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City Council Agenda Packet 02-23-2009AGENDA REGULAR MEETING - MONTICELLO CITY COUNCIL Monday February 23, 2009 - 7 p.m. Mayor: Clint Herbst Council Members: Tom Perrault, Glen Posusta, Brian Stumpf and Susie Wojchouski 1. Call to Order and Pledge of Allegiance. 2A. Approve minutes of February 9, 2009 Fiber Optics Workshop 2B. Approve minutes of February 9, 2009 Regular Meeting. 3. Consideration of adding items to the agenda. 4. Citizen comments, petitions, requests and concerns. 5. Consent Agenda: A. Consideration of acceptance of Sunset Ponds 1St and 2"d Additions, City Project Nos. 2003-13C, 2003-15P and 2004-12P. B. Consideration of approving temporary liquor license for Hi-Way Liquors wine tasting event. C. Consideration of approving an addendum to the agreement with HBC. D. Consideration of waiving statutory liability limits for City insurance renewal. E. Consideration of approving purchase of large format copier/primer/scanner to replace Xerox 3001 large format copier. F. Consideration of approving purchase of 15 pagers for Fire Department. G. Consideration of approving Change Order #3 for Monticello FiberNet Head End Building, City Project No. 2006-32C. H. Consideration of approving bid from Olson and Sons Electric to install automatic transfer switch (ATS) and generator at the Monticello Fiber Optic Head End Building. 6. Consideration of items removed from the consent agenda for discussion. 7. Consideration of approving authorization to proceed with remodeling of DMV Building and expansion of facility into clothing area. 8. Consideration of approval of the facility plan for the Monticello Wastewater Treatment Facility. 9. Approve payment of bills for February.. 10. 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U ~ ~ O C O M 1~ ~^ ~ ~ ~ ' a x ~"' N O C • ~ x x O ~ . . r ~ _ ~ V N O a M v J O M M h M, N N ~ ~ N M, M 7 M M M ~ N 'J '~ ~~ N ':J M U ~ ~ N ^ N N a N N a ^ ~ a a ^ N v: N , O a O O a ~. a. a O ~/1 O V ~ M '~ a '~ O ~ O `" N iy N ^~ V '- i _ N N N N ~ 7 7 ; V1 M ~. ~ x x ,J. ~ N ' Ly ~ V 7 ~ V] Q C i h C4 '~ a.. a ld Q C ' RS C O e 0 ~L ^^.~ I~r O z d O ~ ~ U ~ ~ V 4 J U ~ ~ ~ ~ ~ j C W C Gil C W ~ W L7 u x U Q Q 4 Q 4 d ~ O C O O O O O O O O O O O C O 0 0 ~n O N V1 0 M 'n O 7 ~' ~ '~ ~ o O O O O O O O O O O O O O O C C C U M ~--~ M M N M ~--~ M M M ^' M M V M M ^+ ' ~ U O~ V O U N U ~ U ~ U~ V1 1 U„ M ~ M M Vl M M M ~ M Vl M M V1 M h ~/ N M N N . - M ~ M C M ~ M `~ N N U ( U M N M N N M N M N M N M N 7 C' V 7 ~' ~ 7 V 7 7 7~ 7 7 7 7 7 ~ V = 7 U ~ 7 U ~ d' X 7 7 7 Q^ O O O O O O O O C O O O O C O O ' ~' C U O C O U - 'S O U 7 'J" C ~ O :T O o U v1 v; 1 vl vl U v; v; ~ N vl ~ v) h ~ vl vl ~ v; v; v [/] h l~ N ~ h n N n N ~ [~ r n r [~ ~ [~ V] 00 [n M •--~ !~ ~ ~ N ~ O~ G1 Y ~ ~ O Q1 U O~ 01 ~ ~ O ~ ~ ~ r O~ O~ U ~ ~ ~ ~ ~ ~ ~ ~ ' U ~ U ~ U ~ U ~ V ~ ~' . ~ ~ ~ ~ ~ ~ ~ ~ d ; d o ; ~ a a a, a, , o, , o o rn , o, a, o. ~ ~ ~ a ~ 0 0 0 0 0 0 0 r o O o c o c 0 0 0 0 0 0 0 0 0 ~~~~~~~a~~~~~~~~~ ~ C ~ O ~ o ~ 0 ~a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O C O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N rn c a a o, o, a, o, o, a o, a. o, o, o, o, c. o, a~ o, rn ~ ~ N N N N N N N N N N N N N N N N N N N N N N N O o o C o O o O o O O o o O O O O O O O O O o vi - M O~ ,n O o~ V 7 -~ - v1 O vi v~ ~n N O O O O O O O O V ON ~. 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N OJ M U ~ ~ G N N ~ •--• ' G~ ~ N ~ M ~ ~ ~ ~ \~ N 0.i -~ ~ ~ d N bq A a C i c:: CL L 7 Y :.7 d A G T R Qr L' '~ O C .O 'J I~ ~ ~ W ~ ~ W ~ m W ^7 fJ ~ ~ W 'G N ~ ~ W CSJ d ~ d U d S U d S U d o ,n ~, o o `, ~, o o ,~ ~- o x m o o a ~ o c o 0 0 0 0 0 0 0 0 o c o 0 a s o a - - ~n - - a a o a - _ a o 0 0 -~ o a s _ _ _ _ _ - N ~ ~ ~ a ~ ~ M ~ ~ ~~ U ~ ,~ x U~ ~ N N N N N N N U . - N ~ ~ V 7 X 7 7 ~ N M ON ~ V 7 ~ V 7 7 V 7 V 7 7 7 d' ~ V' V '7 7 n r ~ e r r J' N r a 0 0 0 ^T' M M, "S r r 0 0- O O C O O 7) N O O N O N O O O a a 0 0 N N [~ v N N S O N ~ N 0 7 0 C/~ O 7 0 4> 0 0 V] N N V1 - N N ~--~ N -- N N N ~ d' N N -- ^' M M ' V1 _ ~ M M ~:+ M O a O U Vl Ul U ~ ~ 1 M N ~/1 N a s N N M ~/1 ~/1 M ~/ U d' ~ ~ ~ ~' ~ d' ~ ~ ~ ~ ~ ~ ~ ~' ~ V ~ ~' U ~ ~ ~ ~ ~ ~ _ .. - .-. - ~. p - O O 7 - ,~ O O O t N N -C O O O O O C O 0 0 0 0 0 0 0 0 -. -. -. .- .- .-~ - .-- -- U U U N ~ U ~ V' v' U N N . . .--. .-- ~. . a a s a s a a a a a a a a a a a a a a a a a a a a C O O C O O O O O O O O O O O O O O O O O O O O O O O O O C O O C O O O O O O O O O O O O O O O N O O N N N N N N N a c v N N a o N N N N N N N N N N N N N N N o, a rn a a c a rn rn rn a, v, a a, o, a, a, a. rn c. , , , , N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O C O O O O O O O O M x vi V M O •-~ ~ ~ ...., vj oo a. 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Review of Fiber Optics Legal Status. Mayor Clint Herbst called the special meeting to order at 4:07 p.m. and closed the meeting at 4:10 p.m. after introductions were made. A legal update on the lawsuit appeal by TDS Telecom/Bridgewater was provided by John Baker, Greene Espel, and City Attorney Joel Jamnik of Campbell Knutson. The meeting was opened to the public at 5:10 p.m. 2. Update on Status of FiberNet Proiect Jeff O'Neill introduced Don Patten from Hiawatha Broadband Corporation, who will be serving as General Manager of the city's system. Council members were updated on construction of the fiber backbone, the headend building, provisioning of services, operations plans, and marketing and sales. Jeff O'Neill noted that financial plans for the operations of the fiber backbone system will be presented to Council in the near future. A budget should be presented and adopted in the next few months. 3. Adiourn BRIAN STUMPF MOVED TO ADJOURN AT 6:50 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary Council Minutes: February 9, 2009 MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday February 9, 2009 - 7 p.m. Members Present: Clint Herbst, Tom Perrault, Glen Posusta, Brian Stumpf and Susie Woj chouski. Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2. Approve minutes of January 26, 2009 Regular meeting. TOM PERRAULT MOVED TO APPROVE THE MINUTES OF THE JANUARY 26, 2009 REGULAR MEETING. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED WITH CUNT HERBST ABSTAINING. 3. Consideration of adding items to the agenda. Glen Posusta indicated he had a comment he would like to make at the end of the meeting. Finance Director Tom Kelly added information about the wine tasting event being held on March 27, 2009 and City Engineer Bruce Westby asked for an amendment to a motion made at a previous meeting relating to the public hearing on the twin bridge replacement project. 4. Citizen comments, petitions, requests and concerns. A. Presentation by River Rider representative. -The representative from River Rider was not present at the meeting. No one else spoke under citizen comments. 5. Consent Agenda: A. Consideration of ratifying hires and departures MCC and Liquor Store. Recommendation: Ratify the hires and departures as identified. B. REMOVED. C. Consideration of approving a temporary charitable gambling license for Wright County Ducks Unlimited Chapter 039. Recommendation: Adopt a resolution authorizing the State Gambling Control Board to issue the one day charitable gambling license to Wright County Ducks Unlimited Chapter 039 to conduct charitable gambling activities at River City Extreme, 3875 School Boulevard on May 4, 2009. Council Minutes: February 9, 2009 D. Consideration of approving a temporary beer license for Riverfest celebration. Recommendation: Approve a temporary liquor license for the Monticello Lions Club for the Riverfest celebration on July 11-12, 2009. E. Consideration of approving the final plat of Union Crossings Fourth Addition. Recommendation: Approve the final plat and amended CUP for a Planned Unit Development for Union Crossings 4th Addition. F. Consideration of approving a contribution to the general fund from Tom Perrault. Recommendation: Adopt a resolution approving the contribution and authorizing the use of funds as specified. Tom Perrault asked that #SF be removed so he could abstain from voting on the item. Mayor Herbst indicated that this is not an item that would be considered a conflict of interest as there is no benefit to Tom Perrault by his vote. Glen Posusta questioned whether the funds should be earmarked and not just designated to the general fund. He suggested earmarking it for the YMCA acquisition. Tom Perrault stated the monies were being designated for the general fund. CUNT HERBST MOVED TO APPROVE THE CONSENT AGENDA. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. None. 7. Report and discussion on results of pilot proiect closing of River Street at TH 25. City Engineer Bruce Westby briefly explained the two pilot projects relating to the closing of the access on River Street at TH 25 and the resulting impact these pilot projects had. The first pilot project closed all access to both East and West River Street at TH 25. The result of this pilot project was a decrease of 85% in traffic volume and a decrease in traffic speed of approximately 5 mph. A second pilot project was done to accommodate the concern of business owners about access to their business. Under the second pilot project northbound traffic on TH 25 could turn left onto West River Street and southbound traffic on TH 25 could turn right on to West River Street. Right turns could be made from West River Street onto TH 25. The access from East River Street remained closed through both pilot projects. Bruce Westby had a drawing illustrating the access closure. Bruce Westby reviewed with the Council the data from traffic counts taken during the pilot project period. He noted that with the second pilot project traffic on West River Street went back to 70% of its original volume. Brian Stumpf asked if the 666 count is traffic that is going past Locust into the residential area. Clint Herbst asked why the traffic counts were not taken between TH 25 and Walnut Street. Bruce Westby said the assumption was that any one turning west onto River Street was going to Locust or beyond. Brian Stumpf felt there should be two traffic counts; one from TH 25 to Walnut and one from Walnut Street and beyond. He felt this would provide a break out between business traffic and residential traffic. 