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MCC Advisory Board Minutes 05-24-2001Community Center Advisory Board Minutes Thursday - May 24, 2001 Members Present: Harvey Kendall, Idella Ziegler, Bob Murray, Wanda Kraemer, Members Not Present: Roger Belsaas Staff Present: Kitty Baltos-Director, Greg Engle - Park Director l . Call meeting to order. The meeting was called to order by Chairman Harvey Kendal. 2. Consideration of concept design for Community Center Park Gregg Engle, Park Superintendent, provided the advisory board with a site plan and described the design for the new Community Center park area. 1 - The construction of the open air shelter would be approximately $12,000. This would include the materials and a contractor completing the construction. 2 - The railings around the gazebo and wall would be from the old bridge railings stored at public works and would be installed by the Parks Department. There would not be a cost unless the railings cannot be used for this project. If new railings are purchased the cost would be an additional $8,000. 3- There would be a natural stone walkway and steps at a cost of $5,000. Mr. Engles was planning on using Limestone and the Parks Department would install the stones. There would also be additional landscaping with stones and plantings that would be $1,800. 4 - The Parks Department would remove the fence on the east and south side of the park. Ivy would be planted on the west side on the fence between the park and the residential lot. This would be a cost of about $1,500 and the Parks Department would again to the labor. 5 - The Parks Department would install two grills, picnic tables, and garbage barrels. Mr. Engle indicated the garbage barrels would be a style that looked nice in the park. 6 - There would be approximately $2,000 for additional plantings in the park. This would be a total of $24,300 to $32,300 depending on cost of railings. Kitty Baltos, Community Center Director, thanked Greg Engle and his crew for all their help this Spring at the Community Center. She explained to the Advisory Board that the Parks Department helped with the tree planting and moving of fitness equipment. 3. Approve minutes from Advisory Board Meeting of April 19, 2001. Bob Murray made a motion to approve the minutes of the April 19, 2001 Advisory Board Meeting. The motion was seconded by Idella Ziegler. Motion passed unanimously. 4. Consideration of adding items to agenda The following items were added to the agenda: Bike Park and Parking in the Senior Center Area. 5. Update items: a. Summer Brochure - Kitty Baltos, Director, reported that the summer class registration was going very well. The only class that was not filling was the Scrap Book Class. There was a short discussion regarding the timing of the class. School would not be out for summer break at the time the class starts and there might have been more people and teenage students interested if the class was given later in the summer. The Board thought the summer brochure appearance was very nice and congratulated the staff on the good work. Kitty. Baltos did add that the Community Center Staff might do the next brochure in house. She felt her staff had the expertise and time to add this to their schedules and save the expense of an outside agency doing the brochure. b. Garbage Disposal - Kitty Baltos, Director, explained she had spoken with the Senior Center Director regarding the problem with food being left in the dishwasher causing the dishes to not be clean. It was decided to not purchase a garbage disposal at this time. The Senior Center did not feel a need for a disposal just more education to the caterers on how to use the dishwasher. Ms. Baltos reported there had been additional instructions posted in the kitchen. This would be monitored to see if the additional instructions will take care of the problem. C. National Guard Staying in Gym overnight - Kitty Baltos, reported on the request from the National Guards to stay overnight in the gym. The other community centers she called where the guards are allowed to spend the night all had areas to separate the guards from the public. She has referred the National Guard request to Rick Wolfsteller and Jeff O'Neill to review what had been agreed to in the negotiations. Fred Patch, Building Official, also had stated the fire codes would need to be reviewed if people are sleeping in building. d. Employee changes for summer - Kitty Baltos, reported the Lead Guest Service person was leaving for another job opportunity. The position would be filled with a college person until fall. The pool staff was going very well except there is some concern about WSI instructors. Maple Grove was now paying $15 an hour and it was hard to compete with those wages. e. Tree planting - Kitty Baltos, Director, informed the Board to be sure and view the new trees that were planted in the back along the railroad tracks. 6. Consideration of allowing advertising in the gymnasium above the walking track: Kitty Baltos, Director, explained she had been contemplating the idea of allowing advertising on the walking track. It would be a means to generate some revenue for this area of the community center. Baltos reported there would be guidelines for the size and type of advertising allowed in this area. There was some discussion on the amount that should be charged for advertising and the amount of time it should be for. Most of the members thought it would be a good idea as long as there were guidelines in place. Baltos would do more research and bring this back to the Board next month. 