMATION 1. This is a volunteer position. One of the positions expires 12/31/2004 and one of the positions expires 12/31/2005. 2. The Advisory Board is a five person board (one being a City Council representative) that works with the Community Center Director to advise and recommend policy changes, fee changes, program or event ideas, etc. Some recommendations might be passed on to the City Council for final approval. 3. This board meets the fourth Thursday of each month at 4:30 p.m. in the conference rooms at Monticello City Hall. 4. If you have additional questions, please call Kitty Baltos, Director at 763-271-3268 or email at kitty.baltos@ci.monticello.mn.us 5. Return this application to Kitty Baltos at the Main Desk of the Community Center or at the reception desk in City Hall. APPLICA TIONS MUST BE RETURNED B Y 4: 30 p. m. WEDNESDA Y, NOVEMBER 20, 2002 REVENUE: P.CTUAL BUDGET 1 ROOM RENTAL 49,388.64 109,400 2 CONCESSIONS 53,430.91 48,200 3 USER FEES 49,809.30 70,500 4 MEMBERSHIPS/DAILY 293,229.15 350,000 5 PROGRAM FEES 38,646.50 40,000 6 OTHER SERVICES 8,944.90 25,000 7 INTEREST 3,000 8 EQUIPMENT RENTAL 1,589.54 6,000 9 CONTRIBUTIONS 1,050 10 SALE OF PROPERTY 25.00 11 MISC REVENUE 1,025.71 2,000 12 TOTAL REVENUE BEFORE TAXES 496,089.65 655,150 13 TAXES 367,914.06 443,653.64 14 TOTAL REVENUE 864,003.71 1,098,804 EXPENSES: 15 SALARIES 410,276.59 495,800 16 EMPLOYEE TAXES / BENEFITS 75,474.61 103,700 17 PRINTED FORMS 288.62 0 18 OFFICE SUPPLIES 5,586.07 6,400 19 CLEANING SUPPLIES 10,077.46 6,500 20 CLOTHING SUPPLIES 5,780.60 7,000 21 CHEMICAL PRODUCTS 7,871.03 18,000 22 GEN'L OPERATING SUPPLIES 18,098.23 10,500 23 EQUIPMENT REPAIR PARTS 2,951.59 0 24 BUILDING REPAIR PARTS 4,174.87 2,500 25 LANDSCAPING MATERIALS 133.13 0 26 MISC REPAIR & MAINT SUPPLIES 4,706.37 8,000 27 COST OF GOODS SOLD 108.93 0 28 SMALL TOOLS & EQUIPMENT 3,070.95 5,000 29 PROF SERVICE MGMT FEE 254.95 700 30 PROF SERVICE WEBSITE/EMAIL 20.00 380 31 PROF SERVICE CUSTODIAL 425.00 500 32 PROF SERVICE LAUNDRY 2,116.92 3,000 33 PROF SERVICE BUILDING/EQUIP 8,333.41 0 34 PROF SERVICE MAINT AGREE 670.37 15,000.00 35 MISC PROF SERVICES 2,442.00 700 36 TELEPHONE 10,966.53 17,000 37 POSTAGE 464.25 1,200 38 CABLE/NETWORK SERVICES 1,713.06 2,200 39 TRAVEL EXPENSE 362.01 600 40 CONFERENCE & SCHOOLS 2,584.54 2,000 41 FREIGHT 7.00 300 42 ADVERTISING - GENERAL 16,866.35 15,000 43 GEN'L PUBLIC INFORMATION 0.00 6,000 44 BROCHURES 3,786.42 10,000 45 GEN'L LIABILITY INSURANCE 19,941.00 26,300 46 PROPERTY INSURANCE 5,238.00 7,000 47 ELECTRIC 68,575.33 70,000 48 GAS 31, 937.56 76,000 49 REPAIR & MAINT-BUILDINGS 7,200.29 5,000 50 REPAIR & MAINT-MACH/EQUIP 11,220.14 5,000 51 REPAIR & MAINT - OTHER 1,564.14 0 52 EQUIPMENT RENTAL 10,445.66 15,000 53 UNIFORM RENTAL 1,280.25 11500 54 TOWEL RENTAL 660.39 0 55 DUES, MEMBERSHIP & SUBSCRIP 218.68 500 561 LICENSE & PERMITS 149.49 700 57 BANK CHARGES 2,949.57 2,600 58 MISC OTHER EXPENSES 1,505.83 1,500 59IMPROVEMENTS 89,124.82 42,000 60 FURNITURE & FIXTURES 5,661.04 4,000 61 OFFICE EQUIPMENT 0.00 2,000 62 COMPUTER EQUIPMENT 1,805.18 3,000 63 OTHER EQUIPMENT 30,109.52 70,500 641 SUB TOTAL 889,198.75 1,070,580 65 ROOM RENTAL SUPPLIES 