2 Council Minutes: February 9, 2009 The Council also questioned the value of the count data in instances where the counting tube was dislodged. Bruce Westby indicated that with the number of snowfall events that occurred during the traffic counts, the snowplows did interfere with the operation of the counting devices. Brian Stumpf responded that was why he had wanted this project done in the summer. He did not feel that information from a two day traffic count was adequate. He felt the traffic counts should be extended longer to at least a week or possibly two in order to get counts that truly reflect the traffic patterns in the area. Bruce Westby stated the City's speed trailer had been placed out on West River Street and he supplied data on the speeds of traffic. Bruce Westby noted that most of the residents that responded were in opposition of opening up West River Street again. The business community felt a different alternative should be looked at as the pilot project did not help their businesses as they hoped it would. Clint Herbst said the Council has to keep in mind that nothing can be done until spring is here. Brian Stumpf recommended calling for a public hearing at the f rst meeting in April. In the meantime staff should be taking traffic counts by Walnut Street to see if it can be determined who actually utilizes Block 52. Brian Stumpf stated he is not in favor of doing another pilot project and he believes people are using River Street as a cut through. Glen Posusta asked why the counts are proposed for Walnut and not Locust. Brian Stumpf said the only access people have to Block 52 is Walnut Street and the alley. Brian Stumpf felt if people are going to use Block 52 they are not going to go down to Locust. Clint Herbst asked if a count of 666 seemed like a lot of traffic for that area. There was additional discussion on the traffic counts and what is a reasonable level of traffic. Bruce Westby said staff could take traffic counts at additional locations. Brian Stumpf believes it is cut through traffic and if additional traffic counts show that is the case then TH 25 and River Street is not a safe intersection. Brian Stumpf suggested contacting the county or state to find out the types and numbers of accidents have occurred in the'area since the second pilot project. Clint Herbst noted that these are city roads and everyone is allowed to use them. If the count is reasonable it doesn't make any difference whether it is cut through traffic or not. Glen Posusta felt the City needs some comparable counts and suggested taking counts on 3rd and 4th Street. Clint Herbst agreed that traffic counts need to cover more than two days. Bruce Westby said most time the counts are taken from Tuesday through Thursday. Brian Stumpf said because they are talking about a potential major change to an area the City needs to have documentation to support their action. Susie Wojchouski said if the City is going to do traffic counts they need to be taken before Xcel closes down for a major outage. She felt the City should get those counts started as soon as possible. Leila McCarty, representing 419 West River Street, 413 West River Street and 5011 West Broadway had several questions on the closure. She wondered if closing West River Street at Locust Street was a viable option and if not, why not. Clint Herbst said he is concerned about traffic issues but he is not in favor of closing streets off just because the street is used by people other than the residents. Ms. McCarty talked about the cut through traffic noting that in her commute to Maple Grove she often utilizes the back roads and shortcuts. Clint Herbst asked if there was a way to acquire the speed studies without using the trailer. Brian Stumpf asked about the devices that track the speed which are located on a speed limit sign. Bruce Westby said the devices are more expensive than the speed trailer and more difficult to secure and therefore more likely to be stolen. Clint Herbst said excessive speed is the complaint the City receives most often. Council Minutes: February 9, 2009 Deborah Mahoney 425 West River Street noted the number of children in the neighborhood. There is no sidewalk on River Street so the kids are walking in the street to get to the bus stop which is several blocks away. She is concerned that the commuters and speeders are potential traffic accidents. It was suggested that if the residents are interested in getting sidewalks in the area they should submit a petition to the City. Public Works Director Bob Paschke noted that West River Street is not identified as a sidewalk route. Michael Drayna 13 Linn Street agreed with Brian Stumpf about putting the speed trailer out for an extended period of time and having it in a location where the vehicles coming can't see it. He added that 24 hours is not adequate time for a count. In this case the trailer was there just one day. He asked for information as far speed range of the vehicles counted. Bruce Westby indicated 44 mph was the high. Mr. Drayna cited an instance that occurred in early morning where the speed trailer clocked the vehicle at 57 mph. Mr. Drayna felt traffic volume can be handled if the speed is reasonable. Wayne Elam, Vantage Point Partners representing Charles VanHeel who owns property in the area, indicated they are working on a redevelopment project on the western part of the Block 53. He indicated if River Street is closed they would need to have access to TH 25. Brian Stumpf said MnDOT would have to approve any access on TH 25. Susie Wojchouski expressed her concern about retaining the access points. Glen Posusta asked if they planned on remodeling the building. Wayne Elam responded that they are proposing to remove the existing build and construct a new structure. Steve Johnson, 1233 Sandy Lane, a downtown business owner spoke. He noted there are two points of view; that of the resident and that of the business owners who need access from River Street for their business. Nobody wants traffic in the neighborhood at high speeds or high volumes. He added there is a large contingency of people going out to the power plant and with the pending outage at the plant additional people will be coming in thus aggravating the problem. His impression as a business owner was that the last pilot project on River Street did not work. At a previous Council meeting where this item was discussed he had submitted a petition requesting that River Street at TH 25 be reopened. If River street is closed and if the County closes Walnut Street in order t have stacking space on County Road 75, he felt this would further isolate the businesses in the area. Availability of access to the downtown is important. He suggested a possible solution which would close off West River Street at Locust Street and East River Street at Cedar Street. This would allow circulation in the downtown area and would eliminate cut through traffic. Glen Posusta said the right turn signal is for those who go across the river. If the light would stay on longer so more than a few cars could get through he thought that would help. Glen Posusta felt blocking off Locust Street is just pushing the problem somewhere else in the City. It was noted that when redevelopment takes place in the area they could consider the addition of a right turn lane. Steve Johnson said he believed the concrete bumpouts at TH 25/CR 75 would block off going to the left. These could be knocked out to facilitate traffic making a right turn. He also commented that it is not business against residents since the residents are their customers. The City needs to find something that works out for all of them. He felt closing Locust Street was palatable to both the businesses and residents. He suggested this combination be tried for the next couple of months. Susie Wojchouski felt the City needed to study the area more 4 Council Minutes: February 9, 2009 before making a decision. She also mentioned the need to make vehicles aware of children in the area and the fact that there are no sidewalks. Josh Dickinson, 600 4th Street, 106 Walnut and 112 West River Street is a business owner and a resident of Monticello. He addressed the comment on helping the downtown. He said what is clear is the existing business owners who have stayed downtown have a loyalty to the downtown area. He noted the concern with the lack of sidewalks and children being in the street. He said that closing River Street means that people can come to the store but they cannot leave the store easily. He asked that consideration be given to closing the access at Locust Street and Cedar Street but to keep the lights operational. He felt the City might as well keep River Street closed as to keep it the way it is now. There was no difference between the impact of pilot project #1 and #2 for the businesses. The Council questioned whether the county could close off Walnut Street. Clint Herbst added the cost to businesses was not just in the downtown area but all over Monticello. Dean Rasmussen, Glass Hut stated he understood the residents' concern on River Street and agreed that there are speeders on the road. Since the second pilot project they have people speeding down the alley at 35 mph. and the street closure has restricted access to Bridge Park. He asked about the possibility of sidewalk or cutting the speed limit to 25 mph for a segment of the roadway. Clint Herbst said some times it is not the amount of the traffic but the speed of it. Dean Rasmussen asked about the right turn with the bumpouts. He has seen more accidents at TH 25/CR 75 than he has seen on River Street. He said he didn't know if there was awin-win solution in this case. He appreciated the Council listening to the public and not making a hasty decision. Shana Bregenzer, 500 West River Street stated she was initially opposed to the closing of the street and losing access to the park. River Street has become a residential area only with no way to access the downtown. Since there is no downtown area it should be expected by vehicles that it is a residential area and respect the speed limits. She felt there should be stop signs to slow the traffic. With the stop signs and sidewalks the residents could feel safe. She added that even the bus doesn't drive down the street any more. People can't get to Ellison Park because the light isn't there. She felt downtown Monticello was being neglected. Clint Herbst questioned how the City had neglected downtown. She responded that she felt the Council encouraged business development to take place in areas such as 7th Street and beyond and were trying to bypass downtown. Brian Stumpf said the Council has heard a lot about the need for sidewalks but he hasn't heard any residents saying they were willing to pay for them. Susie Wojchouski asked if there was an option for the City to place pedestrian crossing signs or stop signs to slow the traffic. Ms. Bregenzer questioned what was being done for the downtown area. Glen Posusta said the City's ability to do something is based on revenue from taxes. Glen Posusta said the