7. Review of financial and use summary for April 2001. Kitty Baltos, Director, reviewed the first four month of 2001 financial and use summary with the Board. She reported the month of April did show a drop in attendance which is very common in Community Centers because everyone is outside in the nice weather. She expected this number to rise when schools were out and the weather was hot. 8. Discussion on future events at MCC Future events were discussed by the board such as a (no weapons) Sportsmen show in September and a Health Fair in October. Another idea that was suggested was a quilt show and classes. 9. Added items. A. 4" of July - year. Kitty Baltos, MCC Director, reported there was very little activity last year on the 4t". It cost more to staff the building than was taken in. There was a short discussion on MCC being open on the 4t" of July, A motion was made by Idella Ziegler to close the MCC on the 4" of July due to low attendance and staffing. Seconded by Wanda Kraemer. Motion passed. B. Bike Park - Kitty Baltos, MCC Director, reported she was still researching Bike Park options but grant funding did not look favorable. C. Senior Center Parking - Harvey Kendal, Board member, reported that the Senior Center Parking lot was being used by a large group that were not seniors. The seniors were having to park too far away. Everyone agreed the parking signs for the main lot on the west side of the center were too small. It could help if the signs were made larger so people could find other parking easier. Another idea was to sign each parking space "Senior Parking Only - 7:30 a.m. to 4:30 p.m.". These ideas would be researched. 9. Adjourn A motion was made by Harvey Kendall to adjourn the meeting. Seconded by Idella . Motion passed unanimously. Community Center Advisory Board Minutes Thursday - May 24, 2001 Members Present: Harvey Kendall, Idella Ziegler, Bob Murray, Wanda Kraemer, Members Not Present: Roger Belsaas Staff Present: Kitty Baltos-Director, Greg Engle - Park Director 1. Call meeting to order. The meeting was called to order by Chairman Harvey Kendal. 2. Consideration of concept design for Community Center Park Gregg Engle, Park Superintendent, provided the advisory board with a site plan and described the design for the new Community Center park area. 1 - The construction of the open air shelter would be approximately $12,000. This would include the materials and a contractor completing the construction. 2 - The railings around the gazebo and wall would be from the old bridge railings stored at public works and would be installed by the Parks Department. There would not be a cost unless the railings cannot be used for this project. If new railings are purchased the cost would be an additional $8,000. 3- There would be a natural stone walkway and steps at a cost of $5,000. Mr. Engles was planning on using Limestone and the Parks Department would install the stones. There would also be additional landscaping with stones and plantings that would be $1,800. 4 - The Parks Department would remove the fence on the east and south side of the park. Ivy would be planted on the west side on the fence between the park and the residential lot. This would be a cost of about $1,500 and the Parks Department would again to the labor. 5 - The Parks Department would install two grills, picnic tables, and garbage barrels. Mr. Engle indicated the garbage barrels would be a style that looked nice in the park. 6 - There would be approximately $2,000 for additional plantings in the park. This would be a total of $24,300 to $32,300 depending on cost of railings. Kitty Baltos, Community Center Director, thanked Greg Engle and his crew for all their help this Spring at the Community Center. She explained to the Advisory Board that the Parks Department helped with the tree planting and moving of fitness equipment. 3. Approve minutes from Advisory Board Meeting_ of April 19, 2001. Bob Murray made a motion to approve the minutes of the April 19, 2001 Advisory Board Meeting. The motion was seconded by Idella Ziegler. Motion passed unanimously. 4. Consideration of adding items to agenda The following items were added to the agenda: Bike Park and Parking in the Senior Center Area. 5. Update items: a. Summer Brochure - Kitty Baltos, Director, reported that the summer class registration was going very well. The only class that was not filling was the Scrap Book Class. There was a short discussion regarding the timing of the class. School would not be out for summer break at the time the class starts and there might have been more people and teenage students interested if the class was given later in the summer. The Board thought the summer brochure appearance was very nice and congratulated the staff on the good work. Kitty. Baltos did add that the Community Center Staff might do the next brochure in house. She felt her staff had the expertise and time to add this to their schedules and save the expense of an outside agency doing the brochure. b. Garbage Disposal - Kitty Baltos, Director, explained she had spoken with the Senior Center Director regarding the problem with food being left in the dishwasher causing the dishes to not be clean. It was decided to not purchase a garbage disposal at this time. The Senior Center did not feel a need for a disposal just more education to the caterers on how to use