1,227.75 1,000 66 PROGRAM OFFICE SUPPLIES 106.24 0 67 CONCESSION STAD SUPPLIES 668.66 1,000 68 PARTY ROOM SUPPLIES 5,348.32 6,000 69 CLIMBING WALL SUPPLIES 913.21 1,000 70 FITNESS AREA SUPPLIES 6,277.83 6,000 71 GYMNASIUM SUPPLIES 354.34 1,000 72 INDOOR PLAY SUPPLIES 232.54 500 73 POOL SUPPLIES 2,763.56 6,500 74 WAREHOUSE SUPPLIES 69.47 500 75 WHEEL PARK SUPPLIES 309.58 500 76 GEN'L PROGRAM OPER SUPPLIES 3,569.52 0 77 CONCESSION FOOD SUPPLIES 38,577.75 38,000 78 PROF SERVICE - FITNESS 135.00 3,700 79 PROF SERVICE - PROG INSTUCT 1,686.00 0 801 PROF SERVICE - GEN'L PROGRAM 2,263.34 0 81 IPROGRAM ADVERTISING 11,421.26 0 82 EQUIPMENT RENTAL - PROGRAM 1,669.92 0 83 DUES, MEMBERSHIP SUBSCRIP 30.00 0 84 PRIZES 0.00 2,000 85 TOTAL EXPENSES 966,823.041 1,138,280 Q Minnesota Army National Guard Delta Battery 216'h Air Defense Artillery National Guard Training and Community Center 505 Walnut Street, Suite 2 Monticello, Minnesota 55362-8822 I I September 2002 MEMORANDUM FOR Director, Monticello Community Center, Attn: Kitty Baltos, 505 Walnut Street, Suite #1, Monticello, MN 55362 SUBJECT: Soldiers staying overnight at MCC 1. This memorandum will serve as Standing Operating Procedures for soldiers staying overnight at the Monticello Community Center on Drill Weekends and Unit Functions. All concerns for security and cleanliness have been addressed and will be adhered to by all soldiers staying after hours in this facility. 2. Battery personnel ensure the following guidelines are met prior to and during use of the facility. a. One Full Time Staff Member or E7 and above will be present. b. A sign -in roster of soldiers staying at the facility will be maintained by the NCOIC staying overnight. c. At no time will soldiers be allowed into City or Senior areas unless prior approval is obtained by FTS through MCC Director. d. At no time after hours will soldiers be allowed into the pool area, on the weight machines or climbing wall. e. Soldiers will be allowed to use the walking track, gymnasium, showers and designated unit . areas for physical fitness activities or training while staying at the facility, but should be finished prior to the facility closing. Facility usage fees will need to be paid to use the pool, weight machines and climbing wall. f. After 2200 hours, soldiers will be allowed to sleep in the gymnasium since the public may be using the walking track or weights prior to 2200 hours. g. Outside doors will remain locked for security after 2200 hours. All soldiers should remain inside the facility unless prior approval from NCOIC and soldiers are properly signed out. h. Showers for personal hygiene and sleeping areas will be cleaned and maintained prior to the next days opening formation. Cleaning checklists will be initialed by NCOIC after an inspection of the areas used and given to the Readiness NCO. 'DR 11 September 2002 SUBJECT: -Soldiers staying overnight at MCC i. Estimate we will have soldiers staying over night on drill weekends from 5- 10 occasions depending on the Yearly Training Calendar. 3. The POC for this matter is SFC Curt Serbus at 763-295-6671. :v &N, PETE?R�C. LILL*IE,. MAJ, AD, MNARNG Commanding