City by itself can't save downtown. He felt the businesses have to adapt and redevelop. He emphasized that signage attracts business and questioned whether DAT wasn't too restrictive with what took place downtown. Brian Stumpf took umbrage at the remark and stated the Design Advisory Team (DAT) was merely charged with enforcing the policy and ordinances that the City had in place. Jeff O'Neill indicated that TIF funds were available for redevelopment in the downtown area. The City is also working on the Transportation Plan 5 Council Minutes: February 9, 2009 which will have an impact on the downtown. Brian Stumpf asked when the Transportation Plan would be coming before the Council and Bruce Westby informed him it would be at the March 9, 2009 meeting. Brian Stumpf didn't feel anything should be done with the intersection until after the Transportation PIan was done. Arnie Tessmer, 719 East River Street, felt the public hearing was a good way to handle the discussion of the intersection and asked what was in the offing for East River Street. Clint Herbst replied that the East River Street closure seemed to have been successful but he didn't believe the signal lights would be turned on again. Redevelopment of that block would need to look at access to the existing building. East River Street is peaceful and quiet as a residential street should be. Susie Wojchouski asked about access from east to west bridge park under the bridge. Tom Moores, Street Superintendent, responded to some of the comments made. He said the City had made River Street a wider street in lieu of putting in sidewalk. The thinking then was that it would be cheaper to maintain. He addressed the comments on children being in the street because there is no sidewalk. While it was noted that speeds and traffic volume have increased, the City has done things in an effort to alleviate the problem. There is sidewalk on Broadway so pedestrians could go up one block and use the sidewalk on Broadway rather than walking in the street. He also commented on the speed trailer stating they document where the trailer is placed and added that the trailer is out for more than one day. He indicated they can program the speed trailer to visibly show or not show the speed traveled. The bumpouts on Broadway were put in a number of years ago because there was inadequate space for trucks making turns. He commented on directing traffic to go north on Walnut Street as Walnut is a dead end street that goes into a parking lot. Does the City want 60 cars a day going through a parking lot? Glen Posusta asked if River Street is plowed curb to curb. Tom Moores stated the City plows curb to curb but the City doesn't have a clean road policy. Tom Moores stated he gets comments from residents all over town about traffic moving too fast and the safety of residents. Bob Paschke said the City could put in sidewalk on River Street when that phase of the core street reconstruction project is done. Clint Herbst encouraged residents to access the City's website and let the City know ahead of time about issues of concern to them. Tom Perrault commented that the light at River Street and TH 25 was meant for the development of the block. If the Cedar Street Market site is redeveloped the light would be needed for the development. BRIAN STUMPF MOVED TO HOLD A PUBLIC HEARING FOR THE FIRST MEETING IN APRIL (APRIL 13TH) TO ALLOW STAFF TIME TO GET ADEQUATE DATA ON TRAFFIC COUNTS AND NOT TO DO ANY ADDITIONAL CHANGES TO THE ACCESS AT RIVER STREET AND TH 25 AT THIS POINT. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Glen Posusta asked if it was a good idea to get comparable counts such as at east and west Third Street and east and west Fourth Street and possibly Elm Street. Clint Herbst stated that traffic in the area was just one of many pieces of the puzzle that need to be studied. 6 Council Minutes: February 9, 2009 8. Consideration of amendments to City Ordinance Title 2, Chapter 7, Police Commission. The Council discussed whether there should be one or two Council members on the Police Commission and whether they should both be voting members. Having two voting members could bring up the possibility of a split vote. Tom Perrault thought the Police commission might feel a little overwhelmed with the presence of two voting Councilmembers. The Council was okay with only one Councilmember being voting member. Tom Perrault felt one of the two members should be designated as the voting member and the other would be the Council liaison. Bruce Westby said the Police Commission looks forward to the two members but not as two voting members especially on items having a major budget impact. CUNT HERBST MOVED TO HAVE THE POLICE COMMISISON DESIGNATE ONE COUNCIL MEMBER AS A VOTING MEMBER OF THE COMMISSION AND ONE COUNCIL MEMBERAS A COUNCIL LIAISON. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED WITH BRIAN STUMPF AND TOM PERRAULT VOTING 1N OPPOSITION. 9. Consideration of renewal of pawn shop license for Monticello Pawn, Gun and Bargain Center, 1219 TH 25. Staff reported that the applicant seems to operating within the original license requirements and has made payments for billable transactions up to the current billing. BRIAN STUMPF MOVED TO RENEW THE PAWN SHOP LICENSE FOR MONTICELLO PAWN, GUN AND BARGAIN CENTER, 1219TH 25. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Fiber optics: Follow up from fiber optic workshop, if necessary. Prior to the regular meeting a workshop was held on the fiber optic project. Don Patton, an HBC employee currently working on the Fibernet Monticello project stated FiberNet Monticello is curtailed only by the legal action against it and the weather that hinders construction of the project. Clint Herbst stated the City has received some criticism about its ability to operate the system but the City has engaged the services of competent people in the industry. 11. Consideration of approval of the project priority listing and facility plan for the Monticello Wastewater Treatment Plant. Public Works Director Bob Paschke explained to the Council that the previous study for the wastewater treatment plant dewatering and drying process could qualify for the stimulus funding being proposed at the federal level. The project permitting was completed but the City would have to get this project on the project priority listing and facility plan of the MPCA. It is hoped to upgrade the plan from 2005 to allow the City to submit the plan to the MPCA for placement on the project priority list and thus qualify for stimulus money to fund the project. Paul Saffert of Bolton Menk indicated funding would consist of grant money, forgivable loans and low interest loans. Clint Herbst said while he doesn't believe in the stimulus package, he does believe the City should take advantage of the possibilities that are 7 Council Minutes: February 9, 2009 out there. Even without growth there are improvements that need to be made at the WWTP. Paul Saffert said their approach would be a two prong attack pursuing continuing discussion with Big Lake but also presenting the City's plan. GLEN POSUSTA MOVED TO APPROVE THE PROJECT PRIORITY LISTING AND FACILITY PLAN WITH THE CONSULTANT FIRM TO PREPARE A PROJECT PRIORITY LISTING AND FACILITY PLAN TO BE SUBMITTED TO THE MPCA BY MARCH 6, 2009 AT AN ESTIMATED COST OF $3,000-$4,000. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Brian Stumpf asked how much of an update it was going to be and how they came up with the cost estimate. Paul Saffert indicated they estimate 30-40 hours of work. Paul Saffert said funding could be a mix of grant funds, forgivable loans and low interest loans. Grant monies could fund up to 50% of the project cost. The forgivable loans are interest free for a period of 20 years and the low interest loans would have an interest rate of 2%-2.5% instead of the 5% the City was looking at previously. Added Items• Glen Posusta stated that today was his wife's birthday but because he had to attend the Council meeting he wanted to take the opportunity to wish her a happy birthday. Tom Kelly informed the Council that the liquor store would be having a spring wine tasting event on March 27, 2009 at the MCC. Tickets to the event are $20 which covers the wine tasting as well as food and music. Bruce Westby asked that the Council amend their motion of January 26, 2009 to change the date for the municipal consent hearing from March 9, 2009 to March 23, 2009. BRIAN STUMPF MOVED TO AMEND THE MOTION OF JANUARY 26, 2009 TO CHANGE THE DATE FOR THE MUNICIPAL CONSENT HEARING FOR THE MNDOT I-94 BRIDGE REPLACEMENT PROJECT TO MARCH 23, 2009. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 12. Consideration of approving payment of bills for February, 2009. Glen Posusta questioned the bill for 36 pairs of gloves. Street Superintendent Tom Moores noted that the City has always supplied the gloves for the staff and added that the bill also included other cleaning supplies. Clint Herbst stated that he had a discussion with the City Auditor's who are currently working on the audit and they were highly complimentary of Senior Accountant Karri Thorsten. TOM PERRAULT MOVED TO APROVE PAYMENT OF THE BILLS. SUSIE WOJCHOUSKI SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 13. Adiourn. 8 Council Minutes: February 9, 2009 BRIAN STUMPF MOVED TO ADJOURN AT 9:20 P.M. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 9 Council Agenda: February 23, 2009 5A. Consideration of Acceptance of Sunset Ponds 1St and 2"d Addition, City Proiects 2003- 13C, 2003-15P, and 2004-12P. (AS/BV~ A. REFERENCE AND BACKGROUND The City Council is asked to consider acceptance of Sunset Ponds 1St and 2nd Addition, as well as the Sunset Ponds Lift Station improvements associated with the project. As Council is aware, the property developer, MW Johnson, entered bankruptcy proceedings early in 2008. As a result, all of the Monticello Sunset Ponds properties, assets and liabilities were assumed by Main Street Bank of St. Paul. Main Street Bank held the letters of credit on the property when owned by MW Johnson. The City has been working with representatives from Main Street Bank on completion of required improvements and on continued maintenance efforts at Sunset Ponds since late summer 2008. The bank has shown to be very cooperative in the City's efforts to maintain the project in accordance with the development agreement, approved plans and City ordinances. The development's streets and utilities have been reviewed and inspected for warranty purposes and found to be compliant. There a limited number of items to be completed to close-out all project obligations. These items are listed in Exhibit Z, Conditions of Acceptance. Main Street Bank has indicated that they will complete the noted items within specified time frames. Staff proposes to retain one letter of credit in the amount of $50,000, which is sufficient to cover remaining warranty items related to streets and utilities. If Sunset Ponds 1St and 2nd are accepted, currently held LOCs for streets, utilities and grading would be released upon receipt of the noted $50,000 replacement, with the exception of retention of a landscaping security. The existing landscaping letter of credit will be reduced to $129,100, an amount sufficient to cover remaining park landscaping, single-family boulevard tree placement and R-2A landscaping requirements. As the Exhibit Z items are completed and inspected, the remaining $50,000 LOC and landscaping LOC can also be reduced proportionately. City staff has completed a financial reconciliation of all expenses and deposits for the projects. The reconciliation has been reviewed by the Finance Department and has been forwarded to Main Street Bank for review. The reconciliation results in a net refund to Main Street Bank in the amount of $27,315.14. It is important to note that staff and Main Street Bank have had an on-going dialogue regarding development and pending sale of the remaining vacant properties. Staff is also encouraging Main Street to consult with existing homeowner's associations at Sunset Ponds to ensure that problems or concerns related to these organizations are reviewed in relationship to MW Johnson's outstanding obligations. It should be noted that association items are private civil matters. Council Agenda: February 23, 2009 BUDGET IMPACT No direct budget impact. As related to other financial considerations outside of budget, it was noted above that a financial reconciliation has preliminarily yielded a net refund to Main Street Bank. Amounts on deposit exceed total expenses for Sunset Ponds. After a final review by Finance and Main Street Bank, the refund will be processed. STAFF IMPACT Staff impact will be limited to continued communication with Main Street Bank regarding progress on Conditions of Acceptance and to provide information related to citizen or City concerns on continued site maintenance and compliance with City Codes. B. ALTERNATIVE ACTIONS Motion to accept Sunset Ponds 1St and 2nd Addition, City Projects 2003-13C, 2003-15P, and 2004-12P, subject to those conditions outlined in Exhibit Z. 2. Motion to deny acceptance of Sunset Ponds lst and 2nd Addition, City Projects 2003-13C, 2003-15P, and 2004-12P. 3. Motion of other. C. STAFF RECOMMENDATION Staff recommends acceptance of the Sunset Ponds developments. Street and utility improvements meet required specifications, with exceptions as noted in Conditions of Acceptance. Main Street Bank has stated they intend to complete the items and has shown continued progress in maintaining the properties under their ownership per ordinance. D. SUPPORTING DATA Z -Conditions of Acceptance Council Agenda: February 23, 2009 Exhibit Z -Conditions of Acceptance Sunset Ponds 1St and 2"d Additions Sunset Ponds lsr• 1. Repair settled pavement around gate valve at the southeast corner of Goodrich Drive and 93`d St NE. The extent of the pavement area needing repair will be determined in the field. 2. Repair settled pavement around gate valve along Goodrich Drive south of 92nd St NE (station 31+11). The extent of the pavement area needing repair will be determined in the field. 3. Replace sanitary sewer casting lid with a storm sewer casting lid on STMH-321ocated at the southeast corner of 93`d St and Golden Pond Lane. 4. Replace curb along the south side of 91St Street NE from Haug Avenue approximately 175 feet to the west. There is evidence that the curb has deteriorated due to a workmanship issue. 5. Lower the hydrant and valve at the northwest corner of Haug Ave and 93`d St. Sunset Ponds 2nd: 1. Place structure marker signs as per City of Monticello detail plate #1003 at all off pavement structures. 2. Lower the hydrant at station 89+40 Golden Pond Lane (Lot 29, Block 5). General Development: 1. Remove spoil piles and concrete washout areas wherever in existence within development. 2. Per approved landscape plans, cedar rail fencing is to be installed at specified locations. 3. Per approved landscape plans, trees are to be planted along southern park boundary (although not allowed in gas line easement). 4. Verification of placement of iron monuments at lot corners. Council Agenda: February 23, 2009 SB. Consideration of approving temporary liquor license for Hi-Way Liquors wine tasting event. (TK) A. REFERENCE AND BACKGROUND: Hi-Way Liquors is requesting a temporary liquor license for their wine tasting event at the Mississippi Room in Monticello Community Center on March 25, 2009 from 7 p.m. to 9 p.m. B. ALTERNATIVE ACTIONS: Approve a temporary liquor license for Hi-Way Liquors for their wine tasting event to be held on March 27, 2009 at the Monticello Community Center. 2. Do not approve the temporary liquor license. C. STAFF RECOMMENDATION: It is the recommendation by staff that the Council approve the temporary liquor license for Hi-Way Liquors for March 27, 2009. D. SUPPORTING DATA: None. Council Agenda: February 23, 2009 SC. Consideration of adopting addendum to Management Services Agreement with Hiawatha Broadband Communications Inc of Winona, Minnesota. (JO, CS) A. REFERENCE AND BACKGROUND: City Council is asked to consider adopting the attached agreement that outlines terms associated with the management and operations of the Fiber Backbone Project associated with FiberNet Monticello. As was noted at the workshop prior to the meeting, City Staff has been working with Hiawatha Broadband Communications toward development of arrangements that will result in the expertise necessary to operate the system for the Fiber Backbone at a reasonable cost. This agreement has been negotiated by Milda Hedblom, Dain International Services, Inc., and Doug Dawson, CCG Inc, with input from Staff. This agreement, if approved, will be effective immediately. B. ALTERNATIVE ACTIONS: 1. Motion in support of adoption of the addendum to the Management Services agreement with Hiawatha Broadband Communications. 2. Motion to deny support of adoption of the addendum to the Management Services agreement with Hiawatha Broadband Communications C. STAFF RECOMMENDATION: City staff recommends Alternative 1. The terms of the agreement appear acceptable and reasonable to all involved in the negotiations. It is anticipated that expenses associated with the agreement will initially be paid from reserves and then from revenues derived from customers taking services. D. SUPPORTING DATA: • Copy of addendum to the Management Services Agreement. AN ADDENDUM TO THE MONTICELLO /HBC 2008 AGREEMENT This document serves as an addendum to the agreement executed in 2008 by and between Hiawatha Broadband Communications, Inc., a corporation under the laws of the State of Minnesota, with offices at 58 Johnson Street, Winona, MN 55987 ("HBC"), and the City of Monticello, a municipal corporation and political subdivision under the laws of Minnesota, with offices at 505 Walnut Street, Monticello, MN 55362, acting through its communications enterprise known as FiberNet Monticello ("FiberNet"). Recitals A. HBC owns and operates a communications system providing video, voice and data services to customers in Winona, Minnesota and other communities. B. FiberNet Monticello intends to build and operate a fiber to the premise ("FTTP") communications system capable of delivering video, voice and data services to customers in Monticello, Minnesota (the "System"). C. FiberNet has taken the necessary steps to implement a fiber project known as "The Fiber Backbone Project" which will serve as the backbone of the System. D. The Fiber Backbone Project will sell data services to customers on or near the existing fiber backbone and the business activities of the Fiber Backbone Project will operate as an enterprise fund of the City under the enterprise name of FiberNet Monticello. E. The parties have agreed that HBC will provide certain services to the Fiber Backbone Project, as more particularly described herein and upon the terms and subject to the conditions stated herein. The parties therefore agree as follows; 1. The commencement date of this Addendum will be the date of its execution, and shall remain in force until otherwise determined by mutual agreement of the parties. 2. The Interim General Manager of the Fiber Backbone Project will be provided by HBC Communications, be an employee of HBC and based in or near the City of Monticello. Mr. Don Patten has been identified as the Interim General Manager. 3. The services of the Interim General Manager under the terms of this Addendum will be billed to the City at the rate of $55 per hour for necessary project activity with a minimum commitment of 20 hours per week. 4. The Technician will be provided by HBC Communications, be an employee of HBC and based in or near the City of Monticello. 5. The services of the Technician under the terms of this Addendum will be billed to the City at the rate of $25.00 per hour and hours will be billed as used. HBC will use the Technician for other projects when he is not engaged with Monticello. 6. Interim General Manager Responsibilities will include the following: a. Operational control of the Fiber Backbone Project. b. Direct sales and marketing including coordination with City Administrator and Staff in support of marketing and customer service efforts. c. Supervise the technician. d. Responsible for first call customer service needs. e. Coordinate with engineering staff on construction, installation and maintenance of Fiber Backbone Project equipment and facilities. f. Responsible for working with City Administrator to developing and operating within budget. 7. Technician responsibilities will include the following: a. Participate in sales meetings as needed. b. Install new customers. c. Respond to customer troubles /questions. d. Operate the data equipment at the headend. e. Provide back up to Interim General Manager to answer customer calls. 8. HBC responsibilities will include the following: a. Bill customers. b. Provide data help desk assistance. c. Provide engineering and other technical backup to assist Technician as needed. d. Provide training for General Management and Technician. e. Provide accounting records and invoice to City with enough detail for City to maintain books for the Fiber Backbone Project. 