the dishwasher. Ms. Baltos reported there had been additional instructions posted in the kitchen. This would be monitored to see if the additional instructions will take care of the problem. C. National Guard Staying in Gym overnight - Kitty Baltos, reported on the request from the National Guards to stay overnight in the gym. The other community centers she called where the guards are allowed to spend the night all had areas to separate the guards from the public. She has referred the National Guard request to Rick Wolfsteller and Jeff O'Neill to review what had been agreed to in the negotiations. Fred Patch, Building Official, also had stated the fire codes would need to be reviewed if people are sleeping in building. d. Employee changes for summer - Kitty Baltos, reported the Lead Guest Service person was leaving for another job opportunity. The position would be filled with a college person until fall. The pool staff was going very well except there is some concern about WSI instructors. Maple Grove was now paying $15 an hour and it was hard to compete with those wages. e. Tree planting - Kitty Baltos, Director, informed the Board to be sure and view the new trees that were planted in the back along the railroad tracks. 6. Consideration of allowing advertising in the gymnasium above the walking track: Kitty Baltos, Director, explained she had been contemplating the idea of allowing advertising on the walking track. It would be a means to generate some revenue for this area of the community center. Baltos reported there would be guidelines for the size and type of advertising allowed in this area. There was some discussion on the amount that should be charged for advertising and the amount of time it should be for. Most of the members thought it would be a good idea as long as there were guidelines in place. Baltos would do more research and bring this back to the Board next month. 7. Review of financial and use summary for April 2001. Kitty Baltos, Director, reviewed the first four month of 2001 financial and use summary with the Board. She reported the month of April did show a drop in attendance which is very common in Community Centers because everyone is outside in the nice weather. She expected this number to rise when schools were out and the weather was hot. 8. Discussion on future events at MCC Future events were discussed by the board such as a (no weapons) Sportsmen show in September and a Health Fair in October. Another idea that was suggested was a quilt show and classes. 9. Added items. A. 4t' of July - year. Kitty Baltos, MCC Director, reported there was very little activity last year on the 4th. It cost more to staff the building than was taken in. There was a short discussion on MCC being open on the 4th of July, A motion was made by Idella Ziegler to close the MCC on the 41h of July due to low attendance and staffing. Seconded by Wanda Kraemer. Motion passed. B. Bike Park - Kitty Baltos, MCC Director, reported she was still researching Bike Park options but grant funding did not look favorable. C. Senior Center Parking - Harvey Kendal, Board member, reported that the Senior Center Parking lot was being used by a large group that were not seniors. The seniors were having to park too far away. Everyone agreed the parking signs for the main lot on the west side of the center were too small. It could help if the signs were made larger so people could find other parking easier. Another idea was to sign each parking space "Senior Parking Only - 7:30 a.m. to 4:30 p.m.". These ideas would be researched. 9. Adjourn A motion was made by Harvey Kendall to adjourn the meeting. Seconded by Idella . Motion passed unanimously. Community Center Advisory Board Minutes Thursday - May 24, 2001 Members Present: Harvey Kendall, Idella Ziegler, Bob Murray, Wanda Kraemer, Members Not Present: Roger Belsaas Staff Present: Kitty Baltos-Director, Greg Engle - Park Director 1. Call meeting to order. The meeting was called to order by Chairman Harvey Kendal. 2. Consideration of concept design for Community Center Park Gregg Engle, Park Superintendent, provided the advisory board with a site plan and described the design for the new Community Center park area. 1 - The construction of the open air shelter would be approximately $12,000. This would include the materials and a contractor completing the construction. 2 - The railings around the gazebo and wall would be from the old bridge railings stored at public works and would be installed by the Parks Department. There would not be a cost unless the railings cannot be used for this project. If new railings are purchased the cost would be an additional $8,000. 3- There would be a natural stone walkway and steps at a cost of $5,000. Mr. Engles was planning on using Limestone and the Parks Department would install the stones. There would also be additional landscaping with stones and plantings that would be $1,800. 4 - The Parks Department would remove the fence on the east and south side of the park. Ivy would be planted on the west side on the fence between the park and the residential lot. This would be a cost of about $1,500 and the Parks Department would again to the labor. 