MCC Advisory Board Minutes 03-22-2001Community Center Advisory Board Minutes
Thursday — March 22, 2001
Board Members Present: Harvey Kendall -Chair, Bob Murray, Roger Belsaas
Board Members Absent: Wanda Kraemer -Vice Chair, Idella Ziegler
Staff Present: Jeff O'Neill -Deputy Administrator, Kitty Baltos-Director, Kate
Broman-Secretary/Assistant Director
1. Call to order.
Chairman Kendall called the meeting to order at 4:40 p.m.
2. Approve the minutes of the January 25, 2001 Advisory Board meeting.
Bob Murray made a motion to approve the minutes. Seconded by Chairman Kendall.
Motion passed unanimously.
3. Consideration of adding items to the agenda.
No items to add.
4. Review and update of previous agenda items.
a. Special rates for disabled individuals: Baltos suggested the Board create some
sort of criteria to determine which individuals will receive special rates (food
shelf users, county welfare users, etc.) The Board decided to base criteria on an
individual's ability to pay. Groups like Women of Today and the United Way
may provide assistance to individuals in need.
b. Skate Park funding update: Baltos stated that she has contacted several
foundations, but most don't provide capital funding. Baltos will contact the Choir
Boys next. The City Council has committed $40,000 to the project, so
approximately $50,000 needs to be raised to complete the park. The Board
discussed putting in the Skate Park in phases, but half or two-thirds of the total
cost would still be needed to complete the first phase.
c. Bridal Expo: Despite very snowy weather, 250 people attend the Expo and only
three exhibitors didn't show. Baltos stated that almost all exhibitors involved in
this year's Expo expressed a strong desire to come back next year. The 2nd
Annual Bridal Expo will be held February 17, 2002 at the Community Center.
d. Pre-school program in Childcare area: Baltos stated that the party interested in
holding a pre-school in the Community Center's Childcare backed off when she
was told she needed to provide her own insurance. Baltos will continue to work
with her to see if the situation could still work out.
e. Update on 13 months for the price of 12 promotion/Charter renewal promotion:
Baltos stated that 37 or 81 Charter members paid in full and renewed for a second
year. The Board reviewed a pass summary for January, February, and March
2001. As of March 22nd, there have been 29 new annual passes and 46 three
month passes. Chairman Kendall suggested preparing a quarterly report for the
City Council. Baltos will prepare the quarterly report and distribute to Advisory
Board members before presenting the report to City Council.
f. Review of Spring 2001 brochure, ideas for Summer 2001 brochure: Baltos
reported that so far registration for Spring classes was going well. Some
swimming lessons are already full, and there has been a great response to some of
the new gardening classes that are being offered for the first time. The Jr/Sr
Billiard Tournament went extremely well. Some ideas for the Summer brochure
are: bocce leagues, "Discover Your Parks", shuffleboard leagues, Boat Smart,
horseshoes, "Band Night", and more youth programs.
g. Warehouse use since remodeling update: Baltos reported that the Youth
Program Director (Kenndy Bade) has been doing a great job with Warehouse
users. She has begun a billiards tournament on Tuesdays, and shows movies on
Friday and Saturday. Attendance has been good — trying to encourage more use
by females.
h. Liquor security update (police vs. staffi: It was decided to stick with police
security. Baltos stated that she had presented the situation at a recent facility
group meeting and members agreed that staffing police for security reasons was
the best way to go.
5. Consideration of reviewing fees for Skate Park for 2001.
The Advisory Board discussed increasing the cost for season passes and creating a "Half
Season" pass. The Half Season pass will be available midway through the skate park's
season. The pass will be advertised two or three weeks before it becomes available. The
Board decided to raise the cost of season passes, but the daily pass cost will stay the
same. The season pass costs will be adjusted as follows:
Season Pass 2000 Cost 2001 Cost
JR Resident $25 $30
JR Regular $35 $40
Adult Resident $30 $40
Adult Regular $40 $45
6. Consideration of promotions for summer 2001.
The Board decided to offer a one -month summer pass for the cost of around 40% of a
three-month pass. Advertising in the Heartland Express was discussed. O'Neill
suggested offering a membership that included usage of the Heartland Express. Some
ideas that were offered. were having the patron call the Express when they needed a ride,
picking up patrons in the parks, and/or advertise a Community Center route for pass
holders.
7. Review of Banauet Hall rental fees and consideration of increasing.
Baltos presented rental costs for banquet halls in the area. It was decided to leave the
Community Center's prices as is for now, and review the rental costs again at budget
time. Baltos also stated that the dishwasher in the catering kitchen was working, but was
not made to handle a high volume of dishes. Cleaning checklists were recently posted in
the catering kitchen.
8. Financial and user summary for January and February 2001.
Childcare: The childcare area's use will be monitored and some hours may be cut
depending on usage.
Next month 's Advisory Board Meeting: Next month's meeting will be held the third
Thursday of the month. (April 191h.) This will be a joint meeting with the Parks Board.
9. Adjourment.
A motion was made by Roger Belsaas to adjourn the meeting. Seconded by Bob Murray.
Motion was passed unanimously.
Kate Broman