9. Monticello responsibilities will include the following: a. Keep books for the business. b. Provide timely coordination and advice for HBC as requested. c. Provide working space for the Interim General Manager and Technician. d. Pay HBC bills for service according to terms of the primary agreement. e. City will subscribe to services on Fiber Loop as if they were another business customer. f. Provide customer support to telephone and walk-in traffic. g. Provide marketing plan and support. In Witness Whereof, the parties have entered into this agreement, effective this day of 2009. HIAWATHA BROADBAND CITY OF MONTICELLO COMMUNICATIONS, INC. By By Its Its Council Agenda: 2/23/009 SD. Consideration of waiving statutory liability limits for City insurance renewals. (TK) A. REFERENCE AND BACKGROUND: The purpose of this item is to have the Council formally adopt whether it wants to waive or not waive its monetary limits on tort liability as part of their insurance coverage. Our annual insurance coverage's are renewable in March of each year, and as part of the renewal process, the City Council must formally indicate whether they want to waive monetary limits established by state statute. By state statute, statutory tort limits exist that limit the City's liability to $400,000 on any claim per individual and $1,200,000 from all claimants for one incident. In addition to the basic $1,200,000 coverage limit, the City has in the past, purchased an umbrella policy adding another $1,200,000 worth of coverage. Even though the City carries in effect, $2,400,000 worth of liability coverage, it has been the past decision of the City Council to not waive its monetary limits on tort liability thus still normally limiting our liability to $400,000 per person. If the Council did not take this position, an individual could seek damages above the $400,000 limit in any lawsuit. B. ALTERNATIVE ACTIONS: 1. The Council should formally indicate that the City of Monticello does not waive the monetary limits on tort liability established by Minnesota Statute 466.04. 2. The Council could formally indicate that the City of Monticello waive the monetary limits on tort liability established by Minnesota Statute 466.04. C. STAFF RECOMMENDATION: It is the recommendation of the City Staff for alternative 1, that the City Council should utilize the tort limits established by state statute and not waive your monetary limits. D. SUPPORTING DATA: Copy of liability insurance application form. SECTION I: LIABILITY COVERAGE WAIVER FORM Cities obtaining liabili#y coverage from the League of Minnesota Cities Insurance Trust must decide whether ar not to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: ' If the city doss not waive the statutory tort limits, an individual claimant would be able to recover no more than $400,000. on any claim to which the sta#utory tort limits apply. The total which al] claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,200,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. !f the city waives the statutory tort limits and does not purchase excess /!ability coverage, a single claimant could potentially recover up to $1,200,000. on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,200,000., regardless of the number of claimants. , /f the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. This decision must be made by the city council. Cities purchasing coverage must complete and return this farm to LMCIT before the effective date of the coverage. For further information, contact LMCIT. You may also wish to discuss these issues with your city attorney. GriT~C~~/Y:~~•~JT%~;cisCraccepts liability coverage limits of $ G'~' dl~C~ from the Lea ue of Minnesota _ g Cities Insurance Trust (LMCIT). ' Check one: The city DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. ^ The city WAIVES the monetary limits on tort liabili#y established by Minnesota Statutes 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council meeting ~T, , Signature_ ~~ ~~~~C~~~ Position /~/~t/~rt/G6 /~/.~EGT4~2, Return this comp/eted form to LMCl7; 14S UniversityAve. W., St. Paul, MN. 55103 2044 Council Agenda: 2/23/09 5E. Consideration of approving purchase of lame format copier/printer/scanner to replace Xerox 3001 large format copier. (BW/DG) A. REFERENCE AND BACKGROUND: The City currently owns a black and white Xerox 3001 large format copier that is used for copying large architectural and engineering plans, maps, as-builts and other large format documents larger than 11-inches by 17-inches. This copier, which was purchased used in January of 2000, no longer produces decent quality prints and is becoming less and less dependable. It also has a maximum sheet width capability of 36-inches, which does not allow staff to copy architectural and engineering plan sheets that are often larger than this. As such we have to copy these sheets length- wise onto two separate sheets of paper, which we then trim and tape together. Because of these limitations this Xerox copier is being used less frequently, with staff instead often opting to request delivery of additional hard copies from the architectural or engineering firm that supplied the original plans which results in delays of our review and approval processes. City staff budgeted $13,000 for 2009 to purchase a new large format combination copier/printer/scanner. The intent of this is to allow staff to produce high quality copies and prints up to 36-inches wide and to scan large format sheets up to 42- inches wide into electronic files so we can begin transitioning to a near paper-free filing system. This will save the City money by not requiring us to archive as many paper files, while also freeing up a good deal of space within City Hall, the MCC/Building Department garage, Public Works and other such City-owned buildings by allowing us to clear out and remove dozens of filing cabinets, storage bins and boxes. City staff requested and received quotes from four vendors including Engineering Repro Systems, Franz, Metro and Marco for either leasing or purchasing a new large format combination copier/printer/scanner with a minimum 42-inch width color scanner and a 36-inch width color printer. Metro was not able to provide us with equipment meeting either our width or color requirements. Marco provided us with a quote fora 42-inch color scanner but they do not have a large format color printer available. The quotes supplied by ERS and Franz were for the same model Canon copier/printer/scanner. While both suppliers also carry Hewlett Packard equipment they said the Canon equipment is of comparable quality and costs much less than a similar HP model. Attached is a cost comparison tabulation of the prices quoted by ERS and Franz for both leasing and purchasing equipment from Canon. Staff requested quotes for 3- year and 4-year lease terms, which we believe to be the most appropriate lease terms for this type of equipment. This is because the technology tends to change fairly rapidly, and because we expect to use this piece of equipment very heavily over the first 2 to 3-years as we convert most of our paper files into electronic files by scanning them. Council Agenda: 2/23/09 It should be noted that the ERS lease rates are not on a lease-to-own basis therefore the City would not own the equipment at the end of their lease term. However, Franz's rates are on a lease-to-own basis so the City would own the equipment at the end of their term period. Regarding service warranties, if we purchase the equipment outright it comes standard with a 1-year warranty on the printer and a 2-year warranty on the scanner but this does not include on-site service. Staff would therefore prefer to upgrade the service to a 3 or 4-year on-site service agreement so a service technician would come out to the site to repair the equipment if needed. If we lease the equipment from Franz we will need to purchase a separate on-site service agreement, which is built into the lease costs in the attached tabulation. If we were to lease from ERS this on-site service is already built into their lease rates. Regarding supply costs, if we purchase the equipment outright we will need to purchase our own paper and ink, which costs roughly $35 fora 36-inch wide by 300-foot long roll of paper and $65 per ink cartridge. This equates to an annual expense of roughly $500 for our anticipated use. If we lease the equipment from ERS they provide the first 1,000 square feet of paper (about one roll) per month for free, along with any necessary ink and free on-site service. However, if we used more than 1,000 square feet of paper per month we would be charged for additional paper in the amount of $0.20 per square foot. If we lease from Franz we will need to purchase our own paper and ink (which again is about $500 annually), and we would need to purchase a separate on-site service agreement which is reflected in the costs in the attached cost comparison tabulation. Staff did explore the option of purchasing used equipment as well. ERS informed staff that they do have some used equipment in stock but most of it only has black and white capabilities. ERS said they do occasionally have a used color printer in stock but most of those are Hewlett Packard's and with the way Canon is pricing their equipment these days there is not much difference in cost between a used HP and a new Canon. A.1 Budget Impact: Although large item purchases have been suspended temporarily due to the unknowns associated with the State's budget shortfalls, staff is requesting that we be allowed to move ahead with purchasing this piece of equipment since the majority of it was budgeted for ($13,000) in the 2009 budget, and since it will help staff to be more efficient in our work saving us money in the long run. The $4,450 difference between what was budgeted for this piece of equipment and what we are proposing to purchase will be made up through reductions recently identified for the Public Works and IT budgets. It should also be noted that the cost for the equipment is less than what the Building Department was quoted to have an outside firm scan and convert all their files alone from paper to electronic copies, which was only after City staff had taken the time to straighten out and index all the roll files. In addition, the City currently spends $52.50 per month for a service agreement to maintain the Xerox 3001 so the City would save this cost if Council approves purchasing a new large format copier/printer/scanner. There is no anticipated salvage value for the Xerox 3001 copier. Council Agenda: 2/23/09 A.2 Staff Impact: Impacts to staff are minimal. B. ALTERNATIVE ACTIONS: 1. Motion to authorize purchase of a new Canon large format combination copier/printer/scanner from Franz with a 36-month on-site service agreement for $17,450.03. 