5 - The Parks Department would install two grills, picnic tables, and garbage barrels. Mr. Engle indicated the garbage barrels would be a style that looked nice in the park. 6 - There would be approximately $2,000 for additional plantings in the park. This would be a total of $24,300 to $32,300 depending on cost of railings. Kitty Baltos, Community Center Director, thanked Greg Engle and his crew for all their help this Spring at the Community Center. She explained to the Advisory Board that the Parks Department helped with the tree planting and moving of fitness equipment. 3. Approve minutes from Advisory Board Meeting of April 19, 2001. Bob Murray made a motion to approve the minutes of the April 19, 2001 Advisory Board Meeting. The motion was seconded by Idella Ziegler. Motion passed unanimously. 4. Consideration of adding items to agenda The following items were added to the agenda: Bike Park and Parking in the Senior Center Area. 5. Update items: a. Summer Brochure - Kitty Baltos, Director, reported that the summer class registration was going very well. The only class that was not filling was the Scrap Book Class. There was a short discussion regarding the timing of the class. School would not be out for summer break at the time the class starts and there might have been more people and teenage students interested if the class was given later in the summer. The Board thought the summer brochure appearance was very nice and congratulated the staff on the good work. Kitty. Baltos did add that the Community Center Staff might do the next brochure in house. She felt her staff had the expertise and time to add this to their schedules and save the expense of an outside agency doing the brochure. b. Garbage Disposal - Kitty Baltos, Director, explained she had spoken with the Senior Center Director regarding the problem with food being left in the dishwasher causing the dishes to not be clean. It was decided to not purchase a garbage disposal at this time. The Senior Center did not feel a need for a disposal just more education to the caterers on how to use the dishwasher. Ms. Baltos reported there had been additional instructions posted in the kitchen. This would be monitored to see if the additional instructions will take care of the problem. C. National Guard Staying in Gym overnight - Kitty Baltos, reported on the request from the National Guards to stay overnight in the gym. The other community centers she called where the guards are allowed to spend the night all had areas to separate the guards from the public. She has referred the National Guard request to Rick Wolfsteller and Jeff O'Neill to review what had been agreed to in the negotiations. Fred Patch, Building Official, also had stated the fire codes would need to be reviewed if people are sleeping in building. d. Employee changes for summer - Kitty Baltos, reported the Lead Guest Service person was leaving for another job opportunity. The position would be filled with a college person until fall. The pool staff was going very well except there is some concern about WSI instructors. Maple Grove was now paying $15 an hour and it was hard to compete with those wages. e. Tree planting - Kitty Baltos, Director, informed the Board to be sure and view the new trees that were planted in the back along the railroad tracks. 6. Consideration of allowing advertising in the gymnasium above the walking track: Kitty Baltos, Director, explained she had been contemplating the idea of allowing advertising on the walking track. It would be a means to generate some revenue for this area of the community center. Baltos reported there would be guidelines for the size and type of advertising allowed in this area. There was some discussion on the amount that should be charged for advertising and the amount of time it should be for. Most of the members thought it would be a good idea as long as there were guidelines in place. Baltos would do more research and bring this back to the Board next month. 7. Review of financial and use summary for April 2001. Kitty Baltos, Director, reviewed the first four month of 2001 financial and use summary with the Board. She reported the month of April did show a drop in attendance which is very common in Community Centers because everyone is outside in the nice weather. She expected this number to rise when schools were out and the weather was hot. 8. Discussion on future events at MCC Future events were discussed by the board such as a (no weapons) Sportsmen show in September and a Health Fair in October. Another idea that was suggested was a quilt show and classes. 9. Added items. A. 4`' of July - year. Kitty Baltos, MCC Director, reported there was very little activity last year on the 4'. It cost more to staff the building than was taken in. There was a short discussion on MCC being open on the 4" of July, A motion was made by Idella Ziegler to close the MCC on the 4`" of July due to low attendance and staffing. Seconded by Wanda Kraemer. Motion passed. B. Bike Park - Kitty Baltos, MCC Director, reported she was still researching Bike Park options but grant funding did not look favorable. C. Senior Center Parking - Harvey Kendal, Board member, reported that the Senior Center Parking lot was being used by a large group that were not seniors. The seniors were having to park too far away. Everyone agreed the parking signs for the main lot on the west side of the center were too small. It could help if the signs were made larger so people could find other parking easier. Another idea was to sign each parking space "Senior Parking Only - 7:30 a.m. to 4:30 p.m.". These ideas would be researched. 9. Adjourn A motion was made by Harvey Kendall to adjourn the meeting. Seconded by Idella . Motion passed unanimously.