2. Motion to deny purchase of a new large format copier/printer/scanner at this time. 3. Motion of other. C. STAFF RECOMMENDATION: Based on the discussion above, staff recommends approving alternative action #1. D. SUPPORTING DATA: Cost Comparison Tabulation m 0 0 N Q\1 c-I N i y ~ ~ ~ I I O a + O Q \ 0 0 0 ~ - H tn~ t/~ v~ I I __ ', lD ~ ~ Q Q ~ I ~ Z Z J Sri s vNi c o ~ ?' ~ ' I~ c ~ Q ~ O N Z Z I C G i11 ~ ! O ~~ O t0 v N f6 '.O I~ O i •O N ~ ~, O I O M I 00 O N l0 O ' i , y j t N N N ~I ~ ~ N i/? il1~ ~ I rn O t O n M _ ~ M ~ to ~ W ~., I ` O " C r O Lf ) ~~ l0 C a0 . I L a. L a. 0 ' I . f6 , a a 00 00 M M +'' a U ~ V V O '.. I ' lD N Cf C ~ ° ' I .~ 'i ~ ~ I m ~ ~ ~ c ,.. I a, v I a N '. ~ ri r-1 i-1 f0 H I 'a ', ~ '. ~ ~ ~ N I 0 I I C ~ O I V C ', U ~ C V X ++ ~, e o c ~' (O it ++ ~ O , ++ ', O H ~ 'a 3 ~!, m' m m m ~ v 3 ~ y '~I N ~ 1 L ~, ~, V c 'I 3 f 0 ° ° L ~ i 'p. .Q .Q .Q L ~ a~ i ai A W = ~ "O 'O 'o 'O N ~ O , O O O O O O O ~ 1 N ~ L O I L O y ~ ~ t 0 l 0 l 0 ~ .O v i v i ~ _ ~ ~ ~ O. I L L ~ H I N 1 O O O O I ++ a O' O \ L O P"I I I~ !'I n l"I n l1 n ~ i Q L L L + + O I' C C C C fl. p N C C! C ~ a` i s c c c O O +-I c ~~ c v i f0 U f0 V f0 U f0 U N N of ~ ~ L L co L co L ~ 'C ~ ~ ~ ~t O i 3 Q' i " N M ~ 3 ~ ~ ~ ~ I ~ ~ L ~ O i L L ~ A ~ i ~ ~ Y Y ~; ri L C C O _ ~ •Q. •fl. •Q. •Q. ` ~ ~ Q •fl. •Q. j„' ~ ~ ~ ~ ( ~ ~ ~ ~ ~,.~ O O O O O 7 ' C1 N y l~ O t0 O V a O T ? M ~ w ~ Y ~ 3 Y a~-~ N ~ C LL ~, v o ~ 0 ~ 0 ~ 0 ~ ~ £ ~ ~ -a ' ~ ~ 3 ~ 3 ~ 3 0 0 ~ ~ v v v ~ ~, ~ c o 0 0 N ~ .O N v O to O C ~ 0 C 0 C 0 C N O u of ca ~ N H ~ H m ~ Vf , U U U U 3 c ~ O ° ~ ~ V V V OI ~ I\ ~ I\ v I\ v ~ •O 0 ~ N u d ~ H C f0 C ~ C f6 ~ ,, O __ _ W li li Li Z Q Q Council Agenda: February 23, 2009 SF. Consideration of Purchasing 15 New Fire Department Pagers. (SJ, TK) A. REFERENCE AND BACKGROUND: The Fire Department last year replaced 9 pagers, which the fire fighters carry with them to be paged out to fires and communicate, with 9 Minitor 5 pagers. The remaining pagers used are Minitor 3 or 4 pagers. These pagers are or will be aboslete shortly with the conversion to the 800 MHz radio system by 2011. Also due to the age of the Minitor 3 pagers they can not be repaired due to lack of parts. The only radio pagers that will work with the 800MHz radio system is the Minitor 5 pagers. Attached is an a-mail from the Fire Chief explaining the need for these pagers. The Fire Department budgeted $10,000 for the replacement of radios and pagers in 2009. The department has received four quotes for the purchase of 15 new Minitor 5 pagers, with Ancom Communications providing the lowest quote at $6,780.75 not including sales tax (see attached). Al. Budget Impact: The City's 2009 budget included $10,000 for the purchase of the new pagers, with the quote coming in lower than budget. A2. Staff Workload Impact: This purchase will allow the majority of the City's fire fighters to communicate with the 800 MHz radio system when in place. B. ALTERNATIVE ACTIONS Approve the purchase of 15 Minitor 5 pagers from Ancom Communications at a cost of $6,780.75. 2. Approve the purchase of 15 Minitor 5 pagers from one of the other vendors, who provided price quotes. 3. Do not adopt approve the purchase of 15 Minitor 5 pagers. C. STAFF RECOMMENDATION: The City staff supports, Alternative 1. D. SUPPORTING DATA: Memo providing price quotes from Steve Joerg. E-mail from Steve explaining the need for pager purchase. Price quotes. lR 9ESC~1'~ Monticello Fire Department P. O. Box 422 Monticello, MN 55362 MONTICELLO F1RE DEPARTMENT MOTOROLA MINITOR 5 PAGER MODEL #A03KMS9238 VENDER QUOTES 2009 Jeff and Tom, Jn the budget for 2009 I had requested that $10,000 be used in purchasing 15 new pagers. The following companies have been asked to submit quotes. They are listed by quote price. (lowest to highest) BEARCOM Wireless Worldwide Granite Electronics ANCOM COMMUMCATIONS, INC. $6,960.00 $7,035.00 $7,811.78 ~;~``d~~c~: ~,7$p_7~a ACTION Radio & Communications, Inc. $9,361.35 i would be ok with the two lowest bids. The one advantage with Granite Electronics is that they are located in St. Cloud. Which means it would be closer for me to drop off pagers or have their sales staff stop by for service related calls. Bearcom may have a sales staff in this area also. I will check and let you know. If they do, Bearcom would be my choice. If you have questions call or a-mail me. Steve J. i~Y~"'~-.~ "`l'~y.~.•~]-- Fire Chief t City of Monticello Phone: 763-295-4111 Fax: 763-271-3290 Email: firedept@ci.monticello,mn.us Tom Kelly From: montisbest2004(c~tds.net Sent: Thursday, February 05, 2009 4:02 PM To: Tom Kelly; Luke Dahlheimer; Fire Department Outside Subject: Re: Pagers T. K, 800 radios and pagers are two different items. Pagers are what each firefighter wears on there person and are what notifies the firefighters when there is a call to service. The FCC is changing the frequency in 2011. The only pager that will work on the drop dead date will be the Minitor 5. The Minitor 5 will be the only pager that will accept the frequency change or programing. All other models will be useless. Kind of like what is happening with the switch over to digital TV. My concern of waiting until 2010 to order the 5's is the same as what is happening with TV also in that supplies and shipments may be delayed due to overwhelming demand. We have, I think, 9 Minitor 5's in service at this time. As our older model Minitor 3's and 4's wear out, 1 would like to be able to give the firefighters the 5's to replace the old ones. Minitor 3's cannot even be repaired any longer, and 4's are not far behind in the same situation. I just sent 2 4's in to be repaired because I have 2 ff's with broken pagers. we have to call these guys to let them know that we have a call. The 800 radios run on a different system then that of the pagers. The radios will remain at the station mounted in the trucks. Officers will be the only ones with radius on them. They are used only after we have paged out on a call for service. Sorry to be such a pain. I am trying to plan this out for the future. If there is $ left over in the regional grant I hope to get 15 more pagers added on to that. That would be great. Chief Steve Joerg City of Monticello MN ---- Tom Kelly <Tom.Kelly®ci.monticello.mn.us> wrote: > Hi Steve, ~ i received your folder on pager quotes and can write up the council agenda item, but the question that comes to mind, is why do we need to spend almost $7,000 on these pagers now when we are purchasing the 80omgz radios later this year? Seams like a duplication. Thanks. > Tom Kelly > Finance Director > City of Monticello > 505 Walnut Street, Suite 1 > Monticello, MN 55362 > (763}-271-3211 1 ~\ BEARCQM~ R'ireless Worldwide 15 Minitor 5 Prepared $y: PAT ZEBRO On: 1/l 6/2009 Visit our Web site at : ww~v.BearCom.coru Buy ~)~ Rent ~)~ Service ~)~ B~~® Wireless Worldwide 1/16/2009 STEVE JOERG CITY OF MONTICELLO Subject: 15 Minitor S To: STEVE JOERG ST PAUL 2200 UNIVERSITY AVE #I30 SAINT PAUL MN 55114 Thank you in advance for allowing BearCom to submit the following proposal for your consideration. Please be advised that BearCorn has the technical competency, financial stability, and industry experience that enable us to meet and exceed your needs. Our engineering, project management, and sales teams have collaborated to provide you with a solution that we think is the best fit for your application. If after reviewing this proposal you should have any questions, .please feel free to contact me at phone number or a-mail address listed below. We welcome the opportunity to serve you. Sincerely, PAT ZEBRO General Manager BearCom Visit our Web site at : www.BearCom.com Buy ~)~ Rent ~)~ SaMce ~)~ ~~oM® Wireless worldwide Customer/ProspectNumber 4922453 CITY OF MONTICELLO Customer Contact: STEVE JOEItG Phone Number. 763 295-411 I Email: montibest2004@tds.net Delivery Instr: 1/]6(2009 12:34:32 Page - 1 Quote Date: i/16/2009 Branch 20204 Quote Number: 29533 (Zuantity Part Uttit Ordered Ntanber Price 15 A03I{MS9238 386.00 MOT MR~IITOR V VHF 1 FREQ SV i43-174 15 R522 ?5.00 OPTIONS-YEAR MAINTENANCE PLAN Quote valid until 316/?A09 Confidential and Proprietary Customcr Sigrtatm•e PAT ZEBRO General Manager Pat.Zebro~BearCom.com Recommendation Extended Price 5,790.00 1,170.00 Sub Total 6,960.00 Shipping and Handling T~ Tax TBD Total ~_ 6,960.00 ST PAUL Branch Office: 651-646-1051 Ext: 20411 FAX: 651-646-3155 Visit our Web site at : www.BearCom.cotn guy t)~ Reef ~)~ Servke ~)~ at ~ Date :1/1212009 Quote #: dm011308 Monticello Fire Dept Granite Electronics Contact: Steve Joerg Project name: Minitor V Pa ers 535 N 31st Ave Phone: St Cloud, MN 56303 Quoted By: Dan McCoy Phone:320-252-1887 Ematl: DanMcCoyQGrantteElectronics.com Item Description: Qty Price Each Total 1 Minitor V Pa r -Stored Voice -Sin le Fre A03KMS9238 15 $389.00 $5,835.00 2 4 Year Mail-in Warran 0 lion Total of SYrs 15 $ 80.00 $1200.00 3 $0.0 4 $0.0 5 $0.00 6 $0.00 ~ $o.oa s $o.oo TOTAL SITE EQU IPMENT PRICING $7,035.0 Services 1 Pro rammin 15 No Char e 2 Delive i5 No Ch e TOTAL SERVI ES $0.00 . `Pricing does nbt include ary applkable taw TOTAL EQUIPMENT PRICING $7,035,00 PAGE 1 DELIVERS SOLUTIONS ANCOM COMMUNICATIONS 1800 East Cliff ROad, Suite 17 Burnsville MN 55337 (952) 808-0033 Fax: (952) 808-0034 QUOTATION TO: Monticello Flre Department Attn: Steve Joerg 303 West 6th Street Monticello, MN 55362 R'E ARE PLEASED TO QUOTE YOU THE R'OLLOVYING: QUOTE NO.: 3828 - 00 EC DATE: 2/13109 TERMS: NET 30 DELNERY: UPS Please reference Quota No. an Carrespoadence & purchaseordera. Quote expires: 04/14/2009 QTY DESCRIPTION UNIT PRICE DISC° TOTAL 15 A03KMS9238AA Minitor V 1CH SV VHF Pager 375 .55 5, 633 .25 Includes the following - t Battery Pack (RLN5707) * Standard Charger (RLN5703) * User Guide * One Year Warranty 1.5 R522 Repair Service Advantage (RSA} 76.50 1,147.50 Includes the following - * 4 Year Extended Warranty (5) Programming Includedll Thank you! (...Randy * Limited Time Offer Item summary 6 , 780.75 Subtotal 6, 780.75 Continued on follawing page ORDERS SIIBIECT TO 9H11'PING & HAAIDLING.IND S1LE3 TAR IF APPLICABLE TERMS SUBJECT TO CREDIT REVIEIV $'f' Randy Beach 4 THl$ QUOTATION DOES NOT CONSTITUTE A SALES ORDER UNLRSS SIGNED BY YOU, ODR CLIENT. SEE TERMS AND CONDITIONS OP SALE ATTACFIFJI. Accepted by P.O. No. I.F.CAL NAME OF PURCBABER Date ADTIIOAbED SIGNATURB MOTOROLA auNlOrrrBd 71m-way Rsdru Dearer Quote xo. 3828 - 00 Monticello Fire Department PAGE 2 DATE 2173!09 QTY DESCRIPTION UNIT PRICE DISC TOTAL Freight s s . 0 0 Sales Tax 367.14 GRAND TOTAL 7,152 . e9 RAQI#~} ~ CQMIV~IUtVi~ATI~QN~, INS ACTION RADIO & COMMUNICATIONS, INC. 11 I33 86~' Avenue North Maple Grove, MN 55369 763-391-6611 Fax 763-391-6612 www.actionradio.com PROPOSAL Company Monticello Fire De artment Contact Steve Geor a Date Janu 13, 2009 Address Phone Fax Ctity State Zip Radio Service Fire Pa er Model E ui ment Descri tlon Unit Price Total 15 Minitor 5 A03KMS9238 Minitor 5 fire a er, 1 ch /stored voice $506.00 $7,590.00 includes rechar eable baste ,standard char er and mfr 1 .ear warran Pro rammin included in sale rice 15 R522BA Motorola five ear extended warran $80.00 $1,200.00 S ialInstructions Tot81 E ui ment $8,790.00 Trade-in Subtotal Labor License 1 Fees Sales Tax $571.35 Total cost $9,361.35 Pro Deed b Len, Sales Acce tad b Council Meeting - 02/23/2009 5G Consideration of approval of Change Order No. 3 for Monticello FiberNet Head End Building. (B.P.) 1. BACKGROUND INFORMATION: Inside the electrical equipment room along the ceiling insulation was exposed. Installation of flashing was a suggested solution to cover this issue. Also part of the change order, installation of 10' of color guard snow retention grid system will be over the south entrance. This is to alleviate any type of a snow slide from the roof onto anyone that may be entering or exiting the doorway. The third part of the change order being a credit for flush valves. a. Budget Impact: Change Order No. 3 will have an impact of increasing $1,394.53 to the Monticello FiberNet Head End building contract price. b. Staff Workload Impact: This change order will only have a slight impact on time required of staff. 2. ALTERNATIVES: A. The first alternative would be to authorize payment of Change Order No. 3 for the Monticello FiberNet Head End Building in the amount of $1,394.53. B. The second alternative would be not to approve the change order at this time. 3. STAFF RECOMMENDATION: It is the recommendation of staff that the City Council authorize approval of the payment of Change Order No. 3 to the Monticello FiberNet Head End Building in the amount of $1,394.53 as outlined in Alternative A. It is our opinion that the change order cost represents a good value for the City with respect to safety factors and for aesthetically finishing off the inside of the building. 4. SUPPORTING DATA: Copy of Change Order No. 3 for the Monticello FiberNet Head End Building. SUPPORTING DATA =ry~~-= Document G701~" - 2001 • • Change Order PROJECT (tVaure sort address): Fibcrnct Monticello Flcad End Building & Garage 3698 School Blvd. tvfonticello, MN TO CONTRACTOR (Nanrc mul addres3): KC Companies, (nc. 732 First Street South Waite Pazk, b1N CHANGE ORDER NU6lBER: 003 GATE: February 17, 2009 ARCHITECT'S PROJECT NUhIBER: 75308 CONTRACT DATE: June 24; 2008 CONTRACT FOR: General Construction 04tINER: ^ ARCHITECT: ^ CONTRACTOR: ^ FIELD: ^ OTHER: ^ THE CONTRACT IS CHANGED AS FOLLOWS: (lntfude, where applicable, aJry unrGspured anrounr aJtributabfe to previously exearred CO1rS117rC11011 Chnnge Directives) GC PR 007 -Installation of hashing to cover exposed insulation on interior of building Add $ L,267.36 GC PR 008 -Installation of l0' - 0" of Colorgard Snow Retention over South entrance. Add $ 387.17 CC PR 008 -Credit for flush valve. Deduct, $ 260.00 Total $ 1,394.53 The original Contract Sum was S Sb9,500.00 The net change by previously authorized Change Ordets S 10,843.00 The Contract Sutn prior to this Change Order was S 580,343.00 The Contract Sum will be increased by this Change Order in the amount of S 1,394.53 The new Cvntrgcc Sum including this Change 0[der will be S 531_,73253 The Contract Time will be increased by Zero (0 }days. The date of Substantial Completion as of the date of this Change Order therefore is December 23,2008 NOTE: This Change Order does not include changes in the Contract Sum, Contract Time or Guaranteed Maximum Price which have been authorized by Cons[ructivn Change Directive until the cost an<I time have been agreed upon by bosh the Owner and _... . . Contractor, in which case a Change Order is executed to supersede the Constrtictiori Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER, Kodet Architectural Gcvup, Ltd. KC Companies, Inc. City of Monticello ARCHITECT (Finn nm+re) CONTRACTOR (Finn naue) OWNER (Finn Horne) IS GToveland Terrace, MTinneapolis, 734 First Street, Waite Park, 505 E Walnut Street, Monticello, M~ nesota Minnesota Minnesota A ~S ESS ADDRESS BY (Signarur) BY (Signature) BY (Signamre) Edward J. Kodet, Ir., FA(A Bruce Bonebright Bob Paschke (Tjped ~~~7me)~J (Typed nn~rnpe7) (Typed ncnne) DATE DATE DATE AIA Document G701~° - 2001. Copyright c~ i979, 1987, 2000 and 2001 by The American Institute of Architects. AI( rights reserved. WARNING: This AIA' Document Is protected by U.S. Copyright Law and International Trestles. Unauthorized reproduction or distribution or this AIAd Document, or any portion of il, may result ;n severe civil and crfrolnal pennltles, and vdll ue pros?toted to the maximum extent posslbte under the taw. This documont was produced by AlA sr,Itararr. al t 42o.i 4 on 02117!2009 under Order No tOD036r615_t which axpires on 812 612 00 9, and ~s not for resale. UsertJotes: (959288336} Council Agenda - 02/23/2009 SH. Consideration of Approving Bid from Olson & Sons Electric to Install Automatic Transfer Switch (ATS) and Generator at the Monticello Fiber Optic Head End Building. (B.P.) A. BACKGROUND INFORMATION: On February 9, 2009 City Council had authorized the purchase of an automatic transfer switch (ATS) and generator for the head end building. The following day, the ATS and generator were ordered and quotes from 3 contractors were requested for installation of the outside equipment. The contractors were; Olson & Sons; a local electrical contractor, Westrum Electric; the current electrical contractor for the inside of the Head End building and Klatt Industrial Electric. The deadline for quotes was February 20, 2009 -the day the ATS is due to be delivered. On that date, only 2 bids were received. Olson & Sons had the only complete bid. Westrum Electric's bid was lacking on several counts to the point that we were not able to compare bids evenly, I had given them until Monday Feb 23 to update, none was further submitted. On February 20, 2009 the ATS did show up so a decision to choose a bidder needed to be made. Considering the complete bid, we chose the local electrical contractor, Olson & Sons. Staff authorized Olson & Sons to begin work to keep the process of the construction of the head end building moving forward. a. Budget Impact: Approval of Olson & Sons bid will have an impact of $23,000 as an increase in the construction of the fiber optic head end building. b. Staff Workload Impact: This change order only slightly has impacted the time requirements of staff. B. ALTERNATIVES: 1. The first alternative would be to authorize the bid of Olson & Sons Electric for the electrical work to be done on the Monticello Fibernet building in the amount of $23,000. 2. The second alternative would be to not approve the bid from Olson & Sons Electric at this time. C. STAFF RECOMMENDATION: It is the recommendation of staff that the City Council authorize the approval of Olson & Sons bid for the outside electrical work on the Monticello Fiber Optic head end building in the amount of $23,000 as outlined in alternative A. This work is already underway due to the necessity to keep forward progress on the building and to install equipment inside. It is also our opinion that Olson & Sons Electric was the contractor that could get the work done in the quickest manner with the most coordination of resources. D. SUPPORTING DATA: Copy of bids from Olson & Sons Electric and Westrum Electric. SUPPORTING DATA ,~~ _ ~ Olson 8c Sons Electric, Inc. 763-295-269~D * Ftcr 763-29S-1b91 Date: 2/b/09 TO: Clty Of Monticello Att': Bob Pashke Subject: Generator Wiring Thank you for the opportunity to provide a quote for the above referenced project. We propose to supply labor, material, supervision and electrical permit fees for the following electrical installation. Price includes: - Install 800a C/T cabinet (FBO) - Install 800a Main Distribution Panel {FBO) - Install 800a Transfer Switch (FBO - Set and hook up Generator (FBO) - Furnish and install 60a 220v loadcenter for Generator cireuts - Furnish and install 800a wire from utility transformer to C/T - Furnish and install 800a conduit and wire from G/T to Trasfer Switch - Furnish and install 800a Conduit and wire from Transfer switch to Generator - Furnish and install 800a conduit and wire from Transfer S4vitch to Main Distribuition Panel - Furnish and install precast concrete pad for Generator - Furnish and. install precast concrete pad for Transfer Switch - Furnish crane to set Generator - Furnish all de-frosting equipment - Prep and tamp ground for Transformer and Transfer Switch Pads - Core drill holes for conduits between Transfer Switch and Main Distribution Panel - Inspection Fee Contract Amount: $23,000.00 Sincerely, Dan Grue Olson & Sons Electric Inc. * Sandberg Road * Monticello, MN 55362 * Ph. 763-29~-2690 763-295-2690 SUPPORTING DATA ~, .. February 6, 2009 KC Companies, Inc. Bruce Bonebright 734 First Street South Waite Park, Mi\1 56387 Re: Fibernet Generator:~Transfer S«•itch Pricing Pricing includes the following breakdown: Transfer Switch 1-permit fee 1-install owner supplied 800 amp transfer switch 1-transfer switch terminations Total: $3,240.00 Generator 1-800 amp feed to generator 1-generator terminations 4-1"conduit 1-DC control wiring 1-battery charger wiring 1-annunciator panel wiring 1-60 amp panel to generator shore power Total: $6,410.00 Please note: Pricing includes this contractor coordinating with owner's generator supplier. This contractor will be available for start up with generator supplier. Electrical contractor will not guarantee equipment supplied by others. Sincerely, Joel Westrum WESTRUM ELECTRIC. ItiC Council Agenda: February 23, 2009 7. Consideration of Approving Expansion of DMV Office. (TK) A. REFERENCE AND BACKGROUND: Last fall the Council reviewed the DMV facility and at the time to provide the DMV more room the possible construction of a new DMV facility next to the fire station was explored. However, due to the space needs of the DMV, the lot size, and the economy it was determined not move forward with the construction of a new facility. Since that time the City has taken a few steps to improve the existing facility. Late last fall, the air quality of the facility was tested due to concerns of possible mold. The test results was the air quality of the facility is good and that mold does not exist in the building. During the test it was noted that it appeared the furnace and duct work had possible never been cleaned. So the City had the furnace and duct work cleaned, which staff feels has made a big difference in the air in the facility. However none of these actions has addressed the space needs of the DMV. The DMV is still in line for a camera from the State in order to be able to start issuing driver licenses. So the DMV needs a station or area for this camera. Also the manager of the DMV could use a more private office to hold meetings with personnel or other sensitive meetings. Also the waiting area for customers could use some expansion. Staff has toured the facility and public works could expand the DMV offices approximately 10 feet into the clothing and food shelf space. Staff has spoken to the cloth and food shelf operators so they are aware of this possible expansion. Public works could perform the construction work if done in March before they begin spring duties of cleaning water towers and spring park projects. The design plans public works developed are attached. This plan would accomplish all three space issues listed above. The estimated cost for material and for public works to complete the work is just under $3,000. The City had budgeted and has reserved $80,000 for building improvements for the DMV. The City would have to contract out any electrical and heating work. Also once the expansion is completed the office flooring would need to be replaced and there may be some counter work that would need to be completed by an outside vendor. Finally, there may be some office furniture that might need to be purchased and after the snow melts and the weather is warmer, the outside of the building will need to be addressed. Al. Budget Impact: $80,000 was budgeted in 2007 for building improvements for the DMV. This money was not spent and has been reserved in the City's general fund for any possible future DMV building improvements. A2. Staff Workload Impact: Public works has the staff available in March to construct the expansion prior to their spring and summer busy seasons. Also during construction there could be some inconvenience for the DMV staff, but it should not affect DMV operations. Council Agenda: February 23, 2009 B. ALTERNATIVE ACTIONS Approve the expansion of the DMV facility. 2. Do not approve the expansion of the DMV facility. C. STAFF RECOMMENDATION: The City staff supports, Alternative 1. D. SUPPORTING DATA: Facility plan layout. Z • • o- • Council Agenda: February 23, 2009 8. Consideration of approval of the facility plan for the Monticello Wastewater Treatment Facility. (B.P., R.B., P.S.1 A. BACKGROUND INFORMATION: The Facility Plan for the Monticello Wastewater Treatment Facility (WWTF) recommends proceeding with Phase I Biosolids Improvements. This project consists of the Dewatering and Dryer Project previously bid in the community. City Staff has explored regionalization with Big Lake for the entire facility, a portion of the facility and exclusively biosolids handling. The costs of each option are presented in the supporting data. The recommended project is "shovel ready" and needs to be submitted as a Facility Plan in order to be eligible for the Federal Economic Stimulus package. The terms, conditions and assignment of funds are pending within the State of Minnesota funding agencies. Approval of the Facility Plan will allow review of the MPCA to determine the funding options for the project. 1. Budget Impact: The funding package for the project from the State significantly impacts the budget and the direct cost to the users of the City Wastewater Treatment Facility. 2. Staff Workload Impact: No impact. B. ALTERNATIVES 1. Approve the facility plan as presented for submittal to the MPCA and funding agencies. This includes Phase I Biosolids Improvements of the Dewatering and Dryer Equipment and Building. The Phase II liquid Improvements will be re-evaluated once effluent limits from the MPCA are available and growth continues to use the existing capacity of the Liquid Handling portion of the Monticello Wastewater Treatment Facility. 2. Approve the facility plan with a council selected alternative recommendation described in the plan. 3. Do not approve the facility plan for submittal to the MPCA and funding agencies. 4. C. STAFF RECOMMENDATION: It is the recommendation of the staff that the City Council approve the Facility Plan with the option to construction the Phase I -Biosolids Improvements including the Dewatering and Drying Facility. D. SUPPORTING DATA: Presentation from Bolton & Menk on the Facility Plan Summary of Cost Table for Options for the City of Monticello Graphs illustrating the Annual Cost Differences between the Options Wastewater Facility Plan City of Monticello, Minnesota City Council Presentation February 23, 2009 Existing System • Pretreatment • Sequencing Batch Reactor • Aeration and Clarification • Disinfection • Class B • Anaerobic Digestion • Land Application SUPPORTING DATA 211 912 0 0 9 Items to be Presented • Background • Options • Expansion on the Existing Site • Regionalization • Recommendations • Phased Approach • Project Schedule Effluent Limits • Request Submitted to MPCA • Discharge to Mississippi River • Outstanding Value Resource Water • Mass Frozen Based on 1984 Flows • Future is Low Concentrations • Total Phosphorous, Total Nitrogen, Metals A Sequencing Batch Reactor SBR Capacity tams 9,= aaco e zoo i 6.tlM1 .mo - M 1010 1019 1010 ENS 2030 —> nua [scro— an,wea00-- A— Qwon— .1mup.an Design Flows and Loading Awrage wet Weather Flow -2.40 mgd CBODS Municipal Industrial Total TSS L7,479ppd Municipal Indusuial Total Existing System • Pretreatment • Sequencing Batch Reactor • Aeration and Clarification • Disinfection • Class B • Anaerobic Digestion • Land Application SUPPORTING DATA 211 912 0 0 9 Items to be Presented • Background • Options • Expansion on the Existing Site • Regionalization • Recommendations • Phased Approach • Project Schedule Effluent Limits • Request Submitted to MPCA • Discharge to Mississippi River • Outstanding Value Resource Water • Mass Frozen Based on 1984 Flows • Future is Low Concentrations • Total Phosphorous, Total Nitrogen, Metals A Sequencing Batch Reactor SBR Capacity tams 9,= aaco e zoo i 6.tlM1 .mo - M 1010 1019 1010 ENS 2030 —> nua [scro— an,wea00-- A— Qwon— .1mup.an Complete Regionalization AkbO"vxion SIS00.000 Lift A.u'bn FOrtmamRetarxmen 53,100,000 AcmuoD's'nkavionTmiary Ttouoenl S9 -000,O Biomtida (AlomszW lbnuo) SlIMM ElnviRal COnWh 53,200,000 Cammgzvry, Fny,Admin Lzgil('_ %) S5,100.000 Ru, Into Rq.M F.W, T. Be Dmoraion o Wiw F.Uh, 51.500.000 Total 52Y,OOD,OOD* ,( Regionalize Residential Portion ModTmlion AM:..7A" Lift SmnrcF9rtaamn Pratrutmma Coutwgm .. FnR, Ads 1 o 43u kt9RCyi Fao W(Cmtabt SAC) Regionalize Residential Portion o Redirect 1,500 Homes to Regional Facility o Construct New Lift Station • Construct New Forcemain to Big Lake • Maintain Existing Facility Sequencing Batch Reactor (SBR) Capacity 10,000 ISN fMwab 9.000 R!eVFa - a 8.000 6.000 5,00 - - -•� i--- - - -'.. m 2005 2010 2015 2020 2025 2030 Year — PZrminrJCBGO— RZdirtngaw -- AM,ICWD — Fim6pacty — TnlalCapx, Liquid Treatment Options o Expand the Sequencing Balch Reactor System . Add Tertiary Treatment (Future) o Convert to Membrane Bioreactor (MBR) System o Further Analysis Once Limits are Established J Dewatering /Drying Capital Cost $10:,300 S.M.ul Recommendations • Proceed with Phased Approach to Wastewater Treatment • Phase I - Biosolids Improvements • Phase II - Liquid Improvements • MPCA vall Establish Effluent Limits • Determine Long Tenn Partnership with Big Lake (or others) for Wastewater Treatmen 2/19/2009 Project Schedule-- Phase Annual Biosolids Cost Summa Amud 0. V m$ Cvind Cost' I 5331400 M33,400 A Plug c4ka Cost, so 5355,000 D VamS O&M1 S4191a00 - $411.000 I - Pl>o308. \F $676.650 5333.300 Tat•IARawl MONOas Cwt 51.479,06 SIt1 M _ 1 -Ammo5 N. MTwn - a aaa m sa30 Biow00v AaJwm• 13, - Dimin•OOPatnaotRI&W FadW Project Schedule-- Phase Iy flnav W F YYe Am,aaa Fen I - GflvKw Hn rtl SpvSUtFi• _ a.w bee• aCaFetlfl AVYp• ( . 5 c F C ; o J 0 °3 O p Z E E'E ° i c uq m 3 O ° a d d L d Y C O V 2 E O i - n U U d V m C Y C w u L _ d O � O p m Z L Q C y d � c d d' p C ep u L = 7 n L ° C O m q r d 1 q > O E a G i cam+ N n o$ O V N a S u a a w- y co ° o E E o r 0 ° n O u E 0 n n G r a 'a v 0 0 0 0 0 0 0 0 0 _ o .n .7 o u .i ri N m Q N m N o '1 n Pt Igmmm V rl n m In 1p f VI IVI III N N N e'1 1V N N N N N N N N N N 0 0 0 0 0 0 0 0 Oo 0 Jl b a o ry o a o o d LL 0 m � oN P 5oi .:o.30 0 O n T O O N N 'm O N E K N N N N N N N N N N N N N 0 O 0 N O O c 0 0 O O O a« o 0 ry m on. m o o 0 P m 00 o 0 vmi 1p m 6 E N N N N N N N V1 N � c m r 0 c a p ¢ N Vf N N N 0 0 0 0 0 0 0 0 0 a > 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '� ca O p O a q `v p' 9 a_ C � d H m O N m N N N Vf H N E n Ea 3 3 ° °o °o °o °0 o E. . .. a o 0 0 0 0 0 c o a d O d O O P P O C C C C C n 2 c+ n N ry E E E E E � C m > > > > > > Q 0 0 0 0 0 0 0 d n E E E n E n O -� E E E E E E E O V O O O O N S O O O S O O O N O O n o m m a s n s a .p o n m m' m v n m m m 'R q N P q uqi ,apron O F N N N N N N N N N T O n 0 u C 0 m CG w w q eG O o c E E c= o w O _ o y A °o o E E E E E E E C4 ti d = 0 0 n 0 0 0 n 0 n 0 n 0 n O E E E E E E E E o= V � c a v c g c c - C O O i c uq m 3 O ° a d d L d Y C O V 2 E O i - n U U d V m C Y C w u L _ d O � O p m Z L Q C y d � c d d' p C ep u L = 7 n L ° C O m q r d 1 q > O E a G i cam+ N n o$ O V N a S u a a w- y co ° o E E o r 0 ° n O u E 0 n n G r a 'a v o e ao n n vi vin e omermimomm� O 6 N N N N N N N N n C q Jl b IV ry N d LL ti m p P P 0 O n T O O N 'm E K N N N N N N q '^ 0 O O 0 O O 0 N 0 O O 0 O O 0 O O 0 O 0 N 0 O O c m O O d W r E"= ry m on. m n m m P m � m m m vmi 1p 6 E N N N N N N N V1 N 0 p ¢ d °m o o a > '� O p O a q `v p' 9 a_ C d H m m E E ac E n Ea 3 3 x x$ 3 o E. . .. f w o N = Q N C C C C C C C o 0 N E E E E E E E > > > > > > 0 0 0 0 0 0 0 d n E E E n E n O -� E E E E E E E g n a a a s a s a E'^3 p V C_ 5 ? ? c c c Sr S C O ..Nma P uqi ,apron O Cost ($ /year) m& aDOo << y y o O N N N N N N N W In Ot u O N N 0 0 v � n 0 O O 0 O O 3 v ce o 0 0 0 0 0 o^ 0 0 0 0 0 0 N M N Y N N b b N V O S p Oo O Y O O 8 oO S N y�i N V � A S O 00 N O N N pO O A fD sos$ � ' o A N P 00 o o 0 w I �, n 00 -0 6 s v g s o C^ N O A W w 0 3 rb w A O N Op 3 N w g O p O O O S O /f N Y A � O N � O SN O pO O O O O g O N Y V1 N r W A pO m O 40 O S Q pO O O N Y1 N Y Y Q Vp O O pN O O V O 0 0 0 860000 O V E d n .. c `D a JC � tD O 00 < � 3 m m N a c a 3 v 0 m O 3 N � x J o. n m w a m c m _a 3 w v 00 iN 3 O 1D N V1 rc ' Cost ($ /year) N N F+ N N w to O O O O O O O 0 O O O O O O O O O O O O O O O r r co Co a d O o y O a RO O v � n 0 .N. 3 m �C G D) LA N+ CD w \, W m Z fD W r+ 3 M 7 r+ 1 i 7 C DJ n O ^VI Y Dl I V �I ro ro O N ^x N N N N O O O O O O O O O O O O O O O O O O O O N O O O O O O O O O I O O O O A i � I I I I � 3 I fD � i e-h Q o J n -o n o p rp o � 3 a m v to (